Full Agenda
AGENDA
JANESVILLE COMMUNITY DEVELOPMENT AUTHORITY, REGULAR MEETING
WEDNESDAY, AUGUST 18, 2010, 5:30 P.M.
COUNCIL CHAMBERS
MUNICIPAL BUILDING
18 NORTH JACKSON STREET
JANESVILLE, WISCONSIN
1.Roll Call.
2.Minutes of the Regular Meeting Held on June 16, 2010. “C”
3.Questions and Comments from the Public on Matters Not on the Agenda.
4.Discussion and Action regarding City Attorney’s opinion regarding funding application questions.
5.Presentations by Applicants of their Proposals for funding under the 2011 Community Development Block Grant Program
and HOME Programs.
a.Boys and Girls Club of Janesville
b.City of Janesville Community Development Department
c.Downtown Development Alliance
d.ECHO, Inc.
e.Hand and Hand Historic Fourth Inc.
f.Health Net of Janesville
g.The Literacy Connection
h.Neighborhood Action Teams
i.Riverfront Foundation Inc.
j.Rock Communities Youth Network
k.Rock County Habitat for Humanity
l.Summer Camp Scholarship
6.Set Public Hearing – 2011 Proposed Budget – September 15, 2010.
7.Set Public Hearing – Section 8 Annual Plan – September 15, 2010.
8.Neighborhood Services Director’s Report.
9.Matters Not on the Agenda.
10.Consideration of a Motion to Convene in Closed Session Pursuant to Wisconsin State Statute Section 19.85 (1)(f) and 19.85
(1)(e) considering the Financial, Medical, Social and/or Personal History of the HIP Program Clients which information must be
kept confidential under applicable Federal Regulations including, but not limited to, the Federal Privacy Act of 1974, 5 U.S.C.
552, etc. seq., as from time to time amended, and which, if discussed in public, would be likely to have a substantial adverse
affect upon the reputation of the participants or applicants referred to in such application, Histories, Financial Data, and/or
Related Personal Information Protected by Federal and Common Law, and deliberating or negotiating the purchasing of public
properties, the investing of public funds or conducting other specified public business, whenever competitive or bargaining
reasons require an closed session.
“C” Indicates an item that the Community Development Authority will take up under Consent
NEXT MEETING
SPECIAL MEETING
WEDNESDAY, SEPTEMBER 1, 2010
5:30 P.M.
COUNCIL CHAMBERS
Minutes of the Janesville Community Development Authority (CDA) Regular Meeting
June 16, 2010
Present: CDA Members: Duke Ellingson, George Fenn, Heidi Holden, Sylvia Moore, and Russ Steeber
Absent: CDA Member(s): Michael Bachmeyer, Tom McDonald
Also present: City Staff: Carrie Clark and Jennifer Petruzzello; Others: Karen Lisser, ECHO
The meeting was called to order by Vice Chairperson Ellingson at 5:33 p.m.
The minutes of the May 19, 2010 regular meeting were approved by consent.
The minutes of the Closed Session held on May 19, 2010 were approved by consent.
Under Questions and Comments from the Public on Matters Not on the Agenda, K. Andreah Briarmoon and Cathleen Jacobson
spoke in favor of the Section 8 Homeownership Program.
Vice-Chair Ellingson moved agenda item 5 down the agenda to occur after the Director’s Report.
Petruzzello introduced the Consolidated Plan 2011 Action Plan – Community Development Needs and the Operation of the CDBG
and HOME Programs. The matter was opened for Public Hearing by Ellingson at @ 5:40 p.m.
K Andreah Briarmoon spoke in favor of self-sufficiency programs, putting “historic manuals” out to each household in the Fourth
Ward; Karen Lisser, ECHO commended the CDA for making quality housing a priority. The public hearing ended at 5:51 p.m.
Fenn suggested that Public Service agencies requesting funding be required to appear before the CDA in order to be considered for
funding. The motion passed unanimously.
Fenn further suggested that agencies indicate if their desired funding request was not fulfilled, they list their other funding sources
and number of donors they solicit, providing a detailed list.
Steeber suggested obtaining a legal opinion regarding such a request and that an addendum be supplied to the applicants at the
next regular meeting.
A motion was made by Steeber, seconded by Moore to reaffirm the housing and community development priorities identified in the
5-year Consolidated Plan as priorities in the 2011 Annual Action Plan and to include in the public service application that agencies be
required to make a presentation. The motion passed unanimously.
Ellingson opened the Public Hearing on Proposed Section 8 Rent Assistance Plan Changes. The proposed changes include a minimum
rent increase and a termination policy change.
K Andreah Briarmoon suggested that staff not aggressively fill every open housing slot; suggested an additional $10 in minimum rent
is a large increase; and terminations should first affect those last brought on to the Program. The Public Hearing closed at
approximately 6:17 p.m.
Steeber motioned, seconded by Moore to consider each proposed change separately. The motion passed unanimously.
Moore indicated she disagreed with the proposed changes. Fenn said he believed the changes could lead to homelessness. Steeber
indicated a hardship clause could be applied for.
Fenn motioned, seconded by Moore to table the minimum rent increase for one year. The motion passed unanimously.
A motion was made by Steeber, seconded by Holden to adopt the termination plan as modified. The motion passed unanimously.
Petruzzello provided a brief memo covering the Section 8 Homeownership Program and asked the CDA for direction on how to
proceed. Petruzzello recommended the issue be postponed for study of feasibility in 2010 and be further evaluated each year when
reviewing Program goals.
Steeber motioned to postpone the issue in 2010 and reconsider, consistent with Staff recommendations. The motion was seconded
by Moore and passed with Moore, Holden, Steeber and Ellingson voting in favor, Fenn voting ‘no’.
Under the Director’s Report, Petruzzello shared information from the City of Janesville website regarding the structure and
membership of the CDA.
After voting by ballot, the CDA voted Ellingson as the new CDA Chair and Holden as the new CDA Vice-Chair.
There being no further business, a motion was made by Steeber to adjourn, seconded by Holden. The motion passed unanimously.
The meeting was adjourned at approximately 7:07 p.m.
These minutes are not official until approved by the CDA.
Respectfully submitted, Carrie Clark, Housing Financial & Rehabilitation Specialist
NEIGHBORHOOD SERVICES MEMORANDUM
August 9, 2010
TO: Community Development Authority
FROM: Jennifer Petruzzello, Neighborhood Services Director
SUBJECT: Agenda Item #4 – Discussion and Action regarding City
Attorney’s opinion regarding funding application questions.
Background:
At the last CDA meeting, CDA Member Fenn requested some changes to the CDA’s
Application for CDBG/HOME funding. This is the application we send out annually to
non-profit organizations or interested individuals who may be interested in seeking
CDBG or HOME funding for a project or activity.
Specifically, the member asked if we could amend the application to include the
following questions:
1.# of donors
2.Name of donors
3.# of donors on their donor list
4.Name and number of other organizations or members who fundraise on their
behalf
5.# of individuals whom they seek donations from
6.Breakdown of private grants and public funds
The CDA agreed to send out the application at this time, and seek the City Attorney’s
opinion regarding the addition of such questions.
City Attorney’s Opinion:
The City Attorney’s opinion is as follows:
“As to the question about donor information, I am not aware of anything that would
explicitly prohibit you from asking for such information in state law. However, I would
advise extreme caution that merely asking such questions creates potential liability. My
concern is that if you ask for the identity of fund raisers or donors, you enable
discrimination claims (that grants were made or denied based on the race or other
prohibited basis of discrimination of the persons involved).
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If the CDA insists that having such information is important, I suggest two things:
1. CDA would need to be absolutely certain that the Federal statutes and regulations
governing the programs do not expressly prohibit such information requests and that
requesting such information is consistent with the applicable program; and
2. The CDA should institute policies and procedures to minimize the likelihood of
discrimination claims.
Both of these two items would take consideration time.”
Recommendation:
I recommend that the CDA carefully consider the value of this information, and if it is
desired, make a motion to have the issue further researched for next year’s application
process. Alternatively, I feel that the number of donors could be added to the application
without additional research. The application currently requests applicants to list their
funding sources, which would provide information regarding private grants and public
funding.
