The URL can be used to link to this page

Full Agenda Packet Revised 6/24/10 CITY OF JANESVILLE CITY COUNCIL MEETING AGENDA MONDAY, June 28, 2010 7:00 P.M. 1. Call to Order and Pledge of Allegiance. 2. Roll Call. 3. Minutes of City Council meetings: “C” A.Regular meeting of June 14, 2010. B.Special meeting of June 14, 2010. 4. Licenses; and Recommendations of the Alcohol License Advisory Committee. (Refer to separate agenda.) “C” 5. Financial statement for the month of May, 2010. “C” 6. 2010 Comprehensive Annual Financial Report – report on internal control. “C” 7. Donation from Monterey Questers and International Questers. OLD BUSINESS 1. Requests and comments from the public regarding items on the Agenda not requiring a public hearing. ----------------------- “C” – This designation indicates an item that the City Council will take up under a Consent Agenda. City Council Agenda – June 28, 2010 Page 2 NEW BUSINESS 1. Action on a proposed resolution authorizing the City Manger to execute an agreement with the Wisconsin Department of Transportation for the maintenance of a planned bicycle/pedestrian path along State Highway 26. (File Res. No. 2010-712) 2. Schedule a Metropolitan Planning Organization Policy Board meeting. 3. Discussion and possible action on financial gain request for Fourth of July event. 4. Refer to Plan Commission and schedule a public hearing on a proposed resolution vacating a portion of Pliny Avenue south of Delavan Drive (File Res. No. 2010-717) 5. Introduce and schedule a public hearing on a proposed ordinance amending the list of connecting arterial streets. (File Ord. No. 2010-456) 6. Requests and comments from the public on matters which can be affected by Council action. 7. Matters not on the agenda. 8. Consideration of a motion to convene into closed session, pursuant to Wisconsin Statute Section 19.85(1)(e), for the purpose of deliberating and setting the negotiation and bargaining strategies, terms, and conditions for a potential TIF 22 development agreement since competitive and/or bargaining reasons require a closed session. The use of audible cell phone ringers and active use and response to cellular phone technology by the governing body, staff and members of the public is discouraged in the Council Chambers while the Council is in session. PROCEEDINGS OF THE CITY COUNCIL CITY OF JANESVILLE, WISCONSIN REGULAR MEETING JUNE 14, 2010 VOL. 61 NO. 8 Regular meeting of the City Council of the City of Janesville held in the Municipal Building on June 14, 2010. The meeting was called to order by Council President Voskuil at 7:00 PM. Council President Voskuil led the Council in the Pledge of Allegiance. Present: Council President Voskuil, Councilmembers Brunner, McDonald, Perrotto, Rashkin, Steeber, and Truman. CONSENT AGENDA Minutes of the special meeting of May 18, 2010. Minutes of the regular meeting of May 24, 2010. Minutes of the special meeting of May 25, 2010. Licenses and Recommendations of the Alcohol License Advisory Committee, including an appeal of the denial of an operator’s license for Sara Henning. Council President Voskuil stated that all items on the consent agenda would be approved as recommended, if there were no objections. There were none. OLD BUSINESS 1. Requests and comments from the public regarding items on the agenda not requiring a public hearing. Andreah Briarmoon, 339 S. Locust St., requested Council’s assistance to remove the raze repair order for Case Feed building (NB #2). Ty Bollerud, 4608 Pendleton Ct., requested Council save the bricks of Case Feed building if razed (NB #2). 2. A revised ordinance amending Section 15.01.100(B) and various provisions of Section 18.36.070.B.2 (Historic Overlay District) of the Code of General Ordinances of the City of Janesville received its second reading and public hearing. Dan Swanson, 303 S. Parker Dr. and Roger Merry, 515 St. Lawrence spoke against said ordinance. Larry Barton, 612 St. Lawrence, Dan Atwood, 215 S. Division St., Jackie Wood, 119 S. Wisconsin St., and Tim Maahs, 202 Sinclair St. spoke in favor of said ordinance. Andreah Briarmoon, 339 S. Locust St., spoke against the amendment and requested no change in the existing ordinance. The public hearing was closed. Councilmember Steeber moved to adopt said revised ordinance, seconded by Councilmember Rashkin and passed by the following vote: Aye: Perrotto, Rashkin, Steeber, and Voskuil. Nay: Brunner, McDonald, and Truman. (Revised File Ord. No. 2010-453) NEW BUSINESS 1. Award of Contracts C2010-9 (Evonik stormwater mitigation) and C2010-10 (Willow Glade greenbelt) for Public Works Bid Schedule “D”-2010. Councilmember Steeber moved to award said contracts as follows: C2010-9 to Bjoin Limestone of Janesville, WI for $68,092.80, subject to the Department of Commerce concurrence, and C2010-10 to E&N Hughes Co., Inc. of Monroe, WI for $104,533.50, and include funding for this project in the 2010 Note Issue. The motion was seconded by Councilmember Rashkin and passed by the following vote: Aye: Brunner, Perrotto, Rashkin, Steeber, Truman, and Voskuil. Nay: McDonald. 2. Discuss status of old Case Feed building. Gale Price, Building and Development Services Manager, presented information on the events leading up to the raze and repair order for this property issued October 2009. In addition, he addressed working with the owner and potential buyers on how to bring the building back up to code over the last seven months. By consensus, the Council supports razing the building. 3. Requests and comments from the public on matters which can be affected by Council action. Ty Bollerud, 4608 Pendleton Ct., supports hydro power from the Rock River. Andreah Briarmoon, 339 S. Locust St., requested that the Council try and save the Case Feed building. Doug Rebout, 6401 W. Mineral Pt., representing the Rock County Farm Bureau, invited Councilmembers to attend an agricultural event on June 30. Duffy Dillon, representing Janesville Youth Baseball (JYH), stated JYH are playing games at the Youth Sports Facility, the buildings will be finished in 2010, and JYH appreciates the Council support. 4. Matters not on the agenda. Councilmember Steeber asked about enforcing the original sidewalk plan adopted several years ago. City Manager Levitt said a report will be placed on a July Council agenda to address this issue. Councilmembers McDonald and Truman reported several mowing code violations at the following addresses: 121 S. Fremont St., 432 S. Ringold Ave., 421 W. Racine St., and Walgreens at the Five-Points intersection. 5. Councilmember Steeber moved to convene into closed session pursuant to Wisconsin Statute Section 19.85(1)(c) to conduct the employment, promotion, compensation, and performance evaluation of the City Manager over whom the governmental body has jurisdiction or exercises responsibility, seconded by Councilmember McDonald and passed unanimously. There being no further business, Council convened into closed session at 8:27 PM. These minutes are not official until approved by the City Council. Jean Ann Wulf City Clerk-Treasurer PROCEEDINGS OF THE CITY COUNCIL CITY OF JANESVILLE, WISCONSIN SPECIAL MEETING June 14, 2010 VOL. 61 NO. 7 A special meeting of the City Council of the City of Janesville held in the Municipal Building on June 14, 2010. The meeting was called to order by Council President Voskuil at 5:30 PM. Council Present: Council President Voskuil, Councilmembers Brunner, McDonald, Perrotto, Rashkin, and Steeber. Absent: Councilmember Truman. Janesville Sustainable Committee Present: Committee Chair Dan Swanson, Committee members Holly Griffin and Walter Walker. Absent: Committee members Julie Backenkeller, Kevin Bishop, and Ann Hyzer. The committee has one vacancy. OLD BUSINESS Review City Council expectations of Janesville Sustainable Committee and possible goal setting for the 2010-2011 year. Committee Chair Daniel Swanson stated that their committee’s main role was advisory and to work on projects assigned by the Council. Their proposed priority projects for the year: 1) Solid Waste Alternatives; (2) Green Action Plan; and (3) Complete Recycle Away From Home (RAH) Initiative. He requested Council consensus to move forward with the projects. Council President Voskuil suggested that a preliminary report on the projects be submitted before a significant amount of time is spent on them. By consensus, the Council approved the preliminary work on all three projects. City Manager Levitt provided a copy of Resolution No. 2008-508 on Eco-Municipality Guidelines to the Council as requested by Councilmember Brunner. NEW BUSINESS Matters not on the agenda. There were none. Councilmember Steeber moved to adjourn, seconded by Councilmember McDonald and passed unanimously. There being no further business, Council adjourned at 5:49 PM. These minutes are not official