#6 Financial statements for January & February 2010
ACCOUNTING DIVISION MEMORANDUM
March 10, 2010
TO: City Council
FROM: Patty Lynch, Comptroller
SUBJECT: Financial Statement for the Months of January and February 2010
The City prepares its Financial Statements in accordance with generally accepted
accounting principals using the modified accrual method of accounting and is audited
annually by Baker Tilly Virchow Krause, LLP. We prepare interim financial statements for
the Council’s review on a monthly basis. Division and Department Heads are responsible
for monetary expenditures to ensure budget compliance. Revenues and expenditures are
projected to year-end in June and September.
Key operating funds include the General Fund, Water and Wastewater Utilities, and
Sanitation Fund. A summary of their performance to budget, as compared a three-year
average, is presented in the following graphs.
EXPENDITURE SUMMARY
The graph below indicates expenditures are being made according to budget.
Year-To-Date February ExpendituresCompared to Three-Year Average
Current YTD3 Yr. Avg.
30%
Percent of Total Budget
25%
20%
15%
10%
5%
0%
General FundWater -Wastewater -
OperatingOperatingSanitation
January and February 2010 Financial Statement
March 10, 2010 Page 2
REVENUE SUMMARY
The graph below indicates General Fund and Wastewater revenue has been earned as
anticipated.
Year-To-Date February RevenuesCompared to Three-Year Average
Current YTD3 Yr. Avg.
45%
40%
Percent of Total Budget
35%
30%
25%
20%
15%
10%
5%
0%
General FundWaterWastewaterSanitation
Other items of interest in the Financial Statement are as follows:
Proprietary Funds (page 4)
?
The Stormwater Utility has a deficit operating cash balance of $409,121 at February
28, 2010. This is because revenue is billed on a quarterly basis (approximately
$483,450) after expenditures have been made.
?
Transit reports a negative cash balance of $622,148 due to the timing of grant
reimbursements.
Special Revenue Fund Balance (page 5)
?
The Hedberg Public Library recognized property tax revenue in the amount of
$3,141,812 in January.
?
The Golf Courses fund has a negative fund balance of $64,425. This is due to the
January transfer of its debt service payment ($53,803) to the debt service fund.
?
TIF 3 has a positive balance of $244,631. The positive balance will be used to repay
the general fund advance plus accrued interest.
?
At February 28, 2010, the TIF districts have a combined deficit fund balance of
$690,045. However, TIF projections indicate the districts will reach a positive fund
January and February 2010 Financial Statement
March 10, 2010 Page 3
balance before they expire.
?
Landfill long-term care of site #3023 ($120,267) will be reimbursed by an insurance
policy we have in place for post closure care.
Capital Projects Fund (page 6)
?
The City incurred expenditures in conjunction with road projects on Highway 11 from
Wright Road to Highway 14 ($186,799). These costs will be funded with future special
assessments or General Obligation note issue.
General Fund (page 7-10)
?
The General Fund has recognized $14,484,165 in property tax revenue for tax
collections received through January 31, 2010.
?
State Highway aids of $656,388 were received in January.
A representative of the Administrative Services Department will be available at the Council
Meeting on March 22, 2010 to respond to any questions Council may have relative to
these reports. Once Council is satisfied, acceptance of the Financial Statement by consent
and placing them on file would be in order.
/Attachments
cc: Jacob J, Winzenz, Director of Administrative Services/Assistant City Manager
Eric J. Levitt, City Manager