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Full Agenda AGENDA JANESVILLE COMMUNITY DEVELOPMENT AUTHORITY, REGULAR MEETING WEDNESDAY, SEPTEMBER 15, 2010, 5:30 P.M. COUNCIL CHAMBERS MUNICIPAL BUILDING 18 NORTH JACKSON STREET JANESVILLE, WISCONSIN 1.Roll Call. 2.Minutes of the Regular Meeting Held on August 18, 2010. “C” Minutes of the Special Meeting Held on September 1, 2010. “C” 3.Questions and Comments from the Public on Matters Not on the Agenda. 4.Public Hearing and Action Concerning the Proposed Use of FY 2011 Community Development Block Grant (CDBG) and HOME Investments Partnership Funds. 5.Public Hearing and Action Concerning the Proposed Section 8 Annual Plan 6.Review and Action on Proposed 2011 Section 8 Rent Assistance Budget 7.Neighborhood Services Director’s Report. 8.Matters Not on the Agenda. “C” Indicates an item that the Community Development Authority will take up under Consent NEXT MEETING WEDNESDAY, OCTOBER 20, 2010 5:30 P.M. COUNCIL CHAMBERS Minutes of the Janesville Community Development Authority (CDA) Regular Meeting August 18, 2010 Present: CDA Members: Duke Ellingson, George Fenn, Heidi Holden, Sylvia Moore, and Russ Steeber, Michael Bachmeyer, Tom McDonald Also present: City Staff: Jennifer Petruzzello, Carrie Clark, Kelly Lee, Brad Cantrell; Others: Karen Lisser, Jessica Schafer, ECHO; Dave Thomas, Habitat for Humanity; Heather Walz, Tammy Eddy, Boys & Girls Club; Traci Rogers, Healthnet; Cathy Jennings, The Literacy Connection; Kathy Soehnlein, Rock Communities Network; Jeni Sauser, Dave Marshick, DDA; Tom Perry, Jeff Daines, Riverfront, Inc.; K Andreah Briarmoon, 339 S Locust; Neil Deupree, Dale Hicks NAT. The meeting was called to order by Chairperson Ellingson at 5:30 p.m. The minutes of the June 16, 2010 regular meeting were approved by consent. Under Questions and Comments from the Public on Matters Not on the Agenda, K. Andreah Briarmoon inquired if community groups could be invited to attend the next meetings and if a list of participants is available. Petruzzello presented recommendations from the City Attorney regarding public service application changes suggested by the CDA at a previous meeting. Petruzzello indicated the City Attorney was advising against the proposed changes in order to avoid opening up the possibility for discrimination claims. After brief discussion, a motion was made by Fenn, seconded by Moore, to amend the public service application to include the names of donors. The motion failed 4 – 3 with Steeber, McDonald, Ellingson and Bachmeyer voting against the motion; Fenn, Moore, Holden in favor. Presentations were made by the 12 agencies requesting funding from the 2011 CDBG/HOME Programs. Heather Walz, Boys and Girls Club presented a request for $7,500 in funding. Brad Cantrell, City of Janesville, Planning Director presented a request for $45,000 in CDBG funding for restroom and handicap modifications to the Lincoln Tallman House. Jeni Sauser and Dave Marshick made a presentation from the Downtown Development Alliance requesting $35,000 for an undetermined downtown redevelopment project. Karen Lisser, ECHO, Inc. presented a request for $60,000 in funding for housing and homeless prevention programs. K Andreah Briarmoon, Hand in Hand Historic Fourth Ward,Inc presented a request for $106,000 in funding for a neighborhood sustainability program. Traci Rogers, Healthnet presented a request for $58,000 in funding for health service programs. Cathy Jennings, The Literacy Connection, made a request for $10,000 in funding for literacy programs. Dale Hicks, Neighborhood Action Team member, presented a request for $11,600 in funding for neighborhood activities in the Look West and Fourth Ward neighborhoods. Tom Perry and Jeff Daines, Riverfront Inc. presented a request for $60,165 in funding for the acquisition and handicap improvements to a new facility for developmentally disadvantaged adult home center. Kathy Soehnlein, Rock Communities Youth Network presented a request for $4,000 in funding for at-risk youth programs. Dave Thomas, Rock County Habitat for Humanity presented a request for $80,000 in funding for the Brush With Kindness Program. Jennifer Petruzzello, City of Janesville, Neighborhood Services Director presented a request for $3,000 in funding for the Summer Camp Scholarship Program. It was decided by consensus of the CDA that if timing allowed, they would send their funding recommendations in advance of the Special meeting on September 1, 2010 to Petruzzello by email. Staff could then be better prepared to facilitate the meeting. It was also decided by consensus of the CDA that the Special Meeting on September 1, 2010 start at 5 p.m. rather than 5:30 p.m. Ellingson set the Public Hearing on the Proposed 2011 Budget for September 15, 2010. Ellingson set the Public Hearing on the Section 8 Annual Plan for September 15, 2010. Petruzzello distributed a brief outline of Robert’s Rules regarding public meetings. A motion was made by Moore, seconded by Steeber to convene into closed session. The motion passed. The meeting was convened into closed session at approximately 7:33 p.m. These minutes are not official until approved by the CDA. Respectfully submitted, Carrie Clark, Housing Financial & Rehabilitation Specialist Minutes of the Janesville Community Development Authority (CDA) Special Meeting September 1, 2010 Present: CDA Members: Michael Bachmeyer, Richard Ellingson, George Fenn, Heidi Holden, Tom McDonald, Sylvia Moore, and Russ Steeber Absent: all members present. Also present: City Staff: Jennifer Petruzzello, Kelly Lee; Others: Peter Apted, Andreah Briarmoon, Marilyn Jensen, Karen Lisser, and Joel VanHaaften The meeting was called to order by Chairperson Ellingson. Members of the CDA shared their individual thoughts regarding the preliminary allocation of 2011 Community Development Block Grant and HOME Funds for public service activities and other eligible activities. Holden indicated that she would be abstaining from discussion and voting on the Neighborhood Action Team’s proposal because she is a member of that organization. There was a motion by Steeber, seconded by Bachmeyer to allocate $5,500 in funding to the Neighborhood Action Team to support neighborhood activities in the Fourth Ward and Look West Neighborhoods. The motion passed 4- 2-1, with Fenn and Moore voting no and Holden abstaining. There was a motion by McDonald, seconded by Steeber to allocate $4,000 in funding to the Boys and Girls Club of Janesville for the Lincoln After School Adventure Club. Moore made a motion to allocate $3,000 in funding, which did not receive a second. The main motion passed 4-3, with Fenn, Holden and Moore voting no. There was motion by Steeber, seconded by Moore to allocate $0 in funding to Hand and Hand Historic Fourth Inc. There was a motion by Fenn for staff to seek input from HUD as to whether this activity could be funded as a non public service activity with CDBG funds, which did not receive a second. There was a motion by Bachmeyer, seconded by Steeber to call the question. The motion passed 6-1, with Fenn voting no. The main motion passed 6- 1, with Fenn voting no. There was a motion by McDonald, seconded by Steeber to allocate $4,000 in funding to the Literacy Connection for their Literacy one-on-one tutoring program. The motion passed 5-2, with Fenn and Moore voting no. There was a motion by Steeber, seconded by Holden to allocate $0 in funding to the Rock Communities Youth Network. The motion passed 6-1, with Bachmeyer voting no. There was a motion by Steeber, seconded by Holden to allocate $3,000 in funding for the Youth Summer Camp Scholarship Program, coordinated by the City of Janesville Neighborhood Services and Leisure Services Department. The motion passed 5-2, with Fenn and Moore voting no. There was a motion by Steeber, seconded by McDonald to allocate $44,250 in funding for ECHO for their Emergency Rent