until approved by City Council. Jean Ann Wulf City Clerk-Treasurer JANESVILLE CITY COUNCIL LICENSE AGENDA 6/28/2010 RECOMMENDED A. ELECTRICIANS–ORIGINAL Robert C. Brinkman 156 Debby Ln., Colgate, WI Richard J. Fox W1464 Greiner Rd., Kaukauna, WI Perry R. Schisel 709 Hickory Farm Ln., Appleton, WI Eric J. Salaja W938 Clayton Ct., Burlington, WI Charles R. Smith 12625 W. Burleigh Rd., Brookfield, WI B. AMUSEMENT CENTER-RENEWALS FOR THE 2010-2011LICENSE YEAR Best Western Janesville 3900 Milton Ave. C. AMUSEMENT DEVICE-RENEWALS FOR THE 2010-2011LICENSE YEAR Best Western Janesville 3900 Milton Ave. Perkins Restaurant & Bakery 3315 Milton Ave. D. ELECTRICIANS-RENEWALS FOR THE 2010-2011LICENSE YEAR Benjamin J. Adams 504A Nathan Ln., Elkhorn, WI Kenneth A. Berg 1041 Thousand Oaks Trl., Verona, WI Daniel J. Clark 11420 W. Gibbs Lake Rd., Evansville, WI William L. Clarke Jr. 9108 W. Mineral Point Rd. Scott A. Dunlavy 3304 Stellar Dr. Paul F. Janes 11324 N. State Rd. 26, Milton, WI Kristopher D. Koenig 643 W. Hilltop Trl., Ft. Atkinson, WI Jeffrey J. Murwin 4030 Commercial Dr. Randall M. Richter 3220 N. Pontiac Dr. Frank C. Thomas 3802 Falcon Ridge Dr. Brian A. Thompson 4518 County Trunk A W E. MASSAGE TECHNICIAN-RENEWALS FOR THE 2010-2011LICENSE YEAR Brenda R. Brotzman 326 S. Locust St. Elizabeth A. Layng 119 Camp Ave., Rockford, IL Kelly M. McManus 350 Elm St., Milton, WI Amanda J. Olson 1407 Frederick St. F. MOTOR VEHICLE SALVAGE DEALER-RENEWALS FOR THE 2010-2011LICENSE YEAR Alter Trading Corporation 1753 Beloit Ave. G. SIGN ERECTOR-RENEWALS FOR THE 2010-2011LICENSE YEAR Alpha Neonx Sign & Lighting, LLC 11607 W. Dearbourn Ave., Wauwatosa, WI Busch’s Signs & Designs, Inc. 310 Locust Dr., Verona, WI Sign Service Solutions, LLC N515 Blackhawk Bluff Rd., Milton, WI H. SOLICITOR-RENEWALS FOR THE 2010-2011LICENSE YEAR Debra J. D. Cross 2118 Holiday Dr. ACCOUNTING DIVISION MEMORANDUM June 17, 2010 TO: City Council FROM: Patty Lynch, Comptroller SUBJECT: Financial Statement for the Month of May 2010 The City prepares its Financial Statements in accordance with generally accepted accounting principals using the modified accrual method of accounting and is audited annually by Baker Tilly Virchow Krause, LLP. We prepare interim financial statements for the Council’s review on a monthly basis. Division and Department Heads are responsible for monetary expenditures to ensure budget compliance. Revenues and expenditures are projected to year-end in June and September. Key operating funds include the General Fund, Water and Wastewater Utilities, and Sanitation Fund. A summary of their performance to budget, as compared to a three-year average, is presented in the following graphs. EXPENDITURE SUMMARY The graph below indicates expenditures are being made according to budget. Year-To-Date May ExpendituresCompared to Three-Year Average Current YTD 3 Yr. Avg. 60% Percent of Total Budget 50% 40% 30% 20% 10% 0% General FundWater -Wastewater - OperatingOperatingSanitation May 2010 Financial Statement June 17, 2010 Page 2 REVENUE SUMMARY The graph below indicates revenue has been earned as anticipated, although the Sanitation fund continues to lag compared to it’s budgeted revenue. Year-To-Date May RevenuesCompared to Three-Year Average Current YTD 3 Yr. Avg. 60% Percent of Total Budget 50% 40% 30% 20% 10% 0% General FundWaterWastewaterSanitation Other items of interest in the Financial Statement are as follows: Proprietary Funds (page 4) ? The Stormwater Utility has a deficit operating cash balance of $429,695 at May 31, 2010. This is because revenue is billed on a quarterly basis (approximately $518,000) after expenditures have been made. ? Transit reports a negative cash balance of $777,369 due to the timing of grant reimbursements. Special Revenue Fund Balance (page 5) ? The Golf Courses fund has a negative fund balance of $93,128. This is due to the January transfer of its debt service payment ($53,803) to the debt service fund, and Riverside Golf Course tree damage ($43,938). ? TIF 3 has a positive balance of $244,631. The positive balance will be used to repay the general fund advance plus accrued interest. ? At May 31, 2010, the TIF districts have a combined deficit fund balance of $719,712. However, TIF projections indicate the districts will reach a positive fund balance before they expire. May 2010 Financial Statement June 17, 2010 Page 3 ? Landfill long-term care of site #3023 ($97,252) will be reimbursed by an insurance policy we have in place for post closure care. Capital Projects Fund (page 6) ? The City incurred expenditures in conjunction with road projects on Highway 11 from Wright Road to Highway 14 ($186,838). These costs will be funded with future special assessments or General Obligation note issue. A representative of the Administrative Services Department will be available at the Council Meeting on June 28, 2010 to respond to any questions Council may have relative to these reports. Once Council is satisfied, acceptance of the Financial Statement by consent and placing them on file would be in order. /Attachments cc: Jacob J, Winzenz, Director of Administrative Services/Assistant City Manager Eric J. Levitt, City Manager ADMINISTRATIVE SERVICES MEMORANDUM June 15, 2010 TO: City Council FROM: Patty Lynch, Comptroller SUBJECT: 2009 Comprehensive Annual Financial Report - Report on Internal Control Please find attached a copy of our 2009 Comprehensive Annual Financial Report (CAFR) for Council’s review. The main component of the CAFR is the City’s audited financial statements. There is also an introductory section which provides background information about the City, its major initiatives, economic condition, and general information. Following the financial information there is a series of 18 statistical schedules that primarily show 10- year trend data for items such as fund balance, revenue trends, and debt capacity. Wisconsin State Statues require that an annual audit be conducted by an independent certified public accountant. Baker Tilly Virchow Krause, LLP, Certified Public Accounts, have audited and issued the opinion that Janesville’s Financial Statements have presented fairly the financial position of the City, as of December 31, 2009. We request that the Council accept the report during their meeting scheduled on June 28, 2010. In addition to the audited financial statements, our auditors have also issued a report which references our internal controls over financial reporting and compliance with certain provisions of laws, regulations, contracts, grant agreements, and other financial matters. Please find attached for Council's review a copy of the City of Janesville’s 2009 Report on Internal Control. In this report, Baker Tilly Virchow Krause, LLP have reported a material weakness in internal accounting controls. A material weakness is reported if there is more than a remote likelihood that a material misstatement will not be prevented or detected by our internal controls. Material Weaknesses – Internal Accounting Controls The auditors have reviewed and evaluated the City’s internal controls over significant accounting transaction cycles. This analysis has identified a weakness in levels of review during in the year-end audited financial statement preparation. 1 With all internal controls procedures there needs to be a consideration of the cost of avoiding the weakness to its related benefit. The City prepares high quality financial statements, conversion entries, and footnote disclosures for the auditors to review. However, because of the City’s size, management does not believe it is cost effective to hire additional staff with the expertise to review all aspects of financial reporting to scrutinize the statements internally to the same degree that the auditors do later, and we rely on the auditor for this review. In addition to reporting the material weakness, the Report on Internal Control also includes required communications with the City Council. Such items include the auditors’ responsibilities and management’s responsibilities to the audited financial statements. The auditors also point out that there were no significant difficulties in dealing with management in performing the audit, and no audit adjustments were proposed. The CAFR is available on the City website, and paper copies are available at the Hedberg Public Library and in the City Clerk’s office for the public’s review. Ms. Heather Acker, CPA, Partner, Baker Tilly Virchow Krause, LLP, will be attending the June 28 Council meeting to address any questions that the Council may have. cc: Jacob J. Winzenz, Director of Administrative Services/Assistant City Manager Eric J Levitt, City Manager Attachments 2 CITY MANAGER’S OFFICE MEMORANDUM June 21, 2010 TO: City Council FROM: Eric J. Levitt, City Manager SUBJECT: Donation by Monterey Questers and International Questers The Monterey Questers have offered to provide financial assistance for the Tallman House renovations. Marge Smith Peterson of the Monterey Questers will be presenting a $5,000 donation from the Monterey Questers and International Questers to be used for the rehabilitation of two side porch doors and two solarium doors at the Tallman House. 