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Full Agenda Packet CITY OF JANESVILLE CITY COUNCIL MEETING AGENDA MONDAY, October 26, 2009 7:00 P.M. 1. Call to Order and Pledge of Allegiance. 2. Roll Call. 3. Minutes of City Council meetings: “C” A.Special meeting of October 8, 2009. B.Regular meeting of October 12, 2009. C.Special meeting of October 13, 2009. 4. Licenses; and Recommendations of the Alcohol License Advisory Committee. (Refer to separate agenda.) “C” 5. Action on a motion to approve final Certified Survey Map 09010-C, Dean Health Systems/SSM Healthcare, 2 lots along STH 11. “C” 6. Financial statement for the month of September, 2009. “C” OLD BUSINESS 1. Requests and comments from the public regarding items on the Agenda not requiring a public hearing. 2. Requests and comments from the public on matters which can be affected by Council action. 3. Action on a proposed resolution authorizing the issuance of $16,405,000 in promissory notes for financing various public purposes and $9,065,000 in promissory notes to refund existing debt. (File Res. No. 2009-642) 4. Discussion/possible action on a request from Janesville Youth Hockey Building Committee for City Council consideration on City providing funding to build a new ice rink. ---------------------- “C” – This designation indicates an item that the City Council will take up under a Consent Agenda. City Council Agenda – October 26, 2009 Page 2 NEW BUSINESS 1. Action on a proposed resolution authorizing the acquisition and demolition of real properties located at 1722 Charles Street, 1109 Elgin Avenue, 1715 Joseph Street, 1809 Joseph Street, 1815 Joseph Street, 1821 Joseph Street, 1903 Joseph Street, 1921 Joseph Street, and 809 South Jackson for open green space. (File Res. No. 2009-650) 2. Award of Contract 2009-26 (Wastewater Treatment Plant Upgrade and Expansion) for Public Works Bid Schedule “J” – 2009. 3. Action on a proposed resolution authorizing the City Manager to apply for a Brownfield Site Assessment Grant for property located at 803 South Jackson Street. (File Res. No. 2009-651) 4. Approve a Memorandum of Understanding between the City of Janesville and Rock County. (File Res. No. 2009-646) 5. Action on a proposed resolution approving the 2010-2014 Consolidated Plan and 2010 Annual Action Plan for the Community Development Block Grant Program and Rock County HOME Consortium Submission. (File Res. No. 2009-647) 6. Action on a proposed resolution authorizing the filing of an application with the Wisconsin Historical Society for a 2010 Historic Preservation Grant. (File Res. No. 2009-649) 7. Confirm City Manager appointments to the Community Development Authority and the Library Board. 8. Introduce and schedule a public hearing on a proposed ordinance authorizing the Parks Director to designate pet exercise training areas. (File Ord. No. 2009-440) 9. Introduce and schedule a public hearing on a proposed ordinance amending the regulations on the placement of leaves and grass on public streets. (File Ord. No. 2009-441) 10. Introduce and schedule a public hearing on a proposed ordinance amending the City’s Wastewater Facility and Sewer Use Ordinance in order to adjust rates as set forth in Chapter 13.18 of the Code of Ordinances of the City of Janesville. (File Ord. No. 2009-442) City Council Agenda – October 26, 2009 Page 3 NEW BUSINESS (CONTINUED) 11. Schedule a Metropolitan Planning Organization (MPO) Policy Board meeting. 12. Matters not on the Agenda. 13. Consideration of a motion to convene into closed session, pursuant to Wisconsin Statute Section 19.85(1)(e), whenever competitive or bargaining reasons require a closed session: (1) specifically setting the negotiating and bargaining terms and conditions for potential purchase of certain residential real property in the Fourth Ward for rehabilitation purposes; (2) for the purpose of deliberating and setting the negotiation and bargaining strategies, terms, and conditions for separate potential development agreements in TIF 22 and 23 since competitive and/or bargaining reasons require a closed session. PROCEEDINGS OF THE CITY COUNCIL CITY OF JANESVILLE, WISCONSIN SPECIAL MEETING OCTOBER 8, 2009 VOL. 60 NO. 19 Special meeting of the City Council of the City of Janesville held in the Municipal Building on October 8, 2009. The meeting was called to order by Council President Truman at 6:00 PM. Present: Council President Truman, Councilmembers Brunner, McDonald, Perrotto, Rashkin, and Voskuil (arrived at 6:18 PM). Councilmember Steeber was absent. Review of Proposed 2010 Budget: City Manager Levitt provided an overview of the proposed 2010 budget and discussed the following objectives used in preparing the budget: 1. Maintain stable property taxes and attempt to not increase the property taxes on operations; 2. Minimize service reductions; 3. Reduce the amount of fund balance used to balance the budget; and 4. Retain quality workforce. The City Council reviewed the proposed 2010 City budget, which included City Council, City Manager, City Assessor, City Attorney, City Clerk-Treasurer, Accounting, Human Resources, Information Technology, Community Information, Public Works Administration, Engineering, Street Maintenance, Street Cleaning, Snow Removal, Weed Control, Public Buildings, Parking Facilities, Traffic Management, Leisure Services Administration, and Recreation. During the review of the budgets the City Council asked various questions and requested additional information. Councilmember Voskuil requested that the staff memo on poverty be redistributed to the Council. Councilmember Perrotto requested the fiscal impact of eliminating Council agenda packets and providing the Council with lap tops to view the agenda materials. Councilmembers Voskuil and Brunner requested information concerning the guidelines for advertising on City property. Council President Truman requested information on snow plowing standards, hiring private contractors to clear sidewalks on vacant and abandoned properties, and the additional cost for uniform hours at both wading pools. Councilmember McDonald requested information on the condition of the Tallman House when it was deeded to the City and an analysis of participants for all aquatics’ facilities. Councilmember Brunner requested a timeline on the remaining repairs to be made at Rockport Pool. By consensus, the Tallman House Subsidy of $45,000 was not eliminated. By consensus of the majority of the Council, the following amendments were made to the 2010 proposed budget: ? City Council budget: Increase budget $15,000 to address poverty issues in the City. Matters Not on the Agenda None. There being no further business, the Council adjourned at 10:04 PM. These minutes are not official until approved by the City Council. Jean Ann Wulf Clerk-Treasurer PROCEEDINGS OF THE CITY COUNCIL CITY OF JANESVILLE, WISCONSIN REGULAR MEETING OCTOBER 12, 2009 VOL. 60 NO. 20 Regular meeting of the City Council of the City of Janesville held in the Municipal Building on October 12, 2009. The meeting was called to order by Council President Truman at 7:00 PM. Council President Truman led the Council in the Pledge of Allegiance. Present: Council President Truman, Councilmembers Brunner, McDonald, Rashkin, Perrotto, and Voskuil. Councilmember Steeber was absent. CONSENT AGENDA Minutes of the regular meeting of September 28, 2009. Licenses and Recommendations of the Alcohol License Advisory Committee (ALAC). Action on a motion to approve final Certified Survey Map 09010-C, Dean Health Systems/SSM Healthcare, 2 lots along STH 11. Council President Truman postponed this item for two weeks. Action on a proposed resolution deferring special assessments for sidewalk for the properties located at 426 West Delavan Drive and 3600 Kennedy Road. (File Res. No. 2009-645) Council President Truman stated that the alcohol amendment allowing outdoor seating for Charlie’s Place and the alcohol application for Sneakers would be removed from the consent agenda and the remaining items would be approved if there were no objections. There were none. Janet Murphy, representing Charlie’s Place responded to Council’s questions. Councilmember McDonald moved to approve outdoor seating with the restrictions included from the ALAC and the patio closing for all activity at 11:00PM. The motion was seconded by Councilmember Brunner and failed by the following vote: Aye: Councilmembers Brunner and McDonald. Nay: Councilmembers Rashkin, Truman, Perrotto, and Voskuil. Councilmember Rashkin moved to approve outdoor seating with the restrictions recommended by the ALAC. The motion was seconded by Councilmember Perrotto and passed by the following vote: Aye: Councilmembers Perrotto, Rashkin, Truman, and Voskuil. Nay: Councilmembers Brunner and McDonald. Council President Truman allowed public comment on the application for an alcohol license for Sneakers. The Council received a signed petition to not allow an alcohol establishment at this location. Helen Anderson, 935 Matheson St.; Trisha and Richard Schuler, 1126 Woodman Rd.; Carmen Fetting, 1210 Yuba St.; Gerald Johnson, 1105 Mayfair Dr.; and Yetiva Gavin, 1104 Woodman Rd.; opposed having an alcohol establishment at this location. They were concerned about neighborhood safety, increased traffic and noise. Steve Brown, Kim Brown and Connie Dewitt, co-owners of Sneakers; David Stone representing Sara Investments; and Larry Butler, 208 Red Apple Dr.; spoke in favor of the alcohol license. Council President Truman moved to deny the license and received no second. Councilmember Rashkin moved to grant the license with the restrictions recommended by the ALAC and Plan Commission, seconded by Councilmember Voskuil. Councilmember Brunner moved to amend the motion by not allowing volleyball courts and received no second. The Council voted on the main motion and it failed by the following vote: Aye: Councilmembers Perrotto, Rashkin, and Voskuil. Nay: Councilmembers Brunner, McDonald, and Truman. Action on a proposed resolution supporting universal access to quality health care. Councilmember Rashkin moved to adopt said resolution, seconded by Councilmember McDonald. Councilmember Voskuil offered a friendly amendment to delete the word “universal” and add “for all Americans”. The resolution title would now state “A resolution supporting access to quality health care for all Americans”. The friendly amendment was accepted. The motion, as amended, passed unanimously. (Revised File Res. No. 2009-629) Action on a proposed resolution recognizing the Firefighters and Paramedics of the Janesville Fire Department. Councilmember Brunner moved to adopt said resolution, seconded by Councilmember McDonald and passed unanimously. (File Res. No. 2009-648) OLD BUSINESS 1. Requests and comments from the public regarding items on the agenda not requiring a public hearing. Andreah Briarmoon, 339 S. Locust St., opposed the borrowing of $16,405,000 in promissory notes (New Business 4), suggested public input be allowed at study sessions, and suggested the large item pick up program should be staffed with volunteers only. 2. Requests and comments from the public on matters which can be affected by Council action. Andreah Briarmoon, 339 S. Locust St.; thanked the Council for passing the Health Care Resolution and requested that the Council prohibit financial institutions from evicting people from foreclosed property. 3. A proposed charter ordinance amending the meeting time of regular Common Council meetings from 7:00 PM to 6:30 PM on the second and fourth Mondays of the month received its second reading and public hearing. Scott Angus, representing the Janesville Gazette, spoke in favor of the ordinance. Andreah Briarmoon, 339 S. Locust St., opposed the ordinance. The public hearing was closed. Councilmember Perrotto moved to adopt said ordinance, seconded by Councilmember Voskuil. Councilmember Rashkin moved to amend the motion by changing the start time to 6:00PM, seconded by Councilmember McDonald and failed by the following vote: Aye: Councilmembers Brunner, McDonald, and Rashkin. Nay: Councilmembers Perrotto, Truman, and Voskuil. The Council voted on the main motion and it failed by the following vote: Aye: Councilmembers , Perrotto, Brunner, Rashkin, and Voskuil. Nay: Councilmembers Truman and McDonald. (File Charter Ord. No. 2009-008) NEW BUSINESS 1. Presentation by Janesville Shade Tree Advisory Committee (J-STAC). Mary Ann Buenzow representing the J-STAC, presented information on the number and type of street trees in Janesville. Based on the information gathered, the committee requested that a municipal tree management plan be implemented. 2. Action on proposed revisions to Rotary Gardens lease agreement. Councilmember Perrotto stated that he would not participate nor vote on this issue because of a conflict of interest. Councilmember Brunner moved to approve said revisions to the Rotary Gardens lease agreement, seconded by Councilmember Rashkin and passed by the following vote: Aye: Councilmembers Brunner, McDonald, Rashkin, Truman, and Voskuil. Pass: Councilmember Perrotto. 3. Authorization for the City Manager to enter into a Memorandum of Understanding (MOU) with Forward Janesville for the installation of a mural on the Franklin Street side of City Hall. Christine Moore, representing Janesville Design and Development Center, explained that the mural would depict Janesville’s history. Councilmember Rashkin moved to authorize the City Manager to enter into the MOU, seconded by Councilmember Voskuil. Councilmember Perrotto offered a friendly amendment to require the City Attorney to review the agreement for the proper insurance coverage. The friendly amendment was accepted. The motion, as amended, passed unanimously. 4. Action on a proposed resolution authorizing the issuance of $16,405,000 in promissory notes for financing various public purposes. Councilmember Perrotto moved to adopt said resolution, seconded by Councilmember Voskuil and passed by the following vote: Aye: Councilmembers Brunner, Perrotto, Rashkin, Truman, and Voskuil. Nay: Councilmember McDonald. (File Res. No. 2009-641) 5. Final approval of a Memorandum of Understanding (MOU) between the City of Janesville and the Wisconsin Department of Transportation. Councilmember Brunner moved to adopt said resolution, seconded by Councilmember Voskuil and passed unanimously. ( File Res. No. 2009-640) 6. Matters not on the agenda. Councilmember Brunner requested information on landfill dumping fees paid by residents and non-residents . Councilmember Perrotto requested that the Administration review the 2009 note issue and provide the Council with a list of projects that do not require funding in this issue. Council President Truman requested supporting documents for outdoor seating in the Council packet when it is controversial. 7. Motion to adjourn. Councilmember McDonald moved to adjourn, seconded by Councilmember Voskuil and passed unanimously. There being no further business, Council adjourned at 10:38 PM. These minutes are not official until approved by the City Council. Jean Ann Wulf Clerk-Treasurer PROCEEDINGS OF THE CITY COUNCIL CITY OF JANESVILLE, WISCONSIN SPECIAL MEETING October 13, 2009 VOL. 60 NO. 21 A special meeting of the City Council of the City of Janesville held in the Municipal Building on October 13, 2009. The meeting was called to order by Council President Truman at 6:00 PM. Present: Council President Truman, Councilmembers Brunner, McDonald, Perrotto, Rashkin, Steeber, and Voskuil. Review of Proposed 2010 Budget: The City Council continued their review of the proposed 2010 City budget, which included Recreation, Senior Citizen Center, Parks, Community Development, Property Maintenance, Economic Development, Police Department, Fire Department, Snow Plowing, Revenue, Transit, and Janesville Area Convention and Visitor’s Bureau (JACVB). Councilmember Brunner was not present during the discussion of the Public Safety budgets. During the review of the budgets the City Council asked various questions, and requested additional information. The Council requested information on reducing the subsidy for recreation programs, and finding opportunities to generate more revenue through program enhancements, partnerships and marketing. They requested the City Council Policy Statement on Investments be reviewed and a recommendation for possible changes be given to the Council. Councilmember Brunner requested that the memo addressing surplus parkland be redistributed. By consensus, of the majority of the Council, the following amendments were made to the 2010 proposed budget: ? Parks: Reduced recycling program by $6,300. ? Parks: Increased Traxler Park warming house operations by $1,000. ? Police Dept: Increased the budget by $27,000 for hiring an additional officer on July 1. ? Snow Removal: Increased by $50,000. Matters not on the Agenda. There were none. There being no further business, Council adjourned at 9:50 PM. These minutes are not official until approved by City Council. Jean Ann Wulf City Clerk-Treasurer JANESVILLE CITY COUNCIL LICENSE AGENDA 10/26/2009 RECOMMENDED A. ELECTRICIANS – ORIGINAL Rodney A. Kuffel P.O. BOX 11565, Green Bay, WI Ryan A. Raymond 1823 S. Grant Ave. Terry L. Reed 605 W. Mohawk Trail, DeForest, WI B. AMUSEMENT DEVICE AND CENTER LICENSE-ORIGINAL O’RILEY AND CONWAY’S IRISH PUB Edward F. Quaerna 214 W. Milwaukee St. Community Development Department Memorandum October 26, 2009 TO: Janesville City Council FROM: Duane Cherek, Planning Services Manager SUBJECT: Final CSM 09010-C, Dean Health Systems/SSM Health Care, 2 lots along STH 11. I. RECOMMENDATION The Plan Commission and Community Development Department recommend that the City Council support a motion to approve Final CSM 09010-C subject to the payment of special assessments in the following amounts: storm sewer ($342,782.55) streetlight ($2,943.98) and sidewalk improvements ($46,181.00). II. REQUEST Dean Health System and SSM Healthcare of Wisconsin are requesting a 2-Lot survey of land located on the south side of STH 11 (E. Racine Street) between Interstate 39/90 and S. Wright Road. The property is currently undeveloped and zoned B4-Business Highway District. The applicants intend to create a development site for the establishment of a regional medical complex. The survey configures the subject property into two lots containing a total of 50.6 acres. Lot 1 is 28.2 acres in size and is designed to accommodate a medical clinic and office building for Dean Health Systems. Lot 2 will create a development site that is 22.4 acres in size for the construction of a new hospital by SSM Health Care (St. Mary’s). The common lot line between Lots 1 and 2 defines the proposed separation between the medical facilities to be constructed by Dean/SSM on the subject property. III. ANALYSIS A. The applicant’s propose to create two lots from a contiguous 50–acre landholding south of STH 11, east of Interstate 39/90. The property is zoned B4-Business Highway District, currently vacant and in agricultural use. B. Construction of a regional medical facility (clinic, office building and hospital) is proposed on the subject property. In order to accommodate the proposed development, a Traffic Impact Analysis (TIA) was conducted. The TIA has identified a number of traffic improvements that will be required along the STH 11 frontage of the survey area, as well as on S. Wright Road. Those improvements reflect the need for modifications and/or upgrades to the northbound I-90 exit ramp at STH 11, the Midland Road and Wright Road intersections with STH 11 and improvements associated with a driveway connection to S. Wright Road adjoining Lot 2. Details regarding the type, cost and design of traffic improvements required to support the proposed development will be documented in a separate Memorandum of Understanding between the City of Janesville and WisDOT, and the City of Janesville and the Developers. C. The long term traffic improvement recommended by the TIA for the access point on S. Wright Road includes a round-about facility. This feature will serve the subject property and the future commercial development site to the east with appropriate access and circulation projected by the TIA. The survey dedicates the necessary right-of-way along South Wright Road to accommodate this traffic feature. D. Access to the medical facilities via internal drives and shared parking is proposed between Lots 1 and 2 as part of the development. A separate easement to provide for ingress, egress, cross access and shared parking will be recorded in conjunction with the CSM. A note to this affect has been placed on survey to reference this arrangement. E. The survey will be subject to the payment of special assessments for storm sewer, sidewalk and street light improvements. The estimated cost for those assessments as calculated by the Engineering Department is provided in the recommendation section. F. Sidewalks are planned for the STH 11 frontage and S. Wright Road frontage of the survey area. The survey dedicates a 30’ wide sidewalk easement along the STH 11 frontage of property. The easement is provided to allow for the construction of a 10’ wide bicycle and pedestrian trail within this area, instead of the standard sidewalk improvement that is typically installed within the adjoining right-of-way. During review of the development proposal, City staff and representatives from Dean/SMM agreed that construction of a trail in this location rather than a sidewalk would be more appropriate and provide greater benefit to both the project and community. The developer will be required to satisfy the cost of this improvement and is responsible for maintenance of the trail which includes snow removal. G. Application of “No Access” notes along the Interstate 90 frontage of Lot 1 and the STH 11 frontage of Lots 1 and 2 are shown on the CSM. Proposed access to the site from STH 11 at the Midland Road intersection must be granted by WisDOT, and is subject to City Council approval of a MOU between the City and WisDOT. Separate review and action by the City Council is necessary to satisfy that requirement. H. Payment of any outstanding special assessments including taxes owed (the applicant should contact the City Clerk’s Office regarding this item). IV. PLAN COMMISSION ACTION – 21 SEPTEMBER 2009 The Plan Commission unanimously agreed to forward Final CSM 09010-C to the City Council with a favorable recommendation subject to the conditions listed in Section I. cc: Eric Levitt Jay Winzenz Ð®±°±»¼ Ô±¬ î Ð®±°±»¼ Ô±¬ ï Ý·¬§ Ô·³·¬ q Ô»¹»²¼ Í«¾¶»½¬ Í·¬» Ü¿¬»æ èñîìñðç Í½¿´»æ ïþã ëððù Ó¿° Ý±±®¼·²¿¬»æ Ïóïí ÔÑÝßÌ×ÑÒ ñ ÆÑÒ×ÒÙ ÓßÐ Ý×ÌÇ ÑÚ ÖßÒÛÍÊ×ÔÔÛ ÝÍÓ ðçðïðóÝ ÓßÐ ï ÐÔßÒÒ×ÒÙ ÍÛÎÊ×ÝÛÍ ÍæÐ®±¶»½¬ÄÐ´¿²²·²¹ÄÍ«®ª»§Ó¿°ÄÍ«®ª»§Ó¿°óîððçÄÏóïíÁðçðïðóÝ ACCOUNTING DIVISION MEMORANDUM October 16, 2009 TO: City Council FROM: Patty Lynch, Comptroller SUBJECT: Financial Statement for the Month of September 2009 The City prepares its Financial Statements in accordance with generally accepted accounting principals using the modified accrual method of accounting and is audited annually by Baker Tilly Virchow Krause, LLP. We prepare interim financial statements for the Council’s review on a monthly basis. Division and Department Heads are responsible for monetary expenditures to ensure budget compliance. Revenues and expenditures are projected to year-end in June and September. Key operating funds include the General Fund, Water and Wastewater Utilities, and Sanitation Fund. A summary of their performance to budget, as compared a three-year average, is presented in the following graphs. EXPENDITURE SUMMARY The graph below indicates expenditures are being made according to budget. Sanitation is under budget trends due to the reduced volume of refuse at the landfill. Year-To-Date September ExpendituresCompared to Three-Year Average Current YTD3 Yr. Avg. 80% 70% Percent of Total Budget 60% 50% 40% 30% 20% 10% 0% General FundWater -Wastewater - OperatingOperatingSanitation September 2009 Financial Statement October 16, 2009 Page 2 REVENUE SUMMARY The graph below indicates General Fund and Wastewater revenue has been earned as anticipated. Water is under trend due to the delayed implementation of the rate increase. Sanitation fund is below trend due to decreased tonnage of waste collected at the landfill. Year-To-Date September RevenuesCompared to Three-Year Average Current YTD3 Yr. Avg. 120% Percent of Total Budget 100% 80% 60% 40% 20% 0% General FundWaterWastewaterSanitation Other items of interest in the Financial Statement are as follows: Proprietary Funds (page 4) ? The Stormwater Utility has a deficit operating cash balance of $402,490 at September 30, 2009. This is because revenue is billed on a quarterly basis (Approximately $483,450) after expenditures have been made. ? Transit reports a negative cash balance of $772,669 due to the timing of grant reimbursements. Special Revenue Fund Balance (page 5) ? TIF 3 has a positive balance of $285,955. The positive balance will be used to repay the general fund advance plus accrued interest. ? At September 30, 2009, the TIF districts have a combined deficit fund balance of $1,901,632. However, TIF projections indicate the districts will reach a positive fund balance before they expire. ? Landfill long-term care of site #3023 ($172,278) will be reimbursed by an insurance policy we have in place for post closure care. September 2009 Financial Statement October 16, 2009 Page 3 Capital Projects Fund (page 6) ? The Riverfront Property Acquisition account has a deficit balance of $229,919 primarily due to the purchase of the Westphal and Energetics properties. Funding will be provided by a Janesville Foundation Riverfront Reclamation Grant. ? The City incurred expenditures in conjunction with road projects on Highway 11 from Wright Road to Highway 14 ($186,799). These costs will be funded with future special assessments or General Obligation note issue. ? Many capital projects have negative balances as of September 30, 2009 that will be funded with the 2009 General Obligation note issue. Proceeds from the note sale are anticipated in November 2009. A representative