Assistance Program. The motion passed 4-3 with Fenn, Holden, and Moore voting no. There was a motion by Steeber, seconded by Holden to allocate $44,250 in funding to HealthNet for their Primary Medical Care Program. The motion passed 5-2, with Fenn and Moore voting no. There was a motion by Steeber, seconded by Ellingson to allocate $20,000 in funding to Riverfront for accessibility improvements for a 4 bedroom group home. After discussion, the motion was withdrawn. There was a motion by McDonald, seconded by Steeber to direct staff to see if there is a lot available that the City can donate. The motion passed 6-1, with Fenn voting no. There was a motion by Fenn, seconded by McDonald to allocate $0 in funding to the City of Janesville for the Lincoln Tallman House accessibility improvements. The motion passed 5-2, with Ellingson and Steeber voting no. There was a motion by Steeber, seconded by Bachmeyer to allocate $18,000 in funding to the Downtown Development Alliance for their matching grant redevelopment program and to approve the carry-over of $12,000 in 2010 CDBG funding. The motion passed 5-2, with Fenn and Moore voting no. There were no matters not on the agenda. Steeber motioned, McDonald seconded to adjourn the meeting. These minutes are not official until approved by the CDA. Respectfully submitted, Jennifer Petruzzello, Neighborhood Services Director NEIGHBORHOOD SERVICES MEMORANDUM September 8, 2010 TO: Community Development Authority FROM: Jennifer Petruzzello, Neighborhood Services Director SUBJECT: Agenda Item #4 – Public Hearing and Recommendation 2011 State and Federal Grants Budget Summary Each year, a proposed budget is prepared for the Neighborhood Services Department, Housing Division, “States and Federal Grants Budget”. The proposed budget is drafted to address the goals and objectives identified in the Consolidated Plan and Annual Action Plan for the Community Development Block Grant (CDBG) and HOME Investment Partnership Program. In 2011, emphasis will be on the continued revitalization of Janesville’s residential and downtown neighborhoods through the implementation of housing programs, including: home ownership, the rehabilitation of owner-occupied and rental properties and the elimination of blight. In 2011, emphasis will be placed on implementing the Neighborhood Stabilization Program and Lead Hazard Reduction Grants. After holding the public hearing, a motion recommending the 2011 States and Federal Grants Budget, including the allocation of CDBG and HOME funds for the City budget process would be in order. Objectives The goal of the Neighborhood Services Department, Housing Division, is “to promote the revitalization of Janesville’s central city neighborhoods and downtown, resulting in vibrant and healthy residential areas with affordable housing.” This goal is met through the promotion of the following objectives: ? To promote the maintenance and rehabilitation of existing housing through housing rehabilitation programs and the enforcement of housing and nuisance codes. ? To increase homeownership among low and moderate income families ? To assist in the elimination of slums and blight ? To facilitate redevelopment projects ? To administer the federal and state grant programs in an efficient and cost effective manner. The Statement of Objectives further specifies how CDBG and HOME funds will be used for affordable housing development, home ownership, housing rehabilitation, residential blight elimination, neighborhood activities, downtown 1 activities, optional public service activities, local homeownership and administration and planning. Budget The City of Janesville is anticipating that $762,000 in Community Development Block Grant (CDBG) funds and $678,000 in Neighborhood Stabilization Funding will be available in FY 2011. It is also anticipated that $440,000 in HOME funding and $158,400 in other State and Federal Grants will be available in 2011. These amounts include new grant awards, program income, and the use of prior year’s grants. The proposed budget has been prepared to address the stated goals and objectives. The budget reflects the continued implementation of the Neighborhood Stabilization Grant and two separate Lead Hazard Reduction Grants that were awarded in 2009. Grants from prior years, including the CDBG- Recovery Grant, CDBG-emergency Assistance Program and the Energy Efficiency Conservation Block Grant are anticipated to be completed in 2010. Program Services has a net decrease of $50,695. Neighborhood activities decreases by $59,117 primarily due to the elimination of a CDBG funded blight elimination project and the reclassification of the summer camp scholarship program as an other public service activity. Downtown activities decrease by $5,000 due to a reduction in funding for the Downtown Development Alliance façade grant program. Housing activities increases by $143,842 primarily due to funding for the Neighborhood Stabilization Program ($500,000) and decreases in CDBG funded housing activities. CDBG Recovery and Reinvestment funding is expected to be exhausted by the end of 2010. In addition, the proposed budget includes funding for the following public service activities: Boys and Girl’s Club (Lincoln After School Program) $ 4,000 Emergency Rent Asst (ECHO) $ 44,250 HealthNet $ 44,250 The Literacy Connection $ 4,000 Neighborhood Activities (Neighborhood Action Teams) $ 5,500 Neighborhood Livability (Camp Scholarships) $ 3,000 Total $105,000 Recommendation Staff recommends the CDA hold a public hearing on the 2011 Proposed States and Federal Grant’s Budget. Following this hearing, Staff further recommends that the CDA make a motion to recommend the City Council approve the 2011 States and Federal Grant’s Budget and allocation of CDBG and HOME program funds. Attachments: Public Hearing Notice 2011 Proposed Budget 2 DEPARTMENT: NEIGHBORHOOD SERVICES DIVISION: HOUSING PROGRAM: STATE AND FEDERAL GRANTS GOAL: To promote the revitalization of Janesville’s central city neighborhoods and downtown, resulting in vibrant and healthy residential areas with affordable housing. OBJECTIVES: ? To promote the maintenance and rehabilitation of existing housing through housing rehabilitation programs and the enforcement of housing and nuisance codes. ? To increase home ownership among low-income and moderate-income families. ? To facilitate redevelopment projects. ? To assist in the elimination of slums and blight. ? To administer the Federal and State Grant programs in an efficient and cost effective manner. PROGRAM ACTIVITY STATEMENT: The Neighborhood Services Division administers funds from the Federal Department of Housing and Urban Development, the State Division of Housing and the State Historical Society of Wisconsin. Emphasis will be on the continued revitalization of Janesville’s residential and downtown neighborhoods through the implementation of housing programs, including home ownership, the rehabilitation of owner-occupied and rental properties and the elimination of blight. In 2011, emphasis will be placed on implementing the Neighborhood Stabilization Program and Lead Hazard Reduction Grants. PERMANENT POSITIONS: Neighborhood Services Director1 Neighborhood Development Specialist1 Housing Rehabilitation Specialist II1 Housing Financial & Rehab Specialist1 Property Maintenance Specialist I (PT)1 Customer Service Clerk (PT)1 6 2009201020102011 ActualBudget EstimatedProposed ACTIVITIES: Owner Rehabilitation Projects18323026 Rental Rehabilitation Projects0444 Home Buyer Workshop Participants100100100100 Home Ownership Loans80604550 Neighborhood Stabilization Projects013133 Buy/Rehab/Sell0110 Blight Elimination Projects0100 Neighborhood Services, State & Federal Grants 2009201020102011 ActualBudgetEstimatedProposed ELEMENT COST: Administration General Administration*$147,373$138,136$128,743$141,441 Neighborhood Development50,03843,46541,55645,155 