#1 Approval of Minutes
Hedberg Public Library
Board of Trustees Meeting
April 20, 2010
Minutes
Trustees present: Dave Carlson, Randy Golackson, Cathy Jennings, Douglas
Derby, Karla Nitz, Kathryn Shiebel, Chuck Goldstein.
Trustees absent: Lois Smith, Carole Bennett, Donna Behn.
HPL staff present: Bryan McCormick, Janet Morehart, Sharon Alfano, Emrick
Gunderson, Jean Yeomans, Linda Rogers, Mary Buelow, Sharon Grover.
The meeting was called to order at 4:30 by President Carlson.
Approval of Minutes
Nitz moved for approval of the March 16, 2010 board meeting minutes,
seconded by Golackson. Motion carried.
Review of Operating Statement
No action was required by the board.
Introductions of those present were made to the two new board members
Shiebel and Goldstein.
Expenditure Approval
Golackson moved for approval of the April 21, 2010 expenditures, Jennings
seconded and motion carried.
Reports
Activities report--Library staff members gave reports of recent activities.
ALS report--Nitz reported that the board discussed the 2009 annual report. She
also reported that all the libraries in the ALS system together circulated over 2
million items.
Friends of HPL report--McCormick said that the Friends now have 10 members on
their board. He said that new board member Michele Drew will also be the
Friends’ liaison on the park committee. McCormick said that the Friends’ tulip
sale will take place in May.
Old Business
Library Board Orientation, Retreat—Carlson said that he wanted to send off
welcoming letters to the newly appointed board members and to also include
copies of the first two chapters of the Department of Public Instruction “Trustee
Essentials”. He said that he would like to see the board discuss 1-2 chapters at
each monthly board meeting.
Carlson said that the election of officers will take place in May. He said the
evaluation of the library director will also be done in May. He reported that
Golackson and Nitz will review last year’s evaluation process and that there will
be a meeting later in April to put together a review for the library director.
McCormick said that he would be giving the new board members a tour of the
building prior to the next board meeting. Carlson asked if other board members
could come on the tour. McCormick said that would be fine and added that
the sorting machine is due to arrive here mid-May so the board could see it at
that time.
Carlson said that the board had talked about having additional time at a board
meeting or having a separate meeting for the purpose of having a board
retreat. He said that time constraints would not allow that to happen. He said
that instead of having a retreat, items could be put on the monthly agenda to
discuss.
RFID—McCormick reviewed the schedule of the upcoming installation of the
security gates, the sorter, and the self-check stations.
New Business
2011 Budget—McCormick said that a board sub-committee would need to be
appointed in preparation of the budget. He said that next year’s budget will be
difficult to put together and that we will need to take a look at how we do
business.
Nominating committee—Golackson said he had spoken with existing board
members and has two people that are interested in serving on the board and
someone to be the liaison on the ALS board. He said that he will be ready next
month to announce the names.
Carlson read a letter to Karla Nitz from City Councilmember Bill Truman and City
Manager Eric Levitt in which they expressed their appreciation to Karla for her
participation and time served as a member of the library board. Nitz said that it
has been an honor to serve on the board, and that we have a great board and
staff. She was presented with a gift of an executive planner.
Carlson said the board should set a goal of less than one hour for the length of
the board meetings.
Communications
McCormick shared several thank-you notes received from library staff during the
past month.
Adjournment
Nitz moved that the meeting adjourn, Golackson seconded and the motion
carried. The meeting adjourned at 5:35 p.m.
Submitted,
Janet Morehart
NOT OFFICIAL UNTIL APPROVED BY THE HPL BOARD OF TRUSTEES