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NEIGHBORHOOD SERVICES MEMORANDUM
August 9, 2010
TO: Community Development Authority
FROM: Jennifer Petruzzello, Neighborhood Services Director
SUBJECT: Agenda Item #5 - Presentations by Applicants of their
Proposals for funding under the 2011 Community
Development Block Grant Program and HOME Programs.
In planning for the use of the 2011 Community Development Block Grant
(CDBG) and HOME Investment Partnership (HOME) programs, the Community
Development Authority (CDA) has requested proposals from non-profit agencies.
Representatives from agencies who have submitted a proposal have been
invited to make a brief presentation (no more than 10 minutes) to the CDA at the
August 18, 2010 meeting.
A total of eleven (11) applications for funding from the CDBG Program and
HOME Programs were received. In addition, City staff is requesting funding to
support a summer camp scholarship program. Eight (8) of the requests are for
public service activities and fall under the 15% cap for expenditures. Two (2) of
the requests are for housing activities and two (2) are for other eligible activities.
These activities should be evaluated against the housing and homeownership
programs administered through the Neighborhood Service’s Department.
Planning for the use of CDBG funds for public service activities is difficult. Under
CDBG rules, the City has a limit on the amount of funds that may be used for
public service activities. Only 15% of the current year’s grant plus 15% of the
prior year’s program income may be used to fund public service activities. The
amount of the 2011 CDBG grant is not yet known. Currently staff estimates that
$105,000 will be allowed to be used for public service activities. This is based on
a CDBG grant estimate of $585,000 for 2011, the same as received in 2009, and
$117,000 in program income to be received in 2010. This estimate may be
revised as we progress through the budget process and additional income
information becomes available. The CDA may allocate less than $105,000 for
public service activities, but not more than that amount.
Each agency proposal is included in the agenda packet. In addition to the
application, Neighborhood Services has copies of agency audits, financial
statements, and articles of incorporation. Please let me know if you would like
copies of these items or feel free to stop in the office to review them. In addition, I
have included a summary of the requests for funding and a history of prior
funding.
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Finally, I have included an evaluation sheet. The CDA has not defined specific
evaluation criteria. The items I included on the sheet are meant as a suggestion
of items/areas the CDA may wish to consider in evaluating proposals.
The Authority is requested to read each of the applications and consider
information provided at the Agency Presentations.
The August 18, 2010 meeting will allow Authority members the opportunity to ask
questions about the proposed activity. A special meeting will be held on
September 1, 2010 for the CDA to make preliminary public service allocation and
outside funding recommendations. A public hearing will be held on the budget on
September 15 and the Authority will make a recommendation on the use of the
CDBG and HOME funds for Council consideration during the budget process.
The City Council will make the final decision on the use of CDBG and HOME
funds during their budget approval process.
ACTION REQUESTED
No action is necessary at this time, however, the CDA may wish to discuss the
format or process you would like to use to facilitate your allocation decision. In
the past, members have indicated their individual preference regarding
allocations, and then the CDA has discussed the projects and made a funding
decision. I would be happy to compile a spreadsheet with individual preferences
prior to the September 1, 2010 meeting if that would be helpful to the CDA.
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NEIGHBORHOOD SERVICES MEMORANDUM
August 12, 2010
TO: Community Development Authority
FROM: Linda Moses, Customer Service Representative
Jennifer Petruzzello, Neighborhood Services Director
RE: Agenda Item #5l - Summer Camp Scholarship Program Report
This report highlights the 2010 Youth Summer Camp Scholarship Program and provides a
spreadsheet detailing costs of the scholarship program, information on participating
organizations and scholarship utilization.
Overview
The purpose of the Youth Summer Camp Scholarship Program is to provide low-to-moderate
income children the opportunity and financial means to attend summer camp. Scholarships
defray the majority of registration fees and field trip costs associated with the camp.
To be eligible for the program, families must live in the City of Janesville and fall within the
income guidelines established by the federal government. There were a variety of camps to
choose from and scholarships were awarded up to a maximum of $100.
Scholarship Recipients
In 2010, 73 scholarships were awarded. This is a decrease of 103 scholarships, or a 59%
decrease, in comparison to the 2009 program. In 2010, 66 children received scholarships. This
is a 52% decrease from 140 children in 2009.
Participating Organizations
The City’s Recreation Department and five outside agencies participated in the scholarship
program this year. Examples of Recreation Department camps included in the program are the
Kids Count Camp, Kids Count Camp ½ Day, the Extreme Sports Camp, and Youth Tennis
Camp. Outside agencies participating included day camps organized by the Boy Scouts, the
YWCA Summer Discovery Day Camp, KCC Extra, Horse Camp and Swim Camp. Forty-three
(43) scholarships, 59% of all the awards, were awarded for Recreation Department camps. Thirty
(30) scholarships, 41% of all the awards, were awarded to outside agencies.
Funding and Cost
Funding for the Youth Summer Camp Scholarship program is partially provided by the
Community Development Block Grant (CDBG) program. This program is designed in part to
improve livability for low to moderate income families. The CDBG funds all awards to camps
provided by outside organizations. The total CDBG funds awarded for outside agency camps
was $2,960 this year. The budget for non-city camps for 2010 was $3,000.00. Awards applied to
Recreation Department camps were to be paid for by the department (Actually appears as
revenue not collected). The total amount of awards to Recreation Department camps was $5,182
this year. The total of awarded scholarships for the 2010 program was $8,142. This equates to
an average of $111.53 per scholarship or $123.36 per child.
Table 1 specifies the organizations that participated in the scholarship program, the number of
awards and the amount of funding each organization received.
Table 1: Participating Organizations and Awards
Awards
Camp Name Utilized Amount Utilized
Recreation Dept
Camps
KCC 20 $3,060
KCC ½ 13 $910
Extreme Sports 9 $1,125
Tennis 1 $87
Recreation Total 43 $5,182
Outside Camps
YWCA 18 $1,800
Boy Scouts 4 $400
Swim Camp 4 $360
KCC Extra 3 $300
Horse Camp 1 $100
Outside Total 30 $2,960
Program Budget $3,000
Balance $40
Grand Total 73 $8,142
Income Levels, Ethnicity & Race of Recipients
As part of the application process, the total gross income for each family was verified to confirm
eligibility for the program. An applicant’s income level is expressed as a percentage of the Rock
County median income based on family size. Seventy-four percent of participants had incomes
below 30% of the county median income. Twenty-one percent of participants had incomes
between 31% and 50% of the county median income. The remaining five percent of participants
had incomes between 51% and 80% of the county median income. Table 2 details the income
levels for all 2010 scholarship recipients.
Table 2: Recipient Income Levels
# of % of
Scholarship Scholarship
Income Level Recipients Recipients
30% of county median or less 49 74%
31% - 50% of county median 14 21%
51 - 80% of county median 3 5%
Total 66 100%
Housing and Urban Development regulations of Community Development Block Grants require
that race and ethnicity data be asked of program participants. Regarding ethnicity, 80% of
recipients classified themselves as non-Hispanic, while the remaining 20% classified themselves
as Hispanic. The majority classified their race as White (60 or 91%). Table 3 outlines ethnicity
and race information as reported by scholarship recipients.
Table 3: Recipient Race & Ethnicity
Non-Total # by % by
Race Hispanic Hispanic Race Race
91%
White 47 13 60
4.5%
Black/African American 3 0 3
White and Black/African
4.5%
American 3 0 3
0%
Asian 0 0 0
American Indian/Alaskan
0.0%
Native 0 0 0
0.0%
White/Asian 0 0 0
Black/African American
and American
0%
Indian/Alaskan Native 0 0 0
Total # by Ethnicity 53 13 66 100.0%
% by Ethnicity 80% 20%
9 Year Summary
The Youth Summer Camp Scholarship Program began in 2002. Since 2002 a total of 1,567
scholarships worth $159,380 have been awarded to 1,032 children. The program has always
targeted families of severely low income (below 30% county median). Table 4 shows data from
all nine years of the program.
Recommendation
The Youth Summer Camp Scholarship Program provides a valuable enrichment opportunity for
low to moderate income students. Staff recommends that this program continue to be offered in
2011, with a minimum level of funding of $3,000.