Rehabilitation Services174,240187,231190,865191,852 Subtotal371,651368,832361,164378,448 Program Services Neighborhood218,47198,61543,36539,498 Downtown97,58335,00023,00030,000 Housing799,5121,387,3621,568,4001,531,204 Historic Preservation3,4853,7503,4004,000 CDBG Recovery & Reinvestment941,528139,920288,2390 Other Public Service**43,35446,00046,00055,250 Subtotal2,103,9331,710,6471,972,4041,659,952 Unallocated0000 Total$2,475,584$2,079,479$2,333,568$2,038,400 * General administration includes Administration for the Neighborhood Stabilization Program, the CDBG-Recovery Program and the Energy Efficiency and Conservation Block Grant, as well as the CDBG and HOME programs. General Administration for the CDBG Program is capped at 20% of the current year’s allocation and program income. Administration for the HOME Program is capped at 10% of the current year’s allocation and program income. ** Activities that benefit low-income and moderate-income individuals or neighborhoods, but do not directly support the housing and downtown mission of the division. SIGNIFICANT EXPENDITURES, STAFFING AND PROGRAM CHANGES: Administration There are no significant expenditure, staffing and program changes. Program Services This budget reflects the continuation of the Neighborhood Stabilization Grant, a Lead Hazard Reduction Grant and a Lead Hazard Reduction Demonstration Grant Program. The CDBG-Recovery Grant, CDBG-Emergency Assistance Program and the Energy Efficiency and Conservation Block Grant are anticipated to be complete in 2010. Program Services has a net decrease of $50,695. Neighborhood activities decreases by $59,117 primarily due to the elimination of a CDBG funded blight elimination project and the reclassification of the summer camp scholarship program as an other public service activity. Downtown activities decreases by $5,000 due to a reduction in funding for the Downtown Development Alliance façade grant program. Housing activities increases by $143,842 primarily due to funding for the Neighborhood Stabilization Program ($500,000) and decreases in CDBG funded housing activities. CDBG Recovery and Reinvestment funding is expected to be exhausted by the end of 2010. Neighborhood Services, State & Federal Grants Funding for the following Public Service activities is included in the budget: support for the Neighborhood Action Team ($5,500) and Emergency Rent Assistance ($44,250). In addition, the Community Development Authority recommends funding for the following Other Public Service activities: Boys and Girl’s Club Lincoln After School Adventure Club ($4,000), HealthNet ($44,250), the Literacy Connection ($4,000), and the Summer Camp Scholarship Program ($3,000). The cap for public service activities is estimated to be $105,000 for 2011. Public service activities are subject to a program cap of 15% of the current year’s allocation and the previous year’s program income. REQUIRED RESOURCES: ADMINISTRATION 2009201020102011 ActualBudgetEstimatedProposed PERSONAL SERVICES Salaries & Benefits$268,295$292,212$283,588$302,781 Hourly Wages29,65226,15829,63427,025 Training2,1955,4005,2506,000 Subtotal300,142323,770318,472335,806 CONTRACTUAL SERVICES Telephone345400400400 Postage2,5602,5002,2002,638 Conference1,3351,8001,8002,000 Auditing/Consulting37,94410,70010,70010,400 Memberships/Subscriptions704710710710 Insurance2,6302,2242,2243,013 Computer Services3,3473,4163,3463,569 Other2,2713,0001,5001,500 Advertising/Promotions2,4322,3002,3002,300 Building Rental11,40111,81211,81211,812 Vehicle Oper/Maintenance569700700800 Subtotal65,53839,56237,69239,142 SUPPLIES & MATERIALS3,4493,5003,0003,500 CAPITAL OUTLAY2,5222,0002,0000 ADMINISTRATION TOTAL$371,651$368,832$361,164$378,448 Full-Time Equivalent4.154.164.164.16 Neighborhood Services, State & Federal Grants REQUIRED RESOURCES: PROGRAM SERVICES 2009201020102011 ActualBudgetEstimatedProposed Neighborhood Code Enforcement$22,099$32,615$32,165$33,998 (1) Neighborhood Block Grants 12,3258,0008,0005,500 Neighborhood Livability - Scholarships (2) 10,2563,0003,0000 Neighborhood Maintenance/Blight1,65355,0002000 Subtotal46,33398,61543,36539,498 Downtown Revitalization97,58335,00023,00030,000 Subtotal97,58335,00023,00030,000 Housing Owner Rehabilitation182,696244,500153,750269,500 Rental Rehabilitation47,112154,700103,450177,500 Home Ownership452,335494,100404,200419,300 Buy/Rehab/Sell81,1873,00060,0002,654 (3) Emergency Rent 21,75038,00038,00044,250 Neighborhood Stabilization Program191,276361,062566,500618,000 Energy Efficiency71681,920144,3500 Affordable Housing Development042,00000 Subtotal977,0721,419,2821,470,2501,531,204 Historic Preservation3,4853,7503,4004,000 Community Development CDBG Recovery & Reinvestment7,894108,000127,0000 CDBG Emergency Assistance Program928,2120259,3890 Subtotal936,106108,000386,3890 Other CDA Allocations (2) Boys & Girls Club 2,0003,0003,0004,000 CASA (2) 1,000000 (2) Healthnet 35,83138,00038,00044,250 The Literacy Connection (2) 1,5002,0002,0004,000 12 & 12 Club3,023000 Summer Camp Scholarship Program (2)0003,000 YWCA (2)03,0003,0000 Subtotal43,35446,00046,00055,250 PROGRAM TOTAL$2,103,933$1,710,647$1,972,404$1,659,952 Neighborhood Services, State & Federal Grants REVENUE COMMENT: Community Development Block Grant (CDBG) funding for 2011 is estimated at $645,000, which includes the City’s entitlement allocation ($585,000) and Neighborhood Stabilization Funding ($60,000). The Cities of Janesville and Beloit and the County of Rock have formed a consortium to receive HOME funds directly from the U.S. Department of Housing and Urban Development (HUD) on a formula basis. HOME Consortium funding is estimated at $215,000 for 2011. Other State and Federal Grant Programs include: the Lead Hazard Reduction Grant ($100,000) and the Lead Hazard Reduction Demonstration Grant ($50,000). Program income to be received in 2011 is estimated at $763,400, from the CDBG, HOME and other State and Federal Grants programs. This includes an estimated $500,000 to be used for the Neighborhood Stabilization Program. The balance of the budget is from prior years’ grants and prior years’ program income, including the Revolving Loan Fund for home improvement loans. 2009201020102011 ActualBudgetEstimatedProposed REVENUES: CDBG Current Year$1,696,280$1,061,281$1,570,109$645,000 Program Income119,91173,000117,000665,000 Prior Year's Grant182,210258,8782,209130,000 Subtotal1,998,4011,393,1591,689,3181,440,000 HOME Consortium Current Year216,632220,000215,000215,000 Program Income70,76372,00097,00090,000 Prior Year's Grant51,432200,00078,000135,000 Subtotal338,827492,000390,000440,000 Other State & Federal Grants Current Year49,153190,112246,850150,000 Program Income89,2034,2087,4008,400 Prior Year's Grant000 Subtotal138,356194,320254,250158,400 Total$2,475,584$2,079,479$2,333,568$2,038,400 WEDNESDAY, SEPTEMBER 15, 2010 5:30 P. M. COUNCIL CHAMBERS, FOURTH FLOOR MUNICIPAL BUILDING 18 N. JACKSON STREET, JANESVILLE, WI The Community Development Authority will hold a public hearing on Wednesday, September 15, 2010 at 5:30 P.M. in the City Council Chambers of the Municipal Building concerning the use of Community Development Block Grant Program, HOME Program funds, and other State and Federal Grant funds. The City of Janesville is anticipating that $762,000 in Community Development Block Grant (CDBG) funds and $678,000 in Neighborhood Stabilization Funding will be available in FY 2011. The City of Janesville is anticipating $440,000 in HOME funding to be available in FY2011. In addition, the City of Janesville is anticipating $158,400 in other State and Federal Grants to be available in FY 2011. These amounts include new grant awards, program income, and the use of prior year’s grants. HOME Investment Partnership Program (HOME) HOME funds are to be used to provide affordable housing including assistance for new construction of housing to be occupied by income eligible