#2 Award of Contracts for Public Works Bid Schedule A-2010
DEPARTMENT OF PUBLIC WORKS MEMORANDUM
22 February 2010
TO: City Council
FROM: Mike Payne, Engineering Manager
SUBJECT: AWARD OF BID SCHEDULE “A” – 2010
CONTRACT 2010-1, STREET RESURFACING
CONTRACT 2010-2, CURB & GUTTER REPLACEMENT
CONTRACT 2010-3, MANHOLE REHABILITATION/RECONSTRUCTION
Summary
Bids for Public Works Bid Schedule “A” – 2010, Contracts 2009-1, -2, -3, were opened
on Wednesday, February 24, 2010. The Engineering Division is recommending award
of these contracts to the low bidders, as shown on the attached tabulation of bids, and
that the City Council express their intent to include in the 2010 Note Issue $250,000 for
street resurfacing, $600,000 for curb and gutter replacement, and $38,150 for manhole
rehabilitation/reconstruction.
Background and Analysis
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Contract 2010-1, Street Resurfacing
The work to be accomplished by this project includes approximately 6.80 miles of
street rehabilitation and 3.63 miles of final surface on streets constructed in 2007.
The asphalt unit prices for this contract increased 3.8% from last year.
We received two (2) bids for this project, with Rock Road Companies, Inc. providing
the low bid. The Engineering Division is recommending award of this contract to
Rock Road Companies, Inc. of Janesville, Wisconsin, in the amount of
$1,247,075.56.
Funding for Contract 2010-1 will come from various sources: special assessments,
operating budget, and Note Issue borrowing. The $316,000 for final street surface
will be paid from special assessments charged to properties at the time of initial
street construction. Street resurfacing will be funded through a combination of
operating budgets ($529,654) and the 2010 Note Issue ($550,000). The 2010 Major
Capital Projects budget anticipated $650,000 would be included in the 2010 Note
Issue for Street Maintenance. An additional $300,000 of the street maintenance
borrowing will be brought back to Council at a later date. This work includes repairs
to pavement at the roundabout in the Sandstone Drive and Sandhill Drive
intersection.
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AWARD OF BID SCHEDULE “A” – 2010
CONTRACT 2010-1 STREET RESURFACING
CONTRACT 2010-2, CURB AND GUTTER REPLACEMENT
CONTRACT 2010-3, MANHOLE REHABILITATION/RECONSTRUCTION
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22 FEBRUARY 2010 – PAGE 2.
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Contract 2010-2, Curb & Gutter Replacement
This project provides for the replacement of sections of curb and gutter for streets
that are to be resurfaced in 2010 under contract 2010-1, Street Resurfacing. When
the Council adopted the 2010 Budget, the Council approved a budget enhancement
for the general fund to pay all costs associated with curb and gutter replacement,
therefore there are no assessments related to the street resurfacing program in
2010. This project includes the complete replacement of curb and gutter on
Carrington Street from S. Garfield Avenue to Logan Street; Avenue; and Wilson
Avenue from Chestnut Street to Park Street.
We received two (2) bids for this project, with Yeske Construction Co., Inc. providing
the low bid. The Engineering Division is recommending award to Yeske
Construction Co., Inc. of Edgerton, Wisconsin, in the amount of $563,149.50.
Funding for this project is a combination of $20,000 from utility budgets and
$600,000 from 2010 Note Issue borrowing. The 2010 Major Capital Projects budget
anticipated $500,000 would be included in the 2010 Note Issue for curb and gutter
replacement. Because the curb and gutter portion of the street rehabilitation exceeds
the amount in the Major Capital Projects budget, the resurfacing portion of the 2010
street rehabilitation program will be reduced by the same amount. This ensures the
combined street resurfacing and curb & gutter replacement remains within the 2010
Major Capital Projects budget.
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Contract 2010-3, Manhole Rehabilitation/Reconstruction
This project rehabilitates or reconstructs existing sanitary sewer, water valve, and
storm sewer manholes in paved streets prior to the 2010 annual resurfacing
contract. This is the third year of an annual program for maintaining utility manholes
in conjunction with the street maintenance program.
We opened two (2) bids for this project with E&N Hughes Co., Inc. providing the low
bid. The Engineering Division is recommending award of this contract to E&N
Hughes Co., Inc, Monroe, WI, for a total amount bid of $154,838. Part A of the bid
includes work related to manhole rehabilitation/reconstruction while Part B of the bid
includes work related only to manhole chimney rehabilitation/reconstruction.
Funding for this project is from various sources: the sanitary manholes are funded
with $116,709 Wastewater Utility operating funds; the storm sewer manholes
AWARD OF BID SCHEDULE “A” – 2010
CONTRACT 2010-1 STREET RESURFACING
CONTRACT 2010-2, CURB AND GUTTER REPLACEMENT
CONTRACT 2010-3, MANHOLE REHABILITATION/RECONSTRUCTION
_ _______________
22 FEBRUARY 2010 – PAGE 3.
($24,752) will be included as part of the $250,000 planned for the 2010 Note Issue
borrowing; and the water valve manholes ($13,377) will be included as part of the
$165,000 planned for the 2010 Note Issue borrowing. The 2010 Major Capital
Projects budget anticipated $250,000 and $165,000 would be included in the 2010
Note Issue for storm sewer manholes and water valve manholes respectively.
Recommendation
Following review by the Council, the Engineering Division recommends award of
Contracts 2010-1, -2, -3 to the low bidders and that the City Council express their intent
to include in the 2010 Note Issue $550,000 for street resurfacing, $600,000 for curb and
gutter replacement, and $38,150 for manhole rehabilitation/reconstruction.
City Manager Recommendation
The City Manager recommends approval of the award of bids. The Street Resurfacing
bid came in lower than the budgeted amount by approximately $400,000. We
recommend that $100,000 be used on curb & gutter, that $150,000 be planned for use
for the roundabout on Sandstone Drive and that $150,000 of the savings be used to
reduce the use of the reserve in the General Fund.
Suggested Motion
I move to Award contracts 2010-1, 2010-2, and 2010-3 to the low bidders and express
intent to include in the 2010 Note Issue $550,000 for street resurfacing, $600,000 for
curb and gutter replacement, and $38,150 for manhole rehabilitation/reconstruction.
Attachment
cc: Eric Levitt, City Manager
Jay Winzenz, Director of Administrative Services/Asst. City Manager
Bid Opening: 25 February 2010
Page 1 of 1
CITY OF JANESVILLE
TABULATION OF BIDS
PUBLIC WORKS BID SCHEDULE “A” – 2010
2010-1 STREET RESURFACING
Rock Road Companies, Inc. Total Bid: $1,247,075.56
P.O. Box 1779
Janesville, WI 53547
Frank Bros., Inc. Total Bid: $1,420,695.72
2501 Morse Street
Janesville, WI 53545
2010-2 CURB AND GUTTER REPLACEMENT
Yeske Construction Co., Inc. Total Bid: $563,149.50
P.O. Box 71, 472 West High Street
Edgerton, WI 53534
J. W. Schultz Construction, Inc. Total Bid: $676,635.00
43 Highway 51
Edgerton, WI 53534
2010-3 MANHOLE REHABILITATION/RECONSTRUCTION
E & N Hughes Co., Inc. Part A: $74,130.00
N2629 Coplien Road, P.O. Box 408 Part B: $80,708.00
Monroe, WI 53566 Total Bid: $154,838.00
Infrastructure Technologies, Inc. Part A: $84,220.00
21040 Commerce Blvd. Part B: $75,340.00
Rogers, MN 55374 Total Bid: $159,560.00
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