Full Agenda
GOLF COURSE ADVISORY COMMITTEE MEETING
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WEDNESDAY, NOVEMBER 4, 2009
MUNICIPAL BUILDING – LEISURE SERVICES OFFICE
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1 FLOOR CONFERENCE ROOM
18 N. JACKSON STREET
****6:00 PM****
(NOTE TIME CHANGE)
A G E N D A
1. CALL TO ORDER/ROLL CALL
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2. APPROVAL OF AUGUST 19, 2009 MINUTES
3. FACILITIES & CONTRACT UPDATE
4. MANAGER’S REPORT
5. MATTERS NOT ON THE AGENDA
IF UNABLE TO ATTEND, PLEASE CONTACT Rebecca Smith
AT 755-3104 OR smithr@ci.janesville.wi.us
Riverside Roof Repairs Update
Roofing Systems Incorporated from Loves Park, Illinois, was issued a purchase order
for the replacement of the roof membrane on the slope portion of the roof. The
contractor has told me he expects to complete the work by November 13, 2009;
however, a start date isn’t known yet.
Soil question from Clyde Hoeser
Recently committee member Clyde Hoeser questioned if the City could use the dirt
from the St. Mary’s hospital project for the planned stormwater projects at Blackhawk
golf course. The Engineering Division indicates all materials will remain on site
because they are raising the building pad by 10' from the existing elevation. Staff
thanks Mr. Hoeser for his creativity.
GOLF COURSE ADVISORY COMMITTEE MEETING MINUTES
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WEDNESDAY, AUGUST 19, 2009
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1 FLOOR CONFERENCE ROOM
MUNICIPAL BUILDING
MEMBERS PRESENT: Clyde Hoeser, Steve Hiser, Mary Conway, Jan Bruss,
Larry Cain and Curt Terry
STAFF PRESENT: Tom Tautges, Joe Schneider and Rebecca Smith
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The meeting was called to order at 7PM by Clyde Hoeser at the 1 Floor Conference
Room of the Municipal Building.
The minutes of the July 15th, 2009 meeting were approved unanimously on a motion by
Steve Hiser and seconded by Mary Conway.
PROPOSAL OF 2010 GOLF COURSE FEES
Tom Tautges discussed the proposed 2010 budget indicating a modest increase overall.
The highest overall increase is for Senior 9 hole round at Blackhawk. Tom also
complimented his staff on their overall work and the end product at the courses. Their
hard work is reflected in both the revenue and rounds played. The Bucky Book coupon
promotion will continue next year. Tom commented that the golf outings for 2010 look
good. A motion was made by Clyde Hoeser and seconded by Jan Bruss to approve the
2010 golf course fees as proposed by Crown Golf. The motion passed unanimously.
FACILITIES UPDATE
Rebecca Smith reported that the pitched roof work at the Riverside Clubhouse has been
approved for completion earlier than expected.
The Engineering and Operations Divisions will be involved in mitigating storm water issues
at Blackhawk.
MANAGER’S REPORT
Curt Terry commented that the Beloit Golf Course has several golf projects going on and
was wondering about the funding of these projects. Rebecca Smith will follow-up on this
matter.
TIME OF MEETINGS
Rebecca Smith inquired as to whether the Committee would consider changing the start
time of their meetings. A motion was made by Curt Terry and seconded by Jan Bruss to
change the start time of the Golf Course Advisory Committee to 6PM beginning with the
next meeting. This motion passed unanimously.
SEPTEMBER GOLF OUTING
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The Committee recommended either September 18 or September 21 as dates for the
annual golf outing. Rebecca Smith will follow-up and e-mail the Committee with all the
details regarding this event.
There being no further business, a motion was made by Steve Hiser and seconded by
Mary Conway to adjourn the meeting. The motion passed unanimously and the meeting
adjourned at 7:43PM.
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Wednesday, November 4th at6:00 PM
The next meeting will be held on in the 1 Floor
Conference Room of the Municipal Building, 18 N. Jackson Street. Please use the doors
on the Wall Street entrance.
Submitted by:
Rebecca Smith, City Representative
City of Beloit golf improvements
(from Max Gagin, administrative intern)
Golf Course Advisory Committee member Curt Terry requested at the August
committee meeting information on how the City of Beloit funds its golf course capitol
improvement projects. He noticed that the City of Beloit golf course made improvements
lately, specifically to the bunkers.
I spoke with Golf Course and Horticultural Supervisor Mark Young on Beloit’s recent
capitol improvement to Krueger-Haskell Golf Course. He said that specific capitol
improvements are prepared in the proposed Golf Course budget the year that the
project is to take place and are financed through the General Fund. Specifically, Mark
said that improvements to 5 bunkers were included in their capitol improvements
section of the 2009 Golf Course budget. He also provided me with the cost of redoing
the 5 bunkers this year, which was $3,000 for new bunker sand, not accounting for in-
house labor costs. Lastly, he commented that for the proposed 2010 Golf Course
budget, capitol improvement funds will be reduced and many proposed projects are
likely to be suspended indefinitely due to recent economic times.
LEISURE SERVICES DEPARTMENT MEMORANDUM
September 24, 2009
TO: Eric Levitt, City Manager
FROM: Rebecca Smith, Management Assistant
SUBJECT: Proposed 2010 Golf Course Fees
Crown Golf has submitted their proposal for 2010 golf course fees for Riverside and
Blackhawk Golf Courses (see attached tables). The golf course lease allows Crown
Golf to increase fees a maximum of 4% per year without special authorization from the
City Council.
I recommend the proposed 2010 golf course fee schedule from Crown Golf be
approved.
All of the golf fees being proposed by Crown Golf for 2010 are below the maximum
allowable ceiling of 4%. The following table summarizes the golf course fee increases
at both courses, plus the season passes. All fee categories are unchanged.
CATEGORY DOLLAR PERCENT PROPOSED NEW
INCREASE INCREASE REVENUE
Riverside 5¢ - 10¢ 0.3% - 0.8% $ 1,173
Blackhawk 5¢ - 50¢ 0.6% - 2.9% $ 2,579
Season Passes $5.00 - $10.00 0.6% - 2.6% $ 2,035
TOTAL $ 5,787
The Golf Course Advisory Committee reviewed the proposed 2010 golf course fees and
approved them on a vote of 5-0 at their August 19 meeting. The proposed new revenue
assumes there would be no change in the number of golf rounds played in 2010.
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