Full Agenda Packet
CITY MANAGER’S OFFICE MEMORANDUM
May 10, 2010
TO: Citizens Advisory Committee on Appointments
FROM: Rebecca Smith, Management Assistant
SUBJECT: May 27, 2010 Meeting
Please find below a portion of the items comprising the meeting agenda with additional information
provided.
Approval of March 17, 2010 meeting minutes
Please find attached the minutes from the March 17, 2010 meeting for the committee’s review and
approval.
Selection of Committee Chair
Council Policy Statement #82 requires this committee to select a chair. The duties of the chair include
calling and facilitating the meeting. Committee members may make a motion to nominate themselves
or another member for Chair; once a second is received, a vote will be taken. A simple majority is
needed (3 of 5 votes).
Selection of recommended nominees and alternate nominee for the following Boards,
Commissions and Committees
There is a vacancy for Janesville’s Oakhill Cemetery Ad Hoc Committee. Please find attached a fact
sheet for this vacancy. Also attached are the application forms for the individuals interested in
serving. Individuals interested in serving on any committee are noted for your reference. This
committee has no chair; therefore staff did not send any letters requesting input regarding committee
member attributes.
Following any committee discussion, staff asks the committee recommend an applicant for
nomination. Members may make a motion to nominate an applicant; once a second is received, a
vote will be taken. A simple majority is needed (3 of 5 votes).
AGENDA
Citizens Advisory Committee on Appointments
May 27, 2010
3:30PM
st
Municipal Building 1 Floor Conference Room
(18 N. Jackson Street, use Wall Street door entrance)
1. Roll Call
2. Selection of Committee Chair
3. Approval of March 17, 2010 meeting minutes
4. Selection of recommended nominee for the following Boards, Commissions and
Committees:
a. Oakhill Cemetery Ad Hoc Committee
5. Matters Not on the Agenda
6. Adjournment
Record of Citizen Advisory Committee on Appointments
March 17, 2010
Page 1
Meeting of the City of Janesville Citizen Advisory Committee on Appointments held in the
Municipal Building fourth floor conference room on March 17, 2010.
Committee Members Present: David Riemer, Larry Squire, Judith Detert-Moriarty, Mary
Willmer-Sheedy and Ron Combs
Staff Present: Eric Levitt and Tom Malone
Agenda Items
Roll Call
The meeting began at approximately 11:00 AM with Detert-Moriarty, Riemer, Squire, Willmer-
Sheedy and Combs present.
Approval of February 9, 2009 meeting minutes
Riemer motioned approval of the minutes. Combs seconded the motion and the vote was 5-
0-0 in favor.
Selection of recommended nominees and alternate nominee for the following Boards,
Commissions and Committees
City Manager Levitt stated that applications had been submitted by volunteers who were not
residents. He stated non-residents have traditionally not been appointed to committees, but
there was no formal policy in place prohibiting non-residents from applying. Applications for
non-residents were included in the packet. Willmer-Sheedy stated it might be helpful for the
City Council to address developing a formal policy in the future.
Alcohol License Advisory Committee
Following committee discussion, Detert-Moriarty motioned to recommend Matthew Schreier
and Angela Smillie as voting members for the Alcohol License Advisory Committee. Riemer
seconded the motion and the vote was 5-0-0 in favor.
Cable Advisory Committee
Following committee discussion, Riemer motioned to recommend Wesley Davis (1 year term)
and Robert Novak III (3 year term) as voting members for the Cable Advisory Committee.
Squire seconded the motion and the vote was 5-0-0 in favor.
Citizen Advisory Committee on Appointments
Squire and Detert-Moriarty left the room.
Following committee discussion, Riemer motioned to recommend Larry Squire and Judith
Detert-Moriarty as voting members for the Citizen Advisory Committee on Appointments.
Combs seconded the motion and the vote was 3-0-0 in favor.
Squire and Detert-Moriarty returned to the room.
Record of Citizen Advisory Committee on Appointments
March 17, 2010
Page 2
Citizens Board of Review
Following committee discussion, Squire motioned to recommend Joe LeBeau as a voting
member and Nancy Kimball as an alternate member for the Citizens Board of Review. Detert-
Moriarty seconded the motion and the vote was 4-0-1 in favor. Willmer-Sheedy abstained.
Community Development Authority
Following committee discussion, Combs motioned to recommendHeidi Holden as a voting
member of the Community Development Authority. Reimer seconded the motion and the
vote was 5-0-0 in favor.
Golf Course Advisory Committee
Following committee discussion, Reimer motioned to recommend Debi Doiel as an alternate
member of the Golf Course Advisory Committee. Detert-Moriarty seconded the motion and
the vote was 5-0-0 in favor.
Historic Commission
Following committee discussion, Riemer motioned to recommend Bruce Dennis and Kimberly
Friedrichs as voting members of the Historic Commission. Squire seconded the motion and
the vote was 5-0-0 in favor.
