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#5a Public Hearing Section 8 Plan Attachment PHA 5-Year and U.S. Department of Housing and Urban OMB No. 2577-0226 Development Expires 4/30/2011 Annual Plan Office of Public and Indian Housing 1.0 PHA Information PHA Name: Janesville CDA PHA Code: WI219 PHA Type: Small High Performing Standard HCV (Section 8) PHA Fiscal Year Beginning: (MM/YYYY): 01/2010 Inventory 2.0 (based on ACC units at time of FY beginning in 1.0 above) Number of PH units: _________________ Number of HCV units: 543 3.0 Submission Type 5-Year and Annual Plan Annual Plan Only 5-Year Plan Only 4.0 PHA Consortia PHA Consortia: (Check box if submitting a joint Plan and complete table below.) No. of Units in Each PHA Program(s) Included in the Programs Not in the Program Participating PHAs Code Consortia Consortia PH HCV PHA 1: PHA 2: PHA 3: 5-Year Plan. 5.0 Complete items 5.1 and 5.2 only at 5-Year Plan update. Mission. 5.1 State the PHA’s Mission for serving the needs of low-income, very low-income, and extremely low income families in the PHA’s jurisdiction for the next five years: The Janesville CDA’s mission is to provide rental assistance to eligible low-income, very low-income and extremely low income households, to provide safe, decent and sanitary households in the City of Janesville, to offer a Family Self Sufficiency Program, and to affirmatively further fair housing. Goals and Objectives. 5.2 Identify the PHA’s quantifiable goals and objectives that will enable the PHA to serve the needs of low-income and very low-income, and extremely low-income families for the next five years. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5-Year Plan. The Janesville CDA has identified the following goals and objectives for the next five years: 1.Expand the supply of assisted housing by applying for additional rental vouchers (if they become available). 2.Improve voucher management as measured by the self assessment process (increase SEMAP score, currently 87%). 3.Improve quality of assisted units (increase the first time pass rate of annual housing quality standard inspections; currently 59% fail the first inspection). 4.Improve quality of assisted units (provide rehabilitation and lead hazard reduction loans/grants to assisted units). 5.Improve quality of assisted units (provide landlord training). 6.Increase participation in Family Self Sufficiency Program (currently have 6 participants). 7.Ensure equal opportunity and affirmatively further fair housing. 8.Explore and implement a Section 8 Homeownership Program (if funding and resources allow). During the 2004-2009 time period, the Janesville PHA was able to make the following progress towards goals identified in the previous 5-Year Plan: 1.The Janesville PHA was able to temporarily increase our voucher management by increasing our SEMAP score to that of a high performer. 2.The Janesville PHA has consistently maintained a customer satisfaction level of greater than 90%. 3.The Janesville PHA has offered a landlord training program over the past two years to improve the quality of assisted housing, the number of landlords participating in the housing and knowledge of fair housing. 4.The Janesville PHA continually works to affirmatively further fair housing through the distribution of information, posting of policy, provision of training and response to complaints. The Janesville CDA was not able to expand the supply of assisted housing because additional vouchers did not become available, and the high rental vacancy rate due to the economic downturn did not facilitate private partnerships. PHA Plan Update 6.0 (a) Identify all PHA Plan elements that have been revised by the PHA since its last Annual Plan submission: (b) Identify the specific location(s) where the public may obtain copies of the 5-Year and Annual PHA Plan. For a complete list of PHA Plan elements, see Section 6.0 of the instructions. ______________________________________________________________________________ HUD-50075 Page 1 of 2 form (4/2008) 7.0 Hope VI, Mixed Finance Modernization or Development, Demolition and/or Disposition, Conversion of Public Housing, Homeownership . Programs, and Project-based Vouchers Include statements related to these programs as applicable. Capital Improvements. 8.0 Please complete Parts 8.1 through 8.3, as applicable. Capital Fund Program Annual Statement/Performance and Evaluation Report. As part of the PHA 5-Year and Annual Plan, annually 8.1 tCapital Fund Program Annual Statement/Performance and Evaluation Report, complete and submithe form HUD-50075.1, for each current and open CFP grant and CFFP financing. Capital Fund Program Five-Year Action Plan. Capital Fund As part of the submission of the Annual Plan, PHAs must complete and submit the 8.2 Program Five-Year Action Plan, form HUD-50075.2,and subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest year for a five year period). Large capital items must be included in the Five-Year Action Plan. Capital Fund Financing Program (CFFP). 8.3 Check if the PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement Housing Factor (RHF) to repay debt incurred to finance capital improvements. Housing Needs 9.0 . Based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available data, make a reasonable effort to identify the housing needs of the low-income, very low-income, and extremely low-income families who reside in the jurisdiction served by the PHA, including elderly families, families with disabilities, and households of various races and ethnic groups, and other families who are on the public housing and Section 8 tenant-based assistance waiting lists. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. Strategy for Addressing Housing Needs 9.1 . Provide a brief description of the PHA’s strategy for addressing the housing needs of families in the Note: Small, Section 8 only, and High Performing PHAs complete only for Annual jurisdiction and on the waiting list in the upcoming year. Plan submission with the 5-Year Plan. Additional Information . Describe the following, as well as any additional information HUD has requested. (a) Progress in Meeting Mission and Goals. Provide a brief statement of the PHA’s progress in meeting the mission and goals described in the 5- Year Plan. During the 2004-2009 time period, the Janesville PHA was able to make the following progress towards goals identified in the previous 5-Year Plan: 1.The Janesville PHA was able to temporarily increase our voucher management by increasing our SEMAP score to that of a high performer. 2.The Janesville PHA has consistently maintained a customer satisfaction level of greater than 90%. 3.The Janesville PHA has offered a landlord training program over the past two years to improve the quality of assisted housing, the number of landlords participating in the housing and knowledge of fair housing. 4.The Janesville PHA continually works to affirmatively further fair housing through the distribution of information, posting of policy, provision of training and response to complaints. 10.0 The Janesville CDA was not able to expand the supply of assisted housing because additional vouchers did not become available, and the high rental vacancy rate due to the economic downturn did not facilitate private partnerships. (b) Significant Amendment and Substantial Deviation/Modification. Provide the PHA’s definition of “significant amendment” and “substantial deviation/modification” A significant amendment or modification to the Annual Plan is one which conflicts with or is not consistent with the policies included in the Plan. New initiatives may be introduced that were not anticipated at the time the plan was adopted provided they do not conflict with any other provisions of the plan. A substantial deviation/modification from the 5-Year Plan is one that is not consistent with the goals included in the plan. New or additional activities may be undertaken provided they are not contrary nor conflict with the goals included in the 5-Year Plan. (c) Annual VAWA Report. The Janesville PHA has adopted an administrative policy regarding the VAWA. The PHA will not deny admission to any person in the HCV Program because that person is or has been a victim of domestic violence, dating violence, or stalking, provided that such person is otherwise qualified for such admission. Assistance will not be terminated by the PHA as a result of criminal activity, if that criminal activity is directly related to domestic violence, dating violence, or stalking engaged in by a member of the assisted household, a guest or another person under the tenant’s control, and the tenant or immediate family member is the victim or threatened victim of this criminal activity. ______________________________________________________________________________ HUD-50075 Page 2 of 2 form (4/2008) Required Submission for HUD Field Office Review 11.0 . In addition to the PHA Plan template (HUD-50075), PHAs must submit the following documents. Items (a) through (g) may be submitted with signature by mail or electronically with scanned signatures, but electronic submission is Note: encouraged. Items (h) through (i) must be attached electronically with the PHA Plan. Faxed copies of these documents will not be accepted by the Field Office. PHA Certifications of Compliance with the PHA Plans and Related Regulations (a) Form HUD-50077, (which includes all certifications relating to Civil Rights) Certification for a Drug-Free Workplace (b) Form HUD-50070, (PHAs receiving CFP grants only) Certification of Payments to Influence Federal Transactions (c) Form HUD-50071, (PHAs receiving CFP grants only) Disclosure of Lobbying Activities (d) Form SF-LLL, (PHAs receiving CFP grants only) Disclosure of Lobbying Activities Continuation Sheet (e) Form SF-LLL-A, (PHAs receiving CFP grants only) (f) Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the recommendations and the decisions made on these recommendations. (g) Challenged Elements Capital Fund Program Annual Statement/Performance and Evaluation Report ) (h) Form HUD-50075.1, (PHAs receiving CFP grants only Capital Fund Program Five-Year Action Plan (i) Form HUD-50075.2, (PHAs receiving CFP grants only) ______________________________________________________________________________ HUD-50075 Page 3 of 2 form (4/2008) _______________________________________________________________________________________________________________________________________ This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act of 1937, as amended, which introduced 5-Year and Annual PHA Plans. The 5-Year and Annual PHA plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA’s mission and strategies for serving the needs of low-income and very low-income families. This form is to be used by all PHA types for submission of the 5-Year and Annual Plans to HUD. Public reporting burden for this information collection is estimated to average 12.68 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number. Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality ________________________________________________________________________________________________________________________ Instructions form HUD-50075 Applicability2.Financial Resources. . This form is to be used by all Public Housing Agencies A statement of financial resources, (PHAs) with Fiscal Year beginning April 1, 2008 for the submission of their including a listing by general categories, of the PHA’s 5-Year and Annual Plan in accordance with 24 CFR Part 903. The previous anticipated resources, such as PHA Operating, Capital and version may be used only through April 30, 2008. other anticipated Federal resources available to the PHA, as well as tenant rents and other income available to 1.0 PHA Information support public housing or tenant-based assistance. The Include the full PHA name, PHA code, PHA type, and PHA Fiscal Year statement also should include the non-Federal sources of Beginning (MM/YYYY). funds supporting each Federal program, and state the planned use for the resources. 2.0 Inventory 3. Rent Determination. Under each program, enter the number of Annual Contributions Contract A statement of the policies of the (ACC) Public Housing (PH) and Section 8 units (HCV). PHA governing rents charged for public housing and HCV dwelling units. 3.0 Submission Type 4. Operation and Management. Indicate whether this submission is for an Annual and Five Year Plan, Annual A statement of the rules, Plan only, or 5-Year Plan only. standards, and policies of the PHA governing maintenance management of housing owned, assisted, or operated by 4.0 PHA Consortiathe public housing agency (which shall include measures Check box if submitting a Joint PHA Plan and complete the table. necessary for the prevention or eradication of pest infestation, including cockroaches), and management of 5.0 Five-Year Plan the PHA and programs of the PHA. Identify the PHA’s Mission, Goals and/or Objectives (24 CFR 903.6). 5.Grievance Procedures. Complete only at 5-Year update. A description of the grievance and informal hearing and review procedures that the PHA 5.1 Mission . A statement of the mission of the public housing agency makes available to its residents and applicants. for serving the needs of low-income, very low-income, and extremely low-income families in the jurisdiction of the PHA during the years 6.Designated Housing for Elderly and Disabled Families. . covered under the planWith respect to public housing projects owned, assisted, or operated by the PHA, describe any projects (or portions 5.2 Goals and Objectives . Identify quantifiable goals and objectives thereof), in the upcoming fiscal year, that the PHA has that will enable the PHA to serve the needs of low income, very low-designated or will apply for designation for occupancy by income, and extremely low-income families. elderly and disabled families. The description shall 1 include the following information: ) development name 6.0PHA Plan Update. 234 In addition to the items captured in the Plan and number; ) designation type; ) application status; ) template, PHAs must have the elements listed below readily available to date the designation was approved, submitted, or planned 5 the public. Additionally, a PHA must:for submission, and; ) the number of units affected. (a) Community Service and Self-Sufficiency. Identify specifically which plan elements have been revised 7. A description 1) since the PHA’s prior plan submission. of: (Any programs relating to services and amenities 2) provided or offered to assisted families; ( Any policies (b) Identify where the 5-Year and Annual Plan may be obtained by or programs of the PHA for the enhancement of the the public. At a minimum, PHAs must post PHA Plans, economic and social self-sufficiency of assisted families, (3) including updates, at each Asset Management Project (AMP) including programs under Section 3 and FSS; How the and main office or central off ice of the PHA. PHAs are PHA will comply with the requirements of community strongly encouraged to post complete PHA Plans on its official service and treatment of income changes resulting from (Note: applies to only website. PHAs are also encouraged to provide each resident welfare program requirements. council a copy of its 5-Year and Annual Plan. public housing). PHA Plan Elements8. Safety and Crime Prevention. . (24 CFR 903.7) For public housing only, describe the PHA’s plan for safety and crime prevention to Eligibility, Selection and Admissions Policies, including ensure the safety of the public housing residents. The 1. Deconcentration and Wait List Procedures. Describe statement must include: (i) A description of the need for the PHA’s policies that govern resident or tenant measures to ensure the safety of public housing residents; eligibility, selection and admission including admission (ii) A description of any crime prevention activities preferences for both public housing and HCV and unit conducted or to be conducted by the PHA; and (iii) A assignment policies for public housing; and procedures for description of the coordination between the PHA and the maintaining waiting lists for admission to public housing appropriate