1 Community Development Department Memorandum Date: May 10, 2010 Janesville City Council TO: FROM: Duane Cherek, Manager of Planning Services SUBJECT: Action on a proposed resolution authorizing the City Manager to execute an Agreement with the Wisconsin Department of Transportation for the maintenance of a bicycle/pedestrian path along State Highway 26. (File Resolution No. 2010-712). _____________________________________________________________________ Summary For several years, the City of Janesville has advocated that WisDOT include a bicycle/pedestrian trail in the project plans for expansion of State Highway 26 between Janesville and Milton. Earlier this year, the City of Milton, City of Janesville and Rock County staff met with WisDOT officials to explore the possibility of including bike trail facilities along Highway 26 from Janesville north to County Highway N where the Jefferson County Glacial River Trail currently terminates. Based on recent cost savings resulting from low bid estimates for Highway 26 improvements in the Watertown and Jefferson bypass areas, WisDOT has determined that funding is available to provide an off-road trail along the expansion corridor. The Janesville segment would include a trail extension, approximately 1 mile in length, from the planned overpass at N. Wright Road to the new Town Hall Road interchange (see Map 1). Construction would be funded 100 percent by the State; however, the project must have a government sponsor to assume maintenance responsibilities for the trail before the State will implement the right-of-way acquisition process. The scope of the project for the Janesville segment also includes providing a trail connection to John Paul Road (CTH Y) from the planned Highway 26 pedestrian overpass. This connection will ultimately allow the Highway 26 trail to connect to the Rotamer Road Bike Trail proposed for construction later this fall. That facility will extend behind Sam’s Club/Wal-Mart and the Pine Tree Shopping Plaza. Maintenance obligations for the Highway 26 trail primarily include mowing of trail shoulders and providing surface repairs if needed in the future. Staff recommends the Council accept WisDOT’s maintenance agreement to allow for right-of-way acquisition and construction of this trail segment as proposed. Department Recommendation The Community Development Department recommends that the City Council support a motion to approve Resolution 2010-712 authorizing the City Manager to execute an Agreement with the Wisconsin Department of Transportation for the maintenance of a bicycle/pedestrian path along State Highway 26. City Manager Recommendation The City Manager recommends approval of the proposed agreement with the Wisconsin Department of Transportation for the maintenance of a bicycle/pedestrian path. Suggested Motion I move to approve file resolution 2010-712 authorizing the City Manager to execute an Agreement with the Wisconsin Department of Transportation for the maintenance of a bicycle/pedestrian path along State Highway 26. ANALYSIS A. The Highway 26 bike trail proposal includes a 10-foot wide off-road trail extending along the northwest side of Highway 26 from N. Wright Road to the planned interchange at Town Hall Road. From that point, designated on-street bike lanes will be constructed along Town Hall Road and Townline Road providing access to the City of Milton. In order to access the Highway 26 trail from the south, a bicyclist would have to use John Paul Road as the link between the proposed trail and the pedestrian overpass near W. Rotamer Road. This trail segment provides the opportunity to expand the City’s trail system to the north and connects Janesville to other portions of Rock County including those communities in Jefferson County situated along the Glacial River Trail adjoining Highway 26. Trail improvements would be constructed by WisDOT as part of the STH 26 expansion project (2012- 2013). B. A copy of the draft maintenance agreement prepared by WisDOT is attached. The agreement requires that the City