of the Administrative Services Department will be available at the Council Meeting on October 26 to respond to any questions Council may have relative to these reports. Once Council is satisfied, acceptance of the Financial Statement by consent and placing them on file would be in order. /Attachments cc: Jacob J, Winzenz, Director of Administrative Services Eric J. Levitt, City Manager FINANCE ADMINISTRATION MEMORANDUM October 20, 2009 TO: City Council FROM: Jacob J. Winzenz, Dir. of Admin. Services/Assistant City Manager SUBJECT: Action on a Proposed Resolution Authorizing the Issuance of $16,405,000 in Promissory Notes for Financing Various Public Purposes and $9,065,000 in Promissory Notes to Refund Existing Debt (File Res. #2009-642) Summary Attached is proposed Resolution #2009-642 which authorizes the Administration to issue promissory notes in the amount of $16,405,000 to finance various public improvements and $9,065,000 to refund existing debt. Of the new debt, $8,965,000 is General Fund debt and corresponds to the funding included in the 2009 Debt Fund – Major Capital Projects budget. Wisconsin State Statutes govern the issuance of general obligation debt and specifically identify those items for which debt may be incurred. We have structured the resolution so that the individual projects would be grouped into those categories specifically referenced by State Statutes. Please reference the attached Summary Schedule (Exhibit I), which indicates in greater detail the individual projects referenced by the resolution and compares the funding requested with the amount identified in the 2009 Capital Projects Budget. Also attached is a summary schedule of projects submitted for inclusion in the proposed note issue but which are not recommended for funding at this time (Exhibit II). Finally, a report is included which describes the scope of the individual projects (Exhibit III). City Manager’s Recommendation The list of projects proposed for funding in this note issue continues to reflect the projects added by the City Council at their study session. Suggested Motion Move to adopt File resolution 2009-642 authorizing the issuance of $16,405,000 in promissory notes for financing various public purposes and $9,065,000 in promissory notes to refund existing debt. Background The base for the 2009 Note Issue was the Major Capital Projects budget included as part of the City’s 2009 Annual Budget. The 2009 Major Capital Projects budget anticipated total capital needs of $17,376,600. Of this amount, it was anticipated that General Fund portion would be $6,436,600, or 37%. Earlier this year division and department heads reviewed the proposed 2009 Major Capital Projects budget and were asked to revise projects as appropriate. These revisions were then incorporated and presented to the City Council at their retreat in June. At that time the General Fund portion of the borrowing was estimated to be $8.3 million. This would have increased the tax levy by approximately 2% and resulted in an annual tax increase of approximately $27 per year. The 2009 Capital Projects Budget contained twenty (20) projects for the 2009 note issue that have not been included in the proposed note authorization resolution: DESCRIPTION AMOUNT Street Lights – New Street and Subdivisions $ 100,000 Major Arterials & Connecting Highways – River Street 20,000 Major Arterials & Connecting Highways – Ruger Bridge 20,000 Major Arterials & Connecting Highways – Milwaukee Roundabout 12,000 Major Arterials & Connecting Highways – Jackson Bridge 145,000 Major Arterials & Connecting Highways – Milwaukee Underpass 195,000 Storm Sewer Improvements – Drainage Repairs at CSC 20,000 Storm Sewer Improvements – Fremont & St. Lawrence Upgrade 170,000 Storm Sewer Improvements – Richardson St. Repair 35,000 Storm Sewer Improvements – Laramie Lane Repair 90,000 Skate Board Park 50,000 Bike Trail (Tripp Road to Eau Claire Road) 60,000 Aquatics Facility Improvements (year 3) 325,000 Transit Services Center Construction (year 3) 425,000 General Building Repairs – Hedberg Public Library 50,000 GIS Enhancements 100,000 Pole Camera for Storm Sewer Inspections 20,000 Landfill – Closure of Cell 1 700,000 Sewer Mains – Interceptor Extensions 570,000 Development Incentive – TIF #26 200,000 TOTAL $3,307,000 \\petey\COJHome\Agenda Review\Approved Agenda Items\2009\10-26-2009\Note Issue - Memo.doc ? No additional funding for Street Light – New Street and Subdivisions is necessary at this time as all proposed fixtures will be paid through special assessments. ? Funding for design and engineering of River Street, Ruger Avenue Bridge, and Milwaukee Roundabout will be included in the financing of the construction. ? Jackson Street Bridge has not yet reached a sufficiency rating to be eligible for federal financial assistance for replacement. This project has been deferred to 2010. ? Additional funding for Milwaukee Pedestrian Underpass has been deferred pending an evaluation of other alternatives. ? Storm Sewer Improvements at City Services Center, Fremont & St. Lawrence, Richardson Street, and Laramie Lane have been deferred to 2010 due to unanticipated projects with higher priority. ? Funding for the Skate Board Park is deferred until 2010. ? Funding for the Bike Trail extension from Tripp Road to Eau Claire Road is deferred until 2010. ? No additional Funding for Aquatics Facility Improvements is proposed at this time. Previously borrowed funds will be used to renovate/maintain the existing aquatics facilities ($482,000) with the remainder used on the Ice Skating Center ($648,000). ? No additional funding for the Transit Services Center Construction is proposed at this time pending additional Federal funding. A total of $575,000 of the estimated $975,000 local share has already been borrowed for this project. ? The Hedberg Public Library has sufficient funding from prior note issues to complete necessary repairs in 2009. Additional funding is not proposed at this time. ? No additional funding for GIS enhancements is proposed at this time. It is anticipated additional funding will be necessary in 2010. ? Funding for a Pole Camera for Storm Sewer inspections is deferred indefinitely. ? Landfill – Closure of Cell 1 has been delayed one (1) year due to lower than anticipated trash volume, and higher than anticipated compaction due to the addition of a second landfill compactor. ? Sewer Mains – Interceptor Extensions has been delayed due to the downturn in development. ? Development Incentive – TIF #26 has been deferred until 2010. Conversely, the 2009 Capital Projects Budget did not contain the following projects, which have been included in the proposed note authorization resolution: DESCRIPTION AMOUNT Storm Sewer Improvements – Highridge Erosion $ 415,000 Storm Sewer Improvements – East Riverwall 50,000 Youth Sports Facility (East of Wuthering Hills) 500,000 Ice Arena 1,000,000 Tallman House Repairs 250,000 \\petey\COJHome\Agenda Review\Approved Agenda Items\2009\10-26-2009\Note Issue - Memo.doc DESCRIPTION AMOUNT Fire Vehicles 230,000 Landfill – Horizontal Gas Collection 30,000 Landfill – Gas Collection System Upgrades 100,000 Water Mains – Main/Service Insulation 350,000 Sewer Mains – System Replacements 440,000 TIF – Development Incentive (TIF #24) 210,000 TIF – Development Incentive (TIF #34) 100,000 TOTAL $3,675,000 ? Storm Sewer Improvements – Highridge Erosion repairs significant erosion that has occurred to the greenbelt leading from the Highridge subdivision to the Rock River. ? Storm Sewer Improvements – East Riverwall repairs damage to the riverwall at 2 locations (near Centerway Dam and near Racine St. Bridge. This damage occurred as a result of 2008 flood but was not eligible for FEMA reimbursement. ? Youth Sports Facility – East of Wuthering Hills Drive. This is year 2 of a 2-year funding commitment. His project was inadvertently omitted from the 2009 Capital Projects Budget. In addition, $400,000 would be available from lot sales. ? Ice Arena – funding for this construction of a new Ice Arena was added by the City Council. ? Tallman House Repairs provides initial funding to make necessary repairs to the Tallman House. A architect has reviewed the condition of the facility and repairs are estimated to cost in excess of $2,000,000 ? The Fire department is proposing to replace a model year 2000 ambulance ($200,000) and the boat, motor and trailer used for water rescue ($30,000) ? Horizontal gas collection at the landfill is required by the DNR. ? Gas Collection System Upgrades are proposed at the landfill to mitigate a current odor problem. Due to changes in landfill construction we are experiencing more odor issues from this phase than in prior phases. ? Water Mains – Main/Service Insulation proposes to insulated water mains and services to prevent freezing which occurred in the winter of 2008 – 2009. ? Sewer Mains – System Replacements replaces a failed interceptor along Riverview Drive and a 12-inch main associated with the replacement of the Ruger Avenue bridge ? TIF – Development Incentive (TIF #24) funds the development incentive previously approved by the City Council for MGD Fund III and Forward Foundation ($210,000). ? TIF – Development Incentive (TIF #34) funds the development incentive previously approved by the City Council for HIS Aviation ($100,000). Attached to this memorandum are three (3) exhibits. Exhibit I is a listing of all capital \\petey\COJHome\Agenda Review\Approved Agenda Items\2009\10-26-2009\Note Issue - Memo.doc projects in this proposed Note Issue. The projects highlighted in yellow are those projects which the City Council previously committed to fund. The projects highlighted in green are those projects added by the City Council at their study session. Exhibit II is a listing of projects proposed but not recommended for funding at this time. Exhibit III is a narrative description of all projects – both those recommended for funding and those not recommended. State Statutes specifically identify the procedural process involved in issuing both general obligation bonds and notes. Unlike the process required for issuing bonds, which requires separate actions to authorize and establish the bond details, promissory notes can be approved in one comprehensive resolution. However, we recommend that the Council follow the two-step process in authorizing and issuing the debt. On Monday, October 12, 2009, the Council adopted File Resolution 2009-641which was the initial resolution for the issuance of the new debt and established a maximum level of funding. The attached details resolution will set the final amount of the notes authorized. Prior to the adoption of the details resolution funding for projects may only be reduced or projects deleted. We have scheduled the note sale to take place on Monday, November 9, 2009. The bid opening will be held at 1:00 P.M., and the Council will be requested to award the sale by adopting the award resolution that evening, which will indicate the “best bidder.” We anticipate receiving the note proceeds on November 23, 2009. Analysis The revised 2009 Note Issue is larger than those of prior years. The General Fund portion of the proposed Note Issue is $8,965,000. Of this amount $5,285,000, or 59%, are for projects which the City Council has already authorized and committed to fund. The single largest of these projects is the Parker Drive Parking Structure at $2.9 million. This project alone represents 32% of the proposed General Fund borrowing. A General Fund borrowing of $8,965,000 will have average annual debt service of $1,033,370 and will cost the owner of the average home assessed at $113,800 approximately $33.78 per year for ten (10) years. However, the impact on the 2010 tax levy is less than that because some existing debt is being retired in 2009 and staff is proposing the refunding of four (4) existing debt issues to reduce the interest rate and extend the term. Based upon the proposed borrowing, debt service is estimated to increase $225,772, or 4.27%, in 2010 which will increase the property tax levy by .92%. In 2010 the owner of the average home assessed at $113,800 will pay an additional $7.38 in property taxes for debt service. For comparison purposes, if the proposed 2009 Note Issue remained at $6,740,000 as initially proposed, debt service in 2010 would have decreased by approximately $86,000. Attachments \\petey\COJHome\Agenda Review\Approved Agenda Items\2009\10-26-2009\Note Issue - Memo.doc RESOLUTION NO. 2009-642 RESOLUTION AUTHORIZING THE ISSUANCE OF $16,405,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2009-A, AND $9,065,000 GENERAL OBLIGATION REFUNDING PROMISSORY NOTES, SERIES 2009-B, OF THE CITY OF JANESVILLE, WISCONSIN, AND PROVIDING THE DETAILS THEREOF Be it resolved by the City Council of the City of Janesville, Wisconsin, as follows: Section 1. Authority and Purpose . This resolution is adopted pursuant to Section 67.12(12) of the Wisconsin Statutes to authorize the issuance of notes for the improvements or purposes described below. First, $16,405,000 General Obligation Promissory Notes, Series 2009-A (the "Series 2009-A Notes"), for the following purposes: (a)$1,965,000 to construct and improve streets; (b)$1,195,000 to construct and improve storm sewers; (c)$1,465,000 to acquire, improve and maintain parks and public grounds; (d)$5,550,000 to acquire, improve and maintain public buildings and grounds; (e)$1,245,000 to acquire capital equipment; (f)$1,750,000 to construct and close landfills; (g)$1,995,000 to extend and improve the waterworks system; (h)$615,000 to extend and improve the sanitary sewer system; and (i)$625,000 to provide financial assistance for community development Second, $9,065,000 General Obligation Refunding Promissory Notes, Series 2009-B (the "Series 2009-B Notes" and, collectively with the Series 2009-A Notes, the "Notes"), for the purpose of refunding certain maturities of outstanding General Obligation Promissory Notes, Series 2000, Series 2001 and Series 2002, and General Obligation Bonds, Series 2004 (collectively, the "Refunded Obligations"). The foregoing improvements or purposes are each hereby authorized to be made or undertaken by the City of Janesville, Wisconsin. For the purpose of paying principal of and interest on the notes, there is hereby levied on all the taxable property in the City a direct, annual, irreparable tax sufficient for that purpose. Section 2. Authorization and Terms of Notes . To meet part of the estimated cost of the improvements or purposes described in Section 1 of this resolution, there is hereby 4819-1746-6884.1 appropriated the sum of $25,470,000. For the purpose of financing said appropriation, (i) Series 2009-A Notes of the City shall be issued and sold in an aggregate principal amount of $16,405,000, and (ii) Series 2009-B Notes of the City shall be issued and sold in an aggregate principal amount of $9,065,000. The Notes shall be designated as described in Section 1 and shall be issuable in the denominations of $5,000 or any integral multiple thereof. Each series of Notes shall be numbered consecutively from 1 upwards in order of their issuance and may bear such other identifying numbers or letters as may be useful to facilitate the registration, transfer and exchange thereof. Each Note shall be dated as of the interest payment date next preceding the date of issuance thereof, except that (a) if such date of issuance shall be prior to the first interest payment date, said Note shall be dated as of a date to be established by the subsequent action of the City Council, (b) if such date of issuance shall be an interest payment date, said Note shall be dated as of such interest payment date, or (c) if interest due on said Note shall not have been paid in full, then, notwithstanding any of the foregoing provisions, said Note shall be dated as of the date to which interest has been paid in full on said Note. The Notes shall mature and bear interest on the dates and in the amounts established by subsequent action of the City Council. The principal of and premium, if any, on the Notes shall be payable in lawful money of the United States of America at the principal corporate trust office of the bank, trust company or national banking association designated in Section 7 of this resolution, as note registrar, or at any additional or successor paying agent or fiscal agent designated by the City pursuant to Section 67.10(2), Wisconsin Statutes. Interest on the Notes shall be payable in lawful money of the United States of America on each interest payment date to the registered owners of record thereof appearing on the registration books maintained by the City for such purpose at the principal office of the note registrar, as of the close of business on the fifteenth day of the calendar month next preceding the applicable interest payment date. Interest on the Notes shall be paid by check or draft mailed to such registered owners at their addresses appearing on the registration books. The Notes shall be subject to redemption prior to maturity as provided by subsequent action of the City Council. In the event of the redemption of less than all of a series of Notes of like maturity, the aggregate principal amount thereof to be redeemed shall be $5,000 or an integral multiple thereof, and the note registrar shall assign each Note of such maturity a distinctive number for each $5,000 principal amount of such Note and shall select by lot from the numbers so assigned as many numbers as, at $5,000 for each number, shall equal the principal amount of such Notes to be redeemed. The Notes to be redeemed shall be the Notes to which were assigned the numbers so selected, provided that only so much of the principal amount of each Note shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. Notice of the redemption of Notes shall be mailed not less than 30 days nor more than 60 days prior to the date fixed for such redemption to the registered owners of Notes to be redeemed at their last addresses appearing on said registration books. The Notes or portions thereof specified in said notice shall become due and payable at the applicable redemption price on the redemption date therein designated, and if, on the redemption date, moneys for payment of the redemption price of all the Notes or portions thereof to be redeemed, together with interest 2 4819-1746-6884.1 to the redemption date, shall be available for such payment on said date, then from and after the redemption date interest on such Notes or portions thereof shall cease to accrue and shall become payable. If there shall be drawn for redemption less than all of a Note, the City shall execute and the note registrar shall authenticate and deliver, upon the surrender of such Note, without charge to the owner thereof, for the unredeemed balance of the Note so surrendered, Notes of like maturity and of the denomination of $5,000 or any integral multiple thereof. The Notes may be initially issued in temporary form and shall be exchanged for definitive printed Notes as soon as possible. The temporary Notes shall be executed as provided herein and shall be in substantially the form set forth in Section 5 hereof. Section 3. Execution and Authentication of Notes . The Notes shall be executed in the name of the City by the manual or facsimile signatures of its City Manager and City Clerk, and the corporate seal of the City, or a facsimile thereof, shall be thereunto affixed, impressed or otherwise reproduced thereon. In case any officer whose signature, or a facsimile of whose signature, shall appear on any Notes shall cease to hold such office before the issuance of the Notes, such Notes shall nevertheless be valid and sufficient for all purposes, the same as if the person whose signature, or a facsimile thereof, appears on such Notes had not ceased to hold such office. Any Note may be signed, sealed or attested on behalf of the City by any person who, on the date of such act, shall hold the proper office, notwithstanding that at the date of such Note such person may not have held such office. No recourse shall be had for the payment of any Notes against any officer who executes the Notes. The Notes shall bear thereon a certificate of authentication executed manually by the note registrar. No Note shall be entitled to any right or benefit under this resolution or shall be valid or obligatory for any purpose until such certificate of authentication shall have been duly executed by the note registrar. Section 4. General Obligations . The full faith and credit of the City are hereby irrevocably pledged to the punctual payment of the principal of and interest on the Notes. The Notes shall be direct and general obligations of the City, and the City shall be obligated to levy ad valorem taxes upon all the taxable property in the City for the payment of the Notes and the interest thereon, without limitation as to rate or amount. Section 5. Form of Notes . The Notes shall be issued as fully registered Notes and shall be substantially in the following form, the blanks to be appropriately completed when the Notes are printed: 3 4819-1746-6884.1 [FORM OF NOTE] United States of America State of Wisconsin County of Rock CITY OF JANESVILLE [GENERAL OBLIGATION PROMISSORY NOTE SERIES 2009-A] [GENERAL OBLIGATION REFUNDING PROMISSORY NOTE SERIES 2009-B] REGISTERED NO. REGISTERED $ Dated Date Interest Rate Maturity Date CUSIP REGISTERED OWNER: PRINCIPAL AMOUNT: The CITY OF JANESVILLE, a municipal corporation of the State of Wisconsin situate in the County of Rock, acknowledges itself indebted and for value received hereby promises to pay to the registered owner identified above, or registered assigns, the principal amount specified above on the maturity date specified above, unless this note shall be redeemable and shall have previously been called for redemption and payment of the redemption price made or provided for, and to pay interest on such principal amount from the dated date hereof at the interest rate per annum specified above, payable in lawful money of the United States of America on February 1, 2010, and semiannually thereafter on the first days of August and February in each year until the principal amount shall have been paid, by check or draft mailed to the registered owner of record hereof as of the fifteenth day of the calendar month next preceding such interest payment date, at the address of such owner appearing on the registration books maintained by the City for such purpose at the principal corporate trust office of Wells Fargo Bank, N.A., in the City of Chicago, Illinois, as fiscal agent pursuant to Section 67.10(2), Wisconsin Statutes, and as note registrar or its successor (the “Note Registrar”). This note, as to principal and premium, if any, when due, will be payable in lawful money of the United States of America upon presentation and surrender of this note at the office of the Note Registrar. The full faith and credit of the City are irrevocably pledged for the punctual payment of the principal of and interest on this note according to its terms. This note is part of a series of notes issued in the aggregate principal amount of $__________, which are all of like tenor except as to date, maturity, option of redemption and rate of interest. The notes are being issued for the following purposes: [(i) to construct and improve streets; (ii) to construct and improve storm sewers; (iii) to acquire, improve and 4 4819-1746-6884.1 maintain parks and public grounds; (iv) to acquire, improve and maintain public buildings and grounds; (v) to acquire capital equipment; (vi) to construct and close landfills; (vii) to extend and improve the waterworks system; (viii) to extend and improve the sanitary sewer system; and (ix) to provide financial assistance for community development][to refund certain prior obligations of the City], including the costs of issuance of the notes. The notes are authorized and issued under and pursuant to Section 67.12(12) of the Wisconsin Statutes and under and in accordance with resolutions adopted by the City Council of the City on October 12, 2009 and entitled: “Resolution Authorizing the Issuance of $16,405,000 in Promissory Notes for Financing Various Public Purposes”; on October 26, 2009 and entitled: “Resolution Authorizing the Issuance of $16,405,000 General Obligation Promissory Notes, Series 2009-A, and $9,065,000 General Obligation Refunding Promissory Notes, Series 2009-B, of the City of Janesville, Wisconsin, and Providing the Details Thereof”; and on November 9, 2009, and entitled: “Resolution Awarding $16,405,000 General Obligation Promissory Notes, Series 2009-A, and $9,065,000 General Obligation Refunding Promissory Notes, Series 2009-B, of the City of Janesville, Wisconsin, Establishing Interest Rates Thereon and Levying Taxes Therefor.” The notes maturing on or after February 1, 2017 are subject to redemption prior to maturity as a whole or in part at the option of the City upon notice as herein provided, in any order of maturity and by lot within a single maturity, on August 1, 2016, and on any date thereafter, at a redemption price equal to 100% of the principal amount thereof to be redeemed plus accrued interest to the redemption date and without premium. Notice of the redemption of notes shall be mailed not less than 30 days nor more than 60 days prior to the date fixed for such redemption to the registered owners of notes to be redeemed at their last addresses appearing on such registration books. The notes or portions thereof specified in said notice shall become due and payable at the applicable redemption price on the redemption date therein designated, and if, on the redemption date, moneys for payment of the redemption price of all the notes or portions thereof to be redeemed, together with interest to the redemption date, shall be available for such payment on said date, then from and after the redemption date interest on such notes or portions thereof shall cease to accrue and shall become payable. This note is transferable only upon such registration books by the registered owner hereof in person, or by his attorney duly authorized in writing, upon surrender hereof at the office of the Note Registrar together with a written instrument of transfer satisfactory to the Note Registrar duly executed by the registered owner or by his duly authorized attorney, and thereupon a new registered note or notes, in the authorized denominations of $5,000 or any integral multiple thereof and of the same aggregate principal amount, maturity and interest rate as this note shall be issued to the transferee in exchange therefor. In like manner, this note may be exchanged for an equal aggregate principal amount of notes of the same maturity and interest rate and of any of such authorized denominations. The City or the Note Registrar may make a charge sufficient to reimburse it for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange of this note. No other charge shall be made for the privilege of making such transfer or exchange. The City and the Note Registrar may treat and consider the person in whose name this note is registered as the absolute owner hereof for the purpose of receiving payment of, or on account of, the principal, premium, if any, and the interest due hereon and for all other purposes whatsoever. 