#3 Award of bid contract for new and replacement sidewalkDEPARTMENT OF PUBLIC WORKS MEMORANDUM
12 April 2010
TO: City Council
FROM: Mike Payne, Engineering Manager
SUBJECT: AWARD OF BID SCHEDULE “B” – 2010
CONTRACT 2010-5, NEW AND REPLACEMENT SIDEWALK
Summary
Bids for Public Works Bid Schedule “B”, Contract 2010-5 were opened on Wednesday,
March 10, 2010. The Engineering Division is recommending award of this contract to
the low bidder, as shown on the attached tabulation of bids, and that the City Council
express their intent to include in the 2010 Note Issue $285,650 for Sidewalks.
Recommendation
Following review by the Council, the Engineering Division recommends award of
Contract 2010-5 to the low bidder and that the City Council express their intent to
include in the 2010 Note Issue $285,650 for Sidewalks.
Suggested Motion
I move to Award Contract 2010-5 to the low bidder and that the City Council express
their intent to include in the 2010 Note Issue $285,650 for Sidewalks.
Background
Contract 2010-5, New and Replacement Sidewalk
This contract combines new and replacement sidewalk for 2010. The Council will be
evaluating new sidewalk assessments under a separate agenda item which includes a
public hearing for affected property owners. In the case of new and replacement
sidewalk, property owners are granted a 5-year payment plan if they chose to have the
City contractor perform the work. The proposed interest rate on the payment plan is
6%. Under special circumstances, property owners also have the ability to apply for a
hardship condition to spread assessment payments over 10 years or place a lien
against the property.
We received two (2) bids for this project with J.B. Johnson Bros., LLC providing the low
bid. The Engineering Division is recommending award of this contract to J.B. Johnson
Bros., LLC, Edgerton, WI, in the amount of $285,650. A summary of the bids received
are below:
j:\agenda review\approved agenda items\2010\4-12-2010\award of contracts - memo.doc
AWARD OF BID SCHEDULE “B” – 2010
CONTRACT 2010-5, NEW AND REPLACEMENT SIDEWALK
_ _______________
12 APRIL 2010 – PAGE 2.
NEW AND REPLACEMENT SIDEWALK
J. B. Johnson Bros., LLC Total Bid: $285,650.00
12 Maple Court
Edgerton, WI 53534
J. W. Schultz Construction, Inc. Total Bid: $326,475.00
43 Highway 51, P.O. Box 248
Edgerton, WI 53534
Funding for new sidewalk is from two sources: 2010 Note Issue and assessments paid
by property owners benefitting from the improvements. Funding for the replacement
sidewalk is also from two sources: 2010 Note Issue for City frontage and payments from
property owners for sidewalk maintenance from abutting property owners. The 2010
Major Capital Projects budget anticipated $1,295,000 would be included in the 2010
Note Issue for this project. The anticipated 2010 sidewalk project scope included 9
miles of new sidewalk, in addition to citizen requested sidewalk, and a more extensive
replacement sidewalk program. The scope of the proposed sidewalk program has been
reduced at Council request and consists of approximately 1.5 miles of sidewalk
requested by the public.
cc: Eric Levitt
Jay Winzenz
Carl Weber