Ice Skating Center Advisory Committee
Following committee discussion, Combs motioned to recommend Bill DeCremer and Elise
Erdmann as voting members of the Ice Skating Center Advisory Committee. Detert-Moriarty
seconded the motion and the vote was 5-0-0 in favor.
Leisure Services Advisory Committee
Following committee discussion, Squire motioned to recommend Lorie Markus, Betty
Schwarz, Bill Jass (3 year terms) and Francis James (1 year term) as voting members of the
Leisure Services Advisory Committee. Combs seconded the motion and the vote was 5-0-0
in favor.
Library Board
Dave Carlson, President of the Library Board gave a summary of a meeting the Library Board
had in order to recommend applicants to the Board. He asked if the Advisory Committee
would be forwarding reasons for their recommendations of committee appointments to the
City Council. Willmer-Sheedy stated they were asked to forward recommendations and that
the Council had access to the same information the Advisory Committee did. Carlson
requested that the appointments be made by the Council so that the new Library Board
members could be appointed in a timely fashion. Willmer-Sheedy replied that the
recommendations would appear on the April 12, 2010 City Council agenda. Dave Carlson
thanked the Advisory Committee members.
Following committee discussion, Reimer motioned to recommend Carole Bennett, Doug
Derby, Chuck Goldstein (3 year terms) and Kathryn Shebiel (1 year term) as voting members;
and Jaleh Babiri as Alternate #1 of the Library Board. Combs seconded the motion and the
vote was 4-0-1 in favor. Squire abstained from voting.
Record of Citizen Advisory Committee on Appointments
March 17, 2010
Page 3
Police and Fire Commission
Following committee discussion, Squire motioned to recommend Larry Barton as a voting
member of the Police and Fire Commission. Reimer seconded the motion and the vote was
5-0-0 in favor.
Sustainable Janesville Committee
Following committee discussion, Squire motioned to recommend Julie Backenkeller, Ann
Hyzer, Daniel Swanson (2 year terms), Kevin Bishop, Mike Brace, Holly Griffin and Walter
Walker (1 year terms) as voting members; Jill Shapiro as Alternate #1 and Allison Rollette as
Alternate #2 of the Sustainable Janesville Committee. Reimer seconded the motion and the
vote was 5-0-0 in favor.
Zoning Board of Appeals
Following committee discussion, Squire motioned Teresa McKeown and Jon Wangerin as
voting members of the Zoning Board of Appeals. Combs seconded the motion and the vote
was 4-0-1 in favor. Willmer- Sheedy abstained from voting.
Discussion and action regarding future vacancies
The Committee asked that future grid worksheets summarizing applicant information contain
the occupation, and how many years the individual had served on the Committee if they were
being reappointed.
Date for Next Meeting
As there are no known vacancies, scheduling the next meeting of the committee is not
needed. Staff will contact committee members if a meeting is needed in the future.
Matters Not on the Agenda
The Committee asked staff to prepare future agenda materials for vacancies using a grid
worksheet. The sheet will include the names of volunteers down the left hand side and the
names of all committee along the top. Any committee a volunteer applies for will be marked.
Using this system, only one copy of each application is needed per committee member.
The meeting was adjourned at approximately 11:35 AM.
These minutes are not official until approved by the Citizen Advisory Committee on
Appointments.
Tom Malone, Management Analyst
Page 1
Fact Sheet for Oakhill Cemetery Ad Hoc Committee
Purpose
The purpose of the committee will be two-fold:
?
Assist the Parks Division with developing an operations and maintenance manual
to address the lack of existing policies and procedures; and
?
Provide feedback to Community Information regarding cemetery public
communications and materials.
Vacancies
?
1 vacancy
One individual at-large
o
Eligibility to Serve
To be eligible for an appointment to a committee, individuals must be a resident of the
City of Janesville and have interest or knowledge in the committee’s subject matter.
Volunteers should also be available to meet at the committee’s usual meeting time. They
should also represent the categories outlined in the vacancy section.
Current Members
Name Address Occupation
Harold Combs (At
Large) (Zoning Board of
Appeals committee
member) 1517 Evergreen Drive Semi Retired – Land Surveyor
Robert Engstrom
(Veteran) 3831 Brunswyck Drive Salesman
Craig Gramke (At Gramke Monuments -
Large) 4220 Ruger Avenue Monument Builder
James Rice (At Large)
(Resigned) 2211 Milton Avenue #334 Humana - Sales
William Schneider
(Funeral Home) (Police
and Fire Commission 1722 North Harmony Schneider Apfel Funeral Home
member) Drive – Funeral Director
Volunteers
Name Address Occupation
Retired from Schneider
Gordon Engebretson 1729 West Luther Road National
Kate Gallagher 2524 West Memorial Drive Retired Register Nurse
Travis Hutter 114 Westridge Road Construction Laborer
Employment Training
Ed Martinez 219 Prospect Avenue Specialist for AFL-CIO LETC
The applicants below indicated on their Committee Member Application Form a desire to serve
on “Any Committee”.
Travis Hutter