police precincts for carrying out crime and address any site-based waiting lists. prevention measures and activities. ______________________________________________________________________________________________________________________________________ Instructions HUD-50075 Page 1 of 3 form (2008) 9. ets. P A statement describing the PHAs policies and that the public housing agency plans to voluntarily convert; 2) requirements pertaining to the ownership of pets in public An analysis of the projects or buildings required to be 3) housing. converted; and A statement of the amount of assistance received under this chapter to be used for rental assistance or 10. Civil Rights Certification. A PHA will be considered in other housing assistance in connection with such conversion. compliance with the Civil Rights and AFFH Certification See guidance on HUD’s website at: if: it can document that it examines its programs and http://www.hud.gov/offices/pih/centers/sac/conversion.cfm proposed programs to identify any impediments to fair (d) Homeownership housing choice within those programs; addresses those . A description of any homeownership impediments in a reasonable fashion in view of the (including project number and unit count) administered by resources available; works with the local jurisdiction to the agency or for which the PHA has applied or will apply implement any of the jurisdiction’s initiatives to for approval. affirmatively further fair housing; and assures that the (e) Project-based Vouchers annual plan is consistent with any applicable Consolidated . If the PHA wishes to use the Plan for its jurisdiction.project-based voucher program, a statement of the projected number of project-based units and general locations and how 11. Fiscal Year Audit. The results of the most recent fiscal project basing would be consistent with its PHA Plan. year audit for the PHA. 8.0 Capital Improvements. This section provides information on a PHA’s 12. Asset Management. A statement of how the agency will Capital Fund Program. With respect to public housing projects owned, carry out its asset management functions with respect to assisted, or operated by the public housing agency, a plan describing the the public housing inventory of the agency, including how capital improvements necessary to ensure long-term physical and social the agency will plan for the long-term operating, capital viability of the projects must be completed along with the required investment, rehabilitation, modernization, disposition, and forms. Items identified in 8.1 through 8.3, must be signed where other needs for such inventory. directed and transmitted electronically along with the PHA’s Annual Plan submission. 13. Violence Against Women Act (VAWA). A description 1) of: Any activities, services, or programs provided or 8.1Capital Fund Program Annual Statement/Performance and Evaluation Report. Capital Fund offered by an agency, either directly or in partnership with PHAs must complete the Program Annual Statement/Performance and Evaluation Report other service providers, to child or adult victims of domestic violence, dating violence, sexual assault, or (form HUD-50075.1), for each Capital Fund Program (CFP) to be 2) stalking; Any activities, services, or programs provided undertaken with the current year’s CFP funds or with CFFP or offered by a PHA that helps child and adult victims of proceeds. Additionally, the form shall be used for the following domestic violence, dating violence, sexual assault, or purposes: 3) stalking, to obtain or maintain housing; and Any (a) activities, services, or programs provided or offered by a To submit the initial budget for a new grant or CFFP; public housing agency to prevent domestic violence, (b) dating violence, sexual assault, and stalking, or to enhance To report on the Performance and Evaluation Report progress victim safety in assisted families.on any open grants previously funded or CFFP; and (c) 7.0 Hope VI, Mixed Finance Modernization or Development, To record a budget revision on a previously approved open Demolition and/or Disposition, Conversion of Public Housing, grant or CFFP, e.g., additions or deletions of work items, Homeownership Programs, and Project-based Vouchers modification of budgeted amounts that have been undertaken since the submission of the last Annual Plan. The Capital (a)Hope VI or Mixed Finance Modernization or Development. Fund Program Annual Statement/Performance and 1) A description of anyhousing (including project number (if Evaluation Report must be submitted annually. known) and unit count) for which the PHA will apply for HOPE 2) VI or Mixed Finance Modernization or Development; and A Additionally, PHAs shall complete the Performance and Capital Fund timetable for the submission of applications or proposals. The Evaluation Report section (see footnote 2) of the Program Annual Statement/Performance and Evaluation application and approval process for Hope VI, Mixed Finance (form Modernization or Development, is a separate process. See HUD-50075.1), at the following times: guidance on HUD’s website at: http://www.hud.gov/offices/pih/programs/ph/hope6/index.cfm 1.At the end of the program year; until the program is completed or all funds are expended; (b) Demolition and/or Disposition. With respect to public housing projects owned by the PHA and subject to ACCs under the Act: 2.When revisions to the