#2 Authorize submittal of 2010 WI Office of Energy grant (File Res #2009-658)City Manager’s Office Memorandum
November 23, 2009
TO: Janesville City Council
FROM: Al Hulick, Management Analyst
SUBJECT: Action on a proposed resolution authorizing the City Manager to
apply for the 2010 Wisconsin Office of Energy Independence Grant
for an Energy Independent Community 25x25 Plan. (File
Resolution No. 2009-658)
Staff or Department Recommendation
The City Administration recommends the City Council authorize the submission
of a 2010 Wisconsin Office of Energy Independence Grants for an Energy
Independent Community 25x25 Plan.
Suggested Motion
A motion to approve File Resolution 2009-658 authorizing the City Manager to
apply for the 2010 Wisconsin Office of Energy Independence Grant for an Energy
Independent Community 25x25 Plan.
Background
The Wisconsin Office of Energy Independence (WI OEI) administers energy
programs to assist Wisconsin to profitably and sustainably promote conservation,
energy efficiency and renewable energy resources. As part of this initiative,
Wisconsin Office of Energy Independence has made available $500,000 in grant
money which will be split between 5 to 10 communities to complete a 25% by
2025 Plan. The goal of this plan is to increase the use of renewable energy and
renewable fuels by 25% across the State of Wisconsin by the year 2025. These
awards go to communities or a group of communities to complete an “Energy
Independence Assessment” of all buildings/facilities and infrastructure, as well as
assessments of all fleet vehicles. This assessment will provide baseline data
that will assess where our organization is in terms of energy efficiency, and help
the organization move forward with conservation, energy efficiency, and
renewable energy opportunities. By the end of the 10-12 month process, grant
participants will have created baseline information to better organize the
community’s top property projects or opportunities. The expected product at the
end of this process is, an “Energy Independent Community 25 by 2025 Plan.”
Analysis
As part of the City’s continuing effort to identify, assess, and implement more
sustainable initiatives, the City Administration intends to apply for the Wisconsin
Office of Energy Independence – Energy Independent Community Grant. This
grant would provide funds to conduct an Energy Independence Assessment of all
City facilities and fleet. This assessment will provide important baseline data that
can be used to identify, assess, and prioritize energy efficiency opportunities
within the organization. The overall goal of the plan is to provide a framework
for communities to move forward with conservation, energy efficiency, and
renewable energy opportunities.
Applicants must be a Wisconsin County, City, Village Town, School District or
University, or any combination thereof that has shown a willingness to improve
the community’s efforts related to energy conservation, efficiency, and potential
renewable opportunities.
Grant funds must be used towards the cost of administering and conducting an
Energy Independence Assessment. Funding will not cover expenses of existing
conservation, efficiency, or renewable projects in progress. Funding is available
solely for the completion of the Energy Independence Assessment.
The grant has no cost-sharing requirements. Participants are encouraged to
report all public and private foundation dollars, other government grants, and any
energy performance contracting dollars that are being pledged. The amount of
dollars leveraged will increase point totals in the evaluation process. However,
as prepared the City of Janesville will not be providing any matching funds to
administer this program.
An Energy Independent Community that receives a grant to complete an Energy
Independent Assessment is responsible for quarterly updates. A brief written
update as well a verbal presentation by the Energy Independence Coordinator
(Sustainability Coordinator). Updates will take place during the months of March,
June, September and December. Coordination with the University of Wisconsin
Extension and the Local Government Institute is required and expected.
cc: Jay Winzenz, Director of Administrative Services
RESOLUTION NO. 2009 - 658
A RESOLUTION authorizing the City of Janesville’s submittal of a 2010 Wisconsin
Office of Energy Independence Grant for an Energy Independent Community 25x25
Plan.
WHEREAS, the Common Council of the City of Janesville recognize the importance of
decreasing the City’s reliance on fossil fuels and increasing the use of renewable
energy and renewable fuels; and
WHEREAS, by adopting this Resolution, the Common Council declare their intent for
the City Administration to prepare and submit a 2010 Wisconsin Office of Energy
Independence Grant for an Energy Independent Community 25x25 Plan to assisting in
the creation of an Energy Independence Assessment for the City of Janesville; and
WHEREAS, the City of Janesville will maintain records documenting all expenditures
made during the planning process and abide by the necessary reporting responsibilities
as determined by the Wisconsin Office of Energy Independence; and
WHEREAS, the City of Janesville will work cooperatively with employees, agents, and
representatives of the Wisconsin Office of Energy Independence in developing a Energy
Independence 25x25 Plan; and
WHEREAS, the City of Janesville intends to comply with all requirements of law in
accord with the Wisconsin Office of Energy Independence; and
WHEREAS, the City of Janesville intends to comply with, and will submit, all document
and participation requirements including, but not limited to, quarterly and final reports to
the Wisconsin Office of Energy Independence.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the Common Council of the City of
Janesville that:
1. All above introduction and recitals are incorporated herein by reference as if fully
set forth verbatim; and
2. The City Administration is authorized on behalf of the City of Janesville to
prepare and submit applications for, request funds and assistance available from the
Wisconsin Office of Energy Independence and related State and other programs and
sources, and use such funding in accord therewith; and
3. The City of Janesville shall take any and all necessary actions to undertake,
direct, and complete approved grant activities, and comply with State rules for the
program(s); and
BE IT FURTHER RESOLVED, that the City Manager and his designee(s), on behalf of
the City of Janesville, is/are hereby jointly and severally authorized and empowered to
negotiate, draft, review, revise, modify, amend, execute, enter into, file and/or record
additional applications, agreements, amendments, documents, reports, and letters of
understanding concerning this matter, and to take whatever additional other actions that
the City Manager may determine in his sole discretion, from time to time and at any
time, necessary and/or desirable in the public interest to effectuate the intent of this
Resolution.
ADOPTED:
Motion by:
Second by:
APPROVED:
Councilmember Aye Nay Pass Absent
Brunner
McDonald
Eric J. Levitt, City Manager
Perrotto
Rashkin
ATTEST:
Steeber
Truman
Voskuil
Jean Ann Wulf, City Clerk-Treasurer
APPROVED AS TO FORM:
City Attorney
Proposed by: City Manager’s Office
Prepared by: City Manager’s Office