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Full Agenda Sustainable Janesville Committee Council Chambers, Municipal Building 18 N. Jackson St., Janesville, Wisconsin Tuesday January 5, 2010 6:30pm I. ROLL CALL II. APPROVAL OF MINUTES “C” III. PUBLIC COMMENT IV. NEW BUSINESS 1. Citywide Collection Effort for E-waste prior to the 9-1-2010 Ban (20 min) 2. SJC Logo (20 min) V. OLD BUSINESS 1. Agenda for SJC Study Session (20 min) 2. SJC Webpage (20 min) 3. Recycling Grant Selection (20 min) VI. CITY STAFF UPDATE 1. Letter to retailers 2. SJC 2009 budget disbursements update VII. CITY COUNCIL UPDATE VIII. MATTERS NOT ON THE AGENDA IX. ADJOURNMENT “C” Indicates an item that the Committee will take up under Consent Agenda. Sustainable Janesville Committee Council Chambers, Municipal Building 18 N. Jackson St., Janesville, Wisconsin Tuesday December 15th, 2009 6:30pm I. ROLL CALL Members Present: Backenkeller, Hyzer, Mills, Perrotto, Swanson, Udell Members Absent: Perrotto, Cunningham Staff Present: Malone II. APPROVAL OF MINUTES “C” III. PUBLIC COMMENT None IV. NEW BUSINESS 1. Funding Recycling Bins for RAH Program from SJC Budget Backenkeller described the type of recycling bins that would be purchased for the special events recycling program. She stated they were easy to store and move. The bins would be rented for $1 per bin. Swanson stated the bins should be sturdy. Backenkeller stated that a cart could also be purchased to make storing and transporting the bins easier. Swanson made a motion to purchase 30 clear stream cycle max recycling containers for $50, and a storage cart if needed, using funds from the SJC budget. Mills seconded. Vote Yes 6 No 0 Motioned Passed. 2. Recycling Bin Grant Application Backenkeller stated she had indentified a number of grants, and plans on working with Al Hulick and Lindsey Motel to determine which ones were appropriate to apply for. She distributed a letter from the DNR regarding the grants. V. OLD BUSINESS 1. Date for SJC Study Session Mills stated it would be useful to have an SJC study session. He stated he would like to have the session before committee reappointments in April. Udell asked if it would be useful to have a meeting between the committee prior to the session to determine what would be on the agenda. Mills stated the purpose of the sessions would be to receive future direction on how to work with staff and the City Council, such as how to bring ideas to the Council. Swanson stated he did not think that a separate committee meeting would be necessary. Mills stated it would allow the City Council to provide the Committee with a mission and guidelines. Udell read off a list of tasks previously assigned by the City Council. Mills asked Malone to check with City Manager Levitt to determine a date for the study session. VI. CITY STAFF UPDATE Mills stated he and Peterson had met with city staff about having Peterson present a sustainable awareness presentation to members of the green team. He would train individuals on how to present the PowerPoint he had developed to other city employees. Malone stated he would forward Green Team agendas and minutes to the SJC. VII. CITY COUNCIL UPDATE 1. RAH Presentation Comments Mills gave a summary of the RAH presentation Backenkeller had given at the City Council on 12-15-09. Backenkeller stated she was working with Bonnie Davis to develop a checklist for the recycling plan during special events. 2. Support for land filling deer carcasses Mills stated the City Council had passed the deer carcass indemnification agreements and had mentioned that Hyzer’s summary was thorough and did an effective job at summarizing the issue. Swanson was disappointed that the idea to look at the situation in another year was ignored. He also stated that there were issues downloading the packet for the meeting. VIII. MATTERS NOT ON THE AGENDA Mills asked for the status of the letters that would be sent to businesses that used plastic bags. Malone stated he was unsure and would check with Hulick. Mills stated he was still working with city staff on ideas for a SJC page on the City website. Mills stated City Manager Levitt had removed Cunningham as the SJC representative to the Water Conservation Plan efforts. Mills stated he had appointed Swanson. Swanson asked if someone could be hired to design the website and to create a separate SJC page. The Committee discussed appropriating the remaining 2009 funds in the SJC line item. Malone stated he was unsure if the funds had to be spent by the end of the year or if the funds just had to be dedicated, or have a contract in place. Udell stated that there were water leak issues with faucets at Dawson Park. Swanson made a motion to recommend the City use funds from the SJC budget to enter into a website agreement with a contractor. Mills seconded. Vote Yes 3 No 3 Motion Failed The Committee discussed appropriating funds to have a maintenance worker man a bobcat at the compost site 2 hours on weekends. Backenkeller made a motion to recommend allocating 2009 funds to have a bobcat placed at the compost site and fund staff time for 2 hours twice a month. Udell seconded. Vote Yes 6 No 0 Motion Passed Backenkeller made a motion to recommend use any remaining 2009 funds used to purchase recycling containers for city facilities. Swanson seconded. Vote Yes 6 No 0 Motion Passed. Malone stated he would determine if the city offered a PACE financing program. IX. ADJOURNMENT The meeting was adjourned at 8:00 pm. “C” Indicates an item that the Committee will take up under Consent Agenda.