Full Agenda
AGENDA
JANESVILLE COMMUNITY DEVELOPMENT AUTHORITY
REGULAR MEETING
WEDNESDAY, MARCH 17, 2010
5:30 P.M.
COUNCIL CHAMBERS
MUNICIPAL BUILDING
18 NORTH JACKSON STREET
JANESVILLE, WISCONSIN
1.Roll Call.
2. Minutes of the Regular Meeting Held on January 20, 2010. “C”
Minutes of the Closed Session Meeting Held on January 20, 2010. “C”
3. Questions and Comments from the Public on Matters Not on the Agenda.
4. Public Hearing on 2009 Consolidated Annual Performance & Evaluation Report (CAPER).
5. Neighborhood Services Director’s Report.
a. Update on Buy Rehab Resell Project – 189 S. High Street
b. 2010 Funding for Section 8 Rent Assistance Program
6. Matters Not on the Agenda.
“C” Indicates an item that the Community Development Authority will take up under Consent
NEXT MEETING
REGULAR MEETING
WEDNESDAY, APRIL 21, 2010
5:30 P.M.
COUNCIL CHAMBERS
Minutes of the Janesville Community Development Authority (CDA) Regular Meeting
January 20, 2010
Present: CDA Members: Duke Ellingson, Tom McDonald, Heidi Holden, Sylvia Moore
Absent: CDA Members, Russ Steeber, Michael Bachmeyer, George Fenn
Also present: City Staff: Carrie Clark, Kelly Lee; Others: Andreah Briarmoon
The meeting was called to order by Co- Chairperson Ellingson at 5:30 p.m.
The minutes of the November 18, 2009 regular meeting were approved by consent.
There were no questions or comments from the public regarding matters not on the agenda.
Clark presented the Fourth Quarter Collections Report; Lee presented the Fourth Quarter Fair Housing Report.
There was no information to report by the Neighborhood Services Director
A motion was made by member McDonald seconded by Holden to adjourn the meeting into closed session.
The meeting was adjourned at approximately 5:59 p.m.
These minutes are not official until approved by the CDA.
Respectfully submitted, Carrie Clark, Housing Financial & Rehabilitation Specialist
Notice of Comment Period and Public Hearing
City of Janesville
Community Development Authority
2009 Consolidated Annual Performance and Evaluation Report
Wednesday, March 17, 2010
5:30 p.m.
th
Council Chambers, 4 Floor
Municipal Building
18 N. Jackson St.
Janesville, WI 53548
The City of Janesville Community Development Authority will be holding a public hearing
regarding the 2009 Consolidated Annual Performance and Evaluation Report (CAPER),
which explains how the Community Development Block Grant Program and HOME
Program funds were used during the previous year, and which details progress made on
accomplishing the goals of the Consolidated Plan.
All interested citizens are invited to express their views. Copies of the draft report will be
available at the Hedberg Public Library, 316 South Main Street, the Janesville Senior
Citizens Center, 69 South Water Street, and the Neighborhood Services Department, 18
North Jackson Street, during normal business hours.
Comments on the 2009 CAPER will be accepted at the Neighborhood Services Department
or by calling (608) 755-3065 from March 10, 2010 through March 26, 2010.
Michael Bachmeyer, Chairperson
Community Development Authority
March 10, 2010
NEIGHBORHOOD SERVICES MEMORANDUM
March 10, 2010
TO: Community Development Authority
FROM: Jennifer Petruzzello, Neighborhood Services Director
SUBJECT: Agenda Item 4: Consolidated Annual Performance and Evaluation Report
(CAPER) Public Hearing
Each year, the City must prepare a report which explains how the Community
Development Block Grant Program and HOME Program funds were used during the
previous year, and which details progress made on accomplishing the goals of the
Consolidated Plan. This report is referred to as the Consolidated Annual Performance
and Evaluation Report (or CAPER). The report particularly looks at the various housing
programs provided by the City. A copy of the draft CAPER Executive Summary is
attached.
In the preparation of the reports for the U. S. Department of Housing and Urban
Development (HUD), a public hearing is required to obtain the citizen comments on the
city’s performance. This public hearing has been scheduled for the March 17, 2010
CDA meeting. The comments received during the public hearing or during the required
fifteen day public review period will be included in the final report submitted to HUD.
No action is required by the Community Development Authority following the public
hearing although member comments on this draft are greatly appreciated.
1
Fifth Program Year CAPER
The CPMP Fifth Consolidated Annual Performance and Evaluation
Report includes Narrative Responses to CAPER questions that
CDBG, HOME, HOPWA, and ESG grantees must respond to each year in order to be
compliant with the Consolidated Planning Regulations. The Executive Summary
narratives are optional.
GENERAL
GRANTEE: City of Janesville
CON PLAN PERIOD: 2005 to 2009
Annual Plan Period: January 1, 2009 to December 31, 2009
Executive Summary (92.220(b))
PY 2009 Action Plan Executive Summary:
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
FOR THE RECEIPT OF
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
AND
HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM FUNDS
CAPER 5
2009 PROGRAM YEAR
EXECUTIVE SUMMARY
March 10, 2010
DRAFT
Prepared By: City of Janesville
Neighborhood Services Department
18 North Jackson Street
Janesville, WI 53548
Phone: (608) 755-3065
Phone-TDD: (608) 755-3190
Fax: (608) 755-3207
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
2009
INTRODUCTION
This report summarizes activities undertaken by the City of Janesville, Neighborhood Services
Department during the 2009 Program Year (January 1, 2009 to December 31, 2009). Funds for these
activities are provided by the U.S. Department of Housing and Urban Development. This summary
report is intended to inform the public about how the money obtained through the various grants has
been spent and to what extent the purposes of the grant programs have been carried out. More
detailed information can be obtained from the Janesville Neighborhood Services Department, 18 North
Jackson Street, Janesville, WI 53548, Phone: (608) 755-3065. Interested or concerned citizens may
send their comments or questions to this office.
What is the Consolidated Plan?
The Consolidated Plan identifies housing and community development needs of the City of Janesville.
It also serves as the application for the Community Development Block Grant Program and the Home
Investment Partnerships (HOME) program. The City of Janesville is the lead agency for the Rock
County Consortium for the receipt of HOME funds. The Consortium consists of the Cities of Beloit and
Janesville and the County of Rock. Through theses agencies, HOME funds can be used anywhere in
Rock County.
What is a Consolidated Annual Performance and Evaluation Report?
The Consolidated Annual Performance and Evaluation Report (CAPER) reviews the goals and
objectives of the Consolidated Plan and the progress which has been made in accomplishing them. It
includes information on the amount of funds expended during the program year. For the City of
Janesville, that means the calendar year. In particular, the expenditures under the Community
Development Block Grant Program are outlined and evaluated. The Rock County Consortium was
funded late in 2002 and 2009 was the eighth year of activities funded under this grant.
What is the Community Development Block Grant Program?
The Community Development Block Grant (CDBG) Program is a federally funded program with the
primary objective of the development of viable urban communities, by providing decent housing
and a suitable living environment and expanding economic opportunities, principally for persons of
low and moderate income. CDBG Program funds may be used for a variety of activities; but each
activity must address one of the following three National Objectives for the program:
1. Benefit to Low and Moderate Income Persons: A physical development activity
is considered to benefit low and moderate income persons if it serves an area
in which at least 48.8% of the residents have incomes below 80% of Rock
County Median Income. This reflects the 25% of the census tract block
groups with the highest percentage of low and moderate income persons
according to the 2000 Census. Projects which serve a particular group of
people with a majority of low and moderate income persons, such as the
elderly or handicapped, are also eligible. In addition, projects that serve
individual low and moderate income persons or households are eligible for
CDBG funding.
2
2. Aid in the Elimination of Slums or Blight: Projects to eliminate blight may be
undertaken in neighborhoods which are considered blighted according to State law.
Individual structures which are in substandard condition may be acquired,
demolished, or rehabilitated, and historic structures may be rehabilitated as a part of
blight elimination.
3. Projects Having a Particular Urgency: Activities may be undertaken to eliminate a
serious threat to the public health or safety, provided that the condition is of recent
origin (within 18 months of the application for funds), other funding sources are not
available, and the project is beyond the means of the City to fund. Very few projects
qualify under this provision.
What funding is available?
During 2009, the City of Janesville was awarded $540,713 in Community Development Block Grant
(CDBG) Program entitlement funds. The City also received $119,910.76 in revolving loan fund
repayments. In addition, funds from prior years’ grants were available to fund the 2009 activities.
What is the HOME Investment Partnerships (HOME) Program and what funding is
available?
The HOME Program is one of three programs developed to address the nationwide shortage of
affordable housing. Grants are supplied to States and local governments (called participating
jurisdictions or “PJs”) to fund housing programs that meet local needs and priorities and expand the
availability of affordable housing for low-income people. Funds can be used to acquire, construct or
rehabilitate housing or to provide direct rental assistance. For 2009, the Rock County Consortium
received an allocation of $637,152. The consortium agreement specifies how these funds are to be
allocated among the cooperating agencies. The City of Janesville’s share in 2009 was $216,632. In
addition, program income in the form of rehabilitation loan repayments in the amount of $78,626 was
received in 2009. Funds from prior years’ grants are also available for HOME-eligible activities.
How are projects determined?