PHA 5-Year and U.S. Department of Housing and Urban OMB No. 2577-0226
Development Expires 4/30/2011
Annual Plan
Office of Public and Indian Housing
1.0 PHA Information
PHA Name: Janesville CDA PHA Code: WI219
PHA Type: Small High Performing Standard HCV (Section 8)
PHA Fiscal Year Beginning: (MM/YYYY): 01/2010
Inventory
2.0 (based on ACC units at time of FY beginning in 1.0 above)
Number of PH units: _________________ Number of HCV units: 543
3.0 Submission Type
5-Year and Annual Plan Annual Plan Only 5-Year Plan Only
4.0
PHA Consortia
PHA Consortia: (Check box if submitting a joint Plan and complete table below.)
No. of Units in Each
PHA Program(s) Included in the Programs Not in the
Program
Participating PHAs
Code Consortia Consortia
PH HCV
PHA 1:
PHA 2:
PHA 3:
5-Year Plan.
5.0 Complete items 5.1 and 5.2 only at 5-Year Plan update.
Mission.
5.1 State the PHA’s Mission for serving the needs of low-income, very low-income, and extremely low income families in the PHA’s
jurisdiction for the next five years:
The Janesville CDA’s mission is to provide rental assistance to eligible low-income, very low-income and extremely low income households, to
provide safe, decent and sanitary households in the City of Janesville, to offer a Family Self Sufficiency Program, and to affirmatively further fair
housing.
Goals and Objectives.
5.2 Identify the PHA’s quantifiable goals and objectives that will enable the PHA to serve the needs of low-income and very
low-income, and extremely low-income families for the next five years. Include a report on the progress the PHA has made in meeting the goals
and objectives described in the previous 5-Year Plan.
The Janesville CDA has identified the following goals and objectives for the next five years:
1.Expand the supply of assisted housing by applying for additional rental vouchers (if they become available).
2.Improve voucher management as measured by the self assessment process (increase SEMAP score, currently 87%).
3.Improve quality of assisted units (increase the first time pass rate of annual housing quality standard inspections; currently 59% fail the
first inspection).
4.Improve quality of assisted units (provide rehabilitation and lead hazard reduction loans/grants to assisted units).
5.Improve quality of assisted units (provide landlord training).
6.Increase participation in Family Self Sufficiency Program (currently have 6 participants).
7.Ensure equal opportunity and affirmatively further fair housing.
8.Explore and implement a Section 8 Homeownership Program (if funding and resources allow).
During the 2004-2009 time period, the Janesville PHA was able to make the following progress towards goals identified in the previous 5-Year
Plan:
1.The Janesville PHA was able to temporarily increase our voucher management by increasing our SEMAP score to that of a high
performer.
2.The Janesville PHA has consistently maintained a customer satisfaction level of greater than 90%.
3.The Janesville PHA has offered a landlord training program over the past two years to improve the quality of assisted housing, the
number of landlords participating in the housing and knowledge of fair housing.
4.The Janesville PHA continually works to affirmatively further fair housing through the distribution of information, posting of policy,
provision of training and response to complaints.
The Janesville CDA was not able to expand the supply of assisted housing because additional vouchers did not become available, and the high
rental vacancy rate due to the economic downturn did not facilitate private partnerships.
PHA Plan Update
6.0
(a) Identify all PHA Plan elements that have been revised by the PHA since its last Annual Plan submission:
(b) Identify the specific location(s) where the public may obtain copies of the 5-Year and Annual PHA Plan. For a complete list of PHA Plan
elements, see Section 6.0 of the instructions.
______________________________________________________________________________
HUD-50075
Page 1 of 2 form (4/2008)
7.0 Hope VI, Mixed Finance Modernization or Development, Demolition and/or Disposition, Conversion of Public Housing, Homeownership
.
Programs, and Project-based Vouchers Include statements related to these programs as applicable.
Capital Improvements.
8.0 Please complete Parts 8.1 through 8.3, as applicable.
Capital Fund Program Annual Statement/Performance and Evaluation Report.
As part of the PHA 5-Year and Annual Plan, annually
8.1
tCapital Fund Program Annual Statement/Performance and Evaluation Report,
complete and submithe form HUD-50075.1, for each current and
open CFP grant and CFFP financing.
Capital Fund Program Five-Year Action Plan. Capital Fund
As part of the submission of the Annual Plan, PHAs must complete and submit the
8.2
Program Five-Year Action Plan,
form HUD-50075.2,and subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest year
for a five year period). Large capital items must be included in the Five-Year Action Plan.
Capital Fund Financing Program (CFFP).
8.3
Check if the PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement Housing Factor (RHF) to repay debt incurred to
finance capital improvements.
Housing Needs
9.0 . Based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available
data, make a reasonable effort to identify the housing needs of the low-income, very low-income, and extremely low-income families who reside in
the jurisdiction served by the PHA, including elderly families, families with disabilities, and households of various races and ethnic groups, and
other families who are on the public housing and Section 8 tenant-based assistance waiting lists. The identification of housing needs must address
issues of affordability, supply, quality, accessibility, size of units, and location.
Strategy for Addressing Housing Needs
9.1 . Provide a brief description of the PHA’s strategy for addressing the housing needs of families in the
Note: Small, Section 8 only, and High Performing PHAs complete only for Annual
jurisdiction and on the waiting list in the upcoming year.
Plan submission with the 5-Year Plan.
Additional Information
. Describe the following, as well as any additional information HUD has requested.
(a) Progress in Meeting Mission and Goals. Provide a brief statement of the PHA’s progress in meeting the mission and goals described in the 5-
Year Plan.
During the 2004-2009 time period, the Janesville PHA was able to make the following progress towards goals identified in the previous 5-Year
Plan:
1.The Janesville PHA was able to temporarily increase our voucher management by increasing our SEMAP score to that of a high
performer.
2.The Janesville PHA has consistently maintained a customer satisfaction level of greater than 90%.
3.The Janesville PHA has offered a landlord training program over the past two years to improve the quality of assisted housing, the
number of landlords participating in the housing and knowledge of fair housing.
4.The Janesville PHA continually works to affirmatively further fair housing through the distribution of information, posting of policy,
provision of training and response to complaints.
10.0
The Janesville CDA was not able to expand the supply of assisted housing because additional vouchers did not become available, and the high
rental vacancy rate due to the economic downturn did not facilitate private partnerships.
(b) Significant Amendment and Substantial Deviation/Modification. Provide the PHA’s definition of “significant amendment” and “substantial
deviation/modification”
A significant amendment or modification to the Annual Plan is one which conflicts with or is not consistent with the policies included in the Plan.
New initiatives may be introduced that were not anticipated at the time the plan was adopted provided they do not conflict with any other provisions
of the plan.
A substantial deviation/modification from the 5-Year Plan is one that is not consistent with the goals included in the plan. New or additional
activities may be undertaken provided they are not contrary nor conflict with the goals included in the 5-Year Plan.
(c) Annual VAWA Report. The Janesville PHA has adopted an administrative policy regarding the VAWA. The PHA will not deny admission to
any person in the HCV Program because that person is or has been a victim of domestic violence, dating violence, or stalking, provided that such
person is otherwise qualified for such admission. Assistance will not be terminated by the PHA as a result of criminal activity, if that criminal
activity is directly related to domestic violence, dating violence, or stalking engaged in by a member of the assisted household, a guest or another
person under the tenant’s control, and the tenant or immediate family member is the victim or threatened victim of this criminal activity.
______________________________________________________________________________
HUD-50075
Page 2 of 2 form (4/2008)
Required Submission for HUD Field Office Review
11.0 . In addition to the PHA Plan template (HUD-50075), PHAs must submit the following
documents. Items (a) through (g) may be submitted with signature by mail or electronically with scanned signatures, but electronic submission is
Note:
encouraged. Items (h) through (i) must be attached electronically with the PHA Plan. Faxed copies of these documents will not be accepted
by the Field Office.