households, down payment and closing cost assistance, and owner- and renter-occupied rehabilitation loans. Down payment assistance loans will include a provision for recapture of the funds during the period of affordability. Rental rehabilitation loans will include a requirement to rent to income-eligible households at affordable rents during the period of affordability. The home ownership and rehabilitation programs will use program income first before drawing on new HOME funds. PROPOSED ALLOCATION of FY2011 HOME FUNDS ($305,000 available in new funds) FY2011 Prior Year Prog. Inc. Total Recently Purchased Rehab $ 55,000 $135,000 $50,000 $240,000 Home Ownership 125,000 0 $125,000 Rental Rehabilitation $ 35,000 $40,000 $ 75,000 Administration 0 _ _____0 0 Total $215,000 $135,000 $90,000 $440,000 PROPOSED STATEMENT OF OBJECTIVES FY2011 CDBG PROGRAM 1. Housing Activities - To rehabilitate owner-occupied and rental housing occupied by low and moderate income households primarily in the Central City Area through the use of deferred payment and low interest installment loans and partially forgivable loans. Funds may also be used: for acquisition, demolition, and provision of a vacant lot for new housing construction by non-profit agencies for sale to low/moderate income families; or for acquisition and/or rehabilitation of property by a non-profit for transitional housing or other housing programs; to acquire, rehabilitate and resell housing to low and moderate income families; and to provide emergency rent assistance. Funds are also provided for encouraging the reduction in density of multi-family units in the central city area, for the provision of information and training on the hazards of lead-based paint and other housing rehabilitation-related hazards and abatement of such hazards. 2. Neighborhood Stabilization – To acquire, rehabilitate and resell to low-middle income families or to demolish blighted structures that have been foreclosed upon to support homeownership and stability within neighborhoods most impacted by the foreclosure crisis. 3. Local Homeownership Program - To provide funds for the City Homeownership Program including Down Payment and Closing Cost forgivable loans, Duplex As a Starter Home Program loans, fix-up loans, "recently purchased" Home Improvement Program loans, and other homeownership programs. 4. Neighborhood Activities – To fund a pro-active property maintenance enforcement program and support a variety of programs aimed at reconnecting families in low- moderate income residential areas with their neighborhoods and the community as a whole. Includes financial support for the Neighborhood Action Team. 5. Downtown Activities - To provide funds for a variety of blight elimination activities in the Central Business District including support for a matching grant redevelopment project facilitated by the Downtown Development Alliance. 8. Optional Activities - To provide funds for activities which indirectly support the mission of the Community Development Authority. Activities to be funded in 2011 include the following: Boys and Girls Club, HealthNet, the Literacy Connection, and a Youth Summer Camp Scholarship Program. 9. Administration and Planning - To provide overhead and administrative support necessary to carry out the CDBG Program, including compliance with program regulations and planning for central city and downtown revitalization, and to provide funds to support Historic Commission activities. PROPOSED BUDGET – FY2011 CDBG PROGRAM Funding Sources 2011 Prior Program Grant Year Income Total Benefit* Administration& Planning General Administration $136,041 $0 $0 $136,041 NA Neighborhood Development 45,155 0 0 45,155 NA Rehab. Services Delivery 191,852 0 0 191,852 LMI Administration Subtotal 373,048 0 0 373,048 Program Services Downtown Activities 18,000 12,000 0 30,000 S/B Historic Preservation 1,000 0 0 1,000 NA Home Ownership 54,300 0 0 54,300 LMI Housing Activities 103,904 0 165,000 268,904 LMI Neighborhood Activities 39,498 0 0 39,498 LMI & LMA Neighborhood Stabilization 0 118,000 500,000 618,000 LMI & S/B Other Optional Activities Boys and Girl’s Club 4,000 0 0 4,000 LMI HealthNet 44,250 0 0 44,250 LMI Literacy Connection 4,000 0 0 4,000 LMI Summer Camp Scholars 3,000 0 0 3,000 LMI Grand Total $645,000 130,000 $665,000 $1,440,000 *LMI means the project benefits low and moderate income persons whose household income is 80% or less of Rock County median income. LMA means the project benefits a low to moderate income area. S/B means the project is a slum and blight elimination project. It is the intent of the City of Janesville not to cause displacement of persons as a result of CDBG funded activities. However, in the event that displacement does occur, a plan for assistance has been developed and is available upon request. Comments, questions, or suggestions may be directed to the Neighborhood Services Department, 18 North Jackson Street, P.O. Box 5005, Janesville, WI 53547-5005 or by calling (608) 755- 3065. Richard Ellingson, Chairperson Janesville CDA Date Published: 9/8/10 NEIGHBORHOOD SERVICES MEMORANDUM September 9, 2010 TO: Community Development Authority FROM: Jennifer Petruzzello, Neighborhood Services Director SUBJECT: Agenda Item #5: Public Hearing and Action Section 8 Annual Plan Background: Every five years, the Community Development Authority prepares a Public Housing Agency Plan, which provides information to the U.S. Department of Housing and Urban Development (HUD) and citizens on the City’s goals for administering the Section 8 Rent Assistance Program. Last year, the CDA prepared the 5-Year Plan for the 2010-2014 fiscal years. The Department of Housing and Urban Development requires that this plan be reviewed on an annual basis, and that a notice be published announcing a 45 day period where the plan can be publicly inspected for comment. In addition, a public hearing must be held before approval of the plan. The plan (see attached) identified the following goals and objectives for the 2010-2014 years: 1. Expand the supply of assisted housing by applying for additional rental vouchers (if they become available). 2. Improve voucher management as measured by the self assessment process (increase SEMAP score, currently 87%). 3. Improve quality of assisted units (increase the first time pass rate of annual housing quality standard inspection, currently 59% fail the first inspection). 4. Improve quality of assisted units (provide rehabilitation and lead hazard reduction loans/grants to assisted units). 5. Improve quality of assisted units (provide landlord training). 6. Increase participation in Family Self Sufficiency Program (currently have 6 participants). 7. Ensure equal opportunity and affirmatively further fair housing. 8. Explore and implement a Section 8 Homeownership Program (if funding and resources allow). As of the date on this memo, no public comments have been received regarding the Section 8 Plan. Recommendation: Following the public hearing, staff recommends that the CDA approve the Section 8 Annual Plan. PHA 5-Year and U.S. Department of Housing and Urban OMB No. 2577-0226 Development Expires 4/30/2011 Annual Plan Office of Public and Indian Housing 1.0 PHA Information PHA Name: Janesville CDA PHA Code: WI219 PHA Type: Small High Performing Standard HCV (Section 8) PHA Fiscal Year Beginning: (MM/YYYY): 01/2010 Inventory 2.0 (based on ACC units at time of FY beginning in 1.0 above) Number of PH units: _________________ Number of HCV units: 543 3.0 Submission Type 5-Year and Annual Plan Annual Plan Only 5-Year Plan Only 4.0 PHA Consortia PHA Consortia: (Check box if submitting a joint Plan and complete table below.) No. of Units in Each PHA Program(s) Included in the Programs Not in the Program Participating PHAs Code Consortia Consortia PH HCV PHA 1: PHA 2: PHA 3: 5-Year Plan. 5.0 Complete items 5.1 and 5.2 only at 5-Year Plan update. Mission. 