The process for determining the use of these funds begins in June of each year with a public hearing
on community needs. Written proposals from organizations requesting funding are received by the
end of July. The Community Development Authority reviews the proposals, holds a second public
hearing, and makes a recommendation to the Common Council. The Common Council makes the final
determination of the allocation of these funds during the City's budget deliberation process.
GOALS AND OBJECTIVES
The 2009 Goal included in the budget document was:
To promote the revitalization of Janesville's central city neighborhoods and downtown,
resulting in vibrant and healthy residential areas with affordable housing.
The objectives were:
To promote the maintenance and rehabilitation of existing housing through housing
?
rehabilitation programs and the enforcement of housing and nuisance codes.
To increase home ownership among low-income and moderate-income families.
?
To facilitate redevelopment projects.
?
To assist in the elimination of slums and blight.
?
To administer the federal and state grant programs in an efficient and cost effective
?
manner.
ACTIVITIES FUNDED IN 2009
Project Areas included in the 2009 Consolidated Plan involving new or additional CDBG funding were:
3
Improve the Quality and Affordability of housing in the City of Janesville
?
Assistance to First-Time Home Buyers
?
Down Payment and Closing Cost Assistance Program
?
Fix-up Loan Program
?
Recently Purchased Rehabilitation Program
?
Home Buyers Workshops
?
Duplex as a Starter Home
?
Increase Stock of Standard Housing
?
Home Improvement Program
?
Rental Rehabilitation Program
?
Lead Paint Hazard Control Program
?
Buy, Rehabilitate, and Sell Program
?
Provide a Suitable Living Environment
?
Remove blighted properties
?
in the downtown area
?
in residential areas
?
Improve public facilities in the downtown
?
Provide design and development assistance
?
Provide second floor accessibility in the downtown area
?
Improve the quality of life for low and moderate income residents of the City
?
Decrease homelessness through eviction prevention
?
Improve access to health care
?
Provide access to summer recreational activities for low-moderate income youth
?
Provide assistance for neighborhood organization, activities, and involvement
?
Effectively administer the City’s housing and community development programs
?
General administration
?
Rehabilitation services delivery
?
Neighborhood development
?
Historic Preservation Planning
?
STATUS AND USE OF FUNDS
The following tables outline the progress the City of Janesville made in 2009 in meeting the goals
and objectives identified in the 2009 Consolidated Plan/Action Plan. Expenditures for housing and
other projects also include projects approved in prior years and still on-going in 2009. These
tables include funding from the Community Development Block Grant (CDBG) Program, the Home
Investment Partnership Program, and other resources available to the City of Janesville.
4
A. IMPROVE THE QUALITY AND AFFORDABLITY OF HOUSING IN THE CITY OF JANESVILLE:
1. ASSIST FIRST- TIME AND RECENT HOMEBUYERS
ACTIVITY 2005-2009 2009 2009 Results 2005-2009 2009 Funding
Goal Annual Total Results Expended Source
Goal
a. Down 250 50 Loans 71 Loans approved at a 210 loans $ 16,437 CDBG
Payment and Households cost of $178,334. approved to
0 HCRI-PI
Closing Cost Assisted to 43 Moderate Income assist in the
2,750 WHIP
Assistance Purchase a 12 Low income; purchase of a
159,147 HOME-C
Home. 14 Very low income; home.
Program
2 Extremely low
$ 178,334
income;
26 Female Heads.
69 White (1 Hispanic);
2 Other multi racial
Census Tracts: CT 1: (2);
CT 2: (6); CT3:(3);
CT4:(6); CT5:(7); CT6:(6);
CT7:(5) CT8:(8); CT 9: (1);
CT10(7); CT11:(10); CT
12: (2); CT13.01;(4);
).
CT13.02:(0); CT14:(4
b. Fix-up Loan 20 Loans 4 Loans 12 new loans approved 28 loans
$ 10,000
CDBG
Program totaling $60,000. approved.
50,000
HOME-C
7 Mod Income Twenty-six
$60,000
2 Low income; completed;
2 Very Low income; two
1 Extremely Low outstanding.
Income
4 Female Head.
12 White;
Census Tracts:CT1:
(1); CT 2: (2); CT 3:(1);
CT 4: (1); CT 5: (1); CT
7: (1); CT 8: (1); CT 9:
(1); CT 10: (1); CT11:
(1).
14 loans approved totaling
c. Recently 50 Loans 15 Loans 61 loans
$398,445. ($30,150-Lead $ 94,321 CDBG
Purchased approved.
Grant) 125,753 HOME-C
Rehabilitation
56 projects
5 Moderate Income
68,968 Lead Grant
Program
completed. 5
2 Low income;
$289,042
outstanding.
4 Very low income
1 Extremely Low Income
9 Female Heads.
14 White (1 Hispanic)
Census Tracts: CT1: (2);
CT 2: (2); CT3: (4);
CT4:(2); CT 6: (3); CT 8:
(1).
d. Home Buyers
500 Graduates 100 133 Graduates 600 Graduates $ 637 HCRI/HBR
Workshop
Graduates 3,822 Lenders and
Participants
$ 4,459
e. Duplex as a 15 Loans 3 Loans No Duplex as a starter $ 0
Starter Home home loan approved in
Program 2009
Total: Assist First Time Homebuyers Activities $ 531,835
5
A. IMPROVE THE QUALITY AND AFFORDABLITY OF HOUSING IN THE CITY OF JANESVILLE:
2. INCREASE STOCK OF STANDARD HOUSING
ACTIVITY 2005-2009 2009 RESULTS 2005-2009 2009 FUNDING
2009 Total Results Expended SOURCE
ANNUAL
Goals
GOAL
a. Home 75 Loans 15 Loans 43 loans $129,793 CDBG
9 Loans approved for a total
of $81,447;
Improvement approved 6,000.00 HOME
completed.
Program— $135,793
4 Low income;
Owner 39 projects
2 Very Low income;
Occupied completed. 4
3 Extremely low income.
Rehabilitation outstanding.
2 Elderly;
Loans
7 Female Head
9 White (0 Hispanic)
Census Tracts: CT2: (2)
CT3: (2) CT5: (1); CT 6: (2);
CT 8: (2);
3 projects 0
b. Rental Rehab 60 0 Loans approved in 2009
Rehab 12
completed – 9
units
Rehabilitation units
units
Loans
c. Lead Paint 155 households informed. 704 $ 0 Lead Grant
Inform 600 Inform 120
households households
Hazard Risk assessments households
about lead about lead
Education completed for – informed. Risk
paint paint
properties. assessments
hazards and hazards and
for nine
interim interim
housing units.
measures. measures.
d. Acquire/ Provide 1 Property In process of rehabilitating 5 properties $ 81,187
CDBG
funds for 1
Rehab/Resell 1 property under the acquired
project by
to Income CDBG Buy Rehab Resell $143,345
NSP
the City or a
Eligible Program and 4 properties
non profit.
Households under the NSP Program.
Provide No specific Purchased 2 properties for 2 properties
f. Acquisition/ $47,331 NSP
acquired. 1
funds for 3 goal for demolition under the NSP
Demolition/
demolished.
lots for 2009. Program. One property
New
new demolished in 2009.
Construction
construct.
Work with
g. New $0 CDBG
private
No specific
Housing
developers
goal for
Development
to develop
2009.
50 new
units of
affordable
rental
housing.
Acquire No specific Acquired and 0 HOME-C
and rehab goal for rehabbed 11
11 unit 2009. Transitional
transitional living units
housing for
victims of
domestic
violence
Total: Increase Stock of Standard Housing activities $407,656
6
B. PROVIDE A SUITABLE LIVING ENVIRONMENT
ACTIVITY 2005-2009 2009 2009 2005-2009 2009 FUNDING
Goals GOAL RESULTS Total Results SOURCE
Expended
1. Remove Clear five 1 project One parcel 2 parcels
blighted parcels for proposed acquired/demolished in 2008 acquired and
$50,142 CDBG
properties in the public use or and site cleared/maintained demolished. 1
downtown area. redevelopment in 2009. parcel acquired
and sold for
redev.
2. Improve Provide funds Purchased trash Banners,
$21,510 CDBG
public facilities for benches, trash
containers and benches.
No specific
in the downtown infrastructure containers, and
goal for
such as parking improvements four-side clock
2009.
lots, river as needed for installed in the
walkway railing, three projects. downtown.
or bicycle paths. Lighting design
study
completed.
3a. Improve Provide funds No specific 23 façade grants 60 façade grants
commercial for the exterior goal for implemented. implemented. CDBG
$19,876
property: and code-2009. One upper floor
Commercial related accessibility
Loan Program project
rehabilitation of
completed in 08.
three
properties.
3 b. Improve Continue Explore Explore historic overlay Design
Commercial distribution of historic district and recommend Guidelines
$ 0
property: Downtown overlay changes to strengthen HP distributed.
Downtown Design district Ordinance
Historic Guidelines to and
Preservation 50 property evaluate
Program. owners HP
Ordinance
3c. Provide Funds No One Feasibility $0 CDBG
for feasibility specific Study
study of goal for completed in
rehabilitation 2009. 2006 (Tallman
of historic Carriage Barn)
structure
4. Downtown Provide funds No 4 charrettes/ $0 CDBG
Coordinator for indiv. to specific workshops
work with 20 goal for provided.