keep the paved surface in good repair and requires mowing trail shoulders periodically. Typical maintenance would involve mowing once a month at an estimated cost of $600 per year for this section. Winter maintenance in the form of snowplowing is not required but at the discretion of the City. The maintenance agreement carries a 20-year term and automatically renews under the same terms and conditions for additional one (1) year timeframes. C. Construction of a bicycle/pedestrian trail along the Highway 26 corridor has been identified as a recommended improvement on locally established plans for quite some time. It is included in the 2005-2030 Long Range Transportation Plan for the Janesville MPO and is supported in other City plans such as the Park and Open Space Plan and Comprehensive Plan. If constructed, the project will create a safe and separated alternative for pedestrians and bicycles traveling between Janesville, Milton and beyond. The following policies contained in the Comprehensive Plan support this project: ? Providing safe and efficient connections for pedestrians, bicycles and automobiles within and in between neighborhoods, throughout the city and between the City in a broader region. ? Providing quality of life through enhancing and expanding recreational trails to serve most portions of the City. ? Providing sustainability through encouraging opportunities for alternative modes of transportation when possible. D. Staff supports the State’s proposed inclusion of the bike trail facility as part of the Highway 26 expansion project, and the corresponding maintenance agreement, for a variety of reasons. The project provides the City with the unique opportunity to expand the trail system consistent with its long range goals while optimizing the financial resources of the community. Right-of-way acquisition and construction of the trail will be 100 percent funded by the State less the minor annual cost to maintain the facility. Trail construction will link Janesville not only Milton, but also connect to the Glacier River Trail that extends throughout Jefferson County and will provide a connection to the cities of Fort Atkinson, Jefferson and Watertown. It is significant to point out that the opportunity to establish this corridor and construct this trail is now. It takes years of planning, foresight and coordination to piece together a city-wide trail system with regional connections, and then secure necessary funding for construction. When opportunities arise to secure a part of that system they may not always be in proper sequence, but must be acted upon in order to implement the long range plan. This is an opportunity to secure right-of-way for the trail and have it constructed without using local dollars. cc: Eric Levitt Jay Winzenz Brad Cantrell RESOLUTION NO. 2010-712 Authorization to execute an Agreement between the City of Janesville and the Wisconsin Department of Transportation for the maintenance of a bicycle/pedestrian path within the right-of-way of State Highway 26. WHEREAS, reconstruction of State Highway 26 Expansion Project in Rock County has offered the opportunity for development of bicycle and pedestrian path along and within the right-of- way of the new highway; and WHEREAS, the Wisconsin Department of Transportation has agreed to construct the new bicycle/pedestrian path along the northwest side of Highway 26 from N. Wright Road to Town Hall Road for a total of 1.08 miles, and includes a connection to John Paul Road (CTH Y) from the pedestrian overpass between Tanglewood Drive and W. Rotamer Road; and WHEREAS, the 2005-2035 Janesville Area Long Range Transportation Plan is intended to be used as a tool for developing safe, efficient transportation improvements for the Janesville Area MPO through the year 2035, and includes the State Highway 26 trail as a planned improvement, and WHEREAS, the Janesville Area MPO Plan seeks to expand the opportunity for bicycle and pedestrian traffic within the City of Janesville and provides connections within Rock County, and WHEREAS, the Highway 26 trail will provide a critical link in connecting the City of Janesville’s trail system north to Milton and through other communities in Rock and Jefferson Counties; and WHEREAS, the Parks and Community Development Departments recommend entering into a contract with the Wisconsin Department of Transportation which will provide for city maintenance