PHA Certifications of Compliance with the PHA Plans and Related Regulations
(a) Form HUD-50077, (which includes all certifications relating
to Civil Rights)
Certification for a Drug-Free Workplace
(b) Form HUD-50070, (PHAs receiving CFP grants only)
Certification of Payments to Influence Federal Transactions
(c) Form HUD-50071, (PHAs receiving CFP grants only)
Disclosure of Lobbying Activities
(d) Form SF-LLL, (PHAs receiving CFP grants only)
Disclosure of Lobbying Activities Continuation Sheet
(e) Form SF-LLL-A, (PHAs receiving CFP grants only)
(f) Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PHA as an attachment to the PHA
Plan. PHAs must also include a narrative describing their analysis of the recommendations and the decisions made on these recommendations.
(g) Challenged Elements
Capital Fund Program Annual Statement/Performance and Evaluation Report )
(h) Form HUD-50075.1, (PHAs receiving CFP grants only
Capital Fund Program Five-Year Action Plan
(i) Form HUD-50075.2, (PHAs receiving CFP grants only)
______________________________________________________________________________
HUD-50075
Page 3 of 2 form (4/2008)
_______________________________________________________________________________________________________________________________________
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act
of 1937, as amended, which introduced 5-Year and Annual PHA Plans. The 5-Year and Annual PHA plans provide a ready source for interested parties to locate basic
PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of the
public of the PHA’s mission and strategies for serving the needs of low-income and very low-income families. This form is to be used by all PHA types for submission
of the 5-Year and Annual Plans to HUD. Public reporting burden for this information collection is estimated to average 12.68 hours per response, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD
may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.
Privacy Act Notice.
The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title
12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are
required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality
________________________________________________________________________________________________________________________
Instructions form HUD-50075
Applicability2.Financial Resources.
. This form is to be used by all Public Housing Agencies A statement of financial resources,
(PHAs) with Fiscal Year beginning April 1, 2008 for the submission of their including a listing by general categories, of the PHA’s
5-Year and Annual Plan in accordance with 24 CFR Part 903. The previous anticipated resources, such as PHA Operating, Capital and
version may be used only through April 30, 2008. other anticipated Federal resources available to the PHA,
as well as tenant rents and other income available to
1.0 PHA Information support public housing or tenant-based assistance. The
Include the full PHA name, PHA code, PHA type, and PHA Fiscal Year statement also should include the non-Federal sources of
Beginning (MM/YYYY). funds supporting each Federal program, and state the
planned use for the resources.
2.0 Inventory
3. Rent Determination.
Under each program, enter the number of Annual Contributions Contract A statement of the policies of the
(ACC) Public Housing (PH) and Section 8 units (HCV). PHA governing rents charged for public housing and HCV
dwelling units.
3.0 Submission Type
4. Operation and Management.
Indicate whether this submission is for an Annual and Five Year Plan, Annual A statement of the rules,
Plan only, or 5-Year Plan only. standards, and policies of the PHA governing maintenance
management of housing owned, assisted, or operated by
4.0 PHA Consortiathe public housing agency (which shall include measures
Check box if submitting a Joint PHA Plan and complete the table. necessary for the prevention or eradication of pest
infestation, including cockroaches), and management of
5.0 Five-Year Plan the PHA and programs of the PHA.
Identify the PHA’s Mission, Goals and/or Objectives (24 CFR 903.6).
5.Grievance Procedures.
Complete only at 5-Year update. A description of the grievance
and informal hearing and review procedures that the PHA
5.1 Mission
. A statement of the mission of the public housing agency makes available to its residents and applicants.
for serving the needs of low-income, very low-income, and extremely
low-income families in the jurisdiction of the PHA during the years 6.Designated Housing for Elderly and Disabled Families.
.
covered under the planWith respect to public housing projects owned, assisted, or
operated by the PHA, describe any projects (or portions
5.2 Goals and Objectives
. Identify quantifiable goals and objectives thereof), in the upcoming fiscal year, that the PHA has
that will enable the PHA to serve the needs of low income, very low-designated or will apply for designation for occupancy by
income, and extremely low-income families. elderly and disabled families. The description shall
1
include the following information: ) development name
6.0PHA Plan Update. 234
In addition to the items captured in the Plan and number; ) designation type; ) application status; )
template, PHAs must have the elements listed below readily available to date the designation was approved, submitted, or planned
5
the public. Additionally, a PHA must:for submission, and; ) the number of units affected.
(a) Community Service and Self-Sufficiency.
Identify specifically which plan elements have been revised 7. A description
1)
since the PHA’s prior plan submission. of: (Any programs relating to services and amenities
2)
provided or offered to assisted families; ( Any policies
(b)
Identify where the 5-Year and Annual Plan may be obtained by or programs of the PHA for the enhancement of the
the public. At a minimum, PHAs must post PHA Plans, economic and social self-sufficiency of assisted families,
(3)
including updates, at each Asset Management Project (AMP) including programs under Section 3 and FSS; How the
and main office or central off ice of the PHA. PHAs are PHA will comply with the requirements of community
strongly encouraged to post complete PHA Plans on its official service and treatment of income changes resulting from
(Note: applies to only
website. PHAs are also encouraged to provide each resident welfare program requirements.
council a copy of its 5-Year and Annual Plan. public housing).
PHA Plan Elements8. Safety and Crime Prevention.
. (24 CFR 903.7) For public housing only,
describe the PHA’s plan for safety and crime prevention to
Eligibility, Selection and Admissions Policies, including ensure the safety of the public housing residents. The
1.
Deconcentration and Wait List Procedures.
Describe statement must include: (i) A description of the need for
the PHA’s policies that govern resident or tenant measures to ensure the safety of public housing residents;
eligibility, selection and admission including admission (ii) A description of any crime prevention activities
preferences for both public housing and HCV and unit conducted or to be conducted by the PHA; and (iii) A
assignment policies for public housing; and procedures for description of the coordination between the PHA and the
maintaining waiting lists for admission to public housing appropriate police precincts for carrying out crime
and address any site-based waiting lists. prevention measures and activities.
______________________________________________________________________________________________________________________________________
Instructions HUD-50075
Page 1 of 3
form (2008)
9. ets.
P A statement describing the PHAs policies and that the public housing agency plans to voluntarily convert;
2)
requirements pertaining to the ownership of pets in public An analysis of the projects or buildings required to be
3)
housing. converted; and A statement of the amount of assistance
received under this chapter to be used for rental assistance or
10. Civil Rights Certification.
A PHA will be considered in other housing assistance in connection with such conversion.
compliance with the Civil Rights and AFFH Certification See guidance on HUD’s website at:
if: it can document that it examines its programs and http://www.hud.gov/offices/pih/centers/sac/conversion.cfm
proposed programs to identify any impediments to fair
(d) Homeownership
housing choice within those programs; addresses those . A description of any homeownership
impediments in a reasonable fashion in view of the (including project number and unit count) administered by
resources available; works with the local jurisdiction to the agency or for which the PHA has applied or will apply
implement any of the jurisdiction’s initiatives to for approval.
affirmatively further fair housing; and assures that the
(e) Project-based Vouchers
annual plan is consistent with any applicable Consolidated . If the PHA wishes to use the
Plan for its jurisdiction.project-based voucher program, a statement of the projected
number of project-based units and general locations and how
11. Fiscal Year Audit.
The results of the most recent fiscal project basing would be consistent with its PHA Plan.
year audit for the PHA.
8.0 Capital Improvements.
This section provides information on a PHA’s
12. Asset Management.
A statement of how the agency will Capital Fund Program. With respect to public housing projects owned,
carry out its asset management functions with respect to assisted, or operated by the public housing agency, a plan describing the
the public housing inventory of the agency, including how capital improvements necessary to ensure long-term physical and social
the agency will plan for the long-term operating, capital viability of the projects must be completed along with the required
investment, rehabilitation, modernization, disposition, and forms. Items identified in 8.1 through 8.3, must be signed where
other needs for such inventory. directed and transmitted electronically along with the PHA’s Annual
Plan submission.