Individual to
property 2009. Worked with
work with
owners and 65 businesses.
private
conduct 10
property
planning
owners
workshops/
interested in
making
property
improvements
Provide funds No Farmers $0 CDBG
for Farmers specific Market (Admin)
Market goal for implemented
Coordination 2009. in 2005
Subtotal Downtown Activities $91,528
7
ACTIVITY 2005-2009 2009 2005-2009 2009 FUNDING
2009 GOAL RESULTS Total Results Expended SOURCE
Goals
5. Neighborhood Provide Identify and Over 400 people attended 3 Large item $12,325 CDBG
Improvement neighbor-implement movie events (2 park, 1 collection project
Program hood coord-projects school gym). 75 people implemented in
ination and that assisted in a large item pick-2005 and 2006.
imple-increase the up, 30 residents participated In 2007 funding
mentation livability of in good neighbor & park for large item
of projects low-clean-up day. A community pickup
identified by moderate garden was built & planted. transferred to
leadership income City budget.
for the neighborhoo
Various training
improve-ds.
sessions held.
ment of two
Community
low and
Garden planted
moderate
income
neighbor-
Movies in park
hoods
implemented
6. Eliminate Acquire Acquire one No properties acquired under Holding costs $51,269 CDBG
Blight in Blighted blighted CDBG as effort shifted to paid on four
residential areas property property Neighborhood Stabilization blighted
and and Program. properties.
demolish demolish
blighted structure.
structures if
needed.
7. Neighborhood Obtain Provide City Staff provides ongoing Activities $24,853 CDBG –
Coordinator neighbor-support to support to the Neighborhood identified and Admin
hood NeighborhoAction Teams including: Bike implemented.
coordin-od Action Rodeo, Large Item Pick-Up Community
ator. Team Action provided
Identify, through a leadership
plan and city staff training to
implement 5 member neighborhood
projects. groups
8. Code Proactive Hire Implemented a proactive code 1,268 additional 22,099 CDBG
Administration code additional enforcement program for the proactive
enforcement staff for central city neighborhoods inspections
in central proactive completed.
city enforcement
neighborhoo
ds
Subtotal Neighborhood Activities: $110,546
Total: Provide a Suitable Living Environment Activities $202,074
8
C.
IMPROVE THE QUALITY OF LIFE FOR LOW AND MODERATE INCOME RESIDENTS OF THE CITY
ACTIVITY 2005-2009 2009 Results 2005-2009 2009 Funding
2009 Annual Total Results Expended Source
Goal Goal
5. Provide Increase the Assist 50 176 Scholarships provided to Scholarships
Increased number and youth with 140 low income youths.
provided to 791 $10,256 CDBG
Services to availability summer
84 extremely low income low income
11,240 City funds—
Youth. Provide of programs camp
youths. youths.
not included
$21,496
funding for for low scholarships
125 White (25 Hisp) in totals
increased youth income .
3 Black
programming youth
11 Black & White
0 American Indian & White
1 White & Black & Amer.
Ind.
1 Other multiracial
84 Extr. Low inc.;
19 Very low inc.;
37 Low income.
6. English as a Provide Assist 10 2,358 tutoring hours provided 63 individuals $2,000 CDBG
Second funding for persons served.
Hired a part-time adult
Language ESL with ESL
education coordinator. 15 new students
1,350 CDBG-R
classes activities. classes.
$3,350
7. Provide Provide No specific 148 youth $0 CDBG
increased youth increased goal for served.
recreation programmin2009.
activities. g for 100
youth.
7. Provide No specific 73 teens served $0 CDBG
increased youth goal for in 2005 with
recreation 2009. expanded
activities. programming at
Boys and Girls
Club
8.Provide Acquisition Assisted with the $3,023 CDBG
educational & & Rehab acquisition and
social support Costs for 12 rehabilitation of
opportunities & 12 a facility for
those recovering
from addiction.
Total: Improve Quality of Life Activities $27,869
D. INCREASE THE ECONOMIC VITALITY OF THE CITY
ACTIVITY 2005-2009 2009 2005-2009 2009 SOURCE
2009 GOAL RESULTS Results
Expenditures
Goal
Expand and Provide No specific None. Not $0
retain jobs assistance goal for funded.
available to low to for-profit 2009.
and moderate businesses
income persons resulting in
job creation
or retention.
Total: Increase the Economic Vitality of the City Activities $ 0
9
E. PLANNING AND ADMINISTRATION
ACTIVITY 2005-2009 2009 RESULTS 2005-2009 2009 SOURCE
2009 GOAL Total
Expenditures
Goals Results
Provide Effectively
Administration CDBG and HOME programs Programs $99,124 CDBG
administraadminister
and Planning: effectively administered. effectively 28,185 NSP
tive the
Provide administered 1,817 CDBG-R
support programs.
effective 30,561 HOME
necessary
administration $159,687
to carry
of housing and
out the
community
CDBG,
development
HOME, and
programs.
other
housing
and
community
developme
nt
Programs
Rehabilitation Provide Operate Housing programs Housing $174,240 CDBG
Service staff the effectively supported programs
Delivery support for housing effectively
the programs supported.
housing in a cost-
programs effective
manner
Fair Housing 2 staff members 2 staff $0 Section
Activities participated in Wisconsin members 8—not
Fair Housing Network’s participated included in
Fair Housing Conference. in Wisconsin totals.
Fair Housing
Provided fair housing
Network’s
training to landlords.
Fair Housing
Landlord Tenant Handbook
Conference.
distributed.
Provided fair
housing
training to
landlords.
Landlord
Tenant
Handbook
distributed.
Total: Planning & Administration Activities $333,927
GRAND TOTAL: ALL ACTIVITIES $1,594,889
10
SUMMARY OF USE OF ROCK COUNTY HOME
CONSORTIUM FUNDS IN 2009
This table identifies the use of HOME funds within the Rock County Consortium. It
reflects only HOME funds and does not include other resources available to the
Consortium members.
Program Geographic 2005-2009 2009 Goal 2009 Actual
Area Year Goal
Down Payment and Janesville Assist 250 Home Assist 50 Home 63 home buyers
Closing Cost Buyers. Buyers. assisted with down
Assistance payment loans. (10
with Fix-up Loans.)
63 White
2 Extremely low
income
14 Very Low Income
47 Low Income
26 Female Heads
Owner-Occupied Janesville 50 Loans for Assist 4 Recently 9 recently
Housing Recently Purchased Home purchased rehab
Rehabilitation Loans Purchased Buyers. loans provided.
Rehabilitation. 9 White
7Low Income
2 Very low income.
5 Female Heads.
Rental Housing Janesville Provide loans for the Provide loans for the 0 loans provided
Rehabilitation Loans rehabilitation of 60 rehabilitation of 12
rental units. rental units.
Down Payment and Rock County 9-12 Down Payment 3-4 Down Payment 2 Down payment and
Closing Cost Loans and 6 Down Loans and 2 Down 1 down payment and
Assistance Payment and Payment and rehab loans provided.
rehabilitation Loans Rehabilitation loans. White
Very Low income
Low Income
Female Head
Owner Occupied Rock County 60-65 Rehabilitation 10 to 22 Rehab Rehab 15 owner-
Rehabilitation Loans loans. occupied units.
White
Low Income
Very Low Income
Female Heads
Rental Rehabilitation Rock County Rehab 9 to 12 rental Rehab 5 to 6 rental Rehab 10 rental units
Loans units. units. in 4 projects.
White
Very Low income
Owner Occupied City of Beloit Rehab owner
Rehabilitation occupied unit
White
Black
Very Low Income
Low Income
Female Heads
CAPER
Fifth Program Year 11
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ACTIONS TO ADDRESS NEEDS OF HOMELESS PERSONS: CONTINUUM OF
CARE
During 2009 the City worked with the Homeless Intervention Task Force of Rock
County as an active member. The task force is working together to avoid duplication
of efforts and to identify needs within the county. Identification of needs and
setting of priorities to meet those needs have been the primary goal during 2009.
This group also works together on the homeless point in time survey two times per
year, comes together to apply for the ESG-THP-HPP grant, shares resource updates,
and responds to emergency situations (such as mass vacates).
ACTIONS TO AFFIRMATIVELY FURTHER FAIR HOUSING
The City’s Down Payment and Closing Cost Assistance Program is providing choices
for housing selection. The City provides a Rental Directory to ensure tenants are
aware of their rental choices. This provides information on the multifamily housing
units which are available within the City of Janesville. The City Continually makes an
effort to increase the number of women, minorities and handicapped on the various
City Boards and Commissions.
In 2009, the City co-sponsored a 10 session training series for landlords on
numerous issues, including the law and the landlord and fair housing (taught by
Milwaukee Fair Housing Council). A total of 35 individuals attended a portion of the
series, with at least 35 individuals attending the fair housing program session.
In 2009, staff attended the Wisconsin Fair Housing Network’s Fair Housing
Conference.
No informal or formal fair housing complaints were received in 2009. Questions on
landlord/tenant relations continue to be received and responded to.
A Landlord Tenant booklet contains updated information, and is provided to all
Section 8 recipients and is available throughout the community.
AFFORDABLE HOUSING
Specific information is included in the tables above. The Citys strategy in providing
’
affordable housing includes homeownership assistance, assistance to developers of
affordable housing in particular non-profit sponsors of affordable housing, and
rehabilitation assistance for renter and owner-occupied properties.
ANTIPOVERTY STRATEGY
The City has worked to encourage families on the Section 8 Existing Rent Assistance
program to participate in the Family Self-Sufficiency (FSS) Program. During 2009,
seven families participated in this program. The Section 8 program is fully leased
up, having the maximum number of families possible on the program or looking for
suitable housing. The current wait for assistance is approaching three years.