Annual Statement are made, (1) A description of anyhousing (including project number and which do not require prior HUD approval, (e.g., unit numbers [or addresses]), and the number of affected units expenditures for emergency work, revisions resulting along with their sizes and accessibility features) for which the from the PHAs application of fungibility); and PHA will apply or is currently pending for demolition or (2)3. disposition; and A timetable for the demolition or Upon completion or termination of the activities funded disposition. The application and approval process for demolition in a specific capital fund program year. and/or disposition is a separate process. See guidance on HUD’s website at: 8.2 Capital Fund Program Five-Year Action Plan http://www.hud.gov/offices/pih/centers/sac/demo_dispo/index.c Capital Fund Program Five-Year Action fm PHAs must submit the Note: t that Plan This statement must be submitted to the exten (form HUD-50075.2) for the entire PHA portfolio for the first approved and/or pending demolition and/or disposition has year of participation in the CFP and annual update thereafter to changed. eliminate the previous year and to add a new fifth year (rolling basis) so that the form always covers the present five-year period (c) Conversion of Public Housing. With respect to public beginning with the current year. 1) housing owned by a PHA: A description of any building 8.3 Capital Fund Financing Program (CFFP). or buildings (including project number and unit count) that Separate, written the PHA is required to convert to tenant-based assistance or HUD approval is required if the PHA proposes to pledge any ______________________________________________________________________________________________________________________________________ Instructions HUD-50075 Page 2 of 3 form (2008) portion of its CFP/RHF funds to repay debt incurred to finance (c) capital improvements. The PHA must identify in its Annual and 5-PHAs must include or reference any applicable memorandum year capital plans the amount of the annual payments required to of agreement with HUD or any plan to improve performance. service the debt. The PHA must also submit an annual statement (Note: Standard and Troubled PHAs complete annually). detailing the use of the CFFP proceeds. See guidance on HUD’s 11.0 Required Submission for HUD Field Office Review. website at: In order to be a http://www.hud.gov/offices/pih/programs/ph/capfund/cffp.cfm complete package, PHAs must submit items (a) through (g), with signature by mail or electronically with scanned signatures. Items (h) 9.0Housing Needs. Provide a statement of the housing needs of families and (i) shall be submitted electronically as an attachment to the PHA residing in the jurisdiction served by the PHA and the means by which Plan. the PHA intends, to the maximum extent practicable, to address those (Note: (a) PHA Certifications of Compliance with needs.Standard and Troubled PHAs complete annually; Small Form HUD-50077, the PHA Plans and Related Regulations and High Performers complete only for Annual Plan submitted with the 5-Year Plan). (b) FCertification for a Drug-Free Workplace orm HUD-50070, 9.1 Strategy for Addressing Housing Needs. Provide a description of (PHAs receiving CFP grants only) the PHA’s strategy for addressing the housing needs of families in (c) Certification of Payments to Influence the jurisdiction and on the waiting list in the upcoming year. Form HUD-50071, (Note: Federal Transactions (PHAs receiving CFP grants only) Standard and Troubled PHAs complete annually; Small and High Performers complete only for Annual Plan submitted (d)Disclosure of Lobbying Activities (PHAs with the 5-Year Plan). Form SF-LLL, receiving CFP grants only) 10.0 Additional Information. Describe the following, as well as any (e)Disclosure of Lobbying Activities additional information requested by HUD: Form SF-LLL-A, Continuation Sheet(PHAs receiving CFP grants only) (a) Progress in Meeting Mission and Goals. P HAs must (f) include (i) a statement of the PHAs progress in meeting the Resident Advisory Board (RAB) comments. mission and goals described in the 5-Year Plan; (ii) the basic (g) criteria the PHA will use for determining a significant Challenged Elements. Include any element(s) of the PHA amendment from its 5-year Plan; and a significant Plan that is challenged. amendment or modification to its 5-Year Plan and Annual Capital Fund Program Annual . (Note: Standard and Troubled PHAs complete (h) , PlanForm HUD-50075.1 Statement/Performance and Evaluation Report annually; Small and High Performers complete only for (Must be Annual Plan submitted with the 5-Year Plan). attached electronically for PHAs receiving CFP grants only). See instructions in 8.1. (b) Significant Amendment and Substantial Deviation/Modification. (i) Capital Fund Program Five-Year PHA must provide the definition Form HUD-50075.2, Action Plan(Must be attached electronically for PHAs of “significant amendment” and “substantial (Note: Standard and Troubled receiving CFP grants only). deviation/modification”. See instructions in 8.2. PHAs complete annually; Small and High Performers complete only for Annual Plan submitted with the 5-Year Plan.) ______________________________________________________________________________________________________________________________________ Instructions HUD-50075 Page 3 of 3 form (2008)