13. Violence Against Women Act (VAWA).
A description
1)
of: Any activities, services, or programs provided or 8.1Capital Fund Program Annual Statement/Performance and
Evaluation Report. Capital Fund
offered by an agency, either directly or in partnership with PHAs must complete the
Program Annual Statement/Performance and Evaluation Report
other service providers, to child or adult victims of
domestic violence, dating violence, sexual assault, or (form HUD-50075.1), for each Capital Fund Program (CFP) to be
2)
stalking; Any activities, services, or programs provided undertaken with the current year’s CFP funds or with CFFP
or offered by a PHA that helps child and adult victims of proceeds. Additionally, the form shall be used for the following
domestic violence, dating violence, sexual assault, or purposes:
3)
stalking, to obtain or maintain housing; and Any
(a)
activities, services, or programs provided or offered by a To submit the initial budget for a new grant or CFFP;
public housing agency to prevent domestic violence,
(b)
dating violence, sexual assault, and stalking, or to enhance To report on the Performance and Evaluation Report progress
victim safety in assisted families.on any open grants previously funded or CFFP; and
(c)
7.0 Hope VI, Mixed Finance Modernization or Development, To record a budget revision on a previously approved open
Demolition and/or Disposition, Conversion of Public Housing, grant or CFFP, e.g., additions or deletions of work items,
Homeownership Programs, and Project-based Vouchers modification of budgeted amounts that have been undertaken
since the submission of the last Annual Plan. The Capital
(a)Hope VI or Mixed Finance Modernization or Development. Fund Program Annual Statement/Performance and
1)
A description of anyhousing (including project number (if Evaluation Report must be submitted annually.
known) and unit count) for which the PHA will apply for HOPE
2)
VI or Mixed Finance Modernization or Development; and A Additionally, PHAs shall complete the Performance and
Capital Fund
timetable for the submission of applications or proposals. The Evaluation Report section (see footnote 2) of the
Program Annual Statement/Performance and Evaluation
application and approval process for Hope VI, Mixed Finance (form
Modernization or Development, is a separate process. See HUD-50075.1), at the following times:
guidance on HUD’s website at:
http://www.hud.gov/offices/pih/programs/ph/hope6/index.cfm 1.At the end of the program year; until the program is
completed or all funds are expended;
(b) Demolition and/or Disposition.
With respect to public housing
projects owned by the PHA and subject to ACCs under the Act: 2.When revisions to the Annual Statement are made,
(1)
A description of anyhousing (including project number and which do not require prior HUD approval, (e.g.,
unit numbers [or addresses]), and the number of affected units expenditures for emergency work, revisions resulting
along with their sizes and accessibility features) for which the from the PHAs application of fungibility); and
PHA will apply or is currently pending for demolition or
(2)3.
disposition; and A timetable for the demolition or Upon completion or termination of the activities funded
disposition. The application and approval process for demolition in a specific capital fund program year.
and/or disposition is a separate process. See guidance on HUD’s
website at: 8.2 Capital Fund Program Five-Year Action Plan
http://www.hud.gov/offices/pih/centers/sac/demo_dispo/index.c
Capital Fund Program Five-Year Action
fm PHAs must submit the
Note: t that Plan
This statement must be submitted to the exten (form HUD-50075.2) for the entire PHA portfolio for the first
approved and/or pending
demolition and/or disposition has year of participation in the CFP and annual update thereafter to
changed. eliminate the previous year and to add a new fifth year (rolling
basis) so that the form always covers the present five-year period
(c) Conversion of Public Housing.
With respect to public beginning with the current year.
1)
housing owned by a PHA: A description of any building
8.3 Capital Fund Financing Program (CFFP).
or buildings (including project number and unit count) that Separate, written
the PHA is required to convert to tenant-based assistance or HUD approval is required if the PHA proposes to pledge any
______________________________________________________________________________________________________________________________________
Instructions HUD-50075
Page 2 of 3
form (2008)
portion of its CFP/RHF funds to repay debt incurred to finance
(c)
capital improvements. The PHA must identify in its Annual and 5-PHAs must include or reference any applicable memorandum
year capital plans the amount of the annual payments required to of agreement with HUD or any plan to improve performance.
service the debt. The PHA must also submit an annual statement (Note: Standard and Troubled PHAs complete annually).
detailing the use of the CFFP proceeds. See guidance on HUD’s
11.0 Required Submission for HUD Field Office Review.
website at: In order to be a
http://www.hud.gov/offices/pih/programs/ph/capfund/cffp.cfm complete package, PHAs must submit items (a) through (g), with
signature by mail or electronically with scanned signatures. Items (h)
9.0Housing Needs.
Provide a statement of the housing needs of families and (i) shall be submitted electronically as an attachment to the PHA
residing in the jurisdiction served by the PHA and the means by which Plan.
the PHA intends, to the maximum extent practicable, to address those
(Note: (a) PHA Certifications of Compliance with
needs.Standard and Troubled PHAs complete annually; Small Form HUD-50077,
the PHA Plans and Related Regulations
and High Performers complete only for Annual Plan submitted with the
5-Year Plan).
(b) FCertification for a Drug-Free Workplace
orm HUD-50070,
9.1 Strategy for Addressing Housing Needs.
Provide a description of (PHAs receiving CFP grants only)
the PHA’s strategy for addressing the housing needs of families in
(c) Certification of Payments to Influence
the jurisdiction and on the waiting list in the upcoming year. Form HUD-50071,
(Note: Federal Transactions (PHAs receiving CFP grants only)
Standard and Troubled PHAs complete annually; Small
and High Performers complete only for Annual Plan submitted
(d)Disclosure of Lobbying Activities (PHAs
with the 5-Year Plan). Form SF-LLL,
receiving CFP grants only)
10.0 Additional Information.
Describe the following, as well as any
(e)Disclosure of Lobbying Activities
additional information requested by HUD: Form SF-LLL-A,
Continuation Sheet(PHAs receiving CFP grants only)
(a) Progress in Meeting Mission and Goals. P
HAs must
(f)
include (i) a statement of the PHAs progress in meeting the Resident Advisory Board (RAB) comments.
mission and goals described in the 5-Year Plan; (ii) the basic
(g)
criteria the PHA will use for determining a significant Challenged Elements. Include any element(s) of the PHA
amendment from its 5-year Plan; and a significant Plan that is challenged.
amendment or modification to its 5-Year Plan and Annual
Capital Fund Program Annual
. (Note: Standard and Troubled PHAs complete (h) ,
PlanForm HUD-50075.1
Statement/Performance and Evaluation Report
annually; Small and High Performers complete only for (Must be
Annual Plan submitted with the 5-Year Plan). attached electronically for PHAs receiving CFP grants
only).
See instructions in 8.1.
(b) Significant Amendment and Substantial
Deviation/Modification. (i) Capital Fund Program Five-Year
PHA must provide the definition Form HUD-50075.2,
Action Plan(Must be attached electronically for PHAs
of “significant amendment” and “substantial
(Note: Standard and Troubled receiving CFP grants only).
deviation/modification”. See instructions in 8.2.
PHAs complete annually; Small and High Performers
complete only for Annual Plan submitted with the 5-Year
Plan.)
______________________________________________________________________________________________________________________________________
Instructions HUD-50075
Page 3 of 3
form (2008)
Table 4: 2002-2010 Summer Camp Scholarship Summary
200220032004200520062007200820092010AveragesProgram Totals
Award Information
Year 1 Year 2Year 3Year 4Year 5Year 6Year 7Year 8Year 92002-20102002-2010
Scholarships1299255259248268177176731741,567
Children1083179158127153116140661151,032
Amount Awarded$795$7,766$23,371$26,512$21,281$23,743$25,092$22,678$8,142$17,709$159,380
Average per Scholarship$66$78$92$102$86$89$142$129$112100$896
Average per Child$80$94$131$168$168$155$216$162$123$144$1,297
Demographics Information
Children @ 30%
county median5181566785478449
Children @ 50%
county median2055393832471914
Children @ 80%
county median124333223622373
Conclusion
With funding from the Community Development Authority, the City of Janesville provided 73 summer camp scholarships to Janesville youth to attend
summer camps in 2010. Data collected this year shows that the program has been serving a diverse segment of Janesville's population. The Summer
Camp Scholarship program continues to provide children with the chance to benefit from camp activities and experiences that may not have been
possible without the assistance of scholarship funds.
