#1 Approval of Minutes
Hedberg Public Library
Board of Trustees Meeting
February 16, 2010
Minutes
Trustees present: Dave Carlson, Randy Golackson, Karla Nitz, Cathy Jennings,
Doug Derby, Carole Bennett, Lois Smith.
Trustees absent: Donna Behn.
HPL staff present: Bryan McCormick, Sharon Alfano, Carol Kuntzelman, Sharon
Grover, Jean Yeomans, Emrick Gunderson, Linda Rogers, Mary Buelow, Janet
Morehart.
Guest: Mary Willmer-Sheedy.
The meeting was called to order at 4:30 p.m. by President Carlson.
Carlson introduced Mary Willmer-Sheedy, chair of the City of Janesville’s Citizens
Advisory Committee on Appointments. Carlson moved that approval of the
minutes be postponed until later in the meeting. Nitz seconded and motion
carried.
Willmer-Sheedy explained how the advisory committee on appointments was
formed and its purpose. She explained how an individual would express interest
in serving on a city committee and how the actual application process works.
She said the committee does not make the final decision as to the candidates
that are appointed. The committee makes a recommendation to the City
Council for them to decide on the appointments. She said the committee
meets in March and the meetings are open to the public.
A question was asked whether or not the library board could see the names of
the applicants before the appointments were made. Willmer-Sheedy said she
would find out if that was possible.
She said the appointment committee tries to be sensitive to the current make-
up of the board that has a vacancy. She said that a current goal of the
committee is to update the database of people who currently are serving on a
city committee. She said that all members that are currently serving on a board
should fill out the city’s online form so that the database is up-to-date.
Bennett asked if it was possible for board members to bring names to the table
for discussion. Golackson said that he would ask if a prospective candidate that
he knew who might apply would mind if their name was brought forward for
discussion as a possible member to the board.
Carlson moved that the president of the board go to the meeting of the
appointments committee to speak on behalf of the board’s recommendations
for new board members. Bennett seconded and motion carried.
Carlson said he would thank Willmer-Sheedy for coming to the meeting.
Approval of Minutes
A correction was made to the minutes on page two, the second paragraph.
The correction was to delete the words “from 10 to 20 megabits”. Bennett
moved for approval of the minutes with that correction, Golackson seconded
and the motion carried.
Review of Operating Statement
The operating statement was reviewed. No action was required by the board.
Expenditure Approval
Jennings moved for approval of the February 17, 2010 expenditure list, Nitz
seconded and the motion carried.
Reports
Activities Report--Library staff members gave reports of recent activities.
ALS Report—Nitz said the Arrowhead board signed the resolutions for five grants
which she
described for those present.
Friends Report—McCormick reported that the Friend s profited $2600 on their
sale of VHS tapes.
Old Business
Discussion of the library board retreat—Board members discussed the time
frame and possible location of the retreat as well as the content of the agenda.
The proposed time frame for the retreat is April or May.
New Business
2009 Annual Report—McCormick reviewed the annual report that is submitted
electronically to the state.
Matters Not on the Agenda
None
Communications
McCormick shared recent thank-you notes.
Adjournment
Jennings moved that the board meeting adjourn, Nitz seconded and motion
carried. The meeting adjourned at 6:30 p.m.
Submitted,
Janet Morehart
NOT OFFICIAL UNTIL APPROVED BY THE BOARD OF TRUSTEES