5 4819-1746-6884.1 This note shall not be valid or become obligatory for any purpose until the certificate of authentication hereon shall have been duly executed by the Note Registrar. It is hereby certified, recited and declared that all acts, conditions and things required to be done, exist and be performed precedent to and in the issuance of this note in order to make it a legal, valid and binding obligation of the City have been done, exist and have been performed in regular and due time, form and manner as required by law, that a direct, annual, irreparable tax has been levied by the City sufficient to pay the interest when it falls due and also to pay and discharge the principal at maturity, and that the series of notes of which this note is one, together with all other indebtedness of the City, is within every debt or other limit prescribed by law. IN WITNESS WHEREOF, the CITY OF JANESVILLE has caused this note to be executed in its name and on its behalf by the manual or facsimile signatures of its City Manager and its City Clerk, and its corporate seal, or a facsimile thereof, to be hereunto affixed or otherwise reproduced hereon. CITY OF JANESVILLE By City Manager By City Clerk 6 4819-1746-6884.1 CERTIFICATE OF AUTHENTICATION Date of Authentication: This note is one of the [General Obligation Promissory Notes, Series 2009-A][General Obligation Refunding Promissory Notes, Series 2009-B], described in the within mentioned resolutions. WELLS FARGO BANK, N.A., as Note Registrar By Authorized Officer ASSIGNMENT For value received the undersigned sells, assigns and transfers unto the within note and hereby irrevocably constitutes and appoints attorney to transfer the said note on the books kept for registration thereof, with full power of substitution in the premises. Dated Signature Guaranty: Section 6. Transfer, Exchange and Registry . The Notes shall be negotiable, subject to the provisions for registration of transfer contained herein. Each Note shall be transferable only upon the registration books maintained by the City for that purpose at the office of the note registrar, by the registered owner thereof in person or by his attorney duly authorized in writing, upon surrender thereof together with a written instrument of transfer satisfactory to the note registrar and duly executed by the registered owner or his duly authorized attorney. Upon the surrender for transfer of any such Note, the City shall execute and the note registrar shall authenticate and deliver a new Note or Notes registered in the name of the transferee, of the same aggregate principal amount, maturity and interest rate as the surrendered Note. Notes, upon surrender thereof at the office of the note registrar, with a written instrument satisfactory to the note registrar, duly executed by the registered owner or his attorney duly authorized in writing, may be exchanged for an equal aggregate principal amount of Notes of the same maturity and interest rate and of the denominations of $5,000 or any integral multiple thereof. 7 4819-1746-6884.1 For every such exchange or registration of transfer of Notes, the City or the note registrar may make a charge sufficient to reimburse it for any tax, fee or other governmental charge required to be paid with respect to such exchange or transfer, which sum or sums shall be paid by the person requesting such exchange or transfer as a condition precedent to the exercise of the privilege of making such exchange or transfer. No other charge shall be made for the privilege of making such transfer or exchange. The note registrar shall not be required to transfer or exchange any Note after notice of the redemption of all or a portion thereof has been mailed. The note registrar shall not be required to transfer or exchange any Note during a period of 15 days next preceding the mailing of a notice of redemption that could designate for redemption all or a portion of such Note. The City and the note registrar may deem and treat the person in whose name any Note shall be registered upon the registration books as the absolute owner of such Note, whether such Note shall be overdue or not, for the purpose of receiving payment of, or on account of, the principal of, premium, if any, or interest thereon and for all other purposes whatsoever, and all such payments so made to any such registered owner or upon his order shall be valid and effectual to satisfy and discharge the liability upon such Note to the extent of the sums or sums so paid, and neither the City nor the note registrar shall be affected by any notice to the contrary. In order to provide for the initial issuance of the Notes in a form that provides for a system of book-entry only transfers, the ownership of one fully registered Note for each maturity in the aggregate principal amount of such maturity shall be registered in the name of Cede & Co., as a nominee of The Depository Trust Company, New York, New York (“DTC”). In the event that the City determines that the system of book-entry only transfers through DTC (or a successor securities depository) is not in the best interests of the Beneficial Owners (as hereinafter defined) of the Notes or is burdensome to the City, the City may notify DTC, whereupon DTC will notify the DTC Participants (as hereinafter defined) of the availability through DTC of Note certificates. In such event, the City shall issue and the note registrar shall authenticate, transfer and exchange note certificates as requested by DTC of like principal amount, series and maturity, in denominations of $5,000 or any integral multiple thereof to the identifiable Beneficial Owners, in replacement of such Beneficial Owners’ beneficial interests in the Notes. For the purposes of this paragraph, the term “Beneficial Owners” shall mean (a) those persons for whom DTC was created to hold their securities (“DTC Participants”), and (b) the persons for whom the DTC Participants acquire interests in the Notes as nominees. Section 7. Note Registrar . The City has contracted with and designated Wells Fargo Bank, N.A., Chicago, Illinois, to serve as fiscal agent pursuant to Section 67.10(2), Wisconsin Statutes, and as note registrar. The City covenants that it maintain at the designated office of such note registrar a place where Notes may be presented for payment and registration of transfer or exchange and that it shall require that the note registrar maintain proper registration books and perform the other duties and obligations imposed upon it by this resolution in a manner consistent with the standards, customs and practices of the municipal securities business. The note registrar shall signify its acceptance of the duties and obligations imposed upon it by this resolution by executing the certificate of authentication on any Note, and by such execution the note registrar shall be deemed to have certified to the City that it has all requisite 8 4819-1746-6884.1 power to accept, and has accepted, such duties and obligations not only with respect to the Note so authenticated but with respect to all the Notes. The note registrar is the agent of the City and shall not be liable in connection with the performance of its duties except for its own negligence or default. The note registrar shall, however, be responsible for any representation in its certificate of authentication on the Notes. The City may remove the note registrar at any time. In case at any time the note registrar shall resign or shall be removed or shall become incapable of acting, or shall be adjudged a bankrupt or insolvent, or if a receiver, liquidator or conservator of the note registrar, or of its property, shall be appointed, or if any public officer shall take charge or control of the note registrar or of its property or affairs, the City covenants and agrees that it will thereupon appoint a successor note registrar. The City shall mail notice of such appointment made by it to each registered owner of Notes within 20 days after such appointment. Any successor note registrar appointed under the provisions of this Section, other than the Finance Director, shall be a bank, trust company or national banking association maintaining a corporate trust office in the State of Wisconsin, the City of Chicago, Illinois, or the Borough of Manhattan, City and State of New York. Section 8. Sale of Notes . The Notes shall be advertised for sale by the City Clerk in the manner provided herein, and the City Clerk is authorized to circulate an Official Statement prepared by Wisconsin Public Finance Professionals, LLC, Milwaukee, Wisconsin, and an Official Notice of Sale. When the Notes shall have been sold, this Council will adopt the proceedings to award the Notes, fix the interest rates thereon in accordance with the bid accepted, and levy taxes to meet principal thereof and interest thereon at maturity as required by law. Section 9. Application and Investment of Note Proceeds . Following the sale of the Notes, the City Manager and City Clerk are hereby authorized and directed to execute and deliver the Notes to the purchasers thereof upon payment therefor; and the principal proceeds from the sale of the Notes shall be used only for the purposes and in the manner required by law and by this resolution. The proceeds may be invested in the manner permitted by law, subject to the restrictions contained in the next succeeding section. Section 10. Tax Covenants . (a)The City shall not take, nor omit to take, any action that is lawful and within its power to take, which action or omission would cause interest on any Note to become subject to federal income taxes in addition to federal income taxes to which interest on such Note is subject on the date of issuance thereof. (b)The City shall not permit any of the proceeds of the Notes, or any facilities financed with such proceeds, to be used in any manner that would cause any Note to constitute a “private activity bond” within the meaning of Section 141 of the Internal Revenue Code of 1986 (the “Code”). 9 4819-1746-6884.1 (c)The City shall not permit any of the proceeds of the Notes or other moneys to be invested in any manner that would cause any Note to constitute an “arbitrage bond” within the meaning of Section 148 of the Code. (d)The City shall comply with the provisions of Section 148(f) of the Code relating to the payment of certain investment earnings at periodic intervals to the United States of America; provided, however, that such payment shall not be required to the extent the City receives an opinion of nationally recognized bond counsel (which opinion may be given in reliance upon a ruling or rulings of the Internal Revenue Service) to the effect that such payment is not necessary to preserve the exemption from federal income taxes of interest on the Notes. (e)The City hereby designates the Notes as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code. Section 11. Continuing Disclosure . For the benefit of the beneficial owners of the Notes, the City covenants and agrees to provide an annual report containing certain financial information and operating data relating to the City. The annual report shall be filed with the Electronic Municipal Market Access System ("EMMA") within 180 days after the close of the City’s fiscal year. The Annual Report may be submitted as a single document or as separate documents comprising a package. The City may include the information described below by cross-reference from official statements of debt issues of the City, which have been submitted to and are available from EMMA. The information to be contained in the annual report shall consist of the annual audited financial statement of the City for the most recently completed prior fiscal year and such additional information as noted in the official statement relating to the Notes under the caption “Continuing Disclosure.” Each annual audited financial statement will conform to generally accepted accounting principles applicable to governmental units prepared in accordance with standards of the Governmental Accounting Standards Board. The City also covenants and agrees for the benefit of the beneficial owners of the Notes to provide timely notice to EMMA of any failure of the City to file any such annual report within the 180-day period and of the occurrence of any of the following events with respect to the Notes, if material: (1) principal and interest payment delinquencies; (2) non-payment related defaults; (3) unscheduled draws on debt service reserves reflecting financial difficulties; (4) unscheduled draws on credit enhancements reflecting financial difficulties; (5) substitution of credit or liquidity providers, or their failure to perform; (6) adverse tax opinions or events affecting the tax-exempt status of the Notes; (7) modifications to rights of Noteholders; (8) Note calls; (9) defeasances; (10) release, substitution or sale of property securing repayment of the Notes; and (11) rating changes. It is found and determined that the City has agreed to the undertakings contained in this Section in order to assist participating underwriters of the Notes and brokers, dealers and municipal securities dealers in complying with Securities and Exchange Commission Rule 15c2-12 promulgated under the Securities Exchange Act of 1934. The chief financial officer of the City is authorized and directed to do and perform, or cause to be done or performed, for or on behalf of the City, each and every thing necessary to accomplish the 10 4819-1746-6884.1 undertakings of the City contained in this Section for so long as said Rule 15c2-12 is applicable to the Notes and the City remains an “obligated person” under the Rule with respect to the Notes. Notwithstanding any other provisions in this resolution to the contrary, failure of the City to perform any covenant in this Section 11 shall not constitute an event of default hereunder; however, any Noteholder may take such actions as may be necessary and appropriate, including seeking mandamus or specific performance by court order, to cause the City to comply with its obligations under this Section 11. The City may amend the provisions of this Section 11 and any provision of this Section 11 may be waived, if: (a)such amendment or waiver is made in connection with a change in circumstances that arises from a change in legal requirements, change in law or change in the identity, nature or status of the City, or the activities conducted at the financed facilities; (b)the undertaking herein, as amended or waived, would have complied with the requirements of the Securities and Exchange Commission Rule 15c2-12 promulgated under the Securities Exchange Act of 1934 (the “Rule”) at the time of the primary offering of the Notes, after taking into account any amendments or interpretations of the Rule, as well as any change in circumstances; and (c)the amendment or waiver (i) does not materially impair the interests of Noteholders, as determined by an opinion of nationally recognized bond counsel expert in federal securities laws acceptable to the City, or (ii) is approved by the affirmative vote of Noteholders of at least two-thirds in aggregate principal amount of the outstanding Notes at the time such consent is given. Following any such amendment or waiver, the next succeeding annual report shall explain, in narrative form, the reasons for the amendment or waiver and the impact of the change on the type of financial information being provided. Section 12. Defeasance and Payment of Notes . (a)If the City shall pay or cause to be paid to the registered owners of the Notes of a series the principal, premium, if any, and interest due or to become due thereon, at the times and in the manner stipulated therein and in this resolution, then the pledge of taxes, securities and funds hereby pledged and the covenants, agreements and other obligations of the City to the registered owners and the beneficial owners of the Notes shall be discharged and satisfied. (b)Any Notes, whether at or prior to the maturity or the redemption date of such Notes, shall be deemed to have been paid within the meaning of this Section if (i) in case any such Notes are to be redeemed prior to the maturity thereof, there shall have been taken all action necessary to call such Notes for redemption and notice of such redemption shall have been duly given or provision shall have been made for the giving of such notice, and (ii) there shall have been deposited in trust with a bank, trust company 11 4819-1746-6884.1 or national banking association acting as fiduciary for such purpose either (A) moneys in an amount which shall be sufficient, or (B) “Federal Obligations” as defined in paragraph (c) of this Section, the principal of and the interest on which when due will provide moneys which, together with any moneys on deposit with such fiduciary at the same time for such purpose, shall be sufficient to pay when due the principal of, redemption premium, if any, and interest due and to become due on said Notes on and prior to the applicable redemption date or maturity date thereof. (c)As used in this Section, the term “Federal Obligations” means (i) noncallable, direct obligations of the United States of America, (ii) noncallable and nonprepayable, direct obligations of any agency of the United States of America, which are unconditionally guaranteed by the United States of America as to full and timely payment of principal and interest, (iii) noncallable, nonprepayable coupons or interest installments from the securities described in clause (i) or clause (ii) of this paragraph, which are stripped pursuant to programs of the Department of the Treasury of the United States of America, or (iv) coupons or interest installments stripped from bonds of the Resolution Funding Corporation. Section 13. Resolution To Constitute a Contract . The provisions of this resolution shall constitute a contract between the City and the owner or owners of the Notes. Any pledge made in this resolution and the provisions, covenants and agreements herein set forth to be performed by or on behalf of the City shall be for the equal benefit, protection and security of the owners of any and all of the Notes. All of the Notes, regardless of the time or times of their issuance, shall be of equal rank without preference, priority or distinction of any of the Notes over any other thereof except as expressly provided in or pursuant to this resolution. This resolution and the resolution awarding the Notes, fixing the interest rates and levying taxes for the payment thereof shall constitute full authority for the issuance of the Notes and, to the extent that the provisions of this resolution conflict with the provisions of any other resolution of the City, the provisions of this resolution, as amended, shall control. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. Section 14. Notice . The City Clerk is authorized to publish a notice of the issuance of the Notes as a class 1 notice pursuant to Section 893.77, Wisconsin Statutes. Section 15. Effective Date . This resolution shall become effective immediately upon its passage, the public welfare requiring it. 12 4819-1746-6884.1 Adopted: October 26, 2009 ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: City Attorney, Wald Klimczyk Proposed by: City Administration Prepared by: Finance Department 13 4819-1746-6884.1 Exhibit III 2009 NOTE ISSUE PROJECT DESCRIPTIONS Construct and Improve Streets - $1,965,000 ? Infrastructure Maintenance and Extension - $1,965,000 This program totals $1,965,000 and has projects that fall into four (4) primary categories: Street Extensions - $275,000 o This program totals $275,000 and represents actual bid prices for streets to be constructed in 2009 in new developments for the Spring Public Works Program. Funding for these improvements is provided through Special Assessments. Sidewalks (Repair and Replacement) - $280,000 o This program totals $415,000 for the installation of new sidewalk; and the repair and replacement of deteriorated sidewalk and/or sidewalk with other safety deficiencies. Of the $415,000 required for this program, $85,000 will be assessed to abutting property owners and the remaining portion ($330,000) will be paid by the General Fund. General Fund costs include expenses such as curb ramp replacements, sidewalks crossing city owned property (greenbelts, parks, etc.) and other miscellaneous costs typically paid by the city at large. No additional funding for the assessable portion of this program is necessary as sufficient funds remain from prior years borrowings. A portion of the General Fund costs ($330,000) is available from prior years borrowings ($50,000) leaving $280,000 in General Fund costs to be included in the proposed 2009 Note Issue. Curb and Gutter (Replacement & Reconstruction) - $610,000 This program includes $610,000 for curb and gutter replacement approved in the 2009 Spring Public Works Program. Approximately $235,000 of the curb and gutter replacement cost for 2009 will be assessed to the abutting property owners. The remaining $375,000 will be provided by the General Fund. Street Maintenance and Improvements - $800,000 o The 2009 Budget proposed a $650,000 borrowing to continue the current level of street maintenance given the levy limits. In addition, the City incurred consultant and staff costs in preparing plans to qualify additional resurfacing projects for “stimulus” funding. These design costs total $150,000. This upfront expenditure of funds allowed the City to receive approximately $2.6 million in stimulus funding. \\petey\COJHome\Agenda Review\Approved Agenda Items\2009\10-26-2009\Note Issue - Exhibit III.doc jjw 10/07/2009 2009 Note Issue Page 2 of 16 Project Descriptions Construct and Improve Storm Sewers - $1,195,000 ? System Improvements – $945,000 Four (4) projects are proposed in this category: 2008 Flood Repairs - $180,000 o Damage repair from the 2008 flood totaled over $3.24 million. Of this amount FEMA assistance totals approximately $2.13 million. An additional $604,000 was received in CDBG emergency assistance decreasing the local share to approximately $512,000. A portion of the City costs ($180,000) are related to repairs to the storm sewer system and included in this note issue. Highridge Erosion - $415,000 o Drainage from the Highridge subdivision to the Rock River has created significant erosion to the hillside. Improvements are necessary to repair the deep gulleys and to prevent further erosion and deterioration. Heavy rip-rap and gabion baskets will be installed as part of this project. East Riverwall Repairs - $50,000 o Two (2) failures occurred in the riverwall in the east-side of the Rock River between the Centerway Dam and Racine Street. The first failure occurred just south of Centerway when a sinkhole developed near the walkway. The riverwall was undermined forming the sinkhole. The second failure occurred just north of the Racine Street Bridge. An old section of limestone block collapsed. Both of these failures have been repaired and the actual costs is $50,000 Manhole Rehabilitation/Replacement - $300,000 o This program began in 2008 to repair or replace storm sewer manholes on streets being resurfaced or reconstructed. This will prevent the need to tear-up a new street surface if the manhole fails after the street has been resurfaced. Some manholes only need repairs to the upper portion and other manholes that need total replacement. ? System Expansion - $250,000 One (1) project is proposed in this category: Drainage structures - $250,000 o Funding is provided to extend install storm sewer and install related drainage structures in new developments. Total cost - $250,000; Assessable portion - $250,000. 2009 Note Issue Page 3 of 16 Project Descriptions Acquire, Improve & Maintain Parks and Public Grounds - $1,465,000 ? Renovate Playgrounds/Maintain Equipment - $35,000 In 1996, the City began a program to renovate/replace playground equipment in neighborhood parks. To date, renovations have been completed at 30 neighborhood parks at a cost of approximately $35,000 for each neighborhood park. The renovation/replacement of playground equipment will continue in 2009, with improvements proposed for Harmony Grove Park ($35,000). ? 