Memo - Common Questions
CITY MANAGER’S OFFICE MEMORANDUM
March 2, 2010
TO: Citizen Advisory Committee on Appointments
FROM:Thomas E. Malone, Management Analyst
SUBJECT: Questions Regarding the Committee Appointment Process
Below please see responses to questions received from Mary Willmer regarding the
appointment process. She received the below questions from members of the Library
Board, but must of the information is applicable to any interested party.
Can they attend the next meeting we have?
Yes, it is an open meeting.
Second, can they speak during the meeting and recommend people for the
committee?
While members of committees cannot recommend people during the meeting they can
contact staff and notify them any concerns they have regarding individuals up for
reappointment or the type of qualifications they are looking for to fill vacant positions.
Third, can they see the list of those applying ahead of time?
If this information is requested it can be provided to citizens. As I am new to this
process, I believe we will probably supply them with a form of the summary sheet that is
also submitted to committee members, with certain information such as the home
address of the applicant left out.
Fourth, what length of time does the applications that community members
submit to the City stay in the system?
The applications are only kept for that year as indicated on the application page.
Fifth, do you send a notification to the various committees that the Advisory
Meeting is coming up?
The meeting is publically noticed and committee members up for reappointment are
made aware that they must reapply if they wish to continue being a committee member.
Lastly, they would like to see us implement a practice that we engage in
discussion with the committees and/or have committee member attend our
meeting to provide feedback.
If a committee had a concern or wanted to attend a Citizen Advisory Committee meeting
to provide feedback, they can notify staff. Staff can then include the feedback as an
item on the agenda.