CAPER
Fifth Program Year 12
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Summary of Resources and Distribution of Funds
1)Provide a description of the geographic distribution and location of investment
(including areas of low-income and minority concentration).
You are encouraged to include maps in this description.
Specifying census tracts where expenditures were concentrated and the
percentage of funds expended in NRSAs or local target areas may satisfy
this requirement
PY 2009 CAPER #1 response:
Down payment and closing cost assistance loans and the related fix-up loans are
available on a city-wide basis. The executive summary gives the census tract
information for these loans. Recently purchased and installment home improvement
loans are limited to the central city area. Specific census tract information is in the
executive summary. Deferred home improvement loans are limited to elderly and
handicapped and are available on a city-wide basis. Specific census tract information
is in the executive summary.
General CAPER Narratives:
2)Assessment of Three to Five Year Goals and Objectives
a)Describe the accomplishments in attaining the goals and objectives for the
reporting period.
b)Provide a breakdown of the CPD formula grant funds spent on grant activities
for each goal and objective.
*If not using the CPMP Tool: Use Table 2A, 2B, 3B, 1C, 2C, 3A
*If using the CPMP Tool: Use Needs Tables, Annual Housing Completion Goals,
Summary of Specific Annual Objectives. (Use of these tables is sufficient,
additional narrative is not required.)Using CPMP Tool.
c)If applicable, explain why progress was not made towards meeting the goals
and objectives.
PY 2009 CAPER General Questions #2c response:
N/A
3)Affirmatively Furthering Fair Housing
a)Provide a summary of impediments to fair housing choice.
PY 2009 CAPER General Questions # 3a response:
The 2005 Analysis of Impediments to Fair Housing Choice found the following
impediments:
There is a demand for more subsidized housing units.
?
CAPER
Fifth Program Year 13
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The number of affordable rental units is below the demand.
?
Low and moderate-income households face difficulties in becoming
?
homeowners.
Many units in the existing housing stock are in need of rehabilitation.
?
Continued education and awareness of fair housing issues help
?
tenants, landlords, and homeowners understand their rights.
The number of women, minorities, and/or people with disabilities that
?
are members of boards that address planning, zoning, and community
development issues is below their percentage of the area’s population.
b)Identify actions taken to overcome effects of impediments identified in the
jurisdiction’s Analysis of Impediments.
PY 2009 CAPER General Questions # 3b response:
The Community Development Authority operates the Section 8 Housing Choice
Voucher Program to provide rental assistance to eligible families. The current wait
for is approaching three years. There have been no opportunities to apply for
additional units. Procedures have been developed to maintain the utilization as close
to 100% as possible.
During 2006, a rental housing vacancy study was conducted. This study is useful for
developers of affordable housing. The rental directory was updated and printed and
distributed during 2007. The directory includes a listing by apartment size and
indicates the various amenities and rent range. This helps tenants locate housing in
all parts of the community. This survey and directory are currently being updated.
The City has continued to provide Home Buyers’ Workshops to assist first-time home
buyers to purchase a home. In 2009, 100 persons completed the workshop. In
addition, the City provides a down payment and closing cost assistance program for
first time home buyers. In 2009, a record high of 70 families took advantage of this
program.
Department staff members respond to landlord/tenant questions and fair housing
questions on a regular basis. Information on tenant/landlord issues and fair housing
are provided in the Section 8 orientation materials and are available for general
distribution. The Janesville Board of Realtors and Janesville Apartment Association
provide fair housing training to their members. In 2009, the City co-sponsored a 10
session training series for landlords on numerous issues, including the law and the
landlord and fair housing. A total of 35 individuals attended a portion of the series,
with at least 35 individuals attending the fair housing program session.
4)Address Obstacles to Meeting Underserved Needs
Identify actions taken to address obstacles to meeting underserved needs.
PY 2009 CAPER General Questions # 4 response:
Cost burden over 30% for renters is the greatest underserved need. The need for
affordable housing can be met by increasing the supply, providing rent assistance, or
increasing tenant’s income. The resources for providing additional rent assistance
CAPER
Fifth Program Year 14
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are not available. The City is open to working with non-profit developers to identify
a project for increasing the supply of affordable housing. Identified locations have
not been within the target area for tax credit assistance. The City has an active
economic development program to work with employers to increase the number of
jobs in the community.
5)Foster and Maintain Affordable Housing
Identify actions taken to foster and maintain affordable housing.
PY 2009 CAPER General Questions # 5 response:
The City of Janesville has joined with Rock County and the City of Beloit in the
implementation of a lead hazard reduction grant. The availability of these funds has
resulted in increased interest by rental property owners in upgrading their rental
properties.
6)Leveraging Resources
a)Identify progress in obtaining “other” public and private resources to address
needs.
PY 2009 CAPER General Questions # 6a response:
CDBG funds provided for public service activities only provide a portion of the cost of
the various services. For example, the $32,500 provided to Healthnet was only a
fraction of their nearly $3 million budget (expenses plus in-kind donations). Funds
provided to ECHO for emergency rent assistance are used entirely for direct
assistance to households. ECHO provides the staff needed to implement the
program and provide services to clients.
The down payment assistance program requires a 50% match of down payment
funds, while providing for 100% of eligible closing costs. Home buyers match
requirement ranges from 25% to 100% of eligible expenses depending on income.
The City has received a Neighborhood Stabilization Program grant. The City has
sought Focus on Energy grants to offset the cost of energy efficiency improvements
on our Buy-Rehab-Resell project and our NSP projects.
b)Describe how Federal resources from HUD leveraged other public and private
resources.
PY 2009 CAPER General Questions # 6b response:
Lead Hazard Reduction grant funds are used to leverage CDBG funded home
improvement program. Vacant lots provided to Habitat leverage the construction of
a new home for an income eligible family. Neighborhood Stabilization Program funds
are used to leverage energy efficiency improvements.
c)Describe how matching requirements were satisfied.
CAPER
Fifth Program Year 15
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PY 2009 CAPER General Questions # 6c response:
Match is obtained from various sources including donations and in-kind support. Due
to federally declared disasters, there were no HOME match requirements for 2009.
7)Citizen Participation
a)Provide a summary of citizen comments.
*Please note that Citizen Comments and Responses may be included as additional files within the
CPMP Tool.
PY 2009 CAPER Citizen Participation # 7a response:
Insert comments here after 15 day comment period and public hearing.
b)Describe how consideration was given to comments or views of citizens,
received in writing or orally at public hearings, in preparing the CAPER.
PY 2009 CAPER Citizen Participation # 7b response:
Insert comments here after 15 day comment period and public hearing.
8)Institutional Structure
Describe actions taken during the last year to overcome gaps in institutional
structures and enhance coordination.
PY 2009 CAPER Institutional Structure # 8 response:
The primary means of overcoming gaps in institutional structures and enhancing
coordination is through participation in the Homeless Intervention Task Force. The
Homeless Intervention Task Force is the Continuum of Care organization for Rock
County. The agencies are working together to address the problems of
homelessness. Projects and concerns raised at the meetings result in collaborative
efforts to meet identified needs.
9)Monitoring
a)Describe actions taken to monitor the jurisdiction’s performance in
meeting objectives and outcomes set forth in its strategic plan.
PY 2009 CAPER Monitoring # 9a response:
A major goal of the strategic plan relates to housing rehabilitation, both owner and
renter occupied. Over the last year, staff has held monthly meetings to review
progress on applications and projects, and to identify ways of improving productivity.
The Downtown plan and strategy and the Look West and Fourth Ward Neighborhood
CAPER
Fifth Program Year 16
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Revitalized (completed in 2008) identify opportunities for redevelopment including
new housing development. This document continues to serve as an implementation
plan.
b)Describe how and the frequency with which you monitored your activities,
including subrecipients (including sponsors or administering agents).
PY 2009 CAPER Monitoring # 9b response:
Reports are provided by subrecipients on a monthly or quarterly basis. Contracts
specify the content for these regular reports and generally include actions and
demographics of clients served. City-implemented programs are monitored monthly
as financial reports are reviewed. Subrecipients are monitored every one to three
years, as specified in their agreement.
c)Describe the results of your monitoring including any improvements made as
a result.
PY 2009 CAPER Monitoring # 9c response:
Subrecipients are performing according to their contracts.
d)Describe actions taken to insure compliance with program
requirements, including requirements involving the timeliness of
expenditures.
PY 2009 CAPER Monitoring # 9d response:
City implemented activities, including the down payment assistance and housing
rehabilitation programs, are reviewed prior to approval to assure compliance with
program requirements. Financial reports are reviewed monthly to assure compliance
with timeliness requirements. City staff reviews reports from subrecipients to ensure
that program goals are met.
e)Describe steps/actions taken to ensure long-term compliance with
housing codes, including any actions or on-site inspections
undertaken during the program year.
PY 2009 CAPER Monitoring # 9e response:
Down payment assistance projects as well as housing rehabilitation projects are
required to meet property maintenance standards upon completion. Rental
rehabilitation projects are inspected as required by the HOME rental rehabilitation
regulations.
f)What is the status of your grant programs?
i)Are any activities or strategies falling behind schedule?
ii)Are grant disbursements timely?
iii)Do actual expenditures differ from letter of credit disbursements?