5.1 State the PHA’s Mission for serving the needs of low-income, very low-income, and extremely low income families in the PHA’s jurisdiction for the next five years: The Janesville CDA’s mission is to provide rental assistance to eligible low-income, very low-income and extremely low income households, to provide safe, decent and sanitary households in the City of Janesville, to offer a Family Self Sufficiency Program, and to affirmatively further fair housing. Goals and Objectives. 5.2 Identify the PHA’s quantifiable goals and objectives that will enable the PHA to serve the needs of low-income and very low-income, and extremely low-income families for the next five years. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5-Year Plan. The Janesville CDA has identified the following goals and objectives for the next five years: 1.Expand the supply of assisted housing by applying for additional rental vouchers (if they become available). 2.Improve voucher management as measured by the self assessment process (increase SEMAP score, currently 87%). 3.Improve quality of assisted units (increase the first time pass rate of annual housing quality standard inspections; currently 59% fail the first inspection). 4.Improve quality of assisted units (provide rehabilitation and lead hazard reduction loans/grants to assisted units). 5.Improve quality of assisted units (provide landlord training). 6.Increase participation in Family Self Sufficiency Program (currently have 6 participants). 7.Ensure equal opportunity and affirmatively further fair housing. 8.Explore and implement a Section 8 Homeownership Program (if funding and resources allow). During the 2004-2009 time period, the Janesville PHA was able to make the following progress towards goals identified in the previous 5-Year Plan: 1.The Janesville PHA was able to temporarily increase our voucher management by increasing our SEMAP score to that of a high performer. 2.The Janesville PHA has consistently maintained a customer satisfaction level of greater than 90%. 3.The Janesville PHA has offered a landlord training program over the past two years to improve the quality of assisted housing, the number of landlords participating in the housing and knowledge of fair housing. 4.The Janesville PHA continually works to affirmatively further fair housing through the distribution of information, posting of policy, provision of training and response to complaints. The Janesville CDA was not able to expand the supply of assisted housing because additional vouchers did not become available, and the high rental vacancy rate due to the economic downturn did not facilitate private partnerships. PHA Plan Update 6.0 (a) Identify all PHA Plan elements that have been revised by the PHA since its last Annual Plan submission: (b) Identify the specific location(s) where the public may obtain copies of the 5-Year and Annual PHA Plan. For a complete list of PHA Plan elements, see Section 6.0 of the instructions. ______________________________________________________________________________ HUD-50075 Page 1 of 2 form (4/2008) 7.0 Hope VI, Mixed Finance Modernization or Development, Demolition and/or Disposition, Conversion of Public Housing, Homeownership . Programs, and Project-based Vouchers Include statements related to these programs as applicable. Capital Improvements. 8.0 Please complete Parts 8.1 through 8.3, as applicable. Capital Fund Program Annual Statement/Performance and Evaluation Report. As part of the PHA 5-Year and Annual Plan, annually 8.1 tCapital Fund Program Annual Statement/Performance and Evaluation Report, complete and submithe form HUD-50075.1, for each current and open CFP grant and CFFP financing. Capital Fund Program Five-Year Action Plan. Capital Fund As part of the submission of the Annual Plan, PHAs must complete and submit the 8.2 Program Five-Year Action Plan, form HUD-50075.2,and subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest year for a five year period). Large capital items must be included in the Five-Year Action Plan. Capital Fund Financing Program (CFFP). 8.3 Check if the PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement Housing Factor (RHF) to repay debt incurred to finance capital improvements. Housing Needs 9.0 . Based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available data, make a reasonable effort to identify the housing needs of the low-income, very low-income, and extremely low-income families who reside in the jurisdiction served by the PHA, including elderly families, families with disabilities, and households of various races and ethnic groups, and other families who are on the public housing and Section 8 tenant-based assistance waiting lists. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. Strategy for Addressing Housing Needs 9.1 . Provide a brief description of the PHA’s strategy for addressing the housing needs of families in the Note: Small, Section 8 only, and High Performing PHAs complete only for Annual jurisdiction and on the waiting list in the upcoming year. Plan submission with the 5-Year Plan. Additional Information . Describe the following, as well as any additional information HUD has requested. (a) Progress in Meeting Mission and Goals. Provide a brief statement of the PHA’s progress in meeting the mission and goals described in the 5- Year Plan. During the 2004-2009 time period, the Janesville PHA was able to make the following progress towards goals identified in the previous 5-Year Plan: 1.The Janesville PHA was able to temporarily increase our voucher management by increasing our SEMAP score to that of a high performer. 2.The Janesville PHA has consistently maintained a customer satisfaction level of greater than 90%. 3.The Janesville PHA has offered a landlord training program over the past two years to improve the quality of assisted housing, the number of landlords participating in the housing and knowledge of fair housing. 4.The Janesville PHA continually works to affirmatively further fair housing through the distribution of information, posting of policy, provision of training and response to complaints. 10.0 The Janesville CDA was not able to expand the supply of assisted housing because additional vouchers did not become available, and the high rental vacancy rate due to the economic downturn did not facilitate private partnerships. (b) Significant Amendment and Substantial Deviation/Modification. Provide the PHA’s definition of “significant amendment” and “substantial deviation/modification” A significant amendment or modification to the Annual Plan is one which conflicts with or is not consistent with the policies included in the Plan. New initiatives may be introduced that were not anticipated at the time the plan was adopted provided they do not conflict with any other provisions of the plan. A substantial deviation/modification from the 5-Year Plan is one that is not consistent with the goals included in the plan. New or additional activities may be undertaken provided they are not contrary nor conflict with the goals included in the 5-Year Plan. (c) Annual VAWA Report. The Janesville PHA has adopted an administrative policy regarding the VAWA. The PHA will not deny admission to any person in the HCV Program because that person is or has been a victim of domestic violence, dating violence, or stalking, provided that such person is otherwise qualified for such admission. Assistance will not be terminated by the PHA as a result of criminal activity, if that criminal activity is directly related to domestic violence, dating violence, or stalking engaged in by a member of the assisted household, a guest or another person under the tenant’s control, and the tenant or immediate family member is the victim or threatened victim of this criminal activity. ______________________________________________________________________________ HUD-50075 Page 2 