Minutes 05-18-10
APPROVED JUNE 15, 2010
Hedberg Public Library
Board of Trustees Meeting
May 18, 2010
Minutes
Trustees present: Dave Carlson, Randy Golackson, Donna Behn, Cathy
Jennings, Lois Smith, Carole Bennett, Doug Derby, Chuck Goldstein, Kathryn
Shebiel.
HPL staff present: Bryan McCormick, Janet Morehart, Sharon Alfano, Carol
Kuntzelman, Jean Yeomans, Laurie Bartz, Sharon Grover, Linda Rogers, Mary
Buelow.
Friends’ President Ruth Oliver was present.
The meeting was called to order at 4:30 p.m. by President Carlson.
Presentation
Teen Services Librarian Laurie Bartz gave a presentation about activities and
events planned for middle school and high school students this summer.
Approval of Minutes
There were two corrections to the minutes. On page two under New
Business/Nominating Committee, there was an addition to insert “serving as
officers” after the words “board members”. The other correction was on page
two/New Business, paragraph four, to delete the words “less than” after the
words “set a goal of”.
Behn moved for approval of the minutes with the two corrections, Golackson
seconded and the motion passed.
Review of Operating Statement
No action was required of the board.
Expenditure Approval
Golackson moved for approval of the May 19 expenditure list. Bennett
seconded and the motion passed.
Reports
Activities report—Library staff gave reports of recent activities.
ALS report—The ALS board did not meet since the last library board meeting.
APPROVED JUNE 15, 2010
Friends report—Ruth Oliver distributed Friends registration forms to those present.
She said the Friends borrowed $55,962 for construction of the Ground Floor; they
have paid to date $39,875; and they have $16,087 left to pay off the loan. She
said the loan would be paid back in full in about 16 months. Oliver said the
Friends profit from the tulip sale was $734.
Carlson thanked Oliver for coming to the board meeting and for her 5 years of
service on the Friends board.
Old Business
Report of the Nominating Committee—Golackson nominated Dave Carlson to
serve another year as president and Carole Bennett to serve as vice-president.
Carlson asked if there were any nominations from the floor and there were
none.
Election of Officers--Smith moved that the nominations be closed and
Golackson seconded. A vote took place. Carlson and Bennett abstained.
Motion passed.
Carlson said that the board’s representative on the ALS board is vacant as Karla
Nitz’ term on the HPL board has ended. Golackson nominated Doug Derby to
serve that position. Smith made a motion that the nominations be closed,
Golackson seconded and the motion carried. Carlson explained that this
nomination will be forwarded to the County Board for approval.
Carlson said that there will be a vacancy on the board due to Donna Behn’s
resignation. Carlson said that Dr. Schulte, the Superintendent of Janesville’s
School District will be appointing Behn’s replacement as representative of the
schools to the library board.
Strategic Plan progress update—Areas of progress in the plan were provided in
McCormick’s memo. He summarized those events and added that redoing the
youth services workroom is being planned.
New Business
Presentations from the “Deep Dive” all-staff session—McCormick explained the
deep dive concept that developed out of LEAD training that is provided by the
city. He said that HPL staff were divided into 10 teams and each team was
given an assignment to develop a method of promoting the library using the
“read, learn, explore, grow” mission statement of the library. He said all teams
presented good ideas that will be incorporated into library promotion.
Board Policy A203 Late Fees and Related Charges—McCormick explained the
history and the proposed revision to the policy. Jennings moved that the board
APPROVED JUNE 15, 2010
accept the policy with the change presented. Behn seconded and motion
carried.
Trustee Manual, Section I—Jennings made a motion to table the trustee manual
item. Goldstein seconded and motion carried.
Communications
McCormick said that he had received Behn’s letter of resignation. Grover
showed those present the small decorative quilt that was donated by Goelzer’s
First Step Nursery School as a means to say thank you to the children’s staff.
Closed Session
Bennett moved that the board convene in closed session, pursuant to Section
19.85 (1) (c) of the Wisconsin Statutes for the purpose of considering
employment, promotion, compensation or performance evaluation data of any
public employee over which the governmental body has jurisdiction or exercise
responsibility—this is the performance review of the library director, Bryan
McCormick.” Jennings seconded. Motion carried.
Library staff left the meeting. The board convened in closed session at 6:13 p.m.
Motion by Lois Smith, second by Carole Bennett to go back into open session at
6:42 p.m.
President Carlson moved to adjourn at 6:43 p.m. Motion carried.
Submitted,
Janet Morehart
NOT OFFICIAL UNTIL APPROVED BY THE BOARD OF TRUSTEES