CAPER
Fifth Program Year 17
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PY 2009 CAPER Monitoring # 9f response:
Activities and strategies identified in the five year plan are generally exceeding
program goals. The one area, the City has moved away from at this time is
redevelopment activities. Due to changes in the local economic environment
(specifically the closing of General Motors and other companies), high unemployment
and increased vacancy rates, we are experiencing an excess of housing supply at this
time and will likely hold off on more aggressive redevelopment projects. Instead
efforts will focus on rehabilitation projects and expanding opportunities for
homeownership.
Grant disbursements are made in a timely manner. City financial records and IDIS
disbursements are reconciled regularly and at the end of the city’s fiscal year.
10)Antipoverty Strategy
Describe actions taken during the last year to reduce the number of persons
living below the poverty level.
PY 2009 CAPER Antipoverty Strategy #10 response:
The City of Janesville Community Development Authority encourages families in the
Section 8 Rent Assistance Program to participate in the Family Self-Sufficiency
Program. The Economic Development Directors for the City of Janesville, Rock
County, and the City of Beloit work with companies to increase the job base and to
bring in new businesses to the cities or county. Tax Increment Financing is often
used to provide incentives for businesses to locate or expand in the area.
Self-Evaluation
11)Provide an evaluation of accomplishments. This evaluation must
include a comparison of the proposed versus actual outcomes of each
outcome measure submitted with the strategic plan and explain, if
applicable, why progress was not made toward meeting goals and
objectives.
*If not using the CPMP Tool: Use Table 1C, 2C, 3A
*If using the CPMP Tool: Use Summary of Specific Annual Objectives.
(The following IDIS Reports will be reviewed to determine satisfaction of
this requirement: PR03, PR06, PR23, PR80, PR81, PR82, PR83, PR84,
PR85)
Consider the following when providing this self-evaluation:
a)Describe the effect programs had in solving neighborhood and
community problems.
b)Describe the progress made in meeting priority needs and specific
objectives.
CAPER
Fifth Program Year 18
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c)Describe how activities and strategies made an impact on identified
needs.
d)Identify indicators that best describe the results of activities during
the reporting period.
e)Identify barriers that had a negative impact on fulfilling the strategic
and overall vision.
12)Identify whether major goals are on target and discuss reasons for
those that are not on target.
13)Identify any adjustments or improvements to strategies and activities
that might meet your needs more effectively.
PY 2009 CAPER Self-Evaluation # 11, 12, 13 response:
11) See Summary of Specific Annual Objectives (Excel Workbook) and Executive
Summary table above.
a.) City staff provides guidance, direction and support to the Neighborhood
Action Team (an informal organization representing two high poverty
neighborhoods). The neighborhood leadership teams meet frequently to
identify neighborhood problems and solutions. They have organized
neighborhood activities including park clean-up and neighborhood bulky item
pickups. They have held workshops on tenant-landlord relations and
attended Safe Work Practices (Lead-based Paint) training in order to
implement a neighbor helping neighbor program. The City has initiated a pro-
active property maintenance program for properties located within the City’s
target neighborhood.
b.) Progress is shown in the tables listed above. Priority needs continue to
be housing rehabilitation, and downtown and central city neighborhood
revitalization. During 2009, the City continued implementation of a lead
hazard reduction grant program. During 2009, the City received a
Neighborhood Stabilization Program grant award, which has allowed us to
purchase vacant, foreclosed properties with the goal of rehabilitating most of
the properties for owner occupied homes and demolishing the blighted
structures.
c.) CDBG and HOME funds are used to meet identified needs for improved
housing stock and public services. A variety of activities are funded to
improve the quality of life for low and moderate income persons. 176
children attended a summer camp activity which they would not have been
able to otherwise. 960 individuals received health care including dental
services which were otherwise not available. 35 families received emergency
rent assistance to allow them to remain in their homes. 63 low literacy
individuals received 2,358 hours of language tutoring. 23 downtown
businesses received façade grants.
d.) Indicators are found in the Summary of Specific Annual Objectives
Worksheet.
e.) The lack of additional Section 8 Housing Choice Vouchers is a barrier to
the provision of affordable housing in the community. The inability to project-
CAPER
Fifth Program Year 19
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base Section 8 Housing Choice Vouchers to transitional living projects and to
shared housing is also a major barrier to the programs working with the
homeless population. Being able to require the participation in a transitional
living program as a basis for housing is often crucial to helping an individual
break the cycle of homelessness. Homeless individuals often have no income
and therefore no way to pay rent. Rent assistance is important. Sufficient
Section 8 and HOME TBRA funds are not available to meet this need.
Commercial rehabilitation brings with it the requirement for compliance with
the Davis Bacon Act and other labor standards provisions. This is often seen
as a barrier to the use of the funds available.
12) Most major goals are on target. As previously mentioned, the City has
reallocated dollars from Redevelopment projects to rehabilitation and home
ownership in response to changes in the current housing market.
13) None at this time.
HOUSING
Affordable Housing
14)Evaluate progress in meeting its specific affordable housing objectives, including:
a)Comparison of proposed numeric goals (from the strategic plan and annual
plan) with the actual number of extremely low-income, low-income, and
moderate-income renter and owner households assisted during the reporting
period.
*If not using the CPMP Tool: Use Table 2A, 3B, 2B, 1C, 2C, 3A)
*If using the CPMP Tool: Use Need/Housings, Needs/Community Development, Annual
Housing Completion Goals, Summary of Specific Annual Objectives.
PY 2009 CAPER Affordable Housing # 14a response:
See the CPMP tables.
b)Report the number of households served meeting the Section 215
requirements of affordable housing (essentially meeting the definitions in 24
CFR 92.252 and 92.254 for renters and owners, respectively).
*If not using the CPMP Tool: Use Table 3A
*If using the CPMP Tool: Annual Housing Completion Goals
(Use of this table is sufficient no additional narrative is required)
See the CPMP Tool: Annual Housing Completion Goals.
c)Describe efforts to address worst case needs (defined as low-income renters
with severe cost burden, in substandard housing, or involuntarily displaced).
PY 2009 CAPER Affordable Housing # 14c response:
CAPER
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Low income renters with severe cost burden are best served by Section 8
Rent Assistance of the development of new affordable housing. Substandard
housing is addressed by the owner and renter-occupied housing programs.
Those involuntarily displaced by governmental action are given first priority
for the Section 8 rent assistance program. The City increased efforts to
promote the rental rehabilitation program in 2009 in an effort to enhance the
quality of affordable housing for renters.
d)Description of efforts to address the accessibility needs of persons with
disabilities.
PY 2009 CAPER Affordable Housing # 14d response:
Housing needs of persons with disabilities are addressed on a case by case
basis as applications are received.
Public Housing Strategy
15)Describe actions taken during the last year to improve public housing and
resident initiatives.
PY 2009 CAPER Public Housing #15 response:
Not Applicable. Neither the City of Janesville nor the County of Rock has any public
housing.
Barriers to Affordable Housing
Describe actions taken during the last year to eliminate barriers to affordable
16)
housing.
PY 2009 CAPER Barriers to Affordable Housing #16 response:
A major barrier to affordable housing is the lack of sufficient Section 8 Housing
Choice Vouchers to meet the demand. The housing stock in the City and County is
priced at a reasonable level and is considered affordable according to a 2003 HUD
Housing Market Analysis. Thus the need is for better paying jobs or housing
assistance to supplement low incomes. The current wait for a Section 8 voucher is
approaching three years. The Community Development Authority would apply for
additional vouchers, but there are no additional vouchers available for the general
population.
The City’s Economic Development Director continually works with businesses and
industries to increase the number of jobs available in the community. The
department has created a “Buy, rehab, and sell” program to increase the number of
standard homes available to low/moderate income families. The City has been able
to further advance this goal through the use of Neighborhood Stabilization funds to
purchase and rehabilitate homes. The City has an ongoing relationship with Rock
County Habitat for Humanity for the construction of new affordable homes for low
income families.
CAPER
Fifth Program Year 21
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Lead-based Paint
17)Describe actions taken during the last year to evaluate and reduce lead-based
paint hazards.
PY 2009 CAPER Lead-based Paint #17 response:
During 2009, the City continued to provide information on lead-based paint hazards
as a part of the home buyers’ workshops and to all applicants for down payment or
rehabilitation assistance. The City provided information regarding lead-based paint
hazards to landlords attending a landlord training series sponsored by the City and
the Janesville Area Rental Property Association. The City’s rehabilitation programs
follow the lead based paint requirements for reducing hazards. In addition, with
Rock County as lead agency, the members of the HOME Consortium applied for and
received a Lead Hazard Reduction grant. The City has completed or obligated lead
reduction work totaling over $300,000 from 2007-2009. An additional 3-year grant
was awarded in April 2009 through stimulus funding.
HOMELESS
Homeless Needs
18)Identify actions taken to address needs of homeless persons.
PY 2009 CAPER Homeless Needs #18 response:
CDBG funding is used for emergency rent assistance to help families avoid eviction
and homelessness. It is also used to fund Healthnet, a free health clinic which
serves homeless individuals and others without health insurance or other resources
to pay for health care or dental care. Private agencies serving the homeless include
the Salvation Army, the House of Mercy and the YWCA shelter for victims of
domestic violence. The City is an active member of the Homeless Intervention Task
Force which provides the Continuum of Care for the homeless. The Task Force is
working on identifying a 10 year plan to eliminate homelessness (Vision 2020).
19)Identify actions to help homeless persons make the transition to permanent
housing and independent living.