of the new bicycle/pedestrian path, WHEREAS, the Common Council finds that entering into this agreement with the Wisconsin Department of Transportation for maintenance of the bicycle/pedestrian path located within the right- of-way of State Highway 26 is within the best interest and benefit of the community. NOW, THEREFORE BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF JANESVILLE that they hereby authorize and direct the City Manager, City Clerk, and his/her designee to negotiate, enter into, and execute on behalf of the City of Janesville the attached Agreement; and to negotiate, draft, execute, record, and file such documents, papers and forms as may from time to time, be necessary and/or desirable to effectuate such agreement and the intent of this resolution as the City Manager may decide; and BE IT FUTHER RESOLVED BY THE COMMON COUNCIL that the City Manager and his designees are hereby authorized to take at any time and from time to time whatever other actions and make whatever minor changes to this Agreement that the City Manager may find necessary and/or desirable to effectuate the intent of this resolution. RESOLUTION 2010-712 PAGE 2 ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: City Attorney, Wald Klimczyk Proposed by: Community Development Department Prepared by: Community Development Department CDDM OMMUNITY EVELOPMENT EPARTMENT EMORANDUM June 22, 2010 TO: Eric Levitt, City Manager FROM: Terry Nolan, MPO Coordinator RE: Scheduling Policy Board Meeting July 2010 Staff would like to request that the next MPO Policy Board meeting be scheduledon th July 12 at 6:30 p.m. Agenda items include approval of amendments to the 2010-2015 Transportation Improvement Program and approval of Main Street as the next STP urban project. The Policy Board must approve Main Street as the next STP urban st project before July 31 in order to leverage federal transportation funds for the 2011- 2014 cycle of Surface Transportation Program – Urban funding. cc: Brad Cantrell Community Development Department Memorandum Date: June 15, 2010 TO: Janesville City Council FROM: Duane Cherek, Manager of Planning Services SUBJECT: Refer to Plan Commission and schedule a public hearing on a proposed resolution vacating a portion of Pliny Avenue south of Delavan Drive (File Resolution No. 2010-717). ________________________________________________________________________________ The Community Development Department has received a request from J.P. Cullen & Sons to vacate a portion of Pliny Avenue south of Delavan Drive (see location map). This portion of Pliny Avenue is unimproved and all property adjoining the street segment is owned by the applicant. Since the City has no plans to utilize the dedicated right-of- way for public street purposes, the applicant requests that this portion of Pliny Avenue be vacated. The street segment is proposed to be vacated by resolution. In order to accomplish the vacation, it is necessary that it first be introduced for consideration by the City Council and then scheduled for public hearing at least 40 days thereafter. The Community Development Department recommends that Resolution No. 2010-717 be introduced to the City Council and scheduled for public hearing on August 9, 2010. It is further recommended that this matter be referred to the Plan Commission for report and recommendation. cc: Eric Levitt, City Manager Jacob J. Winzenz, Asst. City Manager/Public Works Director Brad Cantrell, Community Development Director RESOLUTION NO. 2010-717 A resolution vacating a portion of Pliny Avenue south of Delavan Drive. WHEREAS , an undeveloped portion of Pliny Avenue, hereinafter designated and previously dedicated for right-of-way purposes is hereby determined to be no longer needed for public use, and therefore, the public interest requires the vacation of such street portion; and WHEREAS , it has been determined that the traffic flow will not be impeded by the vacation of such street portion; and WHEREAS , the proposed street vacation has been referred to the Plan Commission for its consideration and report as required by 62.23(5), Wisconsin Statutes. WHEREAS , the public hearing was held on vacation of such street portion and notice required by Wisconsin Statutes 66.1003 has been timely published and served; and NOW THEREFORE BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF JANESVILLE that the following described street