2008 Flood Repairs – $332,000 Damage repair from the 2008 flood totaled over $3.24 million. Of this amount FEMA assistance totals approximately $2.13 million. An additional $604,000 was received in CDBG emergency assistance decreasing the local share to approximately $512,000. Funding in the amount of $332,000 is required and includes repairs to streets, traffic signals, parks, sidewalks, trails, elevators and other publicly owned property, and anticipated funding for the purchase of property as part of the Hazard Mitigation Program. ? Property Acquisitions - $98,000 In 2009 the property at 337 N. Franklin Street was acquired and demolished. This was completed as part of implementing the Downtown Plan by acquiring blighted properties in the downtown area as they become available. The acquisition and demolition costs are proposed for funding in this Note Issue. ? Property Acquisitions (downtown & neighborhood) - $500,000 Major planning efforts were completed in 2008 and 2009 which recommended that the City become more active in the acquisition of vacant and/or blighted properties in the older residential neighborhoods and downtown. Available Community Development Block Grant funds are not sufficient for this effort. Initial funding in the amount of $500,000 is proposed to create a pool of funds for such property acquisitions. ? Youth Sports Facility - $500,000 A partnership was approved with Janesville Youth Baseball (JYB) to develop additional softball and baseball fields at the Youth Sports Facility East of Wuthering Hills Drive. Total City costs for this project are estimated to be between $1.3 and $1.4 million and will include infrastructure improvements such as rough grading of the fields, utilities, roads, parking lots, safety lighting, and restrooms. Janesville Youth Baseball would be responsible for improvements totaling approximately $2.5 million including fine grading of the fields, fencing, dugouts, field lighting, scoreboards, and seeding. A total of eight (8) new fields are proposed. The 2008 Note Issue included $500,000 for this project. An additional $500,000 is proposed as part of the 2009 Note Issue. The remaining funding $300,000 - $400,000 will be provided from the sale of the City lots on Ruger Avenue. 2009 Note Issue Page 4 of 16 Project Descriptions Acquire, Improve & Maintain Public Buildings and Grounds - $5,550,000 ? Building Maintenance - $250,000 Each year, funds are required for minor building maintenance projects at City facilities. In 2009, improvements totaling $250,000 are proposed for several public buildings. The locations may include the Municipal Building, various park and recreational facilities, and fire stations. ? Ice Arena – 1,150,000 Repairs are either necessary at the existing Ice Arena including or a new facility should be constructed. Repairs to the existing facility are estimated to cost $1.2 to $1.3 million. A public- private partnership is being discussed for the construction of a new facility, with the City’s portion being approximately $2.0 to $2.5 million. Approximately $648,000 is available from funds previously borrowed for the aquatics facility and could be made available for this purpose. ? Downtown Parking Structure - $2,900,000 The construction of a parking structure is planned for the downtown on the site of the former parking garage on the corner of Parker Drive and Wall Street. The structure will be four (4) levels and accommodate approximately 235 vehicles. Total project cost is estimated to be $2.2 million. Initial funding in the amount of $1,250,000 was provided in the 2008 Note Issue. The remainder of the funding ($2.9 million) is included in the proposed 2009 Note Issue. ? Wastewater Treatment Plant Expansion/Renovation – $27,300,000 Clean Water Fund Loan The City Council previously reviewed a proposed project to renovate and expand the current wastewater treatment facility. The total cost of this project is estimated to be $32.1 million. Funding for this project includes $100,000 from the 2006 Note Issue, $2.0 million from the 2007 Note Issue, $2.7 million from the Wastewater Replacement Fund, and $27.3 million from a Clean Water Fund loan. ? Tallman House - $250,000 In 2009 an architectural firm was retained to complete a property conditions report on the Tallman House. This report indicates that repairs in excess of $2,000,000 are necessary and the facility. The 2009 Note Issue includes $250,000 to begin the funding of these repairs. ? Central Fire Station and Administration - $1,000,000 The central fire station and administrative offices (Fire Station #1) was constructed in 1957 and no longer meets the space or operational needs of the Fire Department. Initial funding for design and site acquisition was provided in 2006 ($150,000) and 2007 ($350,000). Funding for construction will be phased over several years with the initial $500,000 provided in 2008. The estimated construction cost is $6,500,000 to $7,000,000. 2009 Note Issue Page 5 of 16 Project Descriptions Acquire Capital Equipment - $1,245,000 ? Technology Enhancements - $200,000 The City will continue implementation of the Information Technology Strategic Plan. This plan addresses improving the efficiency of City services and providing citizen satisfaction through the use of information technology. In 2009, funds are requested from the General Fund ($100,000), Water Utility ($50,000) and Wastewater Utility ($50,000) to obtain consulting services and purchase hardware and software for the implementation of specific citywide information technology priority projects, as determined by the City Manager. ? Enterprise Resource Planning (ERP) - $400,000 The City is in the process of implementing an Enterprise Resource Planning (ERP) project which will replace disparate computer applications and integrate them into a single solution reducing redundant data entry and facilitating the sharing and tracking of information. Phase I of this project included the replacement of our Land Management/Computer-aided Mass Appraisal Software and was funded in the 2006 note issue ($350,000). This phase is nearing completion. Phase II of this project was funded in 2008 and included the replacement of code enforcement, building permits and inspections, complaint tracking, and planning software ($350,000). This phase has “gone live”. Funding in the amount of $400,000 for Phase III is proposed for 2009. This phase will include the replacement of our utility billing, special assessments, licensing, miscellaneous billing, and tax billing software. This represents the third phase of a four (4) phase project. ? Hedberg Public Library Technology Enhancements - $350,000 Radio Frequency Identification provides for "sightless" or no line sight identification of items. It includes the ability to facilitate circulation, re-shelving and theft detection. In recent years, circulation and materials management have grown; at the same time library staffing has remained constant or is being reduced. The use of RFID reduces the amount of time required to check-out and check-in materials, allows for improved inventory of materials and provides for better security of materials, especially audiovisual materials. Initial funding in the amount of $75,000 was provided in 2008 with the remainder of the funding ($350,000) proposed for 2009. ? Transit Capital Projects – Ne New Funding Needed Funding is included for several small Transit capital projects ($21,600) including high-cost capital repair parts (rebuilt engines and transmissions for buses) ($8,000), 10 year scheduled refurbishment of the Transfer Center ($10,000), replace shop equipment ($2,000), and three computer replacements ($1,600). Transit projects are funded 80% from the Federal Transit Act and these costs represent the projects local share (20%). Funding is available from prior note issues so no additional borrowing is necessary at this time. 2009 Note Issue Page 6 of 16 Project Descriptions ? Public Safety Equipment - $65,000 Public Safety Equipment for 2009 ($80,000) includes funding to replace mobile data radios in the police vehicles. The current mobile data radios were purchased in 2001 and have reached the end of their useful life. In addition, Rock County Communications Center and the 9-1-1 Commission are requiring that all mobile data radios be upgraded to a faster version by January 31, 2010. Of the 25 vehicles currently in the fleet, mobile data radios in six (6) vehicles have already been upgraded so this proposal upgrades the mobile data radios in the remaining nineteen (19) vehicles. A portion of these costs ($15,000) are offset by previously borrowed, but unexpended, funds. ? Fire Vehicles – $230,000 Funding in the amount of $230,000 is proposed to replace two pieces of fire apparatus. Scheduled for replacement is a model year 2000 ambulance ($200,000); and the boat, motor and trailer used for water rescue ($32,000). The current boat used for water rescue is inadequate as it can become unstable when loaded with a patient. Construct and Maintain Solid Waste Disposal Facilities - $1,750,000 ? New Landfill – Phase 2 Construction - $270,000 The construction of Cell 2 at the Landfill began 2007 and is now complete with a total project cost of $1,214,000. Initial funding ($300,000) was provided in 2007 with an additional $300,000 provided in 2008. A portion of the project costs were offset with funding available from prior years notes for closure of phase 5 and the purchase of a second landfill compactor. The remainder of the project costs will be provided in 2009 ($270,000). ? New Landfill – Phase 3 Construction and Leachate Upgrades - $1,180,000 The construction of Phase 3 at the landfill is scheduled for 2009 at a cost of $1,180,000. This is the third of five total cells designed for the current facility. Construction also includes leachate pumping system upgrades in Phases 1 and 2 ? Horizontal Gas Collection System - $30,000 A temporary horizontal gas collection system is required by the DNR as a condition of approval for the operating Sanitary Landfill. The temporary system will allow the City to place the permanent gas collection header pipe system above the plastic membrane at final closure. This will significantly reduce long-term maintenance costs related to the permanent system. Initial funding ($60,000) was provided in 2007 with additional funding ($30,000) provided in 2008. Funding proposed in 2009 ($30,000) will be used to extend the system. ? Gas Collection System Upgrades - $130,000 Odor migration from the operating landfill, particularly Cell 1, has become an increasing problem. In order to minimize the migration, a gas collection system must be installed prior to 2009 Note Issue Page 7 of 16 Project Descriptions closure of Cell 1 which is now planned for 2011. A portion of this system will become part of the permanent gas collection system that will be installed with closure of Cell 1. ? Landfill Scale/Scalehouse Replacement - $140,000 The landfill scale and scalehouse are scheduled for replacement and renovation. Funding in the amount of $140,000 is proposed. The scale has served its useful life (24 years) and has reached the point where repairs are not possible. The scalehouse was constructed in 1985 and is in need of complete interior and exterior renovation. The cost to replace the scalehouse will be compared to the cost of renovation and the most cost-effective alternative will be implemented. Construct and Extend Water Mains - $1,995,000 ? System Improvements - $1,688,000 This program totals $1,688,000 and has projects that fall into four (4) primary categories: Undersize Main Replacement - $378,000 o Undersize main replacements totaling $582,000 are proposed for 2009. This program is needed to replace undersized water (replace 1-1/2 inch and 4-inch mains with 6 inch mains) in the distribution system to meet the WDNR code. There are approximately 12 miles of undersized main in the system. Replacement is done in coordination with street restoration projects. A portion of the required funding ($582,000) is available from prior years note issues ($204,000) decreasing the total request for this Note Issue to $378,000. Funds requested will replace about 3,500 feet of main. Lead Service Replacement - $350,000 o In 2005, the Water Utility implemented a lead services replacement program within the City. This program is similar to the iron service replacement activities the City has historically undertaken. The actual cost of this program will vary from year to year based upon the number of lead services under streets that are being reconstructed in any given year. Currently, there are about 2,400 lead services in the City. Main Reinforcement - $610,000 o The Main Reinforcement program totals $670,000 and addresses identified weaknesses in the existing water distribution system by adding transmission mains or upgrading distribution mains to transmission mains. In 2009, funding is proposed to complete the 3,300 feet of 12” transmission main constructed on S. Oakhill Avenue started in 2008 ($87,000), construction of 2,750 feet of 16 inch main on Town Hall Road ($300,000), replacement of 2,200 feet of 6 inch main on Chickasaw Drive ($140,000), and replacement of the 12-inch main associated with the Ruger Ave bridge replacement ($150,000). A portion of the cost of this program is available from prior years borrowings ($67,000) reducing the total proposed for this note issue to $610,000. Main/Service Insulation - $350,000 o 2009 Note Issue Page 8 of 16 Project Descriptions The Loch Lomond Subdivision has several blocks of shallow water main and associated water services. During the winter of 2008 – 2009 several areas of the community experienced issues with freezing water mains and services causing the affected property owners to be without water while the Water Utility made the necessary repairs. This project insulates those mains and services to prevent freezing in the future. These mains were installed in the late 1990’s, but this part of the subdivision was not occupied at that time so the need to insulate them did not become apparent until recently. Over the past two winters, a number of water services and a water main have frozen. ? System Expansion – No Additional Funding Needed Main Extensions – No Additional Funding Needed o This program includes the construction of water mains within individual subdivisions and is expected to total about $250,000 in 2009. Approximately $235,000 will be assessed to developers with the remainder of the cost ($15,000) being paid by the Water Utility. The total borrowing is reduced by $250,000 due to carryover funds from the 2008 Note Issue. Water Laterals – No Additional Funding Needed o Laterals provide water service from the water main to the curb stop. Most laterals are installed to support new residential development. The cost of installing the laterals is paid through special assessments ($50,000). The total borrowing is reduced by $50,000 due to carryover funds from the 2008 Note Issue. Transmission Mains – No Additional Funding Needed o Transmission mains carry water from the pumping stations and the reservoir to the distribution systems. In order to provide sufficient water flow to developing areas, new transmission mains must periodically be constructed. The 2009 budget proposes the construction of 2,300 feet of 16” main at the Austin Farm Subdivision ($215,000). Approximately $170,000 of the requested funds will be paid by the Utility with the remainder ($45,000) assessed to developers. The total borrowing is reduced by $215,000 due to carryover funds from the 2008 Note Issue. ? North Zone reservoir Repair - $150,000 The Wisconsin Department of Natural Resources requires that the City’s water storage reservoirs be inspected every 5 years and that our elevated storage reservoirs are inspected every 10 years. The ground storage reservoirs at pumping stations 10 and 12 are due for inspection in 2009. Additionally, there appears to be a leak in the side of the north zone reservoir. Funds are requested for inspection of the three reservoirs and repair of the north zone reservoir ($150,000). ? Manhole and Valve Replacement - $157,000 The valve and manhole repair and replacement program totals $165,000 and repairs or replaces deteriorated water valves and/or water manholes that are contributing to street surface settlement and deterioration. These manholes and valves are replaces in advance of the City’s street 2009 Note Issue Page 9 of 16 Project Descriptions restoration program. The total borrowing is reduced by $8,000 due to carryover funds from the 2008 Note Issue. Construct and Extend Sewer Mains - $615,000 ? System Improvements - $175,000 This program totals $175,000 and has projects that fall into two (2) primary categories: Main Repair/Replacement - $50,000 o Janesville has approximately 140 miles of clay pipe in the sanitary sewer collection system that ranges in age from 40 to 100 years. Most of the clay pipe is structurally sound, but suffers from root intrusion and infiltration of groundwater. The 2009 Note Issue proposes $750,000 of funding, which will reline about 3 – 3-1/2 miles of sanitary sewer main. This is the ninth year of a multi-year program, which reduces the potential for clogged sewers resulting from root growth and also ensures the continued structural integrity of the clay sewers. The total borrowing is reduced by $700,000 due to carryover funds from prior years Note Issues. Inflow/Infiltration Reduction - $125,000 o This is an ongoing multi-year program to prevent water inflow and infiltration into the sanitary sewer. It requires about $125,000 annually. This program repairs manholes located in greenbelts and roadside ditches and relines/replaces portions of sewer laterals in the public right-of-way near the sanitary sewer they discharge to. Water is kept out of the manholes by installing rubber seals around the manhole between the casting and cone section and water tight covers where needed. The sewer laterals are relined from the inside in much the same way as the sewer mains are presently relined. This program has focused primarily on sanitary sewer manholes in the past, but its focus has now shifted to sewer laterals. . ? System Expansion – No Additional Funding Needed Sewer Extensions – No Additional Funding Needed o This program includes the construction of water mains within individual subdivisions and is expected to total about $250,000 in 2009. Approximately $235,000 will be assessed to developers with the remainder of the cost ($15,000) being paid by the Wastewater Utility. The total borrowing is reduced by the entire $250,000 due to carryover funds from the 2008 Note Issue. Sewer Laterals – No Additional Funding Needed o Laterals provide sewer service from the sewer main to the curb for individual properties. Most laterals are installed to support new residential development. The cost of installing the laterals is paid through special assessments, but the total borrowing for Special 2009 Note Issue Page 10 of 16 Project Descriptions Assessments is reduced by the entire $50,000 due to carryover funds from the 2008 Note Issue. ? System Replacements - $440,000 This program addresses identified weaknesses in the existing sanitary sewer collection system by adding interceptor sewers or upgrading sewer mains to interceptor sewers. 2009 includes $290,000 to replace the failed interceptor along the Rock River near Riverview Drive and $150,000 to replace the 12-inch main associated with the Ruger Ave bridge replacement. Provide Financial Assistance for Community Redevelopment - $1,485,000 ? Development Incentive (TIF 23) - $860,000 Funding is proposed for a TIF development loan in TIF #23 (Downtown - East) previously authorized by the City Council. A development agreement with 101 Milwaukee St. LLC provides a development loan in support of a $3.4 million renovation of a downtown office building in TIF No. 23 ($860,000). Due to limitations on the amount of private purpose debt, funding for this project cannot be included in the proposed Note Issue. Staff intends to apply for a loan from the State Trust Fund to finance this project. ? Development Incentive (TIF 24) - $210,000 Funding is proposed in the 2009 Note Issue for a TIF development loan in TIF #24 (Downtown - West) previously authorized by the City Council. A development agreement with MGD Fund III and Forward Foundation resulted in the renovation of an historic downtown structure and the construction of a 7,000 SF historically sensitive addition as part of a revitalization project in TIF No. 24 ($210,000). ? Development Incentive (TIF 27) - $315,000 Funding is proposed in the 2009 Note Issue for a TIF development loan in TIF #27 (Downtown - East) previously authorized by the City Council. A development agreement with Assembly and Test Worldwide provides financing for equipment purchases and employee training for a new manufacturing equipment design center in TIF No. 27. The project results in the creation of 21 full-time jobs ($315,000). ? Development Incentive (TIF 34) - $100,000 Funding is proposed in the 2009 Note Issue for a TIF development loan in TIF #34 (Airport) previously authorized by the City Council. A development agreement with HSI Aviation Holding LLC provides financing for a 20,000 SF helicopter service hangar and the creation of 12 new jobs in TIF No. 34 ($100,000). 2009 Note Issue Page 11 of 16 Project Descriptions 2009 NOTE ISSUE PROJECTS NOT INCLUDED Construct and Improve Streets - $406,000 ? Infrastructure Maintenance and Extensions - $15,000 Street Lights – New Streets and Subdivisions - $15,000 o New Streets and Subdivisions primarily supports new residential development and provides for the installation of street lighting along newly constructed streets ($15,000). All of these costs are assessed to abutting property owners and are paid at the time of land division. No need to borrow funds. ? Major Arterials and Connecting Highways - $391,000 River Street Reconstruction (Eng.) - $20,000 o The reconstruction of River Street from Court Street to Racine Street is scheduled for 2011. Design and engineering was to occur in 2009 with right-of-way acquisition scheduled for 2010. Funding of design will occur with the borrowing for construction. Ruger Avenue Bridge (Eng.) - $19,000 o The Ruger Avenue Bridge sufficiency rating is at a level that requires improvement. Funding in the amount of $19,000 provides for the local match to a federal grant for the project. Design will be accomplished in 2009 with construction planned in 2010. Funding for design will be included in the borrowing for construction. Milwaukee/Wuthering Hills Roundabout (Eng.) - $12,000 o An underpass for the recreational trail where it crosses E. Milwaukee Street is proposed to address public safety concerns. The 2006 Note Issue included $160,000 for this project. A state grant in the amount of $235,000 has also been awarded for this project. Funding in the amount of $195,000 is proposed in 2009 bringing total funding available for this project to $590,000. Funding for design will be included in the borrowing for construction. S. Jackson Street Bridge Replacement (Eng.) – 145,000 o The sufficiency rating for the Jackson Street Bridge is still not low enough to qualify for federal funding. Any work the City performed at this time would be at local expense. The total estimated cost to replace this structure is nearly $7.0 million and requires a 20% local match of approximately $1.4 million. 2009 Note Issue Page 12 of 16 Project Descriptions E. Milwaukee Street Pedestrian Underpass - $195,000 o An underpass for the recreational trail where it crosses E. Milwaukee Street is proposed to address public safety concerns. The 2006 Note Issue included $160,000 for this project. A state grant in the amount of $235,000 has also been awarded for this project. Funding in the amount of $195,000 is proposed in 2009 bringing total funding available for this project to $590,000. The City manager believes other less expensive alternatives should be evaluated. Construct and Improve Storm Sewers - $515,000 ? System Improvements Surface Drainage Repairs – CSC - $20,000 o City Services Center Surface Drainage Repairs in the amount of $20,000 is included to construct a retention pond on City Services Center property to control the release of storm water to the mined area east of the site. An existing discharge is severely eroding the mined embankment and needs improvements Fremont and St. Lawrence Upgrade - $170,000 o Upgrades to Freement St. and St. Lawrence Ave.include ($170,000) to replace 1,700 feet of 12” and 15” pipe on Fremont St. from Oakland Ave. to St. Lawrence Ave. and on St. Lawrence Ave. from Fremont St. to Randall Ave. The existing system results in frequent flooding and the pipe is in poor condition. Work will include upsizing pipes to better manage stormwater. Richardson Street Repair - $35,000 o Repairs to Richardson St. include replacing 300 feet of 12” pipe on Richardson Benton to Sherman. The existing pipe is plugged with excessive roots beyond capabilities of maintenance equipment. The pipe will be removed and replaced. Laramie Lane Repair - $90,000 o The Laramie Lane repair project will replace 900 feet of existing under-sized pipe with new materials 12” to 18” in size to eliminate flooding problems that have caused erosion on private property. This work is in the 1000 block of Laramie Lane. Arbor Ridge Outfalls - $150,000 o During the rains associated with the 2008 flood event runoff from an adjacent farm field damaged the storm sewer outfalls in the Arbor Ridge subdivision. Repairs in the amount of $150,000 are necessary. 