PY 2009 CAPER Homeless Need #19 response:
The House of Mercy is a 30 day facility for homeless women and families. The Red
Road House provides transitional, supportive housing for recovering individuals. The
YWCA provides transitional housing for domestic violence victims. HOME funds were
used in 2007 to help the YWCA acquire the Jeffris Flats and to make some needed
renovations. Section 8 funds have been available to residents participating in the
YWCA Program. Lazarus Foundation provides transitional housing for those leaving
jail. The Salvation Army Pathways project provides supportive transitional housing
for homeless individuals. Supportive services are crucial to assist persons in making
the transition to permanent housing and independent living. Insufficient funding is a
barrier in this area.
CAPER
Fifth Program Year 22
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20)Identify actions taken to implement a continuum of care strategy for the
homeless and new Federal resources obtained during the program year, including
from the Homeless Super NOFA.
*If not using the CPMP Tool: Use Table 3B, 1C
*If using the CPMP Tool: Use Needs/Homeless, Needs/Non-Homeless, Annual Housing
Completion Goals, Summary of Specific Annual Objectives.
PY 2009 CAPER Homeless Needs #20 response:
The Homeless Intervention Task Force, of which the City is a member, has taken the
lead role in implementing a continuum of care strategy.
Specific Homeless Prevention Elements
21)Identify actions taken to prevent homelessness.
PY 2009 CAPER Specific Homeless Prevention #21 response:
The primary activity funded with CDBG funds for the prevention of homelessness is
the Emergency Rent Assistance Program which provides one month’s rent for the
prevention of evictions. The Homeless Intervention Task Force has undertaken a
semi-annual homeless count and identified activities to be undertaken to prevent
homelessness. Foreclosure prevention services are currently being offered by
Community Action of Rock and Walworth County. ECHO, a local non-profit has
received stimulus funding for homeless prevention assistance.
Emergency Shelter Grants (ESG) Not Applicable
22)Identify actions to address emergency shelter and transitional housing needs of
homeless individuals and families (including significant subpopulations such as
those living on the streets).
PY 2009 CAPER ESG # 22 response:
Not Applicable.
23)Assessment of Relationship of ESG Funds to Goals and Objectives
a)Evaluate progress made in using ESG funds to address homeless and
homeless prevention needs, goals, and specific objectives established in the
Consolidated Plan.
*If not using the CPMP Tool: Use Table 2A, 3B, 2B, 1C, 2C, 3A)
*If using the CPMP Tool: Use Need/Housings, Needs/Community Development,
Annual Housing Completion Goals, Summary of Specific Annual Objectives.
PY 2009 CAPER ESG Evaluate Progress # 23a response:
Not Applicable.
b)Detail how ESG projects are related to implementation of comprehensive
homeless planning strategy, including the number and types of individuals
and persons in households served with ESG funds.
CAPER
Fifth Program Year 23
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PY 2009 CAPER ESG # 23b response:
Not Applicable.
24)Matching Resources
a)Provide specific sources and amounts of new funding used to meet match as
required by 42 USC 11375(a)(1), including cash resources, grants, and staff
salaries, as well as in-kind contributions such as the value of a building or
lease, donated materials, or volunteer time.
PY 2009 CAPER ESG # 24 response:
Not Applicable.
25)State Method of Distribution
a)States must describe their method of distribution and how it rated and
selected its local government agencies and private nonprofit organizations
acting as subrecipients.
PY 2009 CAPER ESG # 25 response:
Not Applicable
26)Activity and Beneficiary Data
a)Completion of attached Emergency Shelter Grant Program Performance Chart
or other reports showing ESG expenditures by type of activity. Also describe
any problems in collecting, reporting, and evaluating the reliability of this
information.
PY 2009 CAPER ESG # 26a response:
Not Applicable.
b)Homeless Discharge Coordination
i)As part of the government developing and implementing a homeless
discharge coordination policy, ESG homeless prevention funds may be
used to assist very-low income individuals and families at risk of becoming
homeless after being released from publicly funded institutions such as
health care facilities, foster care or other youth facilities, or corrections
institutions or programs.
ii)Explain how your government is instituting a homeless discharge
coordination policy, and how ESG homeless prevention funds are being
used in this effort.
PY 2009 CAPER ESG # 26b response:
Not Applicable.
NON-HOMELESS SPECIAL NEEDS
CAPER
Fifth Program Year 24
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Non-homeless Special Needs
*Refer to the Non-homeless Special Needs Table in the Needs.xls workbook or Table 1C.
27)Identify actions taken to address special needs of persons that are not homeless
but require supportive housing, (including persons with HIV/AIDS and their
families).
PY 2009 CAPER Non-homeless Special Needs #26 response:
Neither the City of Janesville nor Rock County has taken any specific actions to
address the special needs of persons who are not homeless, but require supportive
housing.
COMMUNITY DEVELOPMENT
Community Development Block Grant
28)Assessment of Relationship of CDBG Funds to Goals and Objectives
a)Assess use of CDBG funds in relation to the priorities, needs, goals, and
specific objectives in the Consolidated Plan, particularly the highest priority
activities.
*If not using the CPMP Tool: Use Table 2A, 3B, 2B, 1C, 2C, 3A)
*If using the CPMP Tool: Use Need/Housings, Needs/Community Development,
Annual Housing Completion Goals, Summary of Specific Annual Objectives.
PY 2009 CAPER CDBG Assessment # 28a response:
CPMP Tool used. See the various spreadsheets.
b)Evaluate progress made toward meeting goals for providing affordable
housing using CDBG funds, including the number and types of households
served.
*If not using the CPMP Tool: Use Table 2A, 3B, 2B, 1C, 2C, 3A)
*If using the CPMP Tool: Use Need/Housings, Needs/Community Development,
Annual Housing Completion Goals, Summary of Specific Annual Objectives.
PY 2009 CAPER CDBG Progress Evaluation # 28b response:
CPMP Tool used. See the various spreadsheets.
c)Indicate the extent to which CDBG funds were used for activities that
benefited extremely low-income, low-income, and moderate-income persons.
PY 2009 CAPER CDBG LMI Benefit # 28c response:
94.3% of the program activity funds spent in 2009 were used for activities
that benefited extremely low-income, low-income, and moderate-income
persons. 2009 was the third year of the three year multi-year certification
period.
CAPER
Fifth Program Year 25
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29)Changes in Program Objectives
a)Identify the nature of and the reasons for any changes in program objectives
and how the jurisdiction would change its program as a result of its
experiences.
PY 2009 CAPER CDBG #29 response:
There were no projects funded with HOME or CDBG Entitlement funds during 2009
that had not been included in the 2005-2009 Consolidated Plan. The program
objectives are reviewed annually during the preparation of the following year’s Action
Plan. Major program changes would be proposed at that time. Changes to the
implementation of programs such as the housing rehabilitation program are made as
needed. A substantial plan amendment was prepared and approved for the
administration of CDBG-R funds to detail specifically how these funds would be used.
The projects undertaken with this funding are consistent with overall goals identified
in the 2005-2009 Consolidated Plan.
30)Assessment of Efforts in Carrying Out Planned Actions
a)Indicate how grantee pursued all resources indicated in the Consolidated Plan.
b)Indicate how grantee provided certifications of consistency in a fair and
impartial manner.
c)Indicate how grantee did not hinder Consolidated Plan implementation by
action or willful inaction.
PY 2009 CAPER CDBG # 30 response:
a) Resources identified in the Consolidated Plan were pursued during 2009.
b) The City provided Certificates of Consistency as requested.
c) The City did not act or refuse to act in a way as to hinder the completion
of the Consolidated Plan.
31)For Funds Not Used for National Objectives
a)Indicate how use of CDBG funds did not meet national objectives.
b)Indicate how use of CDBG funds did not comply with overall benefit
certification.
PY 2009 CAPER CDBG #31 response:
All funds used met national objectives and complied with overall benefit
certification.
32)Anti-displacement and Relocation – for activities that involve acquisition,
rehabilitation or demolition of occupied real property
a)Describe steps actually taken to minimize the amount of displacement
resulting from the CDBG-assisted activities.
PY 2009 CAPER CDBG # 32a response:
CAPER
Fifth Program Year 26
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The City of Janesville seeks to identify projects which will not require the
displacement of individuals or businesses.
b)Describe steps taken to identify households, businesses, farms or nonprofit
organizations that occupied properties subject to the Uniform Relocation Act
or Section 104(d) of the Housing and Community Development Act of 1974,
as amended, and whether or not they were displaced, and the nature of their
needs and preferences.
PY 2009 CAPER CDBG # 32b response:
Whenever a project is identified that would involve the acquisition of occupied
properties, a relocation plan is prepared which requires that the affected
tenants be interviewed to obtain information about their situation and their
needs and preferences for a new location. Relocation alternatives are
identified. This plan is submitted to the State Relocation Coordinator for
review and approval. The rehabilitation of renter-occupied property usually
involves vacant units. However, on occasion temporary or permanent
relocation of the tenants may be required. In all cases, the tenant is not
displaced until acceptable alternatives have been identified.
c)Describe steps taken to ensure the timely issuance of information notices to
displaced households, businesses, farms, or nonprofit organizations.
PY 2009 CAPER CDBG # 32c response:
The City of Janesville follows the State law and the Uniform Act regarding
notices to displaced persons.
33)Low/Mod Job Activities – for economic development activities undertaken where
jobs were made available but not taken by low- or moderate-income persons
a)Describe actions taken by grantee and businesses to ensure first
consideration was or will be given to low/mod persons.