NEIGHBORHOOD SERVICES MEMORANDUM
August 9, 2010
TO: Community Development Authority
FROM: Jennifer Petruzzello, Neighborhood Services Director
SUBJECT: Agenda Item #7: Review Public Housing Agency 5-Year and Annual Plan
and set for Public Hearing
Background:
Every five years, the Community Development Authority prepares a Public Housing
Agency Plan, which provides information to the U.S. Department of Housing and Urban
Development (HUD) and citizens on the City’s goals for administering the Section 8 Rent
Assistance Program. Last year, the CDA prepared the 5-Year Plan for the 2010-2014
fiscal years.
The Department of Housing and Urban Development requires that this plan be reviewed
on an annual basis, and that a notice be published announcing a 45 day period where
the plan can be publicly inspected for comment. In addition, a public hearing must be
held before approval of the plan.
The plan (see attached) identified the following goals and objectives for the 2010-2014
years:
1. Expand the supply of assisted housing by applying for additional rental vouchers
(if they become available).
2. Improve voucher management as measured by the self assessment process
(increase SEMAP score, currently 87%).
3. Improve quality of assisted units (increase the first time pass rate of annual
housing quality standard inspection, currently 59% fail the first inspection).
4. Improve quality of assisted units (provide rehabilitation and lead hazard reduction
loans/grants to assisted units).
5. Improve quality of assisted units (provide landlord training).
6. Increase participation in Family Self Sufficiency Program (currently have 6
participants).
7. Ensure equal opportunity and affirmatively further fair housing.
8. Explore and implement a Section 8 Homeownership Program (if funding and
resources allow).
Recommendation:
Staff does not recommend any changes to the 5 year plan at this
time, and further recommends that the CDA set a public hearing for September 15, 2010
to seek public input into this plan.
PHA 5-Year and U.S. Department of Housing and Urban OMB No. 2577-0226
Development Expires 4/30/2011
Annual Plan
Office of Public and Indian Housing
1.0 PHA Information
PHA Name: Janesville CDA PHA Code: WI219
PHA Type: Small High Performing Standard HCV (Section 8)
PHA Fiscal Year Beginning: (MM/YYYY): 01/2010
Inventory
2.0 (based on ACC units at time of FY beginning in 1.0 above)
Number of PH units: _________________ Number of HCV units: 543
3.0 Submission Type
5-Year and Annual Plan Annual Plan Only 5-Year Plan Only
4.0
PHA Consortia
PHA Consortia: (Check box if submitting a joint Plan and complete table below.)
No. of Units in Each
PHA Program(s) Included in the Programs Not in the
Program
Participating PHAs
Code Consortia Consortia
PH HCV
PHA 1:
PHA 2:
PHA 3:
5-Year Plan.
5.0 Complete items 5.1 and 5.2 only at 5-Year Plan update.
Mission.
5.1 State the PHA’s Mission for serving the needs of low-income, very low-income, and extremely low income families in the PHA’s
jurisdiction for the next five years:
The Janesville CDA’s mission is to provide rental assistance to eligible low-income, very low-income and extremely low income households, to
provide safe, decent and sanitary households in the City of Janesville, to offer a Family Self Sufficiency Program, and to affirmatively further fair
housing.
Goals and Objectives.
5.2 Identify the PHA’s quantifiable goals and objectives that will enable the PHA to serve the needs of low-income and very
low-income, and extremely low-income families for the next five years. Include a report on the progress the PHA has made in meeting the goals
and objectives described in the previous 5-Year Plan.
The Janesville CDA has identified the following goals and objectives for the next five years:
1.Expand the supply of assisted housing by applying for additional rental vouchers (if they become available).
2.Improve voucher management as measured by the self assessment process (increase SEMAP score, currently 87%).
3.Improve quality of assisted units (increase the first time pass rate of annual housing quality standard inspections; currently 59% fail the
first inspection).
4.Improve quality of assisted units (provide rehabilitation and lead hazard reduction loans/grants to assisted units).
5.Improve quality of assisted units (provide landlord training).
6.Increase participation in Family Self Sufficiency Program (currently have 6 participants).
7.Ensure equal opportunity and affirmatively further fair housing.
8.Explore and implement a Section 8 Homeownership Program (if funding and resources allow).
During the 2004-2009 time period, the Janesville PHA was able to make the following progress towards goals identified in the previous 5-Year
Plan:
1.The Janesville PHA was able to temporarily increase our voucher management by increasing our SEMAP score to that of a high
performer.
2.The Janesville PHA has consistently maintained a customer satisfaction level of greater than 90%.
3.The Janesville PHA has offered a landlord training program over the past two years to improve the quality of assisted housing, the
number of landlords participating in the housing and knowledge of fair housing.
4.The Janesville PHA continually works to affirmatively further fair housing through the distribution of information, posting of policy,
provision of training and response to complaints.
The Janesville CDA was not able to expand the supply of assisted housing because additional vouchers did not become available, and the high
rental vacancy rate due to the economic downturn did not facilitate private partnerships.
PHA Plan Update
6.0
(a) Identify all PHA Plan elements that have been revised by the PHA since its last Annual Plan submission:
(b) Identify the specific location(s) where the public may obtain copies of the 5-Year and Annual PHA Plan. For a complete list of PHA Plan
elements, see Section 6.0 of the instructions.
______________________________________________________________________________
HUD-50075
Page 1 of 2 form (4/2008)
7.0 Hope VI, Mixed Finance Modernization or Development, Demolition and/or Disposition, Conversion of Public Housing, Homeownership
.
Programs, and Project-based Vouchers Include statements related to these programs as applicable.
Capital Improvements.
8.0 Please complete Parts 8.1 through 8.3, as applicable.
Capital Fund Program Annual Statement/Performance and Evaluation Report.
As part of the PHA 5-Year and Annual Plan, annually
8.1
tCapital Fund Program Annual Statement/Performance and Evaluation Report,
complete and submithe form HUD-50075.1, for each current and
open CFP grant and CFFP financing.
Capital Fund Program Five-Year Action Plan. Capital Fund
As part of the submission of the Annual Plan, PHAs must complete and submit the
8.2
Program Five-Year Action Plan,
form HUD-50075.2,and subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest year
for a five year period). Large capital items must be included in the Five-Year Action Plan.
Capital Fund Financing Program (CFFP).
8.3
Check if the PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement Housing Factor (RHF) to repay debt incurred to
finance capital improvements.
Housing Needs
9.0 . Based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available
data, make a reasonable effort to identify the housing needs of the low-income, very low-income, and extremely low-income families who reside in
the jurisdiction served by the PHA, including elderly families, families with disabilities, and households of various races and ethnic groups, and
other families who are on the public housing and Section 8 tenant-based assistance waiting lists. The identification of housing needs must address
issues of affordability, supply, quality, accessibility, size of units, and location.
Strategy for Addressing Housing Needs
9.1 . Provide a brief description of the PHA’s strategy for addressing the housing needs of families in the
Note: Small, Section 8 only, and High Performing PHAs complete only for Annual
jurisdiction and on the waiting list in the upcoming year.
Plan submission with the 5-Year Plan.
Additional Information
. Describe the following, as well as any additional information HUD has requested.
(a) Progress in Meeting Mission and Goals. Provide a brief statement of the PHA’s progress in meeting the mission and goals described in the 5-
Year Plan.
During the 2004-2009 time period, the Janesville PHA was able to make the following progress towards goals identified in the previous 5-Year
Plan:
1.The Janesville PHA was able to temporarily increase our voucher management by increasing our SEMAP score to that of a high
performer.
2.The Janesville PHA has consistently maintained a customer satisfaction level of greater than 90%.
3.The Janesville PHA has offered a landlord training program over the past two years to improve the quality of assisted housing, the
number of landlords participating in the housing and knowledge of fair housing.
4.The Janesville PHA continually works to affirmatively further fair housing through the distribution of information, posting of policy,
provision of training and response to complaints.
10.0
The Janesville CDA was not able to expand the supply of assisted housing because additional vouchers did not become available, and the high
rental vacancy rate due to the economic downturn did not facilitate private partnerships.
(b) Significant Amendment and Substantial Deviation/Modification. Provide the PHA’s definition of “significant amendment” and “substantial
deviation/modification”
A significant amendment or modification to the Annual Plan is one which conflicts with or is not consistent with the policies included in the Plan.
New initiatives may be introduced that were not anticipated at the time the plan was adopted provided they do not conflict with any other provisions
of the plan.