of 2 form (4/2008) Required Submission for HUD Field Office Review 11.0 . In addition to the PHA Plan template (HUD-50075), PHAs must submit the following documents. Items (a) through (g) may be submitted with signature by mail or electronically with scanned signatures, but electronic submission is Note: encouraged. Items (h) through (i) must be attached electronically with the PHA Plan. Faxed copies of these documents will not be accepted by the Field Office. PHA Certifications of Compliance with the PHA Plans and Related Regulations (a) Form HUD-50077, (which includes all certifications relating to Civil Rights) Certification for a Drug-Free Workplace (b) Form HUD-50070, (PHAs receiving CFP grants only) Certification of Payments to Influence Federal Transactions (c) Form HUD-50071, (PHAs receiving CFP grants only) Disclosure of Lobbying Activities (d) Form SF-LLL, (PHAs receiving CFP grants only) Disclosure of Lobbying Activities Continuation Sheet (e) Form SF-LLL-A, (PHAs receiving CFP grants only) (f) Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the recommendations and the decisions made on these recommendations. (g) Challenged Elements Capital Fund Program Annual Statement/Performance and Evaluation Report ) (h) Form HUD-50075.1, (PHAs receiving CFP grants only Capital Fund Program Five-Year Action Plan (i) Form HUD-50075.2, (PHAs receiving CFP grants only) ______________________________________________________________________________ HUD-50075 Page 3 of 2 form (4/2008) _______________________________________________________________________________________________________________________________________ This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act of 1937, as amended, which introduced 5-Year and Annual PHA Plans. The 5-Year and Annual PHA plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA’s mission and strategies for serving the needs of low-income and very low-income families. This form is to be used by all PHA types for submission of the 5-Year and Annual Plans to HUD. Public reporting burden for this information collection is estimated to average 12.68 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number. Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality ________________________________________________________________________________________________________________________ Instructions form HUD-50075 Applicability2.Financial Resources. . This form is to be used by all Public Housing Agencies A statement of financial resources, (PHAs) with Fiscal Year beginning April 1, 2008 for the submission of their including a listing by general categories, of the PHA’s 5-Year and Annual Plan in accordance with 24 CFR Part 903. The previous anticipated resources, such as PHA Operating, Capital and version may be used only through April 30, 2008. other anticipated Federal resources available to the PHA, as well as tenant rents and other income available to 1.0 PHA Information support public housing or tenant-based assistance. The Include the full PHA name, PHA code, PHA type, and PHA Fiscal Year statement also should include the non-Federal sources of Beginning (MM/YYYY). funds supporting each Federal program, and state the planned use for the resources. 2.0 Inventory 3. Rent Determination. Under each program, enter the number of Annual Contributions Contract A statement of the policies of the (ACC) Public Housing (PH) and Section 8 units (HCV). PHA governing rents charged for public housing and HCV dwelling units. 3.0 Submission Type 4. Operation and Management. Indicate whether this submission is for an Annual and Five Year Plan, Annual A statement of the rules, Plan only, or 5-Year Plan only. standards, and policies of the PHA governing maintenance management of housing owned, assisted, or operated by 4.0 PHA Consortiathe public housing agency (which shall include measures Check box if submitting a Joint PHA Plan and complete the table. necessary for the prevention or eradication of pest infestation, including cockroaches), and management of 5.0 Five-Year Plan the PHA and programs of the PHA. Identify the PHA’s Mission, Goals and/or Objectives (24 CFR 903.6). 5.Grievance Procedures. Complete only at 5-Year update. A description of the grievance and informal hearing and review procedures that the PHA 5.1 Mission . A statement of the mission of the public housing agency makes available to its residents and applicants. for serving the needs of low-income, very low-income, and extremely low-income families in the jurisdiction of the PHA during the years 6.Designated Housing for Elderly and Disabled Families. . covered under the planWith respect to public housing projects owned, assisted, or operated by the PHA, describe any projects (or portions 5.2 Goals and Objectives . Identify quantifiable goals and objectives thereof), in the upcoming fiscal year, that the PHA has that will enable the PHA to serve the needs of low income, very low-designated or will apply for designation for occupancy by income, and extremely low-income families. elderly and disabled families. The description shall 1 include the following information: ) development name 6.0PHA Plan Update. 234 In addition to the items captured in the Plan and number; ) designation type; ) application status; ) template, PHAs must have the elements listed below readily available to date the designation was approved, submitted, or planned 5 the public. Additionally, a PHA must:for submission, and; ) the number of units affected. (a) Community Service and Self-Sufficiency. Identify specifically which plan elements have been revised 7. A description 1) since the PHA’s prior plan submission. of: (Any programs relating to services and amenities 2) provided or offered to assisted families; ( Any policies (b) Identify where the 5-Year and Annual Plan may be obtained by or programs of the PHA for the enhancement of the the public. At a minimum, PHAs must post PHA Plans, economic and social self-sufficiency of assisted families, (3) including updates, at each Asset Management Project (AMP) including programs under Section 3 and FSS; How the and main office or central off ice of the PHA. PHAs are PHA will comply with the requirements of community strongly encouraged to post complete PHA Plans on its official service and treatment of income changes resulting from (Note: applies to only website. PHAs are also encouraged to provide each resident welfare program requirements. council a copy of its 5-Year and Annual Plan. public housing). PHA Plan Elements8. Safety and Crime Prevention. . (24 CFR 903.7) For public housing only, describe the PHA’s plan for safety and crime prevention to Eligibility, Selection and Admissions Policies, including ensure the safety of the public housing residents. The 1. Deconcentration and Wait List Procedures. Describe statement must include: (i) A description of the need for the PHA’s policies that govern resident or tenant measures to ensure the safety of public housing residents; eligibility, selection and admission including admission (ii) A description of any crime prevention activities preferences for both public housing and HCV and unit conducted or to be conducted by the PHA; and (iii) A assignment policies for public housing; and procedures for description of the coordination between the PHA and the maintaining waiting lists for admission to public housing appropriate police precincts for carrying out crime and address any site-based waiting lists. prevention measures and activities. ______________________________________________________________________________________________________________________________________ Instructions HUD-50075 Page 1 of 3 form (2008) 9. ets. P A statement describing the PHAs policies and that the public housing agency plans to voluntarily convert; 2) requirements pertaining to the ownership of pets in public An analysis of the projects or buildings