Full Agenda
AGENDA
JANESVILLE COMMUNITY DEVELOPMENT AUTHORITY, REGULAR MEETING
WEDNESDAY, MAY 19, 2010, 5:30 P.M.
COUNCIL CHAMBERS
MUNICIPAL BUILDING
18 NORTH JACKSON STREET
JANESVILLE, WISCONSIN
1.Roll Call.
2.Minutes of the Regular Meeting Held on April 21, 2010. “C”
3.Questions and Comments from the Public on Matters Not on the Agenda.
4.Action on a Recommendation to the City Council regarding the City’s participation in the Wisconsin HUD Lead
Hazard Reduction Demonstration Program.
5.Review and Action on the Consolidated Plan 2011 Action Plan (Community Development Block Grant and HOME
Programs) Timetable, Application, and Citizen Participation Process.
6.Neighborhood Services Director’s Report.
a.Section 8 Management Assessment Program
ndth
b.CDA Project Tour: Set Date – June 2 or June 9
c.Next Meeting: Election of Chair and Vice-Chair
7.Matters Not on the Agenda.
8.Consideration of a Motion to Convene in Closed Session Pursuant to Wisconsin State Statute Section 19.85 (1)(f) and
19.85 (1)(e) considering the Financial, Medical, Social and/or Personal History of the HIP Program Clients which
information must be kept confidential under applicable Federal Regulations including, but not limited to, the Federal
Privacy Act of 1974, 5 U.S.C. 552, etc. seq., as from time to time amended, and which, if discussed in public, would be
likely to have a substantial adverse affect upon the reputation of the participants or applicants referred to in such
application, Histories, Financial Data, and/or Related Personal Information Protected by Federal and Common Law,
and deliberating or negotiating the purchasing of public properties, the investing of public funds or conducting other
specified public business, whenever competitive or bargaining reasons require an closed session. Also, pursuant to
Wisconsin State Statute Section 19.85 (1)(e) deliberating or negotiating the purchasing of public properties, the
investing of public funds or conducting other specified public business, whenever competitive or bargaining reasons
require an closed session; also, (A) Appearances by Home Improvement Clients Delinquent in the Repayment of
Their Home Improvement Program Payments (B) Specifically considering the potential sale price for property under
the City’s Buy Rehab Resell Program.
“C” Indicates an item that the Community Development Authority will take up under Consent
NEXT MEETING
REGULAR MEETING
WEDNESDAY, JUNE 16, 2010
5:30 P.M.
COUNCIL CHAMBERS
Minutes of the Janesville Community Development Authority (CDA) Regular Meeting
April 21, 2010
Present: CDA Members: Duke Ellingson, George Fenn, Heidi Holden, Russ Steeber Michael Bachmeyer, and Sylvia Moore
Absent: CDA Member(s): Tom McDonald
Also present: City Staff: Jennifer Petruzzello, Carrie Clark
Others: Dale & Trudy Hicks, Ann Courtney, Peter Apted, Danielle Moore.
The meeting was called to order by Chairperson Bachmeyer at 5:30 p.m.
The minutes of the March 17, 2010 regular meeting were approved by consent.
There were no questions or comments from the public regarding matters not on the agenda.
Petruzzello introduced the revisions to the Section 8 Rent Assistance Program Administrative Plan.
Chairperson Bachmeyer opened the Public Hearing regarding the Section 8 Rent Assistance Administrative Plan revisions at 6 p.m.
Dale Hicks spoke about concerns he had with the proposed minimum rent increasing and potential hardship to tenants.
Ann Courtney expressed concern that tenants are not notified of their right to appeal decisions regarding their rent portion
increases. She asked that it be made clear to landlords and tenants that they have an appeal right.
Danielle Moore spoke about the proposed occupancy standards and expressed concern over the fairness to young children who may
have to share sleeping space with an older child or adult.
The public hearing was closed at 6:20 p.m.
After discussion of the proposed changes, Steeber motioned, seconded by Ellingson to approve the proposed revisions with the
exception of the minimum rent amount. He proposed an increase to $30 per month or a $5 increase, effective July 1, 2010, and
requests that staff evaluate the current number of people affected by the change over the next month, reporting results to CDA in
June and review the increase in one year.
The motion passed unanimously.
Clark presented the First Quarter Collections and Fair Housing reports.
Under the Neighborhood Services Director’s Report, Jennifer Petruzzello provided an update of the Neighborhood Stabilization
Program.
Petruzzello also inquired if the CDA would be interested in a CDA project tour to review some of the work recently funded and in
progress. There was discussion regarding either a May or June tour.
Petruzzello also distributed information on a Poverty Simulation and invited CDA members to participate.
Petruzzello indicated that after much thought, consideration and discussion with staff that the Section 8 waiting list would be closing
effective May 1, 2010. She indicated that due to existing funding levels, it would not be feasible to offer assistance to those on the
current waiting list until at least 2011.
There were no matters to discuss not on the agenda.
There being no further discussion, the meeting was adjourned at approximately 6:52 p.m.