2009 Note Issue Page 13 of 16 Project Descriptions Palmer Drive - $25,000 o New grates on the upper road are proposed for replacement to prevent reoccurring issues related to storm drainage. Pineview - $25,000 o A storm sewer along Pineview was installed in the incorrect location and is located on private property rather than in the utility easement. This project relocates that storm sewer into the easement. Acquire, Improve & Maintain Parks and Public Grounds - $1,450,000 ? Renovate Playgrounds/Maintain Equipment - $35,000 In 1996, the City began a program to renovate/replace playground equipment in neighborhood parks. To date, renovations have been completed at 30 neighborhood parks at a cost of approximately $35,000 for each neighborhood park. For the last several years one (1) park has been renovated each year which is what is still included in the proposed Note Issue. This would have allowed the renovation of a second park (Pershing Park). ? Skate Board Park - $50,000 A Skate park Citizens Committee was organized in 2003. The committee is currently fund raising and is considerably short of their goal of $250,000. This financial contribution of $50,000 to the Skate Park will assist the committee in reaching their goal and building this recreational facility for the youth of Janesville. ? Bike Trail (Tripp Road to Eau Claire Road) - $515,000 A multi-governmental effort is underway to extend the bike trail from Janesville to Beloit. This funding will permit the acquisition of abandoned railroad right-of-way south of Tripp Road where the trail currently terminates. These funds will also allow for the installation of a paved trail surface. This acquisition of abandoned railroad grade will extend City ownership of the trail to a point that is contiguous with railroad right-of-way owned by the Hendricks Group. This will effectively extend the Peace Trail from Tripp Road to Eau Claire Road. ? Aquatics facility Improvements (year 3) - $325,000 In 2006, initial funding ($255,000) was included for aquatics facilities design and improvements. An 18-member citizen committee, with the assistance of a consultant, reviewed current aquatic facilities and planned for future aquatic facilities in Janesville, including the location and type of facilities given the growth and demographics of Janesville. It was anticipated the aquatic projects will cost a maximum of $5,000,000 with initial funding ($1,255,000) being provided in 2006 and 2007 and additional funding proposed for 2009 ($325,000). This project has been put on hold and no new funding is proposed. Previously borrowed funds will be used to make necessary repairs and renovations to the existing facilities ($482,000) and the remainder will be re-programmed for another purpose ($648,000) 2009 Note Issue Page 14 of 16 Project Descriptions ? Parking Lot Construction - $75,000 In 2008 a blighted multi-family structure at the corner of Court Street and Parker Drive was purchased and demolished. The site is currently vacant. The construction of a surface level parking lot containing 14 stalls is proposed on this site. This parking lot will be connected to the existing public parking lat immediately to the north. ? Wastewater Treatment Plant Land Acquisition - $200,000 Funding was proposed to acquire land around the Wastewater Treatment Plant to be held by the City ($200,000). The land obtained under this program would not be available for residential or commercial development. Its primary purpose will be to act as a buffer between nearby residential properties and the treatment plant. Acquire, Improve & Maintain Public Buildings and Grounds - $815,000 ? Transit Services Center - $425,000 A new Transit Administration and Maintenance Building is proposed to replace the existing facility located on North Parker Drive. The existing facility was constructed in 1961 as a public works garage and became the Transit Maintenance Facility in the mid-1960s. An addition was constructed in 1979 to provide a dedicated area for vehicle maintenance. A new facility is estimated to cost $6,000,000, with 80% ($4,800,000) funded by the Federal Transit Act and the remainder ($1,200,000) provided by the City of Janesville. In 2006 and 2007, $100,000 and $475,000 respectively were provided as the 20% local match for land acquisition and a portion of the construction costs. In 2009 $425,000 in local funds is proposed for the construction costs. The remaining portion of the 20% local match will be provided in future years. Federal Funding in the amount of $2,135,000 has been obligated to this project, including $1.4 million in stimulus monies. Federal discretionary capital funding in the amount of $1.5 million is anticipated in each of Federal Fiscal years 2009 and 2010. Additional funding is not necessary in 2009 but will be proposed in 2010. ? Building Maintenance - $250,000 Funding in the amount of $500,000 was requested for maintenance projects in municipal buildings and facilities. ? Tallman House Repairs - $515,000 Immediate needs identified in the building needs analysis total $765,000. Funding in the amount of $250,000 is recommended, leaving a gap of $515,000. ? Hedberg Public Library Building Maintenance- $50,000 The Hedberg Public Library was constructed in 1996 so the building is now eleven years old. This project proposes funding for ongoing general building maintenance needs ($50,000). Funding is available from prior note issues for this purpose. 2009 Note Issue Page 15 of 16 Project Descriptions Acquire Capital Equipment - $195,000 ? GIS Enhancements - $100,000 Implementing the GIS is an ongoing process. In 2009 funds are requested to: 1) provide software and the appropriate licensing to allow GIS utilization outside of Municipal Building (i.e. water, operations); 2) provide quality control activities to assure accurate system mapping; 3) develop software for recording new construction and maintenance activities; and 4) other GIS development activities. Funds are requested from the General Fund ($25,000), Water Utility ($25,000), Wastewater Utility ($25,000) and Stormwater Utility ($25,000). ? Pole Camera for Storm Sewer Inspections - $20,000 A pole camera is proposed to facilitate the inspection of storm sewer structures and shorter sections of piping. It will allow Engineering staff to perform inspections during in-field investigations, improving overall efficiency of inspections. ? Roll-Off Containers - $30,000 Funding is requested to replace four (4) roll-off containers at the landfill. ? Leisure Services Small Capital Fund - $30,000 Funding is requested for small capital items in the Leisure Services department. ? Multimedia Equipment (Program/Training/Meeting Rooms) - $15,000 Funding is requested to equip the Program/Training/meeting rooms with multimedia equipment. Construct and Close Landfills - $700,000 ? Closure of Cell 1 - $700,000 Closure of a portion of Phase 1 of the operating landfill was anticipated take place in 2009. The cost of this project is $700,000 which includes installation of a combination clay/synthetic cap and installation of a landfill gas collection system for Phase 1. This project has been deferred until 2011. Construct and Extend Water Mains - $300,000 ? System Improvements - $700,000 East Side Water Tower (land acquisition) - $700,000 o Elevated water storage is necessary on the east-side of Janesville to meet current and future water demand. The construction of a water tower was proposed to meet these 2009 Note Issue Page 16 of 16 Project Descriptions needs and funding was requested for land acquisition. This project has been deferred indefinitely. Construct and Extend Sewer Mains - $570,000 ? System Expansion - $570,000 Interceptor Extensions - $570,000 o Interceptor sewers carry waste from the collection system to the treatment plant. Several interceptor sewer mains were planned to serve potential new developments around the City in 2009 totaling $570,000. However, with the downturn in construction activity these extensions are no longer necessary. Provide Financial Assistance for Community Redevelopment - $185,000 ? Development Incentive (TIF 26) - $185,000 Funding was proposed in the 2009 Note Issue for two (2) TIF development loans in TIF #26 (Conde Street) previously authorized by the City Council ($185,000). Funding is included for development loans to 3-D Targets ($125,000) for costs of building upgrades to meet code requirements for this expanding business. The project will create an additional 5 full-time jobs in TIF No. 26 ($125,000). A development agreement with PPG Industries provides financing for manufacturing equipment and the creation of 6 new jobs in TIF No. 26 ($60,000). Due to restrictions on borrowing for private purposes, funding for this project cannot be included in the proposed Note Issue. This project will be funded in a future Note Issue. CITY MANAGER DEPARTMENT MEMORANDUM October 20, 2009 TO: City Council FROM: Eric J. Levitt, City Manager SUBJECT: Discussion/possible action on request from Janesville Youth Hockey Building Committee for City Council consideration on City providing funding to build new ice rink. Summary In 2009, the City has been evaluating issues and possible deficiencies at the ice rink. The areas that need attention include areas such as the compressor and cooling system for the ice. During the spring of 2009, the City experienced several small failures and one large failure of the ice cooling system. A group of individuals proposed, during the spring, that the City consider building a new rink rather than renovating the current rink. This group is currently within the Janesville Youth Hockey Association. Request Janesville Youth Hockey Association has proposed that the City of Janesville provide $2 million in seed funding and potentially an additional $500,000 to build a phased two sheet rink. The Association would provide $2.5 million through donations to build the rink. Possible Motion I move that the City Council approve providing up to $2 million in funds for a new ice rink if the Janesville Youth Hockey Association can receive commitments of a minimum of $1.5 million in funding by December 1, 2009. City Manager Recommendation (Update since the September 14, 2009 Meeting) The City Manager has worked with the Community Development Director and the Youth Hockey Association Building Committee Chair. One issue that was brought forward at the previous meeting was the location of a new rink. We evaluated multiple possible locations and concluded that the three best locations were: 1. The location identified adjacent to the Youth Sports Complex. 2. Locate a new rink at the Industrial Park on the South Side of Janesville. 3. Add a second sheet of ice to the existing rink location. If the City partners with the community groups to build a new rink, the South Industrial Park location appears to be the best location due two relatively new factors that have come forward. A. The City is currently evaluating locations for a Central Fire Station. One potential location that is being evaluated is the current ice rink location. One benefit of this location is that the land is currently owned by the City. B. The South Industrial Park location would provide opportunities for the Beloit Youth Hockey Association to consider programming during the off- season at a minimum due to the proximity. Background In 2008, the City began evaluating costs to improve the rink in response to the potential to attract a Junior A hockey team to Janesville. The initial estimates for full improvements to the rink ranged in costs from $1 million to over $2 million, but averaged out to approximately $1.5 million. As the City negotiated the contract with the Junior A team (now named the Janesville Jets), the City Council authorized $200,000 in improvements to the rink. Concurrently, the rink experienced a variety of problems this spring and was shut down for almost 2 months fixing issues with the ice cooling system. A group of Janesville residents, now affiliated with the Janesville Youth Hockey Association, began developing a proposal to form a partnership with the City of Janesville to build a new rink. The proposed rink is located adjacent to the Youth Sports Complex and built on 11 acres of City owned land. The proposed partnership evolved over the summer and has evolved into the attached proposal. The attached proposal has the following elements: ? The building and one sheet of ice would cost approximately $4 million (not including land). ? The expansion to a second sheet of ice would cost approximately an additional $1 million. ? The City is requested to commit an initial $2 million and an additional $500,000 when funds are raised for a second sheet of ice. ? The proposal projects the City to close its current $85,000 actual subsidy to a $0 operational subsidy when 2 sheets of ice are operational. ? The proposal discusses the expansion of users at the current rink over the last year ? The ownership of the rink would be initially the Janesville Youth Hockey Club, but would be sold to the City of Janesville for $100 at the completion of 5 years of operation (the City would operate the rink during the 5 years). 2 NEIGHBORHOOD SERVICES MEMORANDUM October 15, 2009 TO: City Council FROM: Kelly Lee, Neighborhood Development Specialist SUBJECT: Action on a proposed Resolution Authorizing the Acquisition and Demolition Of Real Properties Located at 1722 Charles Street, 1109 Elgin Avenue, 1715 Joseph Street, 1809 Joseph Street, 1815 Joseph Street, 1821 Joseph Street, 1903 Joseph Street, 1921 Joseph Street, and 809 S Jackson for Open Green Space. (File Resolution 2009-650) Summary On July 28, 2008 the City Council authorized the administration to apply for the Hazard Mitigation Grant Program. The grant program is administered through Wisconsin Emergency Management with funding from the Federal Emergency Management Agency (FEMA). The grant has been approved and offers to purchase have been authorized by Wisconsin Emergency Management. City Council approval is required for acquisition and demolition of the properties. Department Recommendation The Plan Commission and the Neighborhood Services Department recommend that the City Council support a motion to approve Resolution 2009-650 authorizing the acquisition and demolition of real properties located at 1722 Charles Street, 1109 Elgin Avenue, 1715 Joseph Street, 1809 Joseph Street, 1815 Joseph Street, 1821 Joseph Street, 1903 Joseph Street, 1921 Joseph Street, and 809 S Jackson for open green space. City Manager Recommendation The City Manager concurs with the Plan Commission and Neighborhood Services Department recommendations. Suggested Motion I move to approve file resolution 2009-650 authorizing the acquisition and demolition of real properties located at 1722 Charles Street, 1109 Elgin Avenue, 1715 Joseph Street, 1809 Joseph Street, 1815 Joseph Street, 1821 Joseph Street, 1903 Joseph Street, 1921 Joseph Street, and 809 S Jackson for open green space. Background In June of 2008, the City of Janesville experienced a flood level greater than the Intermediate Regional Flood (100 year event). The 2008 event was the largest flood event on record in the City of Janesville. Hundreds of residents were 1 evacuated, city buildings and infrastructure were damaged and dozens of businesses were forced to close their doors. The subdivision known as Mole & Sadler’s was inundated with flood waters. Joseph Street was under running water and portions of Charles Street were in backwater conditions. On July 28, 2008 the City Council authorized the Administration to apply for the Hazard Mitigation Grant Program (HMGP). The HMGP assists state and local communities in implementing long-term hazard mitigation measures following major disaster declaration. The storms and flooding of June 5 through July 25, 2008, led to a federal disaster declaration, FEMA-DR-1768 WI, in 31 Wisconsin Counties, including Rock. The program objective is to prevent future losses of lives and property due to disasters by the acquisition and demolition of substantially damaged structures in the flood plain. The grant requires that acquired properties be demolished and left in open green space in perpetuity. For health and safety reasons the grant does not allow for the structure or any part of the structure which has incurred substantial damage to be salvaged. th A public meeting was held in the Municipal Building on August 7, 2008 at which time homeowners were presented with details of the proposed Hazard Mitigation Grant Program and interest in participation in the program was explored. Following the meeting 12 property owners signed the statement of voluntary participation. The City of Janesville submitted a grant application for the potential acquisition of 12 substantially damage properties included (11 in Mole & Sadler’s and one on South Jackson Street). Substantially damaged properties include those structures with an estimated cost of repair exceeding 50% of the equalized assessed value per the grant definitions and rules. The City of Janesville received confirmation of grant approval from Wisconsin Emergency Management, in a letter dated July 6, 2009, for nine of the 12 properties. Three properties were removed from the grant application by Wisconsin Emergency Management for environmental concerns. Although we have not received official denial of funding for those properties, staff have had conversations with the director of FEMA Region IV, and he had expressed that they will be denied based on the environmental review. Staff is currently exploring other funding sources for acquisition of these three properties. At the time of the grant approval, the City of Janesville had already submitted pre-flood appraisals on all twelve properties to the state for approval as required th by the grant. On September 25, 2009, the City of Janesville received authorization letters to make offers to property owners of the nine approved properties. The State authorizes the City of Janesville to make offers in the amount of the pre-flood appraised value minus any duplication of benefits. Duplication of benefits is any FEMA Home Repair Funds, Flood Insurance Funds and any other assistance that would be considered a duplication of benefits. 2 However, the grant does allow the addition of any flood insurance premiums that were paid in the last five years. (see Table 1) City Staff, as well as a grant-paid relocation consultant, met with all property owners on October 6th, 2009, to discuss relocation benefits, approved appraisals and next steps. During this meeting, the owners of 1903 Joseph Street expressed concern over the approved appraised value based on a recent appraisal that was considerably higher than what was approved by the State Review Appraiser. Program rules allow property owners to hire a second appraiser and submit that appraisal to the State for approval. So although Table 1 lists the approved offer to purchase amounts, project number 10 has notified staff that they will be submitting an appraisal for State review. Staff has included in the resolution a “not to exceed” clause for this property in the amount of $82,674.04. The Hazard Mitigation Grant Program is 75% federally funded through FEMA, with a 12.5% State Match and a 12.5% Local Match. The local match will be met by way of the Community Development Block Grant-Emergency Assistance Program; therefore, no general fund dollars will be used in this project. Grant rules require that the property remain in open green space and in City ownership in perpetuity. Staff is exploring prairie grass options for plantings on these lots thereby minimizing the maintenance requirement for the properties. Analysis A. The properties are located in a flood plain B. The properties have been declared substantially damaged. C. The acquisition and demolition is funded by the Hazard Mitigation Grant Program (HMGP) and the Community Development Block Grant- Emergency Assistance Program (CDBG-EAP) D. The City Council approved application to the HMGP in July of 2008. E. The properties will be left as permanent open green space and under City Ownership. F. The acquisition and demolition projects are consistent with the City of Janesville’s Comprehensive Plan. cc: Eric Levitt, City Manager Jay Winzenz, Director of Administration Jennifer Petruzzello, Neighborhood Services Director 3 RESOLUTION NO. 2009-650 A RESOLUTION AUTHORIZING THE ACQUISITION AND DEMOLITION OF REAL PROPERTIES LOCATED AT 1722 CHARLES STREET, 1109 ELGIN AVENUE, 1715 JOSEPH STREET, 1809 JOSEPH STREET, 1815 JOSEPH STREET, 1821 JOSEPH STREET, 1903 JOSEPH STREET, 1921 JOSEPH STREET, AND 809 S JACKSON FOR OPEN GREEN SPACE. WHEREAS , Wis. Stats. §§ 62.22 (1), 62.23 (17) (a), 62.23 (17) (b), 66.0101, 62.11(5) and Chapter 32 and other pertinent Wisconsin Statutes permit the City of Janesville’s acquisition, development, improvement, ownership, protection, and conservation of parkland, open space, green space, riverfront properties, and development properties; and WHEREAS, the City of Janesville has been awarded $1,244,750 through the Hazard Mitigation Grant Program (HMGP) grant to acquire and demolish properties that were substantially damaged in the 2008 Flood Event (Disaster Declaration FEMA-1768-DR-WI); and WHEREAS , the Hazard Mitigation Grant Program (HMGP) grant must be used for the acquisition, demolition, razing, and removal of the improvements upon the properties located at 1722 Charles Street, 1109 Elgin Avenue, 1715 Joseph Street, 1809 Joseph Street, 1815 Joseph Street, 1821 Joseph Street, 1903 Joseph Street, 1921 Joseph Street, and 809 S Jackson; and WHEREAS , Wisconsin Emergency Management has approved the pre-flood property appraisals and has calculated the offer to purchase amounts based on pre-flood property values minus any duplication of benefits including FEMA assistance, insurance, and other assistance programs; and WHEREAS , Wisconsin Emergency Management has authorized the City of Janesville to make the following offers to the property owners: 1722 Charles Street ($29,054.68), 1109 Elgin Avenue ($43,636.12), 1715 Joseph Street ($53,799.00), 1809 Joseph Street ($37,299.00), 1815 Joseph Street ($97,435.60), 1821 Joseph Street ($43,266), 1921 Joseph Street ($77,000), and 809 S Jackson ($84,426.00); and WHEREAS , the owners of the property located at 1903 Joseph Street intend to appeal the approval as allowed by the HMGP grant rules. The actual amount offered for this property will be determined by Wisconsin Emergency Management using the aforementioned formula at a price not to exceed $82,674.04; and WHEREAS , the Hazard Mitigation Grant Program requires that acquired properties remain in open green space and under City ownership in perpetuity; and WHEREAS , the Janesville Plan Commission has reviewed these proposed acquisitions on October 19th, 2009 and found them to be consistent with long range City plans, but not commenting upon the financial aspects of the transactions; and WHEREAS , the Common Council hereby find each of these acquisitions are in the best interest of the public and for the benefit of the community; and WHEREAS , the funding sources for the acquisitions and demolition are the Hazard Mitigation Grant Program (HMGP) and Community Development Block Grant-Emergency Assistance (CDBG-EAP) funds: NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Janesville that they hereby approve and authorize the City Manager and/or his designee(s), on behalf of the City of Janesville, to acquire and close upon the City’s purchase of these Properties from the owners for the purchase price and otherwise in the manner set forth in the above recitals, and to then use in perpetuity the acquired properties as open green spaces and otherwise in accord with all Program rules; and BE IT FURTHER RESOLVED , that the City Manager and/or his designee(s) on behalf of the City of Janesville is/are hereby authorized and empowered to negotiate, draft, modify, review, execute, and enter into additional agreements, record, file and/or make minor modifications and/or amendments to any and all documents, papers, forms, and agreements, and to take whatever other actions as the City Manager may determine, from time to time and at any time, necessary and/or desirable to effectuate the intent of this resolution and/or the public good. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: City Attorney, Wald Klimczyk Proposed by: Neighborhood Services Prepared by: Neighborhood Services DEPARTMENT OF PUBLIC WORKS MEMORANDUM October 16, 2009 TO: City Council FROM: Daniel L. Lynch, PE, Utility Director SUBJECT: Award of Bid Schedule “J” 2009—Contract 2009-26 Wastewater Treatment Plant Upgrade and Expansion Summary The Wastewater Treatment Plant Upgrade and Expansion Project has been in development for a number of years and has been brought before the City Council on several prior occasions, either to provide updates or to seek authorization to proceed with project-related tasks. This project was last before the Council in November 2008 when the Council authorized staff to proceed with the development of engineering plans and specifications needed for its construction. On September 21, 2009 the City received five bids for the construction of this project. The five bids were tightly grouped with a low bid of $26,950,000 and a high bid was $29,309,000. (The high bid is only 8.7% above the low bid. See the bid tabulation at the end of this memo). This project is the major component of the 30% increase in wastewater rates which is discussed in a separate memo from the Finance Division. Department Recommendation Staff supports proceeding with this project and recommends award of the Wastewater Treatment Plant Upgrade and Expansion Project to the low bidder, C. D. Smith Construction Inc., of Fond du Lac, WI in the amount of $27,330,000. The recommended award amount includes the base bid of $26,950,000 and additive Alternate 3 in the amount of $380,000. Additive Alternate 3 will provide funding to install a standby generator for the treatment plant. Staff is not recommending that the City award additive Alternate 2 in the amount of $1,871,000 for the construction of an additional aeration tank or the deductive Alternate 1 which deletes the replacement of certain grit removal equipment from the project. Suggested Council Action Move to award the Wastewater Treatment Plant Upgrade and Expansion Project base bid and additive Alternate 3 to C. D. Smith Construction Inc., of Fond du Lac, WI in the amount of $27,330,000. The motion should also include the City’s intention to fund this project using: ? previously borrowed general obligation notes, ? the Wastewater Utility Replacement Fund, ? the State of Wisconsin Clean Water Fund Loan Program, ? the Focus on Energy Grant Program, and ? other funding sources which may become available. City Manager Recommendation The City Manager concurs with the Utility Director’s recommendation. Analysis The Wastewater Treatment Plant Upgrade and Expansion Project is a major upgrade to the WWTP and an expansion of its treatment capacity. This project is necessary to serve the present and future wastewater treatment needs of the City. Approximately $3.83 million (or 14% of the recommended award amount) will specifically address plant capacity deficiencies. Those deficiencies are primarily in the aeration system and sludge pumping systems. The remainder of the project is focused of upgrading the existing facility. This project will replace the plant’s older equipment and certain facilities (between 20 and 40 years old) which have exceeded their useful lives. It will also provide additional equipment for some of the existing treatment processes where additional redundancy is needed to improve the reliability, safety and efficiency of those treatment processes. Additionally, this project will update the equipment and facilities needed to allow the efficient and beneficial reuse of the plant’s biosolids (sludge) as a fertilizer for area farm land. The project was bid as a base bid which includes the majority of the project. However, several component parts of the project were separated to obtain more specific cost information about those components. This was done to provide the City more flexibility in awarding the project. Those component parts are: ? Deductive Alternate 1—This alternate reduces the base bid amount by $250,000. It deletes the replacement of certain grit removal equipment from the project. This equipment needs replacement and it is unlikely that a lower cost would be obtained through rebidding so this alternative is not being recommended. ? Additive Alternate 2—This alternative increases the base bid amount by $1,871,000 and adds a fourth aeration tank and a basin drain pump station to the project. The estimated planning costs of these facilities were over $3 million so the Alternative 2 bid amount is comparatively low. This fourth aeration tank is not presently needed, but will be necessary to meet the 2030 design loadings. As the additional aeration capacity is not presently needed its deferral will help keep the overall project cost down. AECOM has estimated that the existing aeration tank capacity will be adequate for at least five more years so staff is not recommending this alternative. Please note that AECOM’s award recommendation letter does support the award of this alternative, but does so primarily because of the comparatively low cost. AECOM believes that rebidding this alternative as a separate item will result in a substantially higher cost. ? Additive Alternate 3—This alternative increases the base bid by $380,000 and adds a standby generator to this project. Although the plant does have two separate electrical feeds, there have been occasions when severe weather has caused extended power outages to the plant. A standby generator will allow critical treatment processes to continue operating during extended power outages which minimizes the future possibility of untreated sewage entering the Rock River. Additionally, this generator will reduce the treatment plant’s annual electric bill by allowing the plant to qualify for a lower (interruptible) electric rate. Annual savings are estimated at $30,000 to $35,000 per year. Staff is recommending this alternative be awarded with the base bid. The total estimated project cost, including engineering and contingencies is $32,745,000 and is summarized as follows: Low bid amount $27,330,000 Construction contingency (5%) 1,367,000 Engineering services 3,648,000 Biosolids application equipment 600,000 Process equipment reductions (200,000) Total $32,745,000 Funding for this project has come or will come from the following sources: Previous GO Notes/User Fees $ 2,245,000 Wastewater Replacement Fund 2,700,000 WDNR Low Interest Loan Program 27,150,000 Focus On Energy Grant (est.) 250,000 EPA State/Tribal Assistance Grant 400,000 Total $32,745,000 Following review by the City Council, it is recommended that that Contract 2009-26 be awarded to the low bidder as recommended. cc: Eric Levitt, City Manager Jay Winzenz, Director of Administrative Services Mike Payne, Engineering Manager att: Bid results Engineer’s award recommendation September 21, 2009 CITY OF JANESVILLE TABULATION OF BIDS PUBLIC WORKS BID SCHEDULE "J" -- 2009 CONTRACT 2009-26, WWTP UPGRADE AND EXPANSION C.D. Smith Construction Base Bid: $26,950,000 Fond du Lac, WI Alternative1: $(250,000) Alternative 2: $1,871,000 Alternative 3: $380,000 Miron Construction Co. Base Bid: $27,613,000 Neenah, WI Alternative1: $(316,000) Alternative 2: $1,675,000 Alternative 3: $379,000 J.P. Cullen & Sons Base Bid: $28,714,897 Janesville, WI Alternative1: $(322,500) Alternative 2: $1,588,927 Alternative 3: $387,291 Joseph J. Henderson & Son Base Bid: $28,900,000 Gurnee, IL Alternative1: $(227,000) Alternative 2: $2,350,000 Alternative 3: $345,000 J.H. Findorff & Son Base Bid: $29,309,000 Madison, WI Alternative1: $(245,000) Alternative 2: $2,093,000 Alternative 3: $880,000 Community Development Department Memorandum October 16, 2009 TO: City Council FROM: Terry Nolan, Associate Planner SUBJECT: Action on a proposed resolution authorizing the City Manager to apply for a Brownfield Site Assessment Grant for property located at 803 South Jackson Street. (File Resolution No. 2009-651) I. RECOMMENDATION The City Administration recommends the City Council authorize the submission of a Round 11 Wisconsin Department of Natural Resources (WDNR) Brownfield Site Assessment Grant. The grant will be used to secure funding to perform further site assessment at 803 South Jackson. II. CITY MANAGER’S RECOMMENDATION The City Manager supports adoption of resolution 2009-651 III. REQUEST The State Brownfield Site Assessment Grant Program provides funding for local government units to assist with the demolition and environmental assessment of tax delinquent, underutilized, and/or contaminated properties. During the 2009 Round 11 of the Brownfield Site Assessment Grants program, the City Administration will be preparing an application for 803 S. Jackson Street in the amount of $10,000. The funds secured through the potential receipt of these grants will be used to conduct further environmental assessment at 803 South Jackson. The City is currently the owner of the property. The State typically approves 7 to 10 large grants ($30,000 to $100,000) and 35 to 40 small grants (less than $30,000) each year. The City is required to provide a 20% match to all grant receipts. These applications are filed with WDNR and awarded on a competitive basis against all other applications Statewide. All of the subject projects are eligible for State grants, but their individual ranking is unknown at this time. The submittal process requires a resolution be passed by the City Council authorizing the submission of grant applications to the WDNR. If findings from additional investigations determine remedial actions are necessary, future grants are available for those remedial actions. IV ANALYSIS The following includes a brief history and proposed project the site and an overall schedule of activities. 803 South Jackson Street – The Grant application will request funds to conduct further environmental assessment at 803 South Jackson. This site is vacant. The City used a previous Site Assessment Grant to demolish the on-site structure and perform initial environmental testing. Testing showed the site to be contaminated with lead, arsenic, cadmium, PCE, and TCE. The Department of Natural Resources has ordered the City to perform further investigation to determine the extent and degree of the contamination. The City Engineering Department has estimated the total cost for further environmental assessment to be $10,000. The grant requires a minimum 20% grant match; therefore the City will be responsible for paying $2,000 toward the total project cost. The City’s share of the project cost will come from the use of CDBG funds. V. SCHEDULE November 9, 2009: Deadline to submit grant applications to WDNR. December 9, 2009: Deadline to submit resolution authorizing grant submittal by City Council. (If approved at the October 26, 2009 meeting, the resolution will be submitted with the grant applications.) March, 2010: WDNR notification of successful grant recipients. March-May, 2010: Complete scope of work in grant projects, including building demolitions and additional environmental assessments as defined. March, 2011: Deadline to complete scope of work described in grant application. (One year after award). cc: Eric Levitt, City Manager Jacob J. Winzenz, Assistant City Manager/Director of Administrative Services RESOLUTION NO. 2009- 651 CITY OF JANESVILLE A RESOLUTION authorizing the City of Janesville’s submittal of Round 11 State Grant Applications to fund environmental investigation at 803 South Jackson Street in the City of Janesville, County of Rock, State of Wisconsin, 53548, and the subsequent appropriation of said funds by the City of Janesville for said Brownfield Site investigation activities. WHEREAS, the Common Council of the City of Janesville recognizes the investigation, remediation, and redevelopment of Brownfields is an important part of protecting Wisconsin’s resources and reuse of abandoned lands; and WHEREAS, by adopting this Resolution, the Common Council declare their intent for the City Administration to prepare and submit Round 11 State Site Assessment Grant Applications to fund the environmental investigation activities for the properties identified above and the subsequent appropriation of said funds by the City of Janesville to undertake and complete said Brownfield Site investigation described in the application if awarded the Grant funds; and WHEREAS, the City of Janesville will maintain records documenting all expenditures made during Brownfield Site Assessment Grants investigation and site demolition/restoration period; and WHEREAS, the City of Janesville will work cooperatively with and allow employees, agents and representatives of the Wisconsin Department of Natural Resources and other appropriate agencies access to inspect the grant sites or facilities and grant records; and WHEREAS, the City of Janesville intends to comply with all requirements of law to make property suitable for redevelopment and reuse in accord with Wisconsin’s Brownfield initiatives; and WHEREAS, the City of Janesville intends to comply with all requirements of and will submit all documents, including but not limited to final reports, to the Department of Natural Resources which will accompany the final payment requests; and WHEREAS, the Common Council hereby find that these applications, grants, funds, and uses are for the best interest of the public and for the benefit of the community. NOW, THEREFORE, IT IS HEREBY RESOLVED by the Common Council of the City of Janesville that: 1. All above introduction and recitals are reiterated and incorporated herein by reference as if fully set forth verbatim; and 2. The City Administration is authorized on behalf of the City of Janesville to prepare and submit applications for and request funds and assistance available from the Wisconsin Department of Natural Resources under the Brownfield Site Assessment Grant Program and related State and other programs and sources; 3. The City of Janesville shall take any and all necessary action to undertake, direct, and complete approved grant activities, and comply with State rules for the program(s); and BE IT FURTHER RESOLVED, that the City Manager and his designee(s), on behalf of the City of Janesville, is/are hereby jointly and severally authorized and empowered to negotiate, draft, review, revise, modify, amend, execute, enter into, file and/or record additional applications, agreements, amendments, documents, reports, and letters of understanding concerning this matter, and to take whatever additional other actions that the City Manager may determine in his sole discretion, from time to time and at any time, necessary and/or desirable in the public interest to effectuate the intent of this Resolution. ADOPTED: Motion by: Second by: APPROVED: CouncilmemberAyeNayPassAbsent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Jean Ann Wulf, City Clerk-Treasurer Voskuil APPROVED AS TO FORM: City Attorney, City Attorney Proposed by: Engineering Department Prepared by: Community Development Department Community Development Department Memorandum Date: October 5, 2009 TO: City Council FROM: Bradley A. Cantrell, Community Development Director SUBJECT: Approval of a Memorandum of Understanding between the City of Janesville and Rock County (File Resolution No. 2009-646). _____________________________________________________________________ Summary In order to provide full vehicular access onto County J (S. Wright Road) from the Dean/St. Mary’s project Rock County is requesting that the City enter into a Memorandum of Understanding (MOU). The MOU provides for the County to issue an access opening for the Dean/St. Mary’s project and in so doing is also requiring that some traffic improvements as required in the traffic study be provided. Dean/St. Mary’s has agreed to pay for these traffic improvements in order to accommodate the traffic and address vehicular safety in the area. Department Recommendation The Community Development Department recommends that the City Council adopt Resolution No. 2009-646, which will authorize the City Manager to enter into a Memorandum of Understanding for access to County J (S. Wright Road) for the Dean/St. Mary’s project. City Manager’s Recommendation The City Manager supports adoption of this resolution. Suggested Motion I move to approve Resolution No. 2009- 646 authorizing the City Manager to enter into a Memorandum of Understanding with Rock County regarding access to the Dean/St.Mary’s project onto County J (S. Wright Road). Background City Staff, the Wisconsin Department of Transportation (WisDOT), Rock County and Dean/St. Mary’s have been working together in order to facilitate the construction of a new hospital and clinic facility at the southeast corner of I-39/90 and STH 11 (Racine Street). Dean/St. Mary’s officials have shown access to their project not only from STH 11 but also County J (Wright Road). The access onto County J is under the jurisdictional control Rock County therefore an access permit from the County is necessary. Traffic studies completed for the hospital and clinic indicate that access can be accommodated onto County J if certain traffic improvements are implemented. Dean/St. Mary’s has agreed to pay for the necessary traffic improvements. The County J improvements similar to the STH 11 improvements will have to be assessed and City Council review and approval will be necessary for that component of the project. In order to allow access onto County J, Rock County is requiring that the City enter into a Memorandum of Understanding (MOU) with Rock County for this access point onto County J. The terms of the MOU include: ? allows for an access point onto County J. ? requires certain traffic improvements which include a turn lane improvement as recommended in the traffic study. ? gives Rock County the right to require the City to conduct additional traffic studies when future development on the Dean/St. Mary’s property result in increased traffic and turning movements at the access point onto County J. ? requires the City to install additional traffic improvements to address increased traffic from the Dean/St. Mary’s development on County J and allows the City to assess those traffic improvements to others. Dean/St. Mary’s believes that this access point is necessary for their project to function properly. The Community Development Department believes that this is an important access point and that the planned traffic improvements will adequately accommodate the estimated traffic. As additional development occurs on the Dean/St. Mary’s property, future traffic improvements will be necessary at this access drive location. cc: Eric Levitt Jacob Winzenz RESOLUTION NO. 2009-646 A resolution authorizing the City Manager to enter into a Memorandum of Understanding with Rock County for a Direct Access Permit for the St. Mary’s Hospital and Dean Clinic Project. WHEREAS, Dean Health Systems, Inc./SSM Health Care of Wisconsin (SSM) (hereinafter Dean ) owns certain real property constituting two separate contiguous lots located at the southeast corner of I-39/90 and STH 11(E. Racine Street), legally described in Attachment Subject Property A hereto (hereinafter the ); and Dean WHEREAS, desires to construct a regional medical facility that includes a new hospital and a separate doctor and health care professional medical clinic upon their Development property (herein after ) and desires to obtain an access connection to County Highway J (S. Wright Road); and Subject WHEREAS, the County of Rock must grant and issue a permit before the PropertyDevelopment and could lawfully have direct access onto County Highway J; and Subject Property WHEREAS, the County of Rock has agreed to grant the and Development an access permit to County Highway J,subject to and contingent upon the City installation by the City of Janesville (hereinafter ) of certain traffic improvements at the intersection of County Highway J and the new access drive; and WHEREAS, Rock County is further requiring that in order to grant the access permit, the City and the County must enter into a certain Memorandum of Understanding (MOU), a true and correct photocopy of which is attached hereto and incorporated herein as if fully set forth verbatim, which sets forth and specifies certain binding terms and conditions associated with the improvement of the access point, as required by the County of Rock; and Dean WHEREAS, has agreed to pay for all of the necessary traffic improvements City including, but not limited to, those that will be installed by the , in order to address Development traffic impacts resulting from the and establishment of this access point; and WHEREAS, the terms and provisions of the MOU allow Rock County to require future traffic studies and improvements if demonstrated by an increase in traffic generated by Subject Property Development additional development on the and/or that warrants the installation of said access point improvements on County Highway J; and WHEREAS, the Common Council hereby find that facilitating and improving an access DevelopmentSubject Property point onto County Highway J for the Dean and is in the best interest of the public and benefit of the community. NOW, THEREFORE BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF JANESVILLE that the City Manager, City Clerk, and his/her designee(s) are authorized to RESOLUTION 2009-646 PAGE 2 negotiate, enter into, and execute, on behalf of the City of Janesville, the attached MOU; and to negotiate, draft, execute, record, and file such documents, papers and forms as may, from time to time and at any time, be necessary and/or desirable to effectuate the MOU and/or the intent of this resolution as the City Manager may decide; and BE IT FUTHER RESOLVED BY THE COMMON COUNCIL that the City Manager and his designee(s) are hereby authorized to take at any time and from time to time whatever other actions and make whatever minor changes to the MOU that the City Manager may determine necessary and/or desirable to effectuate the intent of this resolution. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: _______ Wald Klimczyk, City Attorney Proposed by: Community Development Department Prepared by: Community Development Department and City Attorney 08/04/2009 MEMORANDUM OF UNDERSTANDING (MOU) By and Between The City of Janesville (GRANTEE, CITY) And The County of Rock (GRANTOR, COUNTY) Permitting DEAN/SSM Direct Access onto County Highway J in Janesville, Wisconsin Dean Health Systems, Inc., and SSM Health Care of Wisconsin, Inc., (DEAN/SSM) are jointly and severally developing a new regional medical facility that includes a new hospital and a new physician medical clinic upon their properties located in the City of Janesville. DEAN/SSM desire direct access to State Trunk Highway 11 (STH 11) from this site and project. WHEREAS, Dean Health Systems, Inc./SSM Health Care of Wisconsin (SSM) Dean/SSM (hereinafter) owns certain real property located in the City of Janesville, City County of Rock, State of Wisconsin (hereinafter ), constituting two separate contiguous lots located at the southeast quadrant of the Interstate Highway 39/90 and STH Subject 11 (E. Racine Street), legally described in Attachment A hereto (hereinafter the Property ) which description is reiterated and incorporated herein as if fully set forth verbatim; and Dean/SSM WHEREAS, desire to construct a regional medical facility that includes a new hospital and a separate doctor and health care professional medical clinic upon their Development property (herein after ); and further desire to obtain a direct access DevelopmentSubject Property connection for and from the and from and onto County Highway J (S. Wright Road) at a specific location as set designated and set forth in Access Point Attachment A hereto (hereinafter the ); and County) WHEREAS, the County of Rock (hereinafter owns and controls County Highway Access Point J (S. Wright Road) at the ; and CountySubject Property WHEREAS, the must grant and issue a permit before the and Development can lawfully have direct access from and onto County Highway J at the Access Point ; and County WHEREAS, DEAN/SSM have jointly and severally requested from the Development Subject Property from permission for direct access from and onto the and andAccess Point onto County Highway J (S. Wright Road) at the ; and CountyAccess Point WHEREAS, the , by granting, allowing, and issuing a permit for an Access PointCity requires certain traffic improvements to the be constructed by the ; and Access Point WHEREAS, once the said permit is granted and issued, modifications must Development be made to County Highway J at the new access drive for the to protect the safety of the traveling public; and 1 08/04/2009 CountySubject Property WHEREAS, the has agreed to grant and issue to the and Development an access permit onto County Highway J,subject to and contingent upon the City installation by the of certain traffic improvements at the intersection of County Development’s Highway J and the new access drive; and County WHEREAS, the is further requiring that in order to grant the access permit, the CityCounty and the must enter into this Memorandum of Understanding (MOU) which sets forth and specifies certain binding terms and conditions associated with the Access PointCounty improvement and maintenance of the , as required by the ; and Dean/SSM WHEREAS, has agreed to pay for all of the necessary traffic improvements City including, but not limited to, those that will be installed by the , in order to address Development traffic impacts resulting from the and establishment of this access point; and County WHEREAS, the terms and provisions of the MOU allow the to require future traffic studies and improvements if demonstrated by an increase in traffic generated by Subject Property Development additional development on the and/or that warrants the installation of said access point improvements on County Highway J; and City, WHEREAS, the Common Council of the on Monday, the _______ day of October, 2009, found that facilitating and improving an access point onto County Highway J for the DevelopmentSubject Property and is in the best interest of the public and benefit of the community by approving and adopting Janesville File Resolution No. 2009-646, A resolution authorizing the City Manager to enter into a Memorandum of Understanding with Rock County for a Direct Access and Permit for the St. Mary’s Hospital and Dean Clinic Project; Now, therefore, the County City and thehereby acknowledge and understand the Access Point following conditions for granting said permit, and for good and valuable County consideration, the receipt and sufficiency of which are hereby acknowledged, the City and the hereby contract, promise and agree as follows: 1.Each of the above recitals is reiterated and incorporated herein as if fully set forth verbatim. AccessPoint 2.To ensure that the public safety is facilitated at the for the access DevelopmentSubjectPropertyCity drive into and from the and , the and the County agree to and shall limit access to County Highway J as follows: County 3.Only one (1) access drive shall be permitted by the onto and from County Development Access Point Highway J along the frontage of the and only at the. 4.Said access drive shall be located approximately 300 feet south of the STH 11/County J (S. Wright Road) intersection as illustrated on the attached site plan, Exhibit B, which Attachment is reiterated and incorporated herein by reference as if fully set forth verbatim. 2 08/04/2009 5.The design and construction of the intersection of this access drive onto County J City shall be the responsibility of the and constructed as approved by the Rock County Public Works Director. CountyCity 6.Thereserves the right to require the to conduct additional traffic CityCity’s studies by a qualified traffic engineering firm chosen by , at cost, for consideration of access improvements in the event that additional development on Development the site occurs. City 7.The will be responsible for all expenses and costs associated with Development modifications and/or improvements for the access onto County Highway J. 8.Nothing in this agreement referencing costs that could be or will be incurred by the CityCity’s is intended to limit the ability to pass those costs on to land owners or developers through development agreements, land divisions improvements, zoning approvals, special assessment proceedings, and/or the imposition of impact fees. 9.Enforcement: The provisions of this MOU are intended to be enforceable between the parties hereto. In the event of a dispute between the parties, they shall meet and attempt to resolve the dispute informally. County 10.The MOU supercedes any other previous understanding between the and City . 