required to be 3) housing. converted; and A statement of the amount of assistance received under this chapter to be used for rental assistance or 10. Civil Rights Certification. A PHA will be considered in other housing assistance in connection with such conversion. compliance with the Civil Rights and AFFH Certification See guidance on HUD’s website at: if: it can document that it examines its programs and http://www.hud.gov/offices/pih/centers/sac/conversion.cfm proposed programs to identify any impediments to fair (d) Homeownership housing choice within those programs; addresses those . A description of any homeownership impediments in a reasonable fashion in view of the (including project number and unit count) administered by resources available; works with the local jurisdiction to the agency or for which the PHA has applied or will apply implement any of the jurisdiction’s initiatives to for approval. affirmatively further fair housing; and assures that the (e) Project-based Vouchers annual plan is consistent with any applicable Consolidated . If the PHA wishes to use the Plan for its jurisdiction.project-based voucher program, a statement of the projected number of project-based units and general locations and how 11. Fiscal Year Audit. The results of the most recent fiscal project basing would be consistent with its PHA Plan. year audit for the PHA. 8.0 Capital Improvements. This section provides information on a PHA’s 12. Asset Management. A statement of how the agency will Capital Fund Program. With respect to public housing projects owned, carry out its asset management functions with respect to assisted, or operated by the public housing agency, a plan describing the the public housing inventory of the agency, including how capital improvements necessary to ensure long-term physical and social the agency will plan for the long-term operating, capital viability of the projects must be completed along with the required investment, rehabilitation, modernization, disposition, and forms. Items identified in 8.1 through 8.3, must be signed where other needs for such inventory. directed and transmitted electronically along with the PHA’s Annual Plan submission. 13. Violence Against Women Act (VAWA). A description 1) of: Any activities, services, or programs provided or 8.1Capital Fund Program Annual Statement/Performance and Evaluation Report. Capital Fund offered by an agency, either directly or in partnership with PHAs must complete the Program Annual Statement/Performance and Evaluation Report other service providers, to child or adult victims of domestic violence, dating violence, sexual assault, or (form HUD-50075.1), for each Capital Fund Program (CFP) to be 2) stalking; Any activities, services, or programs provided undertaken with the current year’s CFP funds or with CFFP or offered by a PHA that helps child and adult victims of proceeds. Additionally, the form shall be used for the following domestic violence, dating violence, sexual assault, or purposes: 3) stalking, to obtain or maintain housing; and Any (a) activities, services, or programs provided or offered by a To submit the initial budget for a new grant or CFFP; public housing agency to prevent domestic violence, (b) dating violence, sexual assault, and stalking, or to enhance To report on the Performance and Evaluation Report progress victim safety in assisted families.on any open grants previously funded or CFFP; and (c) 7.0 Hope VI, Mixed Finance Modernization or Development, To record a budget revision on a previously approved open Demolition and/or Disposition, Conversion of Public Housing, grant or CFFP, e.g., additions or deletions of work items, Homeownership Programs, and Project-based Vouchers modification of budgeted amounts that have been undertaken since the submission of the last Annual Plan. The Capital (a)Hope VI or Mixed Finance Modernization or Development. Fund Program Annual Statement/Performance and 1) A description of anyhousing (including project number (if Evaluation Report must be submitted annually. known) and unit count) for which the PHA will apply for HOPE 2) VI or Mixed Finance Modernization or Development; and A Additionally, PHAs shall complete the Performance and Capital Fund timetable for the submission of applications or proposals. The Evaluation Report section (see footnote 2) of the Program Annual Statement/Performance and Evaluation application and approval process for Hope VI, Mixed Finance (form Modernization or Development, is a separate process. See HUD-50075.1), at the following times: guidance on HUD’s website at: http://www.hud.gov/offices/pih/programs/ph/hope6/index.cfm 1.At the end of the program year; until the program is completed or all funds are expended; (b) Demolition and/or Disposition. With respect to public housing projects owned by the PHA and subject to ACCs under the Act: 2.When revisions to the Annual Statement are made, (1) A description of anyhousing (including project number and which do not require prior HUD approval, (e.g., unit numbers [or addresses]), and the number of affected units expenditures for emergency work, revisions resulting along with their sizes and accessibility features) for which the from the PHAs application of fungibility); and PHA will apply or is currently pending for demolition or (2)3. disposition; and A timetable for the demolition or Upon completion or termination of the activities funded disposition. The application and approval process for demolition in a specific capital fund program year. and/or disposition is a separate process. See guidance on HUD’s website at: 8.2 Capital Fund Program Five-Year Action Plan http://www.hud.gov/offices/pih/centers/sac/demo_dispo/index.c Capital Fund Program Five-Year Action fm PHAs must submit the Note: t that Plan This statement must be submitted to the exten (form HUD-50075.2) for the entire PHA portfolio for the first approved and/or pending demolition and/or disposition has year of participation in the CFP and annual update thereafter to changed. eliminate the previous year and to add a new fifth year (rolling basis) so that the form always covers the present five-year period (c) Conversion of Public Housing. With respect to public beginning with the current year. 1) housing owned by a PHA: A description of any building 8.3 Capital Fund Financing Program (CFFP). or buildings (including project number and unit count) that Separate, written the PHA is required to convert to tenant-based assistance or HUD approval is required if the PHA proposes to pledge any ______________________________________________________________________________________________________________________________________ Instructions HUD-50075 Page 2 of 3 form (2008) portion of its CFP/RHF funds to repay debt incurred to finance (c) capital improvements. The PHA must identify in its Annual and 5-PHAs must include or reference any applicable memorandum year capital plans the amount of the annual payments required to of agreement with HUD or any plan to improve performance. service the debt. The PHA must also submit an annual statement (Note: Standard and Troubled PHAs complete annually). detailing the use of the CFFP proceeds. See guidance on HUD’s 11.0 Required Submission for HUD Field Office Review. website at: In order to be a http://www.hud.gov/offices/pih/programs/ph/capfund/cffp.cfm complete package, PHAs must submit items (a) through (g), with signature by mail or electronically with scanned signatures. Items (h) 9.0Housing Needs. Provide a statement of the housing needs of families and (i) shall be submitted electronically as an attachment to the PHA residing in the jurisdiction served by the PHA and the means by which Plan. the PHA intends, to the maximum extent practicable, to address those (Note: (a) PHA Certifications of Compliance with needs.Standard and Troubled PHAs complete annually; Small Form HUD-50077, the