#1 Approval of Minutes
Hedberg Public Library
Board of Trustees Meeting
October 20, 2009
Minutes
Trustees present: Dave Carlson, Karla Nitz, Donna Behn, Randy Golackson, Cathy Jennings
Trustees absent: Diane Brown, Lois Smith
HPL staff present: Bryan McCormick, Janet Morehart, Sharon Alfano, Linda Rogers, Jean
Yeomans, Emrick Gunderson, Sharon Grover
The meeting was called to order at 4:32 p.m. by President Carlson.
Approval of Minutes
Nitz moved for approval of the September 15, 2009 board meeting minutes, seconded by
Golackson and the motion carried.
Review of Financial Statement
The operating statement was reviewed. No action was required by the board.
Approval of Expenditures
Golackson moved for approval of the October 21 expenditures, Behn seconded and motion
carried.
Reports
Activities Report—Golackson requested that staff use full names instead of initials in their
written reports. Library staff gave reports of recent activities.
Carlson asked if there was an update on the park. Yeomans said that the cement base for the car
has been installed and that Steve Huth will be bringing the car to the platform in the park for
installation. She said the park committee discussed the park’s purpose and what has already
been accomplished. The committee had some discussion about having a sculpture park focus
and if that would bring people downtown. McCormick added that he spoke with the Friends’
board about staying involved in developing the park and about fundraising.
Arrowhead Library System Report—McCormick said that under a new arrangement the library’s
computer trainer employee will now be an ALS employee and that HPL will contract with ALS
for any services needed.
Friends of HPL Report—McCormick said that the Friends’ membership drive kickoff will begin
with a program by Zorba Pastor on November 12.
Old Business
2010 Budget—McCormick said that he would be presenting the library budget and the JATV
budget to the Council October 20. Carlson asked that McCormick email the results to the board.
New Trustees—McCormick told the board that the committee has met and has forwarded the
names of two people and one backup person to the Council for approval.
There was discussion about training new board members and the possibility of having a retreat
for the full board in December that would also qualify as the regularly scheduled board meeting.
Board members discussed what the subject content would be for a retreat. The board was
interested in knowing what criteria is used to select new members on the board.
New Business
Director’s Activities—McCormick said that as part of the Certified Public Manager program he
is attending, participants need to work on a project. His project is creating an understanding of
the homeless as they may use the library and the connection that social workers have in helping
those in need.
McCormick said he and Mary Buelow are involved in the LEAD (Library Educational and
Development) training program. He said that the city encourages participation in this program as
a method of evaluating work styles of employees. McCormick said that he is currently sharing
ideas learned in the training with the management team during four scheduled sessions.
RFID project--McCormick said that the 3M conversion station was delivered October 20 and
that the tagging stations are due to arrive during the next few weeks.
Carlson requested that an update on the strategic plan be put on the board agenda for November
or December.
Jennings shared a fundraising idea with the board. She described an idea for an event that would
be co-sponsored with the Literacy Council and the library.
Matters Not on the Agenda
None
Communications
Alfano said that a student from Blackhawk Tech shadowed her work for a day as part of an
Administrative Assistant program.
Adjournment
Golackson moved that the meeting adjourn, Behn seconded and the motion carried. The meeting
adjourned at 5:35 p.m.
Submitted,
Janet Morehart
NOT OFFICIAL UNTIL APPROVED BY THE HPL BOARD OF TRUSTEES