PY 2009 CAPER CDBG # 33a response:
No economic development activities requiring job creation were undertaken in
2009.
b)List by job title of all the permanent jobs created/retained and those that
were made available to low/mod persons.
PY 2009 CAPER CDBG # 33b response:
No economic development activities requiring job creation were undertaken in
2009.
c)If any of jobs claimed as being available to low/mod persons require special
skill, work experience, or education, provide a description of steps being
taken or that will be taken to provide such skills, experience, or education.
PY 2009 CAPER CDBG # 33c response:
CAPER
Fifth Program Year 27
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No economic development activities requiring job creation were undertaken in
2009.
34)Low/Mod Limited Clientele Activities – for activities not falling within one of the
categories of presumed limited clientele low and moderate income benefit
a)Describe how the nature, location, or other information demonstrates the
activities benefit a limited clientele at least 51% of who are low- and
moderate-income.
PY 2009 CAPER CDBG # 34a response:
All activities serving limited clientele had income eligibility requirements and
the subrecipients implementing the activities are required to verify income
eligibility. The neighborhood improvement activities serve the two central
city neighborhoods which meet the area benefit requirements
35)Program income received
a)Detail the amount repaid on each float-funded activity.
PY 2009 CAPER CDBG # 35a response:
There were no float-funded activities in 2009.
b)Detail all other loan repayments broken down by the categories of
housing rehabilitation, economic development, or other.
PY 2009 CAPER CDBG # 35b response:
Revolving Loan Funds Loan Repayments
Owner Occupied Housing Rehabilitation $75,665.30
Renter-Occupied Housing Rehabilitation 3,507.61
Recently Purchased Housing Rehabilitation 40,737.85
Total Revolving Loan Funds 119,910.76
c)Detail the amount of income received from the sale of property by
parcel.
PY 2009 CAPER CDBG # 35c response:
No properties were sold during 2009.
36)Prior period adjustments – where reimbursement was made this
reporting period for expenditures (made in previous reporting periods)
that have been disallowed, provide the following information:
a)The activity name and number as shown in IDIS;
CAPER
Fifth Program Year 28
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PY 2009 CAPER CDBG # 36a response:
Not Applicable.
b)The program year(s) in which the expenditure(s) for the disallowed
activity (ies) was reported;
PY 2009 CAPER CDBG # 36b response:
Not Applicable.
c)The amount returned to line-of-credit or program account; and
PY 2009 CAPER CDBG # 36c response:
Not Applicable.
d)Total amount to be reimbursed and the time period over which the
reimbursement is to be made, if the reimbursement is made with
multi-year payments.
PY 2009 CAPER CDBG # 36d response:
Not Applicable.
37) Loans and other receivables
a)List the principal balance for each float-funded activity outstanding as
of the end of the reporting period and the date(s) by which the funds
are expected to be received.
PY 2009 CAPER CDBG #37a response:
There were no float-funded activities.
b)List the total number of other loans outstanding and the principal
balance owed as of the end of the reporting period.
PY 2008 CAPER CDBG #37b response:
1.Other Loans Outstanding
a. Installment Loans Number Amount
Owner-Occupied Rehabilitation 13 $ 69,651.10
Recently Purchased Rehabilitation 67 476,899.55
Rental Rehabilitation 36 1,308,908.07
Commercial Rehabilitation 1 82,500.00
Total Installment 117 $1,937,958.72
b. Deferred or Forgivable Loans Number Amount
Owner Occupied (Deferred until sold) 91 $1,212,405.86
CAPER
Fifth Program Year 29
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Special Deferred until sold 3 60,536.00
Special Forgivable 3 72,479.67
Down Payment (5 year forgivable) 209 377,862.40
Recently Purchased (10 year forgivable) 122 587,076.50
WHNCP (Wis. Prog.-deferred until sold) 2 15,970.87
Total Deferred: 430 $2,326,331.30
Total Loans Outstanding: 547 $4,264,290.02
c)List separately the total number of outstanding loans that are
deferred or forgivable, the principal balance owed as of the end of the
reporting period, and the terms of the deferral or forgiveness.
PY 2009 CAPER CDBG #37c response:
See breakdown provided for Question 37b.
d)Detail the total number and amount of loans made with CDBG funds
that have gone into default and for which the balance was forgiven or
written off during the reporting period.
PY 2008 CAPER CDBG #37d response:
No CDBG funded loans were written off in 2009.
e)Provide a List of the parcels of property owned by the grantee or its
subrecipients that have been acquired or improved using CDBG funds
and that are available for sale as of the end of the reporting period.
PY 2009 CAPER CDBG #37e response:
No parcels of property acquired using CDBG funds are currently available for
sale.
38)Lump sum agreements
a)Provide the name of the financial institution.
PY 2009 CAPER CDBG #38a response:
The City of Janesville does not have any lump sum agreements.
b)Provide the date the funds were deposited.
PY 2009 CAPER CDBG #38b response:
Not applicable.
c)Provide the date the use of funds commenced.
PY 2009 CAPER CDBG #38c response:
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Fifth Program Year 30
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Not Applicable.
d)Provide the percentage of funds disbursed within 180 days of deposit
in the institution.
PY 2009 CAPER CDBG #38d response:
Not applicable.
NEIGHBORHOOD REVITALIZATION STRATEGY AREA (NRSA)
39)Jurisdictions with HUD-approved neighborhood revitalization strategy must
describe progress against benchmarks for the program year.
PY 2009 CAPER NRSA # 38 response: Not Applicable
The City of Janesville does not have a HUD-approved neighborhood revitalization
strategy area.
HOME/ADDI
HOME/ American Dream Down Payment Initiative (ADDI)
NA
40)Assessment of Relationship of HOME Funds to Goals and Objectives
a)Assess the use of HOME funds in relation to the priorities, needs, goals, and
specific objectives in the strategic plan, particularly the highest priority
activities.
*If not using the CPMP Tool: Use Table 2A, 3B, 2B, 1C, 2C, 3A)
*If using the CPMP Tool: Use Need/Housings, Needs/Community Development,
Annual Housing Completion Goals, Summary of Specific Annual Objectives.
PY 2009 CAPER HOME Assessment # 40a response:
See the CPMP Tool tables.
b)Evaluate progress made toward meeting goals for providing affordable
housing using HOME funds, including the number and types of households
served.
*If not using the CPMP Tool: Use Table 2A, 3B, 2B, 1C, 2C, 3A)
*If using the CPMP Tool: Use Need/Housings, Needs/Community Development,
Annual Housing Completion Goals, Summary of Specific Annual Objectives.
PY 2009 CAPER HOME Progress Evaluation # 40b response:
See the CPMP Tool tables.
CAPER
Fifth Program Year 31
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c)Indicate the extent to which HOME funds were used for activities that
benefited extremely low-income, low-income, and moderate-income persons.
PY 2009 CAPER HOME # 40c response:
100% of HOME funds were used for activities that benefited extremely low-
income, low-income, or moderate-income persons.
41)HOME Match Report
a)Use HOME Match Report HUD-40107-A to report on match contributions for
the period covered by the Consolidated Plan program year.
No HOME Match report HUD-40107-A is provided as the HOME match
requirement for 2009 was waived due to federally declared disaster.
42)HOME MBE and WBE Report
a)Use Part III of HUD Form 40107 to report contracts and subcontracts with
Minority Business Enterprises (MBEs) and Women’s Business Enterprises
(WBEs).
HUD Form 40107 is provided.
43)Assessments
a)Detail results of on-site inspections of rental housing.
PY 2008 CAPER HOME Rental # 43a response:
Of twelve completed rental rehabilitation units under affordability restrictions,
two were inspected during 2009 and maintained compliance with Housing
Quality Standards. In addition, the 11 unit HOME-funded Jeffris Flats project
had all 11 units inspected in 2009.
b)Describe the HOME jurisdiction’s affirmative marketing actions.
PY 2009 CAPER HOME # 43b response:
Rental property owners agree to provide affirmative marketing. The rental
property owners work with the Neighborhood Services Department to list their
vacant units and make them available to Section 8 clients and others seeking
housing.
c)Describe outreach to minority and women owned businesses.
PY 2009 CAPER HOME/ADDI # 43c response:
There are very few minority and women-owned businesses in Rock County.
Lists are obtained from the state and the appropriate businesses are
contacted to ascertain interest in working with the rehabilitation programs.
CAPER
Fifth Program Year 32
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HOPWA
Specific HOPWA Objectives Not Applicable
44)Assessment of Relationship of HOPWA Funds to Goals and Objectives.
a)Assess the use of HOPWA funds in relation to the priorities, needs, goals, and
specific objectives in the strategic plan, particularly the highest priority
activities.
*If not using the CPMP Tool: Use Table 2A, 1C, 2C, 3A)
*If using the CPMP Tool: Use Need/Housings, Summary of Specific Annual
Objectives.
PY 2009 CAPER Specific HOPWA Objectives # 43 response:
Not applicable.
b)Evaluate progress made towards meeting the goals of providing affordable
housing using HOPWA funds, including the number and types of households
served.
*If not using the CPMP Tool: Use Table 2A, 1C, 2C, 3A)
*If using the CPMP Tool: Use Need/Housings, Summary of Specific Annual
Objectives.
PY 2009 CAPER Specific HOPWA Objectives # 43 response:
Not applicable.
To report progress under the general and HOPWA specific requirements, the grantee
may integrate the HOPWA elements in their standard CAPER report or establish a
HOPWA-specific narrative by completing the following information. IDIS Report PR80
has useful financial and accomplishments information for end of year reporting.