These minutes are not official until approved by the CDA.
Respectfully submitted, Carrie Clark, Housing Financial & Rehabilitation Specialist
NEIGHBORHOOD SERVICES MEMORANDUM
May 6, 2010
TO: Community Development Authority
FROM: Jennifer Petruzzello, Neighborhood Services Director
SUBJECT: Agenda Item 4: Action on a Recommendation to the City Council
regarding the City’s participation in the Wisconsin HUD Lead Hazard
Reduction Demonstration Program.
Background:
In December 2009, the State of Wisconsin Division of Public Health applied for a Lead
Hazard Reduction Grant Program offered through the U.S. Department of Housing and
Urban Development. The State applied for this grant to provide funding for lead hazard
reduction activities throughout Rock and Dane Counties. While the City of Janesville
was not a part of the original application process, the State has extended an invitation
for us to participate in this grant program.
The State has received funding to assist approximately 300 dwelling units throughout
Dane and Rock Counties. An average of $10,250 is budgeted for each dwelling unit. At
this time, the City’s participation would be set at 9 dwelling units between the date the
contract is signed and December 14, 2012. This number may be increased by a mutual
agreement. The contract amount would be not to exceed $101,250. The program
requires a 30% local match, which would be covered through Community Development
Block Grant Funds.
Funding would be available to reduce or eliminate lead hazards in income eligible rental
housing and owner occupied housing. Priority will be given to assist dwellings occupied
by children under six years of age with documented lead poisoning to protect them from
further lead exposure. Secondary priorities for assistance will include dwellings built
before 1950 and vacant buildings. A copy of the proposed work plan is attached for
those who are interested in the specific details of the program.
Analysis:
Participation in the Lead Hazard Reduction Grant Program would bring additional
financial resources to the City of Janesville to address lead hazards in our housing
stock. For the last 3 ½ years, the City has offered a lead hazard reduction grant
program with funding through the Rock County Consortium. The City has received
additional funding under the Rock County Lead Hazard Reduction Grant, which will
allow us to complete 9 units per year for 2010, 2011, and 2012. Funding under the Lead
Hazard Demonstration Grant would allow us to assist another 9 units during this time
period, bringing the total number of units assisted to 12 per year.
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Housing staff is experienced in working to reduce lead hazards, and this new program
would be administered in a very similar manner as our current grant. There are a few
regulatory differences, including a higher local match, no Davis Bacon prevailing wage
rate requirements, and no requirement that all minimum housing quality standards have
been met.
Funding for the local match would come from the CDBG revolving loan fund, which
would be provided to the property owner in the form of a low interest loan using the
same standards as our traditional Home Improvement Program loans. Davis Bacon
prevailing wage rate requirements can limit the number of contractors interested in
bidding for a project, and as a result sometimes drive up the cost of a construction
project. Since this program does not require Davis Bacon wage rate compliance, we
would expect property owners to obtain favorable bids on their projects. It has always
been the City’s desire to address all minimum housing quality (HQS) standards when
we work with a landlord or a homeowner on a rehabilitation project, however, that is not
a requirement for this program. We have had a few occasions over the past year, where
we have not been able to assist a homeowner because the cost of addressing both lead
hazards and HQS standards has been outside of our loan limits and/or outside of their
ability to qualify for a loan.
Addressing lead hazards is consistent with the Consolidated Plan and the 2010 Action
Plan.
Recommendation:
City Staff recommends that the CDA approve the City’s participation in this program and
forward Resolution #2010-708, authorizing the City to enter into an Agreement with the
State of Wisconsin Division of Public Health for the Lead Hazard Reduction
Demonstration Grant Program, to the City Council with a positive recommendation.
Attachments: Lead Hazard Reduction Demonstration Program – Work Plan
Resolution #2010-708
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RESOLUTION NO. 2010-708
RESOLUTION AUTHORIZING AN AGREEMENT WITH THE STATE OF WISCONSIN
DIVISION OF PUBLIC HEALTH FOR A LEAD HAZARD REDUCTION DEMONSTRATION
GRANT PROGRAM
WHEREAS
, in 2009, the State of Wisconsin applied for and received grant funding under the
U.S. Department of Housing and Urban Development Lead Hazard Reduction Demonstration
Grant Program to identify, evaluate and reduce lead-based paint hazards in housing occupied
by low to moderate income families throughout Rock and Dane Counties; and
WHEREAS,
through participation in this grant program, the City of Janesville will be able to
assist in identifying and controlling lead-based paint hazards in eligible privately owned rental
and owner-occupied housing units; and
WHEREAS,
housing build before 1978 is likely to have some level of lead paint hazards and the
City of Janesville has over 15,000 housing units built prior to 1978; and
WHEREAS
, lead hazard control work is required for all of the housing rehabilitation programs
offered by the City of Janesville and the receipt of Lead Hazard Reduction Demonstration grant
funds would supplement existing funding for housing rehabilitation activities; and
WHEREAS,
the State of Wisconsin is proposing an initial contract with the City of Janesville for
the reduction of lead hazards in 9 dwelling units at an amount not to exceed $101,250; and
WHEREAS,
a minimum of 30% match of local funds is required for the grant and the
Community Development Block Grant rehabilitation program funds are available and may be
used to meet the match requirement; and
WHEREAS
, programs to reduce lead hazards are consistent with the City of Janesville 2010-
2014 Consolidated Plan and 2010 Action Plan, and specifically goals to improve the existing
housing stock and promote decent affordable housing; and
WHEREAS,
the Common Council of the City of Janesville finds it is in the best interest of the
community to participate in the Lead Hazard Reduction Demonstration Grant Program.
