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Full Agenda Packet Sustainable Janesville Committee Council Chambers, Municipal Building 18 N. Jackson St., Janesville, Wisconsin Tuesday November 3rd, 2009 6:30pm I. ROLL CALL II. APPROVAL OF MINUTES “C” III. PUBLIC COMMENT IV. NEW BUSINESS V. OLD BUSINESS 1. Update and discussion on Green Initiative 2. Letter to Local Retailers and Committee Signatures 3. Special Events RAH Update and RAH Implementation Timeline 4. Update on COJ Sustainable Janesville Committee Website VI. CITY STAFF UPDATE VII. CITY COUNCIL UPDATE VIII. MATTERS NOT ON THE AGENDA IX. ADJOURNMENT “C” Indicates an item that the Committee will take up under Consent Agenda. Sustainable Janesville Committee Council Chambers, Municipal Building 18 N. Jackson St., Janesville, Wisconsin Tuesday October 6, 2009 6:30pm I. ROLL CALL Members Present: Perrotto, Hyzer, Peterson, Udell, Backenkeller Members Absent: Cunningham, Swanson, Mills Staff Present: Al Hulick, Tom Malone II. APPROVAL OF MINUTES “C” III. PUBLIC COMMENT 1. Neil Duepree stated he was supportive of the Committee and their efforts. He stated that permeable pavements should be an item that is added for consideration of a non-raised property assessment. IV. NEW BUSINESS 1. Matters of reimbursing Committee Members for Expenses (10 min) The Committee discussed the process for being reimbursed for expenses. Hulick stated that if Committee members had an item to be printed off or copied, to send it to him rather than use the City’s copy machine or take the item somewhere to be copied. Perrotto stated that items should be brought before the Committee before they were purchased to determine if City staff could provide an alternative or if the expense was necessary. 2. Funding City Staff for the “Implementing DSF Sustainable Facilities Policy Guidelines” Meeting (20 min) The item was removed from the agenda and it was agreed that another class would be attended in the future. V. OLD BUSINESS 5. Green Building Resolution (30 min) Udell gave a summary of her meeting with city staff and the changes that had been made to the Green Building Resolution. There were three specific changes that were discussed. Staff felt it was not necessary to go through the LED elements for smaller construction projects, such as storage buildings. The goal to reduce energy was changed from a 75% reduction to setting a specific goal for each building to allow for flexibility. There was a discussion of how the Committee would provide progress reports to the Council. The resolution was scheduled to be voted on at the next Committee meeting and then forwarded to the Council for approval in November. 6. Letter to local retailers concerning reduction of plastic bags (5 min) Hulick stated he had spoken to the Manager’s Office and City Attorney regarding the implications of the letter. The Manager’s Office felt the letter could be printed on City letterhead but that they had expressed concern of the City advertising for a for-profit entity. He stated the City had always taken a conservative approach when it came to the information that was placed on the City website. Perrotto agreed the letter would be more effective if printed on City letterhead. Backenkeller proposed the SJC partner with the Design and Development Center. Perrotto expressed concern that the project could get out of hand and it would be difficult to update green initiative practices of businesses on a regular basis. He also stated it would be difficult to differentiate between businesses that had more expansive green initiative programs and those that had only minimum green initiatives. Udell suggested that the information on a business should have a 2 year limit. Hulick also asked for guidance on what criteria would be used to determine which businesses had letters mailed to them. 7. Special Events RAH Update and RAH Implementation Timeline (10 min) Backenkeller handed out power point slides of a presentation on the RAH program. Udell suggested that the source of the facts on each slide be placed at the bottom. Perrotto stated it was important not to include too much detail on the overall program and that the special events phase of the RAH program should be focused on. The Committee discussed whether the RAH program would require a resolution or an ordinance. The Committee agreed to present the program to the Council in November. VI. CITY STAFF UPDATE Hulick gave an update on the progress being made on creating a Sustainable Janesville web page on the City website. He stated Mills had met with staff and the site is currently being developed. Hulick stated that City staff agreed it was important to involve the Committee in the Water Conservation Plan to work with the consultant. Hulick invited Committee members to attend the budget study sessions that would take place in the next few weeks. VIII. CITY COUNCIL UPDATE Perrotto stated the Council had approved the purchase of 3 foreclosed properties that would either be restored or demolished depending on their condition. Perrotto stated there were 3 planned budget study sessions and 2 optional ones that would be broadcast on JATV 12. He invited the Committee members to attend or watch the sessions. VIII. MATTERS NOT ON THE AGENDA Peterson asked for input on the SJC logo that had been developed. Perrotto asked about using laptops or thumb drives to receive council packets because he felt a large amount of paper and other resources were going into providing paper packets. IX. ADJOURNMENT The meeting was adjourned at 7:45 pm “C” Indicates an item that the Committee will take up under Consent Agenda.