A substantial deviation/modification from the 5-Year Plan is one that is not consistent with the goals included in the plan. New or additional
activities may be undertaken provided they are not contrary nor conflict with the goals included in the 5-Year Plan.
(c) Annual VAWA Report. The Janesville PHA has adopted an administrative policy regarding the VAWA. The PHA will not deny admission to
any person in the HCV Program because that person is or has been a victim of domestic violence, dating violence, or stalking, provided that such
person is otherwise qualified for such admission. Assistance will not be terminated by the PHA as a result of criminal activity, if that criminal
activity is directly related to domestic violence, dating violence, or stalking engaged in by a member of the assisted household, a guest or another
person under the tenant’s control, and the tenant or immediate family member is the victim or threatened victim of this criminal activity.
______________________________________________________________________________
HUD-50075
Page 2 of 2 form (4/2008)
Required Submission for HUD Field Office Review
11.0 . In addition to the PHA Plan template (HUD-50075), PHAs must submit the following
documents. Items (a) through (g) may be submitted with signature by mail or electronically with scanned signatures, but electronic submission is
Note:
encouraged. Items (h) through (i) must be attached electronically with the PHA Plan. Faxed copies of these documents will not be accepted
by the Field Office.
PHA Certifications of Compliance with the PHA Plans and Related Regulations
(a) Form HUD-50077, (which includes all certifications relating
to Civil Rights)
Certification for a Drug-Free Workplace
(b) Form HUD-50070, (PHAs receiving CFP grants only)
Certification of Payments to Influence Federal Transactions
(c) Form HUD-50071, (PHAs receiving CFP grants only)
Disclosure of Lobbying Activities
(d) Form SF-LLL, (PHAs receiving CFP grants only)
Disclosure of Lobbying Activities Continuation Sheet
(e) Form SF-LLL-A, (PHAs receiving CFP grants only)
(f) Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PHA as an attachment to the PHA
Plan. PHAs must also include a narrative describing their analysis of the recommendations and the decisions made on these recommendations.
(g) Challenged Elements
Capital Fund Program Annual Statement/Performance and Evaluation Report )
(h) Form HUD-50075.1, (PHAs receiving CFP grants only
Capital Fund Program Five-Year Action Plan
(i) Form HUD-50075.2, (PHAs receiving CFP grants only)
______________________________________________________________________________
HUD-50075
Page 3 of 2 form (4/2008)
_______________________________________________________________________________________________________________________________________
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act
of 1937, as amended, which introduced 5-Year and Annual PHA Plans. The 5-Year and Annual PHA plans provide a ready source for interested parties to locate basic
PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of the
public of the PHA’s mission and strategies for serving the needs of low-income and very low-income families. This form is to be used by all PHA types for submission
of the 5-Year and Annual Plans to HUD. Public reporting burden for this information collection is estimated to average 12.68 hours per response, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD
may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.
Privacy Act Notice.
The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title
12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are
required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality
________________________________________________________________________________________________________________________
Instructions form HUD-50075
Applicability2.Financial Resources.
. This form is to be used by all Public Housing Agencies A statement of financial resources,
(PHAs) with Fiscal Year beginning April 1, 2008 for the submission of their including a listing by general categories, of the PHA’s
5-Year and Annual Plan in accordance with 24 CFR Part 903. The previous anticipated resources, such as PHA Operating, Capital and
version may be used only through April 30, 2008. other anticipated Federal resources available to the PHA,
as well as tenant rents and other income available to
1.0 PHA Information support public housing or tenant-based assistance. The
Include the full PHA name, PHA code, PHA type, and PHA Fiscal Year statement also should include the non-Federal sources of
Beginning (MM/YYYY). funds supporting each Federal program, and state the
planned use for the resources.
2.0 Inventory
3. Rent Determination.
Under each program, enter the number of Annual Contributions Contract A statement of the policies of the
(ACC) Public Housing (PH) and Section 8 units (HCV). PHA governing rents charged for public housing and HCV
dwelling units.
3.0 Submission Type
4. Operation and Management.
Indicate whether this submission is for an Annual and Five Year Plan, Annual A statement of the rules,
Plan only, or 5-Year Plan only. standards, and policies of the PHA governing maintenance
management of housing owned, assisted, or operated by
4.0 PHA Consortiathe public housing agency (which shall include measures
Check box if submitting a Joint PHA Plan and complete the table. necessary for the prevention or eradication of pest
infestation, including cockroaches), and management of
5.0 Five-Year Plan the PHA and programs of the PHA.
Identify the PHA’s Mission, Goals and/or Objectives (24 CFR 903.6).
5.Grievance Procedures.
Complete only at 5-Year update. A description of the grievance
and informal hearing and review procedures that the PHA
5.1 Mission
. A statement of the mission of the public housing agency makes available to its residents and applicants.
for serving the needs of low-income, very low-income, and extremely
low-income families in the jurisdiction of the PHA during the years 6.Designated Housing for Elderly and Disabled Families.
.
covered under the planWith respect to public housing projects owned, assisted, or
operated by the PHA, describe any projects (or portions
5.2 Goals and Objectives
. Identify quantifiable goals and objectives thereof), in the upcoming fiscal year, that the PHA has
that will enable the PHA to serve the needs of low income, very low-designated or will apply for designation for occupancy by
income, and extremely low-income families. elderly and disabled families. The description shall
1
include the following information: ) development name
6.0PHA Plan Update. 234
In addition to the items captured in the Plan and number; ) designation type; ) application status; )
template, PHAs must have the elements listed below readily available to date the designation was approved, submitted, or planned
5
the public. Additionally, a PHA must:for submission, and; ) the number of units affected.
(a) Community Service and Self-Sufficiency.
Identify specifically which plan elements have been revised 7. A description
1)
since the PHA’s prior plan submission. of: (Any programs relating to services and amenities
2)
provided or offered to assisted families; ( Any policies
(b)
Identify where the 5-Year and Annual Plan may be obtained by or programs of the PHA for the enhancement of the
the public. At a minimum, PHAs must post PHA Plans, economic and social self-sufficiency of assisted families,
(3)
including updates, at each Asset Management Project (AMP) including programs under Section 3 and FSS; How the
and main office or central off ice of the PHA. PHAs are PHA will comply with the requirements of community
strongly encouraged to post complete PHA Plans on its official service and treatment of income changes resulting from
(Note: applies to only
website. PHAs are also encouraged to provide each resident welfare program requirements.
council a copy of its 5-Year and Annual Plan. public housing).
PHA Plan Elements8. Safety and Crime Prevention.
. (24 CFR 903.7) For public housing only,
describe the PHA’s plan for safety and crime prevention to
Eligibility, Selection and Admissions Policies, including ensure the safety of the public housing residents. The
1.
Deconcentration and Wait List Procedures.
Describe statement must include: (i) A description of the need for
the PHA’s policies that govern resident or tenant measures to ensure the safety of public housing residents;
eligibility, selection and admission including admission (ii) A description of any crime prevention activities
preferences for both public housing and HCV and unit conducted or to be conducted by the PHA; and (iii) A
assignment policies for public housing; and procedures for description of the coordination between the PHA and the
maintaining waiting lists for admission to public housing appropriate police precincts for carrying out crime
and address any site-based waiting lists. prevention measures and activities.
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Instructions HUD-50075
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form (2008)
9. ets.
P A statement describing the PHAs policies and that the public housing agency plans to voluntarily convert;
2)
requirements pertaining to the ownership of pets in public An analysis of the projects or buildings required to be
3)
housing. converted; and A statement of the amount of assistance
received under this chapter to be used for rental assistance or
10. Civil Rights Certification.
A PHA will be considered in other housing assistance in connection with such conversion.
compliance with the Civil Rights and AFFH Certification See guidance on HUD’s website at:
if: it can document that it examines its programs and http://www.hud.gov/offices/pih/centers/sac/conversion.cfm
proposed programs to identify any impediments to fair
(d) Homeownership
housing choice within those programs; addresses those . A description of any homeownership
impediments in a reasonable fashion in view of the (including project number and unit count) administered by
resources available; works with the local jurisdiction to the agency or for which the PHA has applied or will apply
implement any of the jurisdiction’s initiatives to for approval.
affirmatively further fair housing; and assures that the
(e) Project-based Vouchers
annual plan is consistent with any applicable Consolidated . If the PHA wishes to use the
Plan for its jurisdiction.project-based voucher program, a statement of the projected
number of project-based units and general locations and how
11. Fiscal Year Audit.
The results of the most recent fiscal project basing would be consistent with its PHA Plan.
year audit for the PHA.
