#2 Authorize funding for Traxler Park land rink impoundment system (File Res. #2010-731)
CITY MANAGER’S OFFICE MEMORANDUM
September 7, 2010
TO: City Council
FROM:Rebecca Smith, Management Assistant
SUBJECT: Action on a proposed resolution authorizing funding for land rink
impoundment system (Resolution 2010-731)
Request
Staff requests the Council authorize $45,000 in 2010 note issue funding for the Traxler
Park land rink impoundment system.
Staff Recommendation
Staff recommends the Council approve Resolution 2010-731 to authorize funding in the
amount of $45,000 for the Traxler Park land rink impoundment system.
City Manager Recommendation
The City Manager recommends approval.
Suggested motion text
I move to approve Resolution 2010-731 to authorize funding in the amount of $45,000
for the Traxler Park land rink impoundment system.
Background
The Parks Division recommended a land rink enhancement during the 2010 budget
process and this item was reviewed by the Administration and added to the 2010 note
issue. This project would allow the Parks Division to increase the size of the land rink
and install an impoundment system to more efficiently allow for ice to form as winter
temperatures become available.
Currently, staff manually spray water onto the land rink. Crews are only available to
perform this time-intensive work when they are not otherwise engaged in higher priority
projects. Many times winter weather is taking place at the same time the temperatures
become right for creating the land rink, thus service to the land rink is delayed due to
winter weather or snow removal activities.
Crews typically take 1.5-2 weeks (about thirty, 8 hour work shifts) to form the ice by
manually spraying water onto the rink. This work is sometimes performed on overtime,
but may also be performed during regular eight hour shifts (usually overnight when
temperatures are colder). The benefit of the new system is that crews won’t be required
to be at the land rink the entire time the water is being sprayed, thus staff time can be
devoted to other projects and overtime will not be needed. Additionally, this system may
also allow the City to have the land rink open longer because the ice will be thicker and
can better withstand temperatures changes.
This new impoundment system should increase timeliness, reduce delays, and make
the operations more effective and efficient.
Staff would like to begin this project now to ensure the system is in place for the 2010-
2011 outdoor ice skating season. Before the project starts, staff needs confirmation
from the Council to proceed with this project. If the Council authorizes funding in the
amount of $45,000 for improvements to the Traxler Park land rink, this project will be
committed to the upcoming 2010 note issue.
RESOLUTION NO. 2010-731
A Resolution authorizing the City Administration to expend funds to construct a
land rink impoundment system at Traxler Park.
WHEREAS, the City of Janesville constructs a land rink each winter at Traxler Park; and
WHERAS, the City desires to construct a land rink impoundment system to better the
efficiency of the land rink operations for the 2010-2011 outdoor ice skating season; and
WHEREAS, the Common Council finds it reasonable to authorize funds of $45,000 for
the land rink system; and
WHEREAS, these costs will be incurred by the City in connection with this project prior
to the issuance of the 2010 tax exempt general obligation promissory notes, and the
City reasonably expects to reimburse those costs with proceeds from the notes; and
WHEREAS, the Common Council of the City of Janesville find that this funding is in the
best interest of the City of Janesville and benefit to the community; and
NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of
Janesville that they hereby approve and authorize the City Administration to take
actions necessary to provide funding for the land rink impoundment system; No funds
from sources other than the 2010 tax exempt general obligation promissory note issue
are, or are expected to be, reserved, allocated on a long-term basis, or otherwise set
aside by the City for the project, except as permitted by the Internal Revenue Code of
1986. This declaration of official intent is consistent with the budgetary and financial
circumstances of the City. The purpose of this Resolution is to satisfy the “official intent
requirement” of the Treasury Regulation Section 1.150-2; and
BE IT FURTHER RESOLVED, that the City Manager and his designee(s) on behalf of
the City of Janesville, is/are hereby authorized and empowered to enter into additional
agreements, record, file and/or make minor modifications and/or amendments to any
and all documents, papers, forms and agreements, and to make whatever other actions
as the City Manager may determine, from time to time and any time, necessary and/or
desirable to effectuate the intent of this Resolution and/or project(s).
ADOPTED: Motion by:
Second by:
Councilmember Aye Nay Pass Absent
APPROVED:
Brunner
Eric J. Levitt, City Manager
McDonald
Perrotto
Rashkin
ATTEST:
Steeber
Jean Ann Wulf, City Clerk-Treasurer
Truman
Voskuil
APPROVED AS TO FORM:
Wald Klimczyk, City Attorney
Proposed by: Parks Division
Prepared by: Management Assistant