NOW, THEREFORE, BE IT RESOLVED
by the Common Council of the City of Janesville that it
authorizes and directs the City Manager to enter into a contract with the State of Wisconsin
Division of Public Health to participate in the Lead Hazard Reduction Demonstration Program;
and
BE IT FURTHER RESOLVED
, that the Community Development Block Grant Program
Revolving Loan funds are hereby committed to meet the minimum match requirement of 30% of
the City’s share of the Lead Hazard Reduction Demonstration Grant funding; and
BE IT FURTHER RESOLVED
, that the City Manager and/or his designee(s), on behalf of the
City of Janesville, is/are hereby authorized and empowered to negotiate, draft, modify, review,
execute, and enter into additional agreements, record, file, and/or make minor modifications
and/or amendments to any and all documents, papers, forms, and agreements, and to take
whatever other actions as the City Manager may determine, from time to time and at any time,
necessary and/or desirable to effectuate the intent of this resolution and/or the public good.
ADOPTED:
Motion by:
Second by:
APPROVED:
Councilmember Aye Nay Pass Absent
Brunner
McDonald
Eric J. Levitt, City Manager
Perrotto
Rashkin
ATTEST:
Steeber
Truman
Voskuil
Jean Ann Wulf, City Clerk-Treasurer
APPROVED AS TO FORM:
Wald Klimczyk, City Attorney
Proposed by: Neighborhood Services Department
Prepared by: Neighborhood Services Director
NEIGHBORHOOD SERVICES MEMORANDUM
May 6, 2010
TO: Community Development Authority
FROM: Jennifer Petruzzello, Neighborhood Services Director
SUBJECT: Agenda Item 5: Review and Action on Consolidated Plan 2011 Action Plan
(Community Development Block Grant and HOME Programs) Timetable
and Citizen Participation Process.
The City of Janesville receives Community Development Block Grant (CDBG) funds on
an individual entitlement basis and Home Investment Partnership (HOME) funds as part
of the Rock County Consortium on an entitlement basis. This means that we do not
have to compete for the funds, but are awarded them on a formula basis. As an
entitlement, certain planning and reporting requirements must be met.
Every five years a Consolidated Plan is developed, followed by annual “Action Plans”
based on the five-year plan. Last year the 2010-2014 Consolidated Plan was
developed. The Action Plan submitted for 2011 will be based on this five year plan.
The five-year Consolidated Plan outlines the general housing and community
development needs and strategies to fill those needs. The annual Action Plan indicates
how CDBG and HOME funds are to be expended during the specific fiscal year.
There are specific citizen participation requirements for the preparation of the
Consolidated Plan Action Plan. These include holding at least one public hearing
during the development of the plan, publishing the plan (or a summary of it) and
allowing a 30 day review period for comments before the plan is submitted to HUD.
The proposed time frame includes a public hearing, the CDA setting of priorities
(particularly for funding public service activities), the acceptance and review of
applications for public service activities, and the allocation of CDBG and HOME funds
for the upcoming budget year. The process is designed to meet the requirements of the
regulations as well as fit in with the City's budget development schedule.
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June 16, 2010 CDA holds an initial public hearing on community
development needs and on the general operation of the
CDBG and HOME Programs. The CDA will set priorities for
funding public service activities.
July – Aug 2010 Preparation of the draft 2011 budget.
August 2, 2010 Non-profit applications due for requests for funding.
August 18, 2010 CDA hears presentations by non-profits regarding their
requests.
August 25, 2010 or
September 1, 2010 Special meeting at which CDA determines community
development priorities and makes a preliminary allocation of
the 2011 Community Development Block Grant Program and
HOME Program funds.
Sept. 15, 2010 CDA holds a public hearing on the proposed allocation of the
2011 CDBG and HOME funds and Consolidated Plan 2011
Action Plan and makes a recommendation to the City
Council.
Sept. 20, 2010 Consolidated Plan Summary published for comment;
beginning of 30 day review period.
October 20, 2010 CDA holds public hearing on Consolidated Plan and makes
recommendation to City Council.
November 2010 City Council acts on proposed budget and allocation of
CDBG and HOME funds.
The Authority is asked to review, revise if necessary, and approve this schedule. Once
approved, staff will provide information as needed to the public about the process for
the 2011 Community Development Block Grant and HOME programs application.
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