8.0 Capital Improvements.
This section provides information on a PHA’s
12. Asset Management.
A statement of how the agency will Capital Fund Program. With respect to public housing projects owned,
carry out its asset management functions with respect to assisted, or operated by the public housing agency, a plan describing the
the public housing inventory of the agency, including how capital improvements necessary to ensure long-term physical and social
the agency will plan for the long-term operating, capital viability of the projects must be completed along with the required
investment, rehabilitation, modernization, disposition, and forms. Items identified in 8.1 through 8.3, must be signed where
other needs for such inventory. directed and transmitted electronically along with the PHA’s Annual
Plan submission.
13. Violence Against Women Act (VAWA).
A description
1)
of: Any activities, services, or programs provided or 8.1Capital Fund Program Annual Statement/Performance and
Evaluation Report. Capital Fund
offered by an agency, either directly or in partnership with PHAs must complete the
Program Annual Statement/Performance and Evaluation Report
other service providers, to child or adult victims of
domestic violence, dating violence, sexual assault, or (form HUD-50075.1), for each Capital Fund Program (CFP) to be
2)
stalking; Any activities, services, or programs provided undertaken with the current year’s CFP funds or with CFFP
or offered by a PHA that helps child and adult victims of proceeds. Additionally, the form shall be used for the following
domestic violence, dating violence, sexual assault, or purposes:
3)
stalking, to obtain or maintain housing; and Any
(a)
activities, services, or programs provided or offered by a To submit the initial budget for a new grant or CFFP;
public housing agency to prevent domestic violence,
(b)
dating violence, sexual assault, and stalking, or to enhance To report on the Performance and Evaluation Report progress
victim safety in assisted families.on any open grants previously funded or CFFP; and
(c)
7.0 Hope VI, Mixed Finance Modernization or Development, To record a budget revision on a previously approved open
Demolition and/or Disposition, Conversion of Public Housing, grant or CFFP, e.g., additions or deletions of work items,
Homeownership Programs, and Project-based Vouchers modification of budgeted amounts that have been undertaken
since the submission of the last Annual Plan. The Capital
(a)Hope VI or Mixed Finance Modernization or Development. Fund Program Annual Statement/Performance and
1)
A description of anyhousing (including project number (if Evaluation Report must be submitted annually.
known) and unit count) for which the PHA will apply for HOPE
2)
VI or Mixed Finance Modernization or Development; and A Additionally, PHAs shall complete the Performance and
Capital Fund
timetable for the submission of applications or proposals. The Evaluation Report section (see footnote 2) of the
Program Annual Statement/Performance and Evaluation
application and approval process for Hope VI, Mixed Finance (form
Modernization or Development, is a separate process. See HUD-50075.1), at the following times:
guidance on HUD’s website at:
http://www.hud.gov/offices/pih/programs/ph/hope6/index.cfm 1.At the end of the program year; until the program is
completed or all funds are expended;
(b) Demolition and/or Disposition.
With respect to public housing
projects owned by the PHA and subject to ACCs under the Act: 2.When revisions to the Annual Statement are made,
(1)
A description of anyhousing (including project number and which do not require prior HUD approval, (e.g.,
unit numbers [or addresses]), and the number of affected units expenditures for emergency work, revisions resulting
along with their sizes and accessibility features) for which the from the PHAs application of fungibility); and
PHA will apply or is currently pending for demolition or
(2)3.
disposition; and A timetable for the demolition or Upon completion or termination of the activities funded
disposition. The application and approval process for demolition in a specific capital fund program year.
and/or disposition is a separate process. See guidance on HUD’s
website at: 8.2 Capital Fund Program Five-Year Action Plan
http://www.hud.gov/offices/pih/centers/sac/demo_dispo/index.c
Capital Fund Program Five-Year Action
fm PHAs must submit the
Note: t that Plan
This statement must be submitted to the exten (form HUD-50075.2) for the entire PHA portfolio for the first
approved and/or pending
demolition and/or disposition has year of participation in the CFP and annual update thereafter to
changed. eliminate the previous year and to add a new fifth year (rolling
basis) so that the form always covers the present five-year period
(c) Conversion of Public Housing.
With respect to public beginning with the current year.
1)
housing owned by a PHA: A description of any building
8.3 Capital Fund Financing Program (CFFP).
or buildings (including project number and unit count) that Separate, written
the PHA is required to convert to tenant-based assistance or HUD approval is required if the PHA proposes to pledge any
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Instructions HUD-50075
Page 2 of 3
form (2008)
portion of its CFP/RHF funds to repay debt incurred to finance
(c)
capital improvements. The PHA must identify in its Annual and 5-PHAs must include or reference any applicable memorandum
year capital plans the amount of the annual payments required to of agreement with HUD or any plan to improve performance.
service the debt. The PHA must also submit an annual statement (Note: Standard and Troubled PHAs complete annually).
detailing the use of the CFFP proceeds. See guidance on HUD’s
11.0 Required Submission for HUD Field Office Review.
website at: In order to be a
http://www.hud.gov/offices/pih/programs/ph/capfund/cffp.cfm complete package, PHAs must submit items (a) through (g), with
signature by mail or electronically with scanned signatures. Items (h)
9.0Housing Needs.
Provide a statement of the housing needs of families and (i) shall be submitted electronically as an attachment to the PHA
residing in the jurisdiction served by the PHA and the means by which Plan.
the PHA intends, to the maximum extent practicable, to address those
(Note: (a) PHA Certifications of Compliance with
needs.Standard and Troubled PHAs complete annually; Small Form HUD-50077,
the PHA Plans and Related Regulations
and High Performers complete only for Annual Plan submitted with the
5-Year Plan).
(b) FCertification for a Drug-Free Workplace
orm HUD-50070,
9.1 Strategy for Addressing Housing Needs.
Provide a description of (PHAs receiving CFP grants only)
the PHA’s strategy for addressing the housing needs of families in
(c) Certification of Payments to Influence
the jurisdiction and on the waiting list in the upcoming year. Form HUD-50071,
(Note: Federal Transactions (PHAs receiving CFP grants only)
Standard and Troubled PHAs complete annually; Small
and High Performers complete only for Annual Plan submitted
(d)Disclosure of Lobbying Activities (PHAs
with the 5-Year Plan). Form SF-LLL,
receiving CFP grants only)
10.0 Additional Information.
Describe the following, as well as any
(e)Disclosure of Lobbying Activities
additional information requested by HUD: Form SF-LLL-A,
Continuation Sheet(PHAs receiving CFP grants only)
(a) Progress in Meeting Mission and Goals. P
HAs must
(f)
include (i) a statement of the PHAs progress in meeting the Resident Advisory Board (RAB) comments.
mission and goals described in the 5-Year Plan; (ii) the basic
(g)
criteria the PHA will use for determining a significant Challenged Elements. Include any element(s) of the PHA
amendment from its 5-year Plan; and a significant Plan that is challenged.
amendment or modification to its 5-Year Plan and Annual
Capital Fund Program Annual
. (Note: Standard and Troubled PHAs complete (h) ,
PlanForm HUD-50075.1
Statement/Performance and Evaluation Report
annually; Small and High Performers complete only for (Must be
Annual Plan submitted with the 5-Year Plan). attached electronically for PHAs receiving CFP grants
only).
See instructions in 8.1.
(b) Significant Amendment and Substantial
Deviation/Modification. (i) Capital Fund Program Five-Year
PHA must provide the definition Form HUD-50075.2,
Action Plan(Must be attached electronically for PHAs
of “significant amendment” and “substantial
(Note: Standard and Troubled receiving CFP grants only).
deviation/modification”. See instructions in 8.2.
PHAs complete annually; Small and High Performers
complete only for Annual Plan submitted with the 5-Year
Plan.)
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Instructions HUD-50075
Page 3 of 3
form (2008)