11.This MOU is effective on the date the document is duly executed by all signatories. This MOU will be null and void if not duly executed by all signatories by November 16, 2009. COUNTY OF ROCK CITY OF JANESVILLE By: By: Craig Knutson, County Administrator Eric J. Levitt, City Manager By: By: Lori Stottler, County Clerk Jean Ann Wulf, City Clerk-Treasurer Dated: Dated: The City of Janesville by Resolution No. 2009-646 agrees to the obligation under this MOU. Shared/Dean County City MOU Cty J Access Janesville DEANdraftMOU rock county (3).doc 3 NEIGHBORHOOD SERVICES MEMORANDUM October 15, 2009 TO: City Council FROM: Jennifer Petruzzello, Neighborhood Services Director SUBJECT: Action on a proposed resolution approving the 2010-2014 Consolidated Plan and 2010 Annual Action Plan for the Community Development Block Grant Program and Rock County HOME Consortium Submission (File Resolution No. 2009-647). Summary: The City of Janesville is an entitlement community under the Community Development Block Grant (CDBG) Program. This means that the City receives an annual allocation of funds based on community need and the federal budget. The City is also a partner and lead agency in the Rock County Consortium for the receipt of HOME Investment Partnership (HOME) Program funds. In order to receive funds from both of these programs, a Five-Year Consolidated Plan is prepared along with an Annual Action Plan. This year, both a Five-Year and Annual Action Plan were completed. A Steering Committee, focus groups, and open houses, were added to the required public hearings, in an effort to obtain significant and meaningful public input. The Community Development Authority held public hearings on September 16, 2009 and October 14, 2009. Comments received have been summarized within the plan. Recommendation: The CDA and city staff recommend that the City Council approve Resolution #2009-647, approving the 2010-2014 Consolidated Plan and the 2010 Action Plan for the Community Development Block Grant Program and the Rock County HOME Consortium Submission. City Manager Recommendation: The City Manager concurs with the CDA and Neighborhood Services recommendation. Suggested Motion: I move to approve file resolution #2009-647, approving the 2010-2014 Consolidated Plan and the 2010 Action Plan for the Community Development Block Grant Program and the Rock County HOME Consortium Submission. 1 Background: The primary objective for the use of Community Development Block Grant (CDBG) funds is to promote the revitalization of Janesville’s central city neighborhoods and downtown, resulting in vibrant and healthy residential areas with affordable housing. This goal is met through the promotion of the following objectives: efficient and effective program administration, elimination of slums and blight, facilitation of redevelopment projects, increasing home ownership for low and moderate income families, and promotion of maintenance and rehabilitation of existing housing through housing rehabilitation programs and the enforcement of housing and nuisance codes. The primary objective for the use of HOME funds is to provide decent housing. In order to accomplish this objective, the Janesville CDA will use HOME funds to provide funding for affordable housing development, rehabilitation of owner- occupied units, renter-occupied units and down payment and closing cost assistance loans to first-time homebuyers. The CDA has developed three priorities to be addressed through the CDBG and HOME programs over the next five years: ? To create affordable, quality, housing stock for low to moderate income families. ? To improve the existing housing stock. ? To increase homeownership opportunities. Budget The City of Janesville is anticipating receiving $540,713 in 2010 Community Development Block Grant (CDBG) Program funds, $403,788 in Neighborhood Stabilization Funding, $116,028 in CDBG-Recovery and $73,000 in revolving loan fund repayments for a total of $1,133,000 in new CDBG funds. Prior year’s funds in the amount of $255,878 will also be spent for a total of $1,389,409 in CDBG funds. The City of Janesville expects to receive $220,000 in 2010 HOME Consortium funds and $72,000 in HOME program income for a total of $292,000 in new HOME funds. Prior year’s funds in the amount of $200,000 will be used for a total of $492,000 in home ownership and affordable housing activities. The proposed budget has been prepared to address the stated goals and objectives. The budget reflects the addition of the Neighborhood Stabilization Grant, the CDBG-Recovery Grant, the Energy Efficiency and Conservation Block Grant, and a second Lead Hazard Reduction Grant that were awarded in 2009. In addition, the proposed budget includes funding for the following public service activities: 2 Boys and Girl’s Club (Lincoln After School Program) $ 3,000 Emergency Rent Asst (ECHO) $38,000 HealthNet $38,000 The Literacy Connection $ 2,000 Neighborhood Activities (Neighborhood Action Teams) $ 8,000 Neighborhood Livability (Camp Scholarships) $ 3,000 YWCA (Women’s Empowerment Program $ 3,000 Total $95,000 Attachments: Proposed City Council Resolution #2009-647 2010-2014 Consolidated Plan 2010 Annual Action Plan cc: Eric Levitt, City Manager Jacob Winzenz, Asst. City Manager/Director of Administrative Services Attachments: Proposed City Council Resolution 2009-647 Draft 2010-2014 Consolidated Plan and 2010 Annual Action Plan 3 RESOLUTION NO. 2009-647 RESOLUTION APPROVING THE 2010-2014 CONSOLIDATED PLAN AND 2010 ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND ROCK COUNTY HOME CONSORTIUM SUBMISSION WHEREAS , the City of Janesville is an entitlement community under the Community Development Block Grant Program and is the lead agency for the Rock County Consortium under the HOME Investment Partnership (HOME) Program, both of which are administered by the U. S. Department of Housing and Urban Development; and WHEREAS , The City of Janesville is anticipating receiving approximately $540,713 in 2010 Community Development Block Grant (CDBG) Program funds, $403,788 in Neighborhood Stabilization Funding, $116,028 in CDBG-Recovery and $73,000 in revolving loan fund repayments for a total of $1,133,000 in new CDBG funds. Prior year’s funds in the amount of $255,878 will also be spent for a total of $1,389,409 in CDBG funds; and WHEREAS , The City of Janesville expects to receive approximately $220,000 in 2010 HOME Consortium funds and $72,000 in HOME program income for a total of $292,000 in new HOME funds. Prior year’s funds in the amount of $200,000 to be used for total of $492,000 in home ownership and affordable housing activities; and WHEREAS , the Community Development Authority (CDA) has held the required public hearing and evaluated the citizen comments concerning potential activities for the City of Janesville's 2010-2014 Consolidated Plan and 2010 Annual Action Plan for the Community Development Block Grant and HOME Program submissions and thereafter considered the various alternative allocations for activities; and WHEREAS , the Community Development Authority has recommended to the Common Council that it approve the following Final Statement of Objectives and Budget to be included in the City of Janesville Consolidated Plan, 2010 Action Plan: HOME Investment Partnership Program (HOME) HOME funds are to be used to provide affordable housing including assistance for new construction of housing to be occupied by income eligible households, down payment and closing cost assistance, and owner- and renter-occupied rehabilitation loans. Down payment assistance loans will include a provision for recapture of the funds during the period of affordability. Rental rehabilitation loans will include a requirement to rent to income-eligible households at affordable rents during the period of affordability. The home ownership and rehabilitation programs will use program income first before drawing on new HOME funds. Resolution No. 2009-647 Page 2 HOME-funded FY 2010 objectives The following are proposed ; the outcome is listed following each item: Janesville ? Provide funds for affordable housing development (Availability/Accessibility) ? Provide funds for rehabilitation of owner-occupied units (Affordability) ? Provide funds for rehabilitation of renter-occupied units (Availability/Accessibility) ? Provide funds for down payment and closing cost assistance loans to first-time homebuyers (Affordability) Rock County ? Provide funds for down payment and closing cost/mortgage assistance and related rehabilitation as needed (Affordability) ? Provide funds for rehabilitation of owner-occupied units (Affordability) ? Potential uses also include assistance for new housing development, acquisition or conversion of properties for new housing development, and demolition of blighted structures related to new housing development (Availability/Accessibility) ? Provide funds for the development of new rental units. (Availability/Accessibility) PROPOSED ALLOCATION of FY2010 HOME FUNDS ($292,000 available in new funds) FY2010 Prior Year Prog. Inc. Total Recently Purchased Rehab $ 40,000 $200,000 0 $240,000 Affordable Housing Development $ 42,000 0 $ 42,000 Home Ownership 135,000 0 $135,000 Rental Rehabilitation $ 3,000 $72,000 $ 75,000 Administration 0 _ _____0 0 Total $220,000 $200,000 $72,000 $492,000 CDBG-funded FY 2010 objectives for the City of Janesville The following are proposed : 1. Housing Rehabilitation - To rehabilitate owner-occupied and investor-owned housing occupied by low and moderate income households primarily in the Central City Area through the use of deferred payment and low interest installment loans and partially forgivable loans. Funds may also be used to support Homeownership Program activities; to provide loans and/or grants for acquisition of property by non- profit agencies for rehabilitation and sale to low /moderate income occupants; for acquisition, demolition, and provision of a vacant lot for new housing construction by non-profit agencies for sale to low/moderate income families; or for acquisition and/or rehabilitation of property by a non-profit for transitional housing or other Resolution No. 2009-647 Page 3 housing programs. Using these funds, the City may also acquire, rehabilitate and resell housing to low and moderate income families. Funds are also provided for encouraging the reduction in density of multi-family units in the central city area in connection with the rehabilitation work, for the provision of information and training on the hazards of lead-based paint and other housing rehabilitation-related hazards and abatement of such hazards. Also uses prior years' funds and program income. 2. Residential Blight Elimination - To fund the acquisition and demolition of blighted properties in residential areas primarily in the Central City Area. Also funds the acquisition of residential property not feasible for rehabilitation and making the site available for an appropriate re-use such as parking, tot lot, or new housing construction. Also uses prior years' funds and program income. 3. Neighborhood Activities – To fund a variety of programs aimed at reconnecting families in low-moderate income residential areas with their neighborhoods and the community as a whole. Includes neighborhood block grants and summer camp scholarships. Also uses prior year’s funds. 4. Downtown Activities - To provide funds for a variety of blight elimination activities in the Central Business District including repair of public facilities such as the river walkway, rehabilitation including design work of downtown buildings, downtown planning and management, construction or reconstruction of parks and parking facilities, and acquisition, relocation, and demolition of blighted properties in Census Tract 1. Property acquired and cleared of blight to be used for activities such as parks and open space, parking, redevelopment, or as authorized by the City Council. Also uses prior years' funds and program income. 5. Optional Activities - To provide funds for activities which indirectly support the housing and downtown mission of the department. Activities to be funded in 2010 include the following: ECHO, HealthNet, the Boys and Girls Club, the Janesville Literacy Council, YWCA Women’s Economic Empowerment Program, the Neighborhood Action Team, and summer camp scholarships. 6. Local Homeownership Program - To provide funds for the City Homeownership Program including Down Payment and Closing Cost forgivable loans, Duplex As a Starter Home Program loans, fix-up loans, "recently purchased" Home Improvement Program loans, and other homeownership programs. Also uses prior years' funds and program income. 7. Administration and Planning - To provide overhead and administrative support necessary to carry out the Community Development Block Grant Program including compliance with program regulations and planning for downtown and central city revitalization, and to provide funds to support Historic Commission activities such Resolution No. 2009-647 Page 4 as memberships, subscriptions, and resource materials. Also uses prior years’ funds. CDBG-NSP funded FY 2010 objective The following is the proposed : To acquire, rehabilitate and sell to low/moderate income families or to demolish blighted structures that have been foreclosed upon to support homeownership and stability within neighborhoods most impacted by the foreclosure crisis. CDBG-R funded FY 2010 objective The following is the proposed : To stimulate the economy through measures that modernize the Nation’s infrastructure, improve energy efficiency, and expand educational opportunities and access to healthcare. PROPOSED BUDGET – FY2010 CDBG PROGRAM Funding Sources 2010 Prior Program Grant Year Income Total Benefit* Administration& Planning General Administration $132,736 $0 $0 $132,736 NA Neighborhood Development 43,465 0 0 43,465 NA Rehab. Services Delivery 187,231 0 0 187,231 LMI Administration Subtotal 363,432 0 0 363,432 Program Services Downtown Activities 35,000 0 0 35,000 S/B Historic Preservation 750 0 0 750 NA Home Ownership 51,422 67,678 0 119,100 LMI Housing Activities 38,000 188,200 73,000 261,200 LMI Neighborhood Activities 98,615 0 0 98,615 LMI & S/B Neighborhood Stabilization 361,062 0 0 361,062 LMI & S/B Other Optional Activities Boys and Girl’s Club 3,000 0 0 3,000 LMI Healthnet 38,000 0 0 38,000 LMI Literacy Connection 2,000 0 0 2,000 LMI YWCA 3,000 0 0 3,000 LMI CDBG Recovery Program 108,000 0 0 108,000 LMI Grand Total $1,060,531 255,878 $73,000 $1,389,409 Resolution No. 2009-647 Page 5 *LMI means the project benefits low and moderate income persons whose household income is 80% or less of Rock County median income. S/B means the project is a slum and blight elimination project. WHEREAS , the CDA further recommends to the Common Council that it authorize and direct the City Manager to execute the 2010-2014 Consolidated Plan and FY2010 Action Plan for the CDBG and HOME programs, including the various certifications for these funds; and WHEREAS , the Common Council finds that it is in the community's best interest to fulfill the requirements to secure the FY2010 CDBG and HOME funds for the eligible activities in the City of Janesville; NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Janesville, that it authorized and directs the City Manager to submit the 5 Year Consolidated Plan and 2010 Annual Action Plan including the above statement of objectives and budget as recommended, including assurances contained therein and to provide any other information requested by HUD; BE IT FURTHER RESOLVED, that the City Manager, and his designees, are hereby authorized to negotiate, draft, prepare, execute, file and modify such other documents, papers and agreements ancillary and/or pertaining thereto and, from time to time, to take and/or make whatever other minor actions and/or minor modifications to the above described agreements as the City Manager and/or his designee may deem necessary and/or desirable to effectuate the purposes of such agreements and the intent of this resolution. The City Manager is also hereby authorized to revise the FY2010 budget document to reflect the receipt of the FY2010 Community Development Block Grant Program and HOME program funds and the expenditures as reflected in this resolution. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: Resolution No. 2009-647 Page 6 City Attorney, Wald Klimczyk Proposed by: Community Development Authority Prepared by: Neighborhood Services Director ëÇ»¿®Í¬®¿¬»¹·½Ð´¿²ÜÎßÚÌ Ì¸·¼±½«³»²¬·²½´«¼»Ò¿®®¿¬·ª»Î»°±²»¬±°»½·º·½¯«»¬·±²¬¸¿¬¹®¿²¬»»±º ¬¸»Ý±³³«²·¬§Ü»ª»´±°³»²¬Þ´±½µÙ®¿²¬øÝÜÞÙ÷ôØÑÓÛ×²ª»¬³»²¬Ð¿®¬²»®¸·°ô Ø±«·²¹Ñ°°±®¬«²·¬·»º±®Ð»±°´»©·¬¸ß×ÜÍøØÑÐÉß÷¿²¼Û³»®¹»²½§Í¸»´¬»®Ù®¿²¬ øÛÍÙ÷Ð®±¹®¿³³«¬®»°±²¼¬±·²±®¼»®¬±¾»½±³°´·¿²¬©·¬¸¬¸»Ý±²±´·¼¿¬»¼ Ð´¿²²·²¹Î»¹«´¿¬·±²ò GENERAL ÛÈÛÝËÌ×ÊÛÍËÓÓßÎÇ Ì¸»Ý±²±´·¼¿¬»¼Ð´¿²·¿°´¿²²·²¹¼±½«³»²¬¬¸¿¬·®»¯«·®»¼¾§¬¸»ËòÍòÜ»°¿®¬³»²¬±ºØ±«·²¹¿²¼ Ë®¾¿²Ü»ª»´±°³»²¬øØËÜ÷º±®¿´´®»½·°·»²¬±ºº«²¼º®±³¿²§±ºº±«®²¿¬·±²¿´¹®¿²¬°®±¹®¿³æ¬¸» Ý±³³«²·¬§Ü»ª»´±°³»²¬Þ´±½µÙ®¿²¬øÝÜÞÙ÷ôØÑÓÛ×²ª»¬³»²¬Ð¿®¬²»®¸·°Ð®±¹®¿³øØÑÓÛ÷ô º±®Ð»®±²©·¬¸ß×ÜÍøØÑÐÉß÷òß¿ÝÜÞÙ Û³»®¹»²½§Í¸»´¬»®Ù®¿²¬øÛÍÙ÷ô¿²¼Ø±«·²¹Ñ°°±®¬«²·¬·» »²¬·¬´»³»²¬½±³³«²·¬§ô¬¸»Ý·¬§±ºÖ¿²»ª·´´»®»½»·ª»¿²¿²²«¿´¿´´±½¿¬·±²±ºÝÜÞÙº«²¼¾¿»¼«°±²¿ 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»ºº·½·»²½§ô¿²¼»¨°¿²¼»¼«½¿¬·±²¿´±°°±®¬«²·¬·»¿²¼¿½½»¬±¸»¿´¬¸½¿®»ò Ý·¬§±ºÖ¿²»ª·´´» Þ«¼¹»¬ÚÇîðïðÍ¬¿¬»¿²¼Ú»¼»®¿´Ù®¿²¬Ð®±¹®¿³ ß²¼Ð¿¬Ð»®º±®³¿²½»Ûª¿´«¿¬·±² öÙ»²»®¿´¿¼³·²·¬®¿¬·±²·²½´«¼»ß¼³·²·¬®¿¬·±²º±®¬¸»Ò»·¹¸¾±®¸±±¼Í¬¿¾·´·¦¿¬·±²Ð®±¹®¿³ô¬¸»ÝÜÞÙ Î»½±ª»®§Ð®±¹®¿³¿²¼¬¸»Û²»®¹§Ûºº·½·»²½§¿²¼Ý±²»®ª¿¬·±²Þ´±½µÙ®¿²¬ô¿©»´´¿¬¸»ÝÜÞÙ¿²¼ØÑÓÛ °®±¹®¿³òÙ»²»®¿´ß¼³·²·¬®¿¬·±²º±®¬¸»ÝÜÞÙÐ®±¹®¿³·½¿°°»¼¿¬îðû±º¬¸»½«®®»²¬§»¿®?¿´´±½¿¬·±² ¿²¼°®±¹®¿³·²½±³»òß¼³·²·¬®¿¬·±²º±®¬¸»ØÑÓÛÐ®±¹®¿³·½¿°°»¼¿¬ïðû±º¬¸»½«®®»²¬§»¿®? ¿´´±½¿¬·±²¿²¼°®±¹®¿³·²½±³»òööß½¬·ª·¬·»¬¸¿¬¾»²»º·¬´±©·²½±³»¿²¼³±¼»®¿¬»·²½±³»·²¼·ª·¼«¿´±® ²»·¹¸¾±®¸±±¼ô¾«¬¼±²±¬¼·®»½¬´§«°°±®¬ First Program Year Action Plan 4 Version 2.0 City of Janesville Ý·¬§±ºÖ¿²»ª·´´» Ü»¬¿·´»¼Þ«¼¹»¬ÚÇîðïðÍ¬¿¬»¿²¼Ú»¼»®¿´Ù®¿²¬Ð®±¹®¿³ ß²¼Ð¿¬Ð»®º±®³¿²½»Ûª¿´«¿¬·±² REQUIRED RESOURCES: PROGRAM SERVICES 2008200920092010 ActualBudgetEstimatedProposed Neighborhood Code Enforcement027,55419,17032,615 (1) Neighborhood Block Grants 22,36720,00020,0008,000 (2) Neighborhood Livability - Scholarships9,31611,00015,0003,000 Neighborhood Maintenance/Blight52,32957,61320055,000 Subtotal84,012116,16754,37098,615 Downtown Revitalization336,36533,50083,50035,000 Subtotal336,36533,50083,50035,000 Housing Owner Rehabilitation258,500213,300183,750244,500 Rental Rehabilitation160,838131,500153,450154,700 Home Ownership362,396425,408615,900494,100 Buy/Rehab/Sell66,7211,8005,0003,000 (3) Emergency Rent26,70032,50032,50038,000 Neighborhood Stabilization Program00576,292361,062 Energy Efficiency00081,920 Affordable Housing Development094,500042,000 Subtotal875,154899,0081,566,8921,419,282 Historic Preservation17,5593,7505,9003,750 Community Development CDBG Recovery & Reinvestment0027,000108,000 Other CDA Allocations (2) Boys & Girls Club 002,0003,000 (2) 02,0002,0000 CASA (2) 54,16832,50032,50038,000 Healthnet (2) Janesville Literacy Council 1,0002,0003,0002,000 12 & 12 Club38,20403,2960 YWCA0003,000 Subtotal93,37236,50042,79646,000 0000 UNALLOCATED PROGRAM TOTAL$1,406,462$1,088,925$1,780,458$1,710,647 First Program Year Action Plan 5 Version 2.0 City of Janesville Ù»²»®¿´Ï«»¬·±² ïòÜ»½®·¾»¬¸»¹»±¹®¿°¸·½¿®»¿±º¬¸»¶«®·¼·½¬·±²ø·²½´«¼·²¹¿®»¿±º´±©·²½±³»º¿³·´·»¿²¼ñ±® ®¿½·¿´ñ³·²±®·¬§½±²½»²¬®¿¬·±²÷·²©¸·½¸¿·¬¿²½»©·´´¾»¼·®»½¬»¼¼«®·²¹¬¸»²»¨¬§»¿®òÉ¸»®» ¿°°®±°®·¿¬»ô¬¸»¶«®·¼·½¬·±²¸±«´¼»¬·³¿¬»¬¸»°»®½»²¬¿¹»±ºº«²¼¬¸»¶«®·¼·½¬·±²°´¿²¬± ¼»¼·½¿¬»¬±¬¿®¹»¬¿®»¿ò ´±½¿¬»¼·²±«¬¸»®²É·½±²·²ò×¬·¬¸»½±«²¬§»¿¬±ºÎ±½µÝ±«²¬§òÍ·¬«¿¬»¼¿´±²¹¬¸» Ö¿²»ª·´´»·¿Ý·¬§ Î±½µÎ·ª»®ô¬¸»Ý·¬§±ºÖ¿²»ª·´´»»®ª»¿¾±¬¸¬¸»¹»±¹®¿°¸·½¿²¼½·ª·½½»²¬»®±º¬¸»Ý±«²¬§òÌ¸· Ý±²±´·¼¿¬»¼Ð´¿²¿¼¼®»»¬¸»ÝÜÞÙº«²¼©¸·½¸©·´´¾»°»²¬©·¬¸·²¬¸»Ý·¬§±ºÖ¿²»ª·´´»ô¿²¼¬¸» ØÑÓÛº«²¼©¸·½¸©·´´¾»°»²¬©·¬¸·²Î±½µÝ±«²¬§òÐ´»¿»®»º»®¬±¬¸»»°¿®¿¬»Ý·¬§±ºÞ»´±·¬ Ý±²±´·¼¿¬»¼Ð´¿²º±®³±®»·²º±®³¿¬·±²±²ÝÜÞÙ¿½¬·ª·¬·»©·¬¸·²¬¸»Ý·¬§±ºÞ»´±·¬ò Ð±°«´¿¬·±²¿²¼Ü»³±¹®¿°¸·½ ß½½±®¼·²¹¬±¬¸»îðððÝ»²«ô¬¸»®»©»®»ïëîôíðé°»±°´»´·ª·²¹·²Î±½µÝ±«²¬§òÌ¸»®»©»®»¿¬±¬¿´±º ëèôêïé¸±«»¸±´¼ô¿²¼ìðôìðíº¿³·´·»®»·¼·²¹©·¬¸·²¬¸»Ý±«²¬§òÌ¸»É·½±²·²Ü»°¿®¬³»²¬±º 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Ì¸»Ý±¿´·¬·±²©·´´©±®µ©·¬¸¬¸»Ø±³»´»×²¬»®ª»²¬·±²Ì¿µÚ±®½»ô¿²¼±¬¸»®»¨·¬·²¹±®¹¿²·¦¿¬·±²ô¬± »²«®»¬¸¿¬»ºº±®¬¿®»²±¬¾»·²¹¼«°´·½¿¬»¼ò Ì¸»Ý·¬§·¿´±«°°±®¬·²¹¿Ð±ª»®¬§Ú±®«³©¸·½¸©·´´°«´´¬±¹»¬¸»®¿¹»²½·»¿²¼»®ª·½»°®±ª·¼»®¬± ¬»¿½¸¬¸»³¿¾±«¬¾»¬°®¿½¬·½»·²¬¸»¿®»¿±º¿²¬·°±ª»®¬§¬®¿¬»¹·»ò First Program Year Action Plan 27 Version 2.0 City of Janesville ÒÑÒØÑÓÛÔÛÍÍÍÐÛÝ×ßÔÒÛÛÜÍØÑËÍ×ÒÙ Ò±²¸±³»´»Í°»½·¿´Ò»»¼øçïòîîðø½÷¿²¼ø»÷÷ öÐ´»¿»¿´±®»º»®¬±¬¸»Ò±²¸±³»´»Í°»½·¿´Ò»»¼Ì¿¾´»·²¬¸»Ò»»¼ò¨´©±®µ¾±±µò ïòÜ»½®·¾»¬¸»°®·±®·¬·»¿²¼°»½·º·½±¾¶»½¬·ª»¬¸»¶«®·¼·½¬·±²¸±°»¬±¿½¸·»ª»º±®¬¸»°»®·±¼ ½±ª»®»¼¾§¬¸»ß½¬·±²Ð´¿²ò Ì¸»®»¿®»²±°»½·º·½°®·±®·¬·»±®°»½·º·½±¾¶»½¬·ª»º±®²±²¸±³»´»°»½·¿´²»»¼°»®±²ô¿¬¬¸·¬·³»ò Ð»®±²©·¬¸¼·¿¾·´·¬·»¿®»»´·¹·¾´»º±®¬¸»®»¸¿¾·´·¬¿¬·±²´±¿²±ºº»®»¼¬¸®±«¹¸¬¸»ÝÜÞÙ¿²¼ØÑÓÛ °®±¹®¿³òÐ»®±²©·¬¸¼·¿¾·´·¬·»®»¯«»¬·²¹¹®¿²¬ñ´±¿²³¿§´·ª»¿²§©¸»®»·²¬¸»Ý·¬§ò Ì¸»Ý·¬§©·´´½±²¬·²«»¬±°¿®¬²»®©·¬¸¬¸»´±½¿´´¿²¼´±®¼¿±½·¿¬·±²¬±·²º±®³´¿²¼´±®¼±º¬¸»·® ®»°±²·¾·´·¬·»·²®»¹¿®¼¬±ßÜß®»¯«·®»³»²¬¿²¼Ú¿·®Ø±«·²¹òÍ°»½·º·½º¿·®¸±«·²¹¿½¬·ª·¬·»¿®» 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±«¬½±³»º±®¿½¸·»ª·²¹¸±«·²¹¬¿¾·´·¬§ô®»¼«½»¼®·µ±º¸±³»´»²»¿²¼·³°®±ª»¼¿½½»¬± ½¿®»ò ´»ª»®¿¹·²¹º®±³±¬¸»®°«¾´·½¿²¼°®·ª¿¬»®»±«®½»¬¸¿¬¸»´°»¼¬± ëòÎ»°±®¬±²¬¸»«»±º½±³³·¬¬»¼ ¿¼¼®»²»»¼·¼»²¬·º·»¼·²¬¸»°´¿²ò êòÐ®±ª·¼»¿²¿²¿´§·±º¬¸»»¨¬»²¬¬±©¸·½¸ØÑÐÉßº«²¼©»®»¼·¬®·¾«¬»¼¿³±²¹¼·ºº»®»²¬ ½¿¬»¹±®·»±º¸±«·²¹²»»¼½±²·¬»²¬©·¬¸¬¸»¹»±¹®¿°¸·½¼·¬®·¾«¬·±²°´¿²·¼»²¬·º·»¼·²·¬ ¿°°®±ª»¼Ý±²±´·¼¿¬»¼Ð´¿²ò ¾¿®®·»®ø·²½´«¼·²¹²±²®»¹«´¿¬±®§÷»²½±«²¬»®»¼ô¿½¬·±²·²®»°±²»¬±¾¿®®·»®ô¿²¼ éòÜ»½®·¾»¿²§ ®»½±³³»²¼¿¬·±²º±®°®±¹®¿³·³°®±ª»³»²¬ò èòÐ´»¿»¼»½®·¾»¬¸»»¨°»½¬»¼¬®»²¼º¿½·²¹¬¸»½±³³«²·¬§·²³»»¬·²¹¬¸»²»»¼±º°»®±²´·ª·²¹ ©·¬¸Ø×Êñß×ÜÍ¿²¼°®±ª·¼»¿¼¼·¬·±²¿´·²º±®³¿¬·±²®»¹¿®¼·²¹¬¸»¿¼³·²·¬®¿¬·±²±º»®ª·½»¬± °»±°´»©·¬¸Ø×Êñß×ÜÍò çòÐ´»¿»²±¬»¿²§»ª¿´«¿¬·±²ô¬«¼·»±®±¬¸»®¿»³»²¬¬¸¿¬©·´´¾»½±²¼«½¬»¼±²¬¸»´±½¿´ ØÑÐÉß°®±¹®¿³¼«®·²¹¬¸»²»¨¬§»¿®ò Ò±¬¿°°´·½¿¾´»òÌ¸»Ý·¬§¼±»²±¬®»½»·ª»ØÑÐÉßº«²¼·²¹ò Í°»½·º·½ØÑÐÉßÑ¾¶»½¬·ª» Ü»½®·¾»¸±©Ú»¼»®¿´ôÍ¬¿¬»ô¿²¼´±½¿´°«¾´·½¿²¼°®·ª¿¬»»½¬±®®»±«®½»¬¸¿¬¿®»®»¿±²¿¾´§»¨°»½¬»¼ ¬±¾»¿ª¿·´¿¾´»©·´´¾»«»¼¬±¿¼¼®»·¼»²¬·º·»¼²»»¼º±®¬¸»°»®·±¼½±ª»®»¼¾§¬¸»ß½¬·±²Ð´¿²ò Ò±¬¿°°´·½¿¾´»òÌ¸»Ý·¬§¼±»²±¬®»½»·ª»ØÑÐÉßº«²¼·²¹ò Ñ¬¸»®Ò¿®®¿¬·ª» ×²½´«¼»¿²§ß½¬·±²Ð´¿²·²º±®³¿¬·±²¬¸¿¬©¿²±¬½±ª»®»¼¾§¿²¿®®¿¬·ª»·²¿²§±¬¸»®»½¬·±²ò First Program Year Action Plan 29 Version 2.0 COMMUNITY DEVELOPMENT DEPARTMENT October 16, 2009 TO: City Council FROM: Terry Nolan, Associate Planner SUBJECT: Action on a proposed resolution authorizing the filing of an application with the Wisconsin Historical Society for a 2010 Historic Preservation Grant (File Resolution No. 2009-649). ______________________________________________________________________________ Executive Summary Each year funds are available through the Wisconsin Historical Society under the Certified Local Government (CLG) Program to fund local historic preservation initiatives. The Janesville Historic Commission is requesting that the City Council authorize a grant request for $12,000.00 to be used to design and publish Downtown Design Guidelines and to prepare National Register Nominations for two individually eligible properties. National Register status is primarily an honor, but also provides the property with protections from adverse effect of federally-funded or federally licensed activities and makes the property owner eligible for tax credits for appropriate rehabilitation of the property.The Downtown Design Guidelines were developed by the Historic Commission to help guide architecturally sensitive new construction as well as improvements of older, existing properties in Downtown Janesville. The purpose of the document is to help preserve Janesville’s architectural heritage, aesthetic quality, and economic vitality. No local funding is being proposed for these activities. The CLG program does not require a local match of funds. Staff Recommendation The grant request is consistent with City policy on historic preservation contained in the zoning ordinance. Community Development Department Staff recommends that a motion to adopt File Resolution No. 2009-649 be approved. City Manager Recommendation The City Manager supports the approval of resolution No. 2009-649 Suggested Motion Motion to approve the filing of an application with the Wisconsin Historical Society for a 2010 Historic Preservation Grant in the amount of $12,000 Background The City of Janesville has been a Certified Local Government (CLG) since 1985 and has effectively utilized several CLG grants to promote the goals of historic preservation. CLG Grants have been used to establish seven designated National Register historic districts, six additional overlay districts for areas with significant historical value, publish brochures and other outreach materials, conduct walking tours, prepare an oral history of the city, perform intensive architectural surveys and thematic research, and make numerous individual property nominations to the National Register. cc: Eric Levitt, City Manager Jacob J. Winzenz, Assistant City Manager/Director of Administrative Services RESOLUTION NO. 2009-649 A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE WISCONSIN HISTORICAL SOCIETY FOR A 2010 HISTORIC PRESERVATION GRANT WHEREAS , the Janesville Historic Commission support the action of the Common Council to apply for $12,000.00 in FY2010 Certified Local Government (CLG) grant monies from the Wisconsin Historical Society to aid the Historic Commission in preparation of Downtown Design Guidelines and to prepare the nomination of two historic properties to the National Register of Historic Places; WHEREAS , the Common Council of the City of Janesville find it is in the best interest of the community to facilitate these preservation activities. NOW, THEREFORE BE IT RESOLVED by the Common Council of the City of Janesville that the City Manager is hereby authorized and directed, on behalf of the City of Janesville, to submit an application to the Historic Preservation Division of the State Historical Society of Wisconsin for $12,000.00 including all certifications and that the City Manager is authorized to act in connection with the application and to provide such additional information as may be required and to administer the program in accordance with all applicable State and Federal regulations. BE IT FURTHER RESOLVED, that the City Manager, and his designees, are hereby authorized to negotiate, draft, prepare, execute, file and modify such other documents, papers and agreements ancillary and/or pertaining thereto and, from time to time, to take and/or make whatever other minor actions and/or minor modifications to the above described agreements as the City Manager and/or his designee may deem necessary and/or desirable to effectuate the purposes of such agreements and the intent of this resolution. The City Manager is also hereby authorized to revise the FY2010 budget document to reflect the receipt of the FY2010 SHSW Certified Local Government Grant funds and the expenditure as reflected in this resolution. