Minutes 09-15-09
APPROVED 10-20-09
Hedberg Public Library
Board of Trustees Meeting
September 15, 2009
Minutes
Trustees present: David Carlson, Christine Moore, Karla Nitz, Diane Brown, Tom Schroeder,
Randy Golackson, Lois Smith, Cathy Jennings.
Trustees absent: Donna Behn.
HPL staff present: Bryan McCormick, Sharon Alfano, Jean Yeomans, Linda Rogers, Sharon
Grover, Emrick Gunderson, Carol Kuntzelman, Elizabeth Hough, Rebecca Haefner, Mary
Buelow.
The meeting was called to order at 4:30 p.m. by President Carlson.
The order of items on the agenda was changed to allow the first item under new business (Newly
Designed Library Web Site) to be presented first. Elizabeth Hough, Public Information
Coordinator, made a presentation of the library’s new web site. Rebecca Haefner, Graphic
Designer, was present to answer questions from the board.
Approval of Minutes
Schroeder moved for approval of the August 18, 2009 library board meeting minutes. Brown
seconded and the motion carried.
Review of Operating Statement
The operating statement was reviewed. No action was required by the board.
Expenditure Approval
Golackson moved for approval of the September 16, 2009 payables list. Nitz seconded and the
motion carried.
Retiring board member Tom Schroeder thanked those present for the opportunity to serve on the
board and said that we have a great library here in Janesville. Carlson expressed his appreciation
to Tom for working on the selection committee to hire a new library director.
Reports
Activities Report—Library staff gave reports of recent activities.
Arrowhead Library System Report—Nitz said that the board met at the Orfordville Public
Library. She said that they are doing a fundraiser for a new library of 4,000 square feet in size
compared to the 700 square feet of space that they have now. She added that Ruth Ann
Montgomery, Director of the ALS, is a newly published author writing a book about Evansville.
APPROVED 10-20-09
Friends of HPL Report—McCormick said that the Friends netted $1,000 at their last booksale.
He said that their new membership drive kickoff will be November 12 with a program by Zorba
Pastor.
Old Business
2010 Budget process—McCormick gave an overview of the 2010 budget. He said that all city
departments are working on ways to reduce costs without sacrificing service to the public. He
said that the final city budget will be approved by the City Council in December.
Library Board representation—Board President Carlson began the discussion by thanking
Christine Moore for her years of service and for being an advocate of the library. Moore thanked
the Board and the library staff for being such a good group to work with over the years.
McCormick stated that several people have expressed interest in filling the board positions soon
to be vacant by retiring members Christine Moore and Tom Schroeder. The newly appointed
members will begin their terms on the board in November. Carlson mentioned that having a
retreat for the board in December might be helpful in getting everyone together and ‘on the same
page.’
H1N1 Precautions—McCormick spoke about the city’s plans regarding outbreaks of the H1N1
flu. He said the city is working on developing guidelines such as levels of staffing needs, urging
people to stay home if they are sick, using hand sanitizers, and waiving the policy that one needs
to have a doctor’s note to return to work after three days of absence.
Matters Not on the Agenda
None
Communications
None
Adjournment
Christine moved that the meeting adjourn, seconded by Golackson. Motion carried and the
board meeting adjourned at 6:05 p.m.
Submitted,
Janet Morehart
NOT OFFICIAL UNTIL APPROVED BY THE BOARD OF TRUSTEES