HOPWA EXECUTIVE SUMMARY
45)Provide an executive summary (1-3 pages) and a specific objectives narrative
which address the following:
a)Grantee and Community Overview.
i)A brief description of the grant organization, the area of service, the name
of the program contact(s), and a broad overview of the range/type of
housing activities, along with information on each sponsor by name, main
project site by zip code and related organization information.
b)Annual Performance under the Action Plan
i)Report on the actions taken during the year that addressed the special
needs of persons who are not homeless but require supportive housing,
and assistance for persons who are homeless.
ii)Evaluate the progress in meeting the project’s objectives for providing
affordable housing, including a comparison of actual outputs and
outcomes to proposed goals and progress made on the other planned
actions indicated in the strategic and action plans. The evaluation can
address any related program adjustments or future plans.
CAPER
Fifth Program Year 33
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iii)Include any assessment of client outcomes for achieving housing stability,
reduced risks of homelessness and improved access to care.
iv)Report on the use of committed leveraging from other public and private
resources that helped to address needs identified in the plan. Report the
number of stewardship units of housing which have been created through
acquisition, rehabilitation or new construction with any HOPWA funds.
v)Describe any other accomplishments recognized in the community due to
the use of HOPWA funds, including any projects in developmental stages
that are not operational.
vi)Provide an analysis of the extent to which HOPWA funds were distributed
among different categories of housing needs consistent with the
geographic distribution plans identified in its approved Strategic Plan.
c)Barriers or Trends Overview
i)Describe any barriers (including non-regulatory) encountered, actions in
response to barriers, and recommendations for program improvement;
ii)Describe any expected trends facing the community in meeting the needs
of persons with HIV/AIDS, and provide any other information important in
providing services to persons with HIV/AIDS.
iii)Note any evaluations, studies, or other assessments of the HOPWA
program available to the public.
d)Project Accomplishment Data:
i)Complete and submit CAPER Performance Chart 1 Planned Goals and
Chart 2 Actual Performance;
ii)Complete and submit CAPER Performance Chart 3 for Housing Stability
Outcomes, HOPWA Outcomes on Access to Care and Support in
conjunction with HOPWA-funded Housing assistance, Monthly Household
Income in conjunction with HOPWA-funded Housing Assistance, and
HOPWA Outcomes on Access to Care and Support not in conjunction with
HOPWA-funded Housing Assistance.
PY 2009 CAPER HOPWA Executive Summary response:
Not applicable.
OTHER NARRATIVE
Include any CAPER information that was not covered by narratives in any other
section.
PY 2009 CAPER Other Narrative response:
The Community Development Authority operates the Section 8 Housing Choice
Voucher Program to provide rental assistance to eligible families. The current wait
for is approaching three years. There have been no opportunities to apply for
additional units. Procedures have been developed to maintain the utilization as close
to 100% as possible.
The City has continued to provide Home Buyers’ Workshops to assist first-time home
buyers to purchase a home. In 2009, 133 persons completing the workshop and
provided demographic information. These included three Hispanic, five African-
CAPER
Fifth Program Year 34
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American, two Asian, one Native American and two of other combination race. There
were 23 female headed households and 12 with a disabled family member.
The City provides a down payment and closing cost assistance program for first time
home buyers. A record seventy-one families took advantage of this program in
2009.
The City received an award of $145,035 in CDBG-R funds. One hundred percent of
these funds have been allocated. The City awarded $135,000 to subrecipients. These
awards were extended to the Literacy Connection to expand educational
opportunities through employment of a Program Coordinator/Adult Education
Instructor, which will enable the literacy council to expand programming and focus
on job related skills ($10,000), and to HealthNet to expand their clinic to ensure
quality medical care to the uninsured and low-income residents in Rock County
($125,000). The balance of the award will be used to administer the program.
The City has received a Neighborhood Stabilization Program (NSP) grant award of
$1,003,743 to acquire, rehabilitate, demolish and redevelop foreclosed and
abandoned properties. Properties acquired under this program are selected based
upon the following criteria: location in area of greatest need (census tracts 3, 4, 6 or
10); located within either of the two redevelopment sites as identified in the City of
Janesville Look West & Old Fourth Ward Neighborhood Revitalization Plan (adopted
12/8/08); properties located along collector, major arterial streets, or minor arterial
streets; properties located near schools or parks; properties identified as being in
poor or fair condition. By the end of 2009, the City had acquired 2 properties for
demolition, and 4 properties for rehabilitation and resale. The City had accepted
offers on 2 additional properties for rehabilitation and resale.
CAPER
Fifth Program Year 35
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NEIGHBORHOOD SERVICES
March 12, 2010
TO: Community Development Authority
FROM:Kelly Lee, Neighborhood Development Specialist
SUBJECT: 5a. Neighborhood Services Director’s Report
Progress on 189 S. High Street - Buy, Rehab and Resell Project
The goals of the City of Janesville’s housing programs are targeted at the older
residential areas of the community. The goals of the Home Loan Programs consist of
stabilizing the neighborhoods by increasing the number of owner-occupied properties,
reducing the incidences of slum and blight by providing low or no interest loans to
property owners to encourage appropriate rehabilitation, maintaining the quality of the
affordable housing stock of the community, and reducing the density of housing units
within these neighborhoods. The housing programs offered by the City of Janesville are
dependent upon the private sector to purchase and rehabilitate properties.
In 2007 the CDA adopted the Buy, Rehab, Resell program and $150,000 was allocated
to this program in the State and Federal Grants budget. In this program, the City of
Janesville acquires the properties, rehabilitates them and then sells them to an income
eligible household (less than 80% of Rock County Median Income) to be owner
occupied. Deed restrictions will be placed on the property requiring that it remain a
single family, owner occupied residence.
The homes that the City of Janesville will acquire as part of the Buy, Rehab and Resell
are properties and situations where it would not make economic sense for the private
sector to get involved in a particular project. For example, it is unlikely that a real estate
investor would convert a multi-unit rental property into a single family residence. In
most situations, the cost to purchase and renovate these properties will exceed the fair
market value of the property. However, from the City’s perspective this is exactly the
type of project that should be encouraged because it increases home ownership,
reduces slum and blight and reduces density.
In June of 2008, the Neighborhood Services Department presented a list of seventeen
properties to the Community Development Authority for consideration for this program.
The list was narrowed to six and subsequently to one. On November 19, 2008, the
CDA approved the purchase of 189 S High Street, and in December of 2008,
Neighborhood Services purchased this home.
Initially, Neighborhood Services intended to contract the work to a General Contractor
for supervision of the project; however, after receiving very high bids, the department
decided to act as the project manager for the rehabilitation of the home. Because of
this change in direction, the project has taken longer than originally anticipated.
However, a great deal of progress has been made on this house and we anticipate
having it market ready by the end of March.
Some of the improvements have been:
?
Removal of a structurally unsound part of the building
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Conversion of the structure into a single family home
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New plumbing and electrical
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Roof repairs
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New Windows were installed
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Adding an additional half bath and laundry room
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With the assistance of staff, volunteers and RECAP workers, the interior was
painted
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Carpet has been ordered and should be installed in the next few weeks-the
Carpet is made of recycled soda bottles with a fully recycled carpet pad
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Cabinet have been installed-Marling lumber partnered with us for great savings
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Construction of a detached garage with volunteer labor
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We were able to preserve some original components of the house including the
stairs, hardwood flooring on the first floor and an exposed brick wall in the
entryway
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The Westgate Group has expressed interest in assisting financially and with
labor for the landscaping once the weather permits
Neighborhood Services is currently in the process of contracting with a real estate agent
to list the property once it is finished. Again, we anticipate the house to be finished and
ready to list at the end of March. This project has been a great learning experience for
staff, and we believe that this house will make a great home for an individual or family in
the central city neighborhood.
cc: Jennifer Petruzzello
Randy Zwieg
NEIGHBORHOOD SERVICES MEMORANDUM
March 12, 2010
TO: Community Development Authority
FROM: Jennifer Petruzzello, Neighborhood Services Director
SUBJECT: Agenda Item 5b: Neighborhood Services Director’s Report
2010 Funding for Section 8 Rent Assistance Program
At this time, the Janesville Community Development Authority is anticipating ending the
2010 calendar year with a negative balance of $132,404.
During calendar years 2009 and 2010, the City of Janesville has estimated housing assistance
payment expenses will exceed budget authority by $387,506. We began the 2009 calendar year
with net restricted assets (like a fund balance to be used only for housing payments) in the
amount of $250,987 and ended the year with $70,138. Our net restricted asset balance will be
completely depleted with our April 2010 housing assistance payment expenses.
Attached you will find a copy of the Janesville CDA’s request to HUD for additional funding
dated February 26, 2010. This request has detailed information into the recent history of our
housing assistance payments and my projections for the balance of 2010.
This shortfall is predominantly the result of increased leasing at the same time that our per unit
assistance costs were rising. I am optimistic that the Janesville CDA will receive some additional
funding, however, it is unclear whether that will be sufficient to avoid significant program
changes (worst case = terminating clients). Nation-wide requests for additional funding were due
March 9, 2010. HUD has not indicated when a funding decision will be made.
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Unless a positive funding decision is announced prior to April 9, I am anticipating bringing
several proposed changes to the Section 8 Administrative Plan to the CDA at your April CDA
meeting. A public hearing will also be scheduled at that time.
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