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: City Attorney, Wald Klimczyk Proposed by: Janesville Historic Commission Prepared by: Community Development Department CITY MANAGER’S MEMORANDUM October 13, 2009 TO: City Council FROM: Eric J. Levitt SUBJECT: Committee Appointments Request I request the Council confirm the appointments of the Manager requiring confirmation. Recommendation I recommend the Council confirm the appointments of the Manager requiring confirmation. Motion I move to confirm the appointments of the Manager requiring confirmation. Summary Recently, there were some mid-term vacancies due to resignations and the installation of a new ad hoc committee. The Citizens Advisory Committee on Appointments met to make their recommendations for citizen nominees to city boards, commissions, I am committees and the ad hoc committee. Please find below their recommendations. appointing those recommended by the Committee. Application forms for those recommended by the Committee, a listing of all citizens that volunteered for each vacancy and the unapproved minutes of the Appointment Committee’s 10-5-2009 meeting are included for your reference. Citizen appointments to the Oakhill Cemetery Ad Hoc Committee are also included for your information. Eligibility To be eligible for an appointment to a standing committee, individuals must be a resident of the City of Janesville and have interest or knowledge in the committee’s subject matter. Recommendations for City Manager Appointments (confirmed by entire Council) The City Manager is recommending confirmation for the appointments as attached which concurs with the Committee recommendation. Community Development Authority 1 vacancy The Committee recommends Heidi Holden as a voting member of the Community Development Authority. Library Board 2 vacancies The Committee recommends Carole Bennett and Douglas Derby as voting members of the Library Board and James Farrell as an alternate if Bennett or Derby are unable to accept their appointment. Other The Appointment Committee also reviewed appointments to the Oakhill Cemetery Ad Hoc Committee. I approve these appointments and wish to share them with you for your information. Oakhill Cemetery Ad Hoc Committee The Committee recommends Robert Engstrom as the veteran voting member of the Oakhill Cemetery Ad Hoc Committee. The Committee recommends William Schneider as the funeral home industry voting member of the Oakhill Cemetery Ad Hoc Committee. The Committee recommends Harold Combs, Craig Gramke and James Rice as at large voting members of the Oakhill Cemetery Ad Hoc Committee. Attachments CC: Jacob J. Winzenz, Administrative Services Director Rebecca Smith, Management Assistant Record of Citizen Advisory Committee on Appointments October 5, 2009 Page 1 Meeting of the City of Janesville Citizen Advisory Committee on Appointments held in the Municipal Building room # 416 on October 5, 2009 Committee Members Present: Shena Kohler, David Riemer, Larry Squire, Judith Detert- Moriarty, Mary Willmer-Sheedy and Ron Combs (alternate) Staff Present: Rebecca Smith Agenda Items Roll Call The meeting began at approximately 8:35AM with Detert-Moriarty, Kohler, Riemer, Squire, Willmer-Sheedy and Combs present. Approval of March 19, 2009 meeting minutes Combs motioned approval of the minutes. Squire seconded the motion and the vote was 5- 0-0 in favor. Selection of recommended nominees for the following Boards, Commissions and Committees Community Development Authority Following committee discussion, Squire motioned to recommend Heidi Holden as a voting member of the Community Development Authority. Riemer seconded the motion and the vote was 5-0-0 in favor. Library Board Following committee discussion, Kohler motioned to recommend Carole Bennett and Douglas Derby as voting members of the Library Board and James Farrell as an alternate if Bennett or Derby are unable to accept their appointment. Detert-Moriarty seconded the motion and the vote was 5-0-0 in favor. Oakhill Cemetery Ad Hoc Committee Following committee discussion, Willmer-Sheedy motioned to recommend Robert Engstrom as the veteran voting member of the Oakhill Cemetery Ad Hoc Committee. Detert-Moriarty seconded the motion and the vote was 5-0-0 in favor. Following committee discussion, Kohler motioned to recommend William Schneider as the funeral home industry voting member of the Oakhill Cemetery Ad Hoc Committee. Squire seconded the motion and the vote was 5-0-0 in favor. Combs chose to abstain from discussion regarding the at large members of the cemetery committee. Following committee discussion, Willmer-Sheedy motioned to recommend Harold Combs, Craig Gramke and James Rice as at large voting members of the Oakhill Cemetery Ad Hoc Committee. Squire seconded the motion and the vote was 5-0-0 in favor. Record of Citizen Advisory Committee on Appointments October 5, 2009 Page 2 Matters Not on the Agenda Staff asked the Committee to choose a time for an additional meeting to review ice skating November 12 at 2:30PM center advisory committee appointments. The group chose in the Municipal Building first floor conference room. The meeting was adjourned at approximately 9:07AM. These minutes are not official until approved by the Citizen Advisory Committee on Appointments. Rebecca Smith, Management Assistant Volunteers for Each Committee’s Vacancies Community Development Authority Name Address Occupation Evansville Manor – Judith Atkinson 552 North Chatham Street Licensed Practical Nurse Chuck Bailey 3406 Spruce Street Retired US Navy KKD Professional Services Ken Bolton 4403 Tydl Drive – Accountant Briarmoon Enterprises – Real Estate Sales and K. Andreah Briarmoon 339 South Locust Street Investments Paulette Castillo 1305 Anthony Avenue Mercy East – Medical Biller Bill DeCremer 1111 North Lexington Drive Retired Retired IT Executive at Frank Dmuchowski 317 Lyndhurst Drive Garden City Group, Inc. Towns of Rock, Plymouth & Center – Building Chris Dodge 860 Sussex Drive Inspector Business Owner – 27 West Karl Dommershausen 2419 Plymouth Avenue Appraisal Freedom Plastics – Engineering/Maintenance Scott Griffith 402 Beechwood Drive Manager Creative Community Living Sandy Heidecker 1105 Kellogg Avenue; Apt. A7 Services – Caregiver Gorman & Company – Heidi Holden 462 North Terrace Street Compliance Specialist Francis James 1158 Richardson Street Retired – General Motors Tom Lemmer 324 Linn Street Family Dollar General Motors – Gary Schmidt 3718 Chesapeake Avenue Assembler SSI Technologies – Phil Schram 1228 Grace Street Engineer Gina Smith 302 South Academy Street #4 Retired Seeking – VP Operations/General Jeffrey Swanson 4240 Baybrook Drive Manager Retired Health Care James Wagman 1529 Dayton Drive Administrator Library Board Name Address Occupation Evansville Manor – Judith Atkinson 552 North Chatham Street Licensed Practical Nurse Radio Advertising Sales Manager & Account Carole Bennett 2107 Cedar Pointe Drive Executive Regal Cutting Tools – George Collas 139 Forest Park Boulevard Accounting Manager Janesville School District – part-time homebound Wesley Davis 4210 Castlemoor Drive teacher Bill DeCremer 1111 North Lexington Drive Retired Douglas Derby (Leisure Services Advisory committee Winn Realty & Appraisal – member) 2416 Sauk Drive Part-time Payroll Specialist James Farrell 1427 North Harmony Orchid Monroe – Controller Creative Community Living Sandy Heidecker 1105 Kellogg Avenue; Apt. A7 Services – Caregiver Fiserv, Inc. – SVP & David Hiller 4222 Park View Drive General Manager Francis James 1158 Richardson Street Retired – General Motors Andrea Kasuboski- Freeman 1017 North Fremont Street Colorcon – Quality Manager Tom Lemmer 324 Linn Street Family Dollar Full-time non-traditional Frank Millard 602 Caroline Street student Self Employed - House Dwight Robinson 331 North Washington Restoration General Motors – Gary Schmidt 3718 Chesapeake Avenue Assembler SSI Technologies - Phil Schram 1228 Grace Street Engineer Seeking – VP Operations/General Jeffrey Swanson 4240 Baybrook Drive Manager Retired Health Care James Wagman 1529 Dayton Drive Administrator Oakhill Cemetery Ad Hoc Committee Name Address Occupation Judith Atkinson (At Evansville Manor – Large) 552 North Chatham Street Licensed Practical Nurse Paul Botsford (Veteran) 1107 Hamilton Avenue N/A Harold Combs (At Large) (Zoning Board of Appeals committee Semi Retired – Land member) 1517 Evergreen Drive Surveyor Bonita Decker (At Janesville School District - Large) 2400 AftonRoad Food Service Substitute Bill DeCremer (At Large) 1111 North Lexington Drive Retired Gordon Engebretson (At Large) 1729 West Luther Road Retired Robert Engstrom (Veteran) 3831 Brunswyck Drive Salesman Craig Gramke (At Gramke Monuments – Large) 4220 Ruger Avenue Monument Builder Sandy Heidecker (At 1105 Kellogg Avenue; Apt. Creative Community Living Large) A7 Services – Caregiver Francis James (At Large) 1158 Richardson Street Retired – General Motors Jane Kerr (At Large) 317 Caroline Street CEP Exhibits – Marketing Tom Lemmer (At Large) 324 Linn Street Family Dollar James Rice (At Large) 2211 Milton Avenue #334 Humana – Sales Gary Schmidt (At General Motors – Large) 3718 Chesapeake Avenue Assembler William T. Schneider (Funeral Home) (Police and Fire Commission Schneider Apfel Funeral member) 1722 North Harmony Drive Home – Funeral Director SSI Technologies - Phil Schram (At Large) 1228 Grace Street Engineer James Wagman (At Retired Health Care Large) 1529 Dayton Drive Administrator The applicants below indicated on their Committee Member Application Form a desire to serve on “Any Committee”. Judith Atkinson Francis James Phil Schram Bill DeCremer Tom Lemmer James Wagman Sandy Heidecker Gary Schmidt CITY MANAGER’S OFFICE MEMORANDUM October 1, 2009 TO: City Council FROM:Rebecca Smith, Management Assistant SUBJECT: Introduce and schedule a public hearing for an ordinance authorizing the Parks Director to designate pet exercise training areas (File Ordinance 2009-440) Request Councilmember McDonald asked that the Palmer Park Pet Exercise Area (PETA) ordinance be updated to reflect the change in role due to the elimination of the Leisure Services Director position. Recommendation Staff recommends Ordinance 2009-440 be updated to reflect the elimination of the Leisure Services Director position. Staff requests the Council introduce this ordinance and schedule a public hearing on November 9, 2009. City Manager recommendation The City Manager concurs with the staff recommendation. Suggested Motion I move to adopt the changes to Ordinance 2009-440 to authorize the Parks Director to designate pet exercise training areas. File Ordinance 2009-440 In 1989, an ordinance was adopted outlining the concept of pet exercise areas and gave the Leisure Services Director the ability to designate the PETA areas. With the elimination of the Leisure Services Director position, staff concurs with Councilmember McDonald’s suggestion to update the ordinance to reflect a different staff position. Staff feels the Parks Director would be the most logical choice for this responsibility. CC: Eric Levitt, City Manager Jacob J. Winzenz, Assistant City Manager/Director of Administrative Services Attachments: File Ordinance 2009-440 ORDINANCE NO. 2009 – 440 An ordinance authorizing the Parks Director to designate pet exercise training areas. THE COMMON COUNCIL OF THE CITY OF JANESVILLE DO ORDAIN AS FOLLOWS: SECTION I. Section 12.60.210 C. of the Code of General Ordinances of the City of Janesville is hereby amended to read as follows: “C. Dogs and cats may be present, throughout the year but only during such hours that the park is lawfully open to the public, in those specifically signed park "Pet Exercise/Training Areas" which the Parks Director, of Leisure Services, from time to time, so designates. Dogs and cats permitted in such areas shall, at all times, be under the effective control of the owner/possessor, but no leash is required.” ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric Levitt, City Manager Perrotto Rashkin ATTEST: Truman Steeber Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: City Attorney Proposed by: City Member McDonald Prepared by: Management Assistant and City Attorney OPERATIONS DIVISION MEMORANDUM October 5, 2009 TO: City Council FROM: Peter Riggs, Assistant Operations Director SUBJECT: Introduce and schedule a public hearing on a proposed ordinance amending the regulations on the placement of leaves and grass on public streets. (File Ord. No. 2009-441) Staff Recommendation The Operations Division and the Police Department recommend that the City Council Introduce File Ordinance 2009-441 and schedule it for public hearing on November 9, 2009. City Manager recommendation The City Manager concurs with the Operations Division recommendation. Suggested Action Introduce File Ordinance 2009-441 and schedule it for a public hearing on November 9, 2009. Background Information Currently JGO 12.44.060 allows for the placement of leaves in a public street stth between May 1 and November 15 of each year. This ordinance authorizes residents to place leaves in the public street in preparation of the leaf collection program held annually in November. As currently written, JGO 12.44.060 has two flaws. First, allowing leaves to be stth placed in the street between May 1 and November 15 is too far in advance of the leaf collection program and can have a negative impact on the effectiveness of street sweeping operations and can pose a problem for stormwater flow. th Second, the November 15 deadline no longer matches the scheduling of the loose leaf collection program. In recent years the loose leaf collection program has been scheduled for the two weeks immediately preceding the week of Thanksgiving. This change was implemented to allow more time for leaves to fall with a goal of improving the effectiveness and customer satisfaction of the leaf collection program. Ordinance Description Proposed ordinance number 2009-441 amends JGO 12.44.060 to prohibit the placement of leaves in the street after the completion of the loose leaf collection st program and before October 1 of the following year. This means residents can st place leaves into the street for collection starting October 1 and ending once 1 leaves are collected during the annually scheduled loose leaf collection program. The penalty for violating the proposed ordinance is outlined in JGO 12.44.100 and remains unchanged from the current regulations. Pros and Cons The primary positive outcome of proposed ordinance number 2009-441 will be a reduction in the amount of time that leaves will be in the gutter line. Leaf piles can impede stormwater flow and have a negative impact on street sweeping operations. This is particularly true when a resident places leaves into the gutter line well in advance of the leaf collection program. Additionally, neighborhood aesthetics are impacted because leaves will rot and become unsightly. The primary negative outcome of proposed ordinance number 2009-441 is that residents will have less time to place their leaves into the street prior to leaf collection. This should have minimal impact on customer satisfaction as leaves do not typically start to fall until after October 1. cc: Eric Levitt, City Manager Jacob J. Winzenz, Director of Administrative Services Wald Klimczyk, City Attorney Dave Moore, Police Chief John Whitcomb, Operations Director 2 ORDINANCE NO. 2009-441 An Ordinance amending JGO 12.44.060 prohibiting placement of leaves on any street after the st completion of the annual loose leaf collection program and until October 1 of the following year, with penalties for violations thereof as set forth in JGO 12.44.100. THE COMMON COUNCIL OF THE CITY OF JANESVILLE DO ORDAIN AS FOLLOWS: SECTION I. Section 12.44.060 of the Code of General Ordinances of the City of Janesville is hereby amended to read as follows: “12.44.060 Leaves and grass on public streets.(A) Leaves: It is unlawful for any person to st before October 1 or place or cause to be placed any leaves on any street or highway after November th the City has collected, or caused to be collected, leaves from the applicable street during the 15 st City’s annual fall leaf collection program. and until May 1 of the following year. (B) Grass and Other Lawn Debris: It is unlawful to place or cause to be placed any grass, grass clippings, or other lawn debris on any street or highway at anytime. (Ord. 84-363’1, 1984).” ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: City Attorney, Wald Klimczyk Proposed by: Police Chief and Operations Director Prepared by: Assistant Operations Director ADMINISTRATIVE SERVICES MEMORANDUM October 16, 2009 TO: City Council FROM: Patty Lynch, Comptroller SUBJECT: Introduce and schedule a public hearing on a proposed Ordinance Amending the City’s Wastewater Facility and Sewer Use Ordinance in Order to Adjust Rates as Set Forth in Chapter 13.18 of the Code of Ordinances of the City of Janesville (File Ord. No. 2009-442) Summary A Wastewater User Charge System was prepared as a result of the City’s proposed wastewater treatment plant upgrade and the 2010 annual budget. The user charge system is designed on a cash basis to meet projected expenses for debt service, operations and maintenance, and provide funding for the replacement of mechanical equipment at the treatment plant (maintain the replacement fund).The user charge system revisions will enable the City to collect revenue to meet the cash requirement of the Utility from customers in proportion to their use of services. As such, adjustments in the rates have occurred. This rate adjustment will generate an additional $2,125,200 in revenue in fiscal year 2010, or an overall increase in rates of 30.3%, effective January 1, residential 2010. The proposed rate adjustment will result in the average wastewater bill increasing by 29.3%, or $18.05 per quarter. Recommendation The Administrative Services Department recommends that following the first reading of Ordinance No. 2009-442 to amend the wastewater rates a public hearing be scheduled on November 9, 2009. City Manager Recommendation The City Manager concurs with the Administrative Services Department based on the wastewater treatment plant construction planned for the coming year. The combined water/wastewater rate remains one of the lower rates among Janesville’s peer cities. Background The wastewater rates were last adjusted on January 1, 2009, when an overall increase of 8.8% was implemented. In 2010, there is a budgeted decline in user charge revenue of 5% ($366,200) primarily due to the staggered removal of GM’s wastewater flow and a decline in residential usage trends. Operations and maintenance expenses have remained level with a $12,000 decrease from 2009. 1 The largest impact on this rate increase is the cash required the fund the $32,745,000 Wastewater treatment plant upgrade and expansion. Additional funding is required for the annual debt service payments and equipment replacement refunding. The treatment plant project is financed primarily by a Wisconsin Department of Natural Resources Clean Water Fund Loan. The annual debt service increase in the 2010 budget including this low interest loan program is projected to be $1,570,000. The equipment replacement fund will also need an additional annual deposit of $420,000. Wastewater Rate Comparisons Although our recommendation calls for an overall rate increase of 30.3% effective January 1, 2009, the impact on “average” residential and “typical” commercial and industrial consumers would be as follows: Janesville Wastewater Utility Rate Comparison Average Customer Volume Existing Proposed Percentage Meter Size CCF/Qtr Qtrly Rate Qtrly Rate Increase Residential 5/8” Meter 25 $ 61.60 $ 79.65 29.3% Commercial 6” Meter 1,250 $ 2,012.00 $ 2,663.50 32.4% Industrial (9” Flume) 50,000 $18,291.00 $24,309.00 32.9% Overall 30.3% Based upon this proposal, the average quarterly residential customer bill will increase by $18.05. The fixed charges and flow charges are increasing disproportionately which will cause the large users to experience a greater increase. Under the new rates large volume users will experience a greater increase than small volume customers because the volume (variable) charge is increasing to a greater degree than the meter (fixed) charge. In addition, the attached peer city comparison compares our average residential water and wastewater utility bill to that of our peer cities. This table shows that after the implementation of our proposed wastewater rate increase, an average residential water and wastewater utility bill will be $120.40, which is still 17% below the average of our peer cities. Analysis The wastewater utility rates are designed to generate sufficient cash to meet projected operating and maintenance expenses, debt service payments, and replacement of plant equipment. The wastewater user charge system has been developed to collect revenue from the system users in direct proportion to their 2 use and impact on costs. The proposed wastewater rate adjustment is necessary to maintain the financial integrity of the Utility because of an upgrade to the wastewater treatment plant facility and a decline in sales revenue. With the proposed rate adjustment, it is projected that in 2010 the Utility will maintain an adequate cash reserve and have adequate funds to make the revenue bond payments to pay for the capital improvements. /Attachments cc: Jacob J, Winzenz, Director of Admin. Services / Assistant City Manager Eric J. Levitt, City Manager 3 ORDINANCE NO. 2009-442 An Ordinance Amending the City’s Wastewater Facility and Sewer Use Ordinance in Order to Adjust Rates as Set Forth in Chapter 13.18 of the Code of Ordinances of the City of Janesville THE COMMON COUNCIL OF THE CITY OF JANESVILLE DO ORDAIN AS FOLLOWS: SECTION I. Section 13.18.030 A. (“Fixed Charges (Minimum)”) of the Code of General Ordinances of the City of Janesville is hereby amended in the manner set forth in the attachment hereto. SECTION II. Section 13.18.030 B. (“Volume Charges”) of the Code of General Ordinances of the City of Janesville is hereby amended in the manner set forth in the attachment hereto. SECTION III. Section 13.18.040 C. 1. and 2. (“Rates”) of the Code of General Ordinances of the City of Janesville is hereby amended in the manner set forth in the attachment hereto. SECTION IV. Section 13.18.060 B. of the Code of General Ordinances of the City of Janesville is hereby amended to read as follows: B. Revenue raised by the operation, maintenance and replacement (O. M.& R.) rates are to be used only to defray utility expenses for O. M. & R. The replacement fund is to be funded at the level of $887,000 per year. Monies allocated for replacement are to be used only for replacement. SECTION V. This ordinance and the above rates and local limits shall take effect on the st 1 day of January 2010. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: City Attorney, Wald Klimczyk Proposed by: Accounting/Utilities Prepared by: Finance A. Fixed Charges (Minimum): QUARTERLY CHARGES SIZE METER TYPE Present Rates* New Rates** () inches Water 5/8 $26.10 $32.40 Water 3/4 $28.20 $35.30 Water 1 $33.00 $42.00 Water 1-1/2 $43.00 $54.00 Water 2 $56.00 $71.00 Water 3 $86.00 $109.00 Water 4 $129.00 $164.00 Water 6 $237.00 $301.00 Water 8 $368.00 $465.00 Water 10 $541.00 $684.00 Parshall Flume 3 $204.00 $257.00 Parshall Flume 6 $403.00 $509.00 Parshall Flume 9 $888.00 $1,123.00 Parshall Flume 12 $888.00 $1,123.00 B. Volume Charges: QUARTERLY CHARGES Present Rates* New Rates** For all flow (per 100 cubic foot increment) $1.42 $1.89 * Effective 1/1/2009 ** Effective 1/1/2010 13.18.040 Industrial and Commercial Surcharge A. Imposition. All persons, firms, corporations, institutions, or organizations discharging wastes into the public sewers shall, if their sewage has a concentration greater than “normal” concentrations, be considered an industrial discharger and subject to the requirements of Section 13.16.150 of this Chapter. The amount of surcharge shall reflect the cost incurred by the City in removing the excess biochemical oxygen demand (BOD) and suspended solids. B. Computation. The excess pounds of BOD and suspended solids will be computed by multiplying the flow volume in million gallons per day (MGD) by the constant 8.345, and then multiplying the product by the difference between the person’s concentrations of BOD and suspended solids and the aforementioned “normal” concentrations in parts per million by weight. This product will then be multiplied by the number of days in the billing period to determine the surcharge. C. Rates. The rates of surcharge for each of the constituents mentioned in the Subsection B. of this section will be at the prevailing rate at the time. The prevailing rate at the time is as follows: 1. For biochemical oxygen demand: Present Rates* New Rates** Per Pound $0.28 $0.34 2. For suspended solids: Present Rates* New Rates** Per Pound $0.20 $0.24 * Effective 1/1/2009 ** Effective 1/1/2010 JANESVILLE AREA METROPOLITAN PLANNING ORGANIZATION October 16, 2009 TO: City Council FROM: Terry Nolan, MPO Coordinator SUBJECT: Schedule MPO Policy Board Meeting for November 23, 2009. Staff would like to request that the next MPO Policy Board meeting be scheduled on Monday, November 23, at 6:30 p.m. in the training room. Preliminary agenda items include review and approval of the 2010 MPO Work Program and the 2010-2015 Transportation Improvement Program (TIP). cc: Eric Levitt Jacob J. Winzenz 1