PHA Plans and Related Regulations and High Performers complete only for Annual Plan submitted with the 5-Year Plan). (b) FCertification for a Drug-Free Workplace orm HUD-50070, 9.1 Strategy for Addressing Housing Needs. Provide a description of (PHAs receiving CFP grants only) the PHA’s strategy for addressing the housing needs of families in (c) Certification of Payments to Influence the jurisdiction and on the waiting list in the upcoming year. Form HUD-50071, (Note: Federal Transactions (PHAs receiving CFP grants only) Standard and Troubled PHAs complete annually; Small and High Performers complete only for Annual Plan submitted (d)Disclosure of Lobbying Activities (PHAs with the 5-Year Plan). Form SF-LLL, receiving CFP grants only) 10.0 Additional Information. Describe the following, as well as any (e)Disclosure of Lobbying Activities additional information requested by HUD: Form SF-LLL-A, Continuation Sheet(PHAs receiving CFP grants only) (a) Progress in Meeting Mission and Goals. P HAs must (f) include (i) a statement of the PHAs progress in meeting the Resident Advisory Board (RAB) comments. mission and goals described in the 5-Year Plan; (ii) the basic (g) criteria the PHA will use for determining a significant Challenged Elements. Include any element(s) of the PHA amendment from its 5-year Plan; and a significant Plan that is challenged. amendment or modification to its 5-Year Plan and Annual Capital Fund Program Annual . (Note: Standard and Troubled PHAs complete (h) , PlanForm HUD-50075.1 Statement/Performance and Evaluation Report annually; Small and High Performers complete only for (Must be Annual Plan submitted with the 5-Year Plan). attached electronically for PHAs receiving CFP grants only). See instructions in 8.1. (b) Significant Amendment and Substantial Deviation/Modification. (i) Capital Fund Program Five-Year PHA must provide the definition Form HUD-50075.2, Action Plan(Must be attached electronically for PHAs of “significant amendment” and “substantial (Note: Standard and Troubled receiving CFP grants only). deviation/modification”. See instructions in 8.2. PHAs complete annually; Small and High Performers complete only for Annual Plan submitted with the 5-Year Plan.) ______________________________________________________________________________________________________________________________________ Instructions HUD-50075 Page 3 of 3 form (2008) NEIGHBORHOOD SERVICES MEMORANDUM September 9, 2010 TO: Community Development Authority FROM: Jennifer Petruzzello, Neighborhood Services Director SUBJECT: Agenda Item #6: Review and Action on 2011 Section 8 Rental Assistance Budget Background: The Community Development Authority (CDA) is the approving body for the Section 8 Rent Assistance Program budget. The CDA administers the Section 8 Rent Assistance Program for the U.S. Department of Housing and Urban Development (HUD). Attached please find a copy of the Proposed 2011 Section 8 Rental Assistance Budget for your review. After approval, the Section 8 budget will be included in the city-wide budget for City Council Consideration. Budget Summary: This budget provides for the continuation of present service levels. HUD has approved the CDA to administer up to 543 units, however sufficient funding is not available to assist 543 units. It is our goal to provide assistance to a minimum of 525 households. This program is staffed by two Section 8 Housing Specialists. Revenues – Funding in the amount of $2,677,000 is anticipated to be provided by HUD for direct rent assistance to clients. In addition, administrative fee payments of $305,000 from HUD are anticipated. No City of Janesville property taxes are collected to support this program. Expenditures – Expenditures are broken down into two categories: Administration ($303,555) and Program Services ($2,813,000). Administrative services includes: personal services ($248,966), contractual services ($49,439), supplies and materials ($3,500) and capital outlay ($1,650). Program services includes: Rent Assistance ($2,810,000) and Fair Housing ($3,000). This proposed budget demonstrates that the Section 8 program is no longer anticipated to have a funding shortfall for 2010, and in fact, an estimated $155,000 will be available at year end, and nearly $135,000 is planned to fund rent assistance in 2011. Recommendation: Staff recommends that the CDA approve the 2011 Section 8 Rental Assistance Budget. J:\Development\Housing, Building & Neighborhood Services\Administration - HBNS\CDA Agenda Items\2010 1 Agendas\September 15, 2010\#6 Review and Action on Section 8 Rental Assistance Budget.doc DEPARTMENT: NEIGHBORHOOD SERVICES DIVISION: HOUSING PROGRAM: RENT ASSISTANCE GOAL: To assist low-income and moderate-income families, including elderly and handicapped individuals, in obtaining decent, safe and sanitary housing. OBJECTIVES: ? To provide monthly rental housing assistance to approximately 525 families. ? To carry out a variety of programs to promote fair housing. PROGRAM ACTIVITY STATEMENT: The Section 8 Rent Assistance program is a locally administered program funded by the U.S. Department of Housing and Urban Development, which pays a portion of the monthly rent and utilities for low-income families, elderly and handicapped individuals. 2009201020102011 ActualBudgetEstimatedProposed ACTIVITIES: Section 8 Units518530525525 HQS Inspections600600988700 ELEMENT COST: Administration$281,577$288,016$278,545$303,555 Program Services Rent Assistance2,730,6662,532,0002,812,2492,810,000 Fair Housing8823,0001,5003,000 Subtotal2,731,5482,535,0002,813,7492,813,000 Total$3,013,125$2,823,016$3,092,294$3,116,555 PERMANENT POSITIONS: Section 8 Housing Specialist2 2 Neighborhood Services, Rent Assistance SIGNIFICANT EXPENDITURES, STAFFING AND PROGRAM CHANGES: This budget provides for the continuation of present service levels. These costs are entirely reimbursed by the United States Department of Housing and Urban Development. REQUIRED RESOURCES: PROGRAM SERVICES 2009201020102011 ActualBudgetEstimatedProposed RENT ASSISTANCE$2,730,666$2,532,000$2,812,249$2,810,000 FAIR HOUSING8823,0001,5003,000 PROGRAM TOTAL$2,731,548$2,535,000$2,813,749$2,813,000 Neighborhood Services, Rent Assistance REQUIRED RESOURCES: ADMINISTRATION 2009201020102011 ActualBudgetEstimatedProposed PERSONAL SERVICES Salaries & Benefits$193,680$219,289$208,403$227,691 Hourly Wages18,91618,30721,30519,275 Training5,0341,8002,0002,000 Subtotal217,630239,396231,708248,966 CONTRACTUAL SERVICES Telephone798900900900 Postage6,9686,5005,2006,860 Conference04504501,000 Auditing/Consulting5,3405,6005,4605,000 Memberships/Subscriptions501,018973980 Insurance2,0401,8231,8231,912 Computer Services6,2646,5176,5176,675 Other23,0266,8006,8009,600 Portability Administration3,9433,0003,5003,500 Building Rental11,40111,81211,01411,812 Vehicle Oper/Maintenance547700700600 Subtotal61,10445,12043,33749,439 SUPPLIES & MATERIALS2,8433,5003,5003,500 CAPITAL OUTLAY0001,650 ADMINISTRATION TOTAL$281,577$288,016$278,545$303,555 Full-Time Equivalent2.772.802.802.80 Neighborhood Services, Rent Assistance REVENUE COMMENT: Administrative fees of $305,000 offset administrative expenses. Housing Assistance Payments ($2,677,000) and the planned use of operating reserve ($134,555) are used to provide direct rent assistance to clients. Revenues are entirely provided by the United States Department of Housing and Urban Development. 2009201020102011 ActualBudgetEstimatedProposed REVENUE: Administrative Fees$282,459$290,000$333,007$305,000 Housing Assistance Payments2,566,5422,532,0002,914,9152,677,000 Subtotal2,849,0012,822,0003,247,9222,982,000 Operating Res. Withdrawal (Deposit)164,1241,016(155,628)134,555 Total$3,013,125$2,823,016$3,092,294$3,116,555 FUND EQUITY: Administrative Fee Equity*$124,690 Housing Assistance Payments Equity70,139 Total Fund Equity at 01/01/10$194,829 * Includes Investment in Capital Assets of $52,124