portion be and is hereby vacated and discontinued pursuant to 66.1003 and 62.22(lm), Wisconsin Statutes: Located in Carrington’s Crown Addition, being in the NW ¼ of Section 6, Town 2 North, Range 13 East, City of Janesville, Rock County, Wisconsin, described as follows: Commencing at the northeast corner of Lot 138 of said Carrington’s Crown Addition; thence, southerly along the westerly platted right-of-way line of Pliny Avenue to the southeast corner of Lot 131 of said Carrington’s Crown Addition; thence easterly, and parallel to the southerly lot line of said Lot 131, 66 feet to the easterly platted right-of- way line of Pliny Avenue; thence northerly along the easterly platted right-of-way line of Pliny Avenue to the southerly right-of-way line of Delavan Drive; thence westerly to the point of beginning. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Jean Ann Wulf, City Clerk-Treasurer Voskuil APPROVED AS TO FORM: City Attorney, Wald Klimczyk Proposed by: Applicant Prepared by: Community Development Department Ý Óï Óî Îî q Í¬®»»¬ Ð±®¬·±² Ð®±°±»¼ º±® Ê¿½¿¬·±² Æ±²» Ü·¬®·½¬ Þ±«²¼¿®·» Ô»¹»²¼ Îï Í·²¹´»óÚ¿³·´§ ú Ì©± Ú¿³·´§ Î»·¼»²½» Ü·¬®·½¬ Ñí Ò»·¹¸¾±®¸±±¼ Ñºº·½» Ü·¬®·½¬ Óï Ô·¹¸¬ ×²¼«¬®·¿´ Ü·¬®·½¬ ÎïÜ Ì©± Ú¿³·´§ Î»·¼»²½» Ü·¬®·½¬ Þï Ò»·¹¸¾±®¸±±¼ Ý±²ª»²·»²½» Ü·¬®·½¬Óî Ù»²»®¿´ ×²¼«¬®·¿´ Ü·¬®·½¬ Îî Ô·³·¬»¼ Ù»²»®¿´ Î»·¼»²½» Ü·¬®·½¬ Þî Ý±³³«²·¬§ Í¸±°°·²¹ Ü·¬®·½¬Óí Ý»²¬®¿´ Ô·¹¸¬ ×²¼«¬®·¿´ Ü·¬®·½¬ Îí Ù»²»®¿´ Î»·¼»²½» Ü·¬®·½¬ Þí Ù»²»®¿´ Ý±³³»®½·¿´ Ü·¬®·½¬Óì Ý»²¬®¿´ Ù»²»®¿´ ×²¼«¬®·¿´ Ü·¬®·½¬ Ü¿¬»æ êñïðñïð ÎíÓ Ó»¼·«³ Ü»²·¬§ Î»·¼»²½» Ü·¬®·½¬ Þì Þ«·²» Ø·¹¸©¿§ Ü·¬®·½¬ß ß¹®·½«´³¬«®¿´ Ü·¬®·½¬ Îì Ý»²¬®¿´ Î»·¼»²½» Ü·¬®·½¬ Í½¿´»æ ïþã îððù Þë Ý»²¬®¿´ Þ««·²» Ü·¬®·½¬ Ó Ó·²·²¹ Ü·¬®·½¬ Ñï Ñºº·½» ñ Î»·¼»²½» Ü·¬®·½¬ Þê Ý»²¬®¿´ Í»®ª·½» Ü·¬®·½¬ Ý Ý±²»®ª¿²½§ Ü·¬®·½¬ Ó¿° Ý±±®¼·²¿¬»æ Òóïí Ñî Ý»²¬®¿´ Ñºº·½» ñ Î»·¼»½» Ü·¬®·½¬ ÞÌ Þ«·²» Ì»½¸²±´±¹§ Ü·¬®·½¬ ÔÑÝßÌ×ÑÒ ñ ÆÑÒ×ÒÙ ÓßÐ Ý×ÌÇ ÑÚ ÖßÒÛÍÊ×ÔÔÛ Ê¿½¿¬·±² ±º ¿ Ð±®¬·±² ±º Ð´·²§ ßª»²«» ÓßÐ ï ÐÔßÒÒ×ÒÙ ÍÛÎÊ×ÝÛÍ ÍæÐ®±¶»½¬ÄÐ´¿²²·²¹ÄÝ¿»ÄîðïðÄÒóïí Ê¿½¿¬·±² Ð´·²§ ßª» DUM ENGINEERING DIVISION MEMORAN June 11, 2010 TO: City Council FROM: Mike Payne, Engineering Manager RECOMMENDATION OF THE TRANSPORTATION COMMITTEE SUBJECT: INTRODUCTION AND SCHEDULE A PUBLIC HEARING ON A PROPOSED ORDINANCE AMENDING THE LIST OF CONNECTING ARTERIAL STREETS (FILE ORDINANCE NO. 2010-456) At its regular meeting of May 10, 2009, the Transportation Committee recommended (by a 4- 0-0 vote) to approve a stop sign on Enterprise Drive at Wuthering Hills Drive by extending the connecting arterial status of Wuthering Hills Drive from Southwyck Drive to State Trunk Hwy 11/East Racine Street. This change would result in the installation of stop signs at Enterprise Drive and the two Capitol Drive intersections with Wuthering Hills Drive. The staff report and draft meeting minutes related to this item are attached. Signing changes for this item are estimated to cost $375.00, with funding included in the 2010 General Fund – Traffic Management Budget. Recommendation This change requires the introduction of attached Ordinance No. 2010-456at the June 28, 2010 Council Meeting. The Public Hearing and Council action on the Ordinance should then be scheduled for the July 12, 2010 Council Meeting. DFR: Attachments cc: Eric Levitt, City Manager Jay Winzenz, Director of Administrative Services/Assistant City Manager Carl Weber, Director of Public Works/City Engineer j:\agenda review\approved agenda items\2010\6-28-2010\connecting arterial streets - memo.doc CITY OF JANESVILLE ORDINANCE NO. 2010-456 An Ordinance amending the list of Connecting Arterial Streets with a stated penalty as provided in Section 10.04.020. THE COMMON COUNCIL OF THE CITY OF JANESVILLE DO ORDAIN AS FOLLOWS: Section 10.16.020 of the Code of General Ordinances of the City of Janesville is hereby amended as follows: Connecting Arterial Streets Except At Wuthering Hills Drive (South Wyck Drive through Prairie Fox Drive) SHALL BE REVISED TO READ: Wuthering Hills Drive (S.T. Hwy. 11/E. Racine Street through Prairie Fox Drive) ADOPTED: MOTION BY: APPROVED: SECOND BY: COUNCILMEMBER AYE NAY PASS ABSENT Eric J. Levitt, City Manager BRUNNER ATTEST: McDONALD Jean Ann Wulf, City Clerk-Treasurer PERROTTO APPROVED AS TO FORM: RASHKIN STEEBER TRUMAN City Attorney VOSKUIL Proposed by: Engineering Division Prepared by: Engineering Division j:\agenda review\approved agenda items\2010\6-28-2010\connecting arterial streets - ord 2010-456.doc