2. Minutes 10-01-09
JANESVILLE YOUTH SPORTS COALITION
MEETING MINUTES
THURSDAY, OCTOBER 1, 2009
4:45 PM
MUNICIPAL BUILDING
18 N. JACKSON STREET
FIRST FLOOR CONFERENCE ROOM
Members Present: Trevor Wallace, Jim Carothers, Sue Wesson, Bob Weilbrenner,
Steve Ellis and Dave Ellis
Staff Present: Rebecca Smith
The meeting was called to order at 4:47 PM by Chairperson Sue Wesson at the
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Municipal Building, 1 Floor Conference Room.
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MINUTES OF JULY 14, 2009 MEETING
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The minutes of the July 14 meeting were approved unanimously on a motion by Bob
Weilbrenner and seconded by Trevor Wallace.
ELECTION OF OFFICERS
Four members have their current term expiring this fall: Sue Wesson; Trevor Wallace;
Dave Ellis; and Craig Schuenke. Sue, Trevor and Dave have indicated a willingness to
stay on the committee. Craig shared that he will definitely be on the committee until at
least January 2010; at that point, Rock Soccer may choose a new representative.
Both Sue Wesson and Steve Ellis were nominated and approved to serve as
Chairperson and Vice-Chairperson respectively. This motion was made by Sue
Wesson and seconded by Dave Ellis and passed unanimously. It was also decided that
Charlene Furseth from the football group will be replaced on the Coalition.
CLUB REPORTS
Youth Baseball reported that construction is underway for the girls diamond and infield.
Also one dugout is completed and the other is under construction. The irrigation and
fencing has been completed. Youth Baseball received a cement block donation. Girls
softball will begin play on these fields in the spring. The boys fields are behind in
regards to grass. Kennedy Construction will blacktop the bike path in the Complex.
The YMCA reported that their fall sports will wrap up soon. They would like to replace
signs on the fields as they are getting old and breaking.
Youth Football reported that the season is underway and enrollment was good.
Rock Soccer reported they had a good indoor soccer program this year. Two of the
fields at the Complex have the irrigation system installed which was done in conjunction
with Youth Baseball irrigation.
USE OF STORED EQUIPMENT/RESPONSIBILITIES
Trevor Wallace expressed concerns about the YMCA’s striper machine that was
damaged. He is unsure when this occurred. The members acknowledged that when
space is shared there is always risk of damage to items. It was suggested that
equipment be moved off site during the off season.
Using Complex for outside groups
Rebecca shared that she noticed the policy regarding outside user groups was never
officially approved. The coalition agreed to meet in December to discuss this policy.
City of Janesville 2010 Budget
Rebecca shared that staff was required to develop possible budget reductions and
enhancements as part of the process to build the 2010 city budget. Rebecca shared a
reduction from Parks was completed that would eliminate all operational funding from
the City to the sports complex. This would require leases to be re-negotiated. Staff
shared that this item was not recommended for inclusion in the city manager’s proposed
2010 budget; however, this item will be shared with the City Council. Rebecca told the
group that if this item came forward as possibly being included in the budget that she
would notify the group. Steve Ellis then shared the group would need to attend a
Council meeting to share why the Coalition didn’t believe this budget reduction should
go forward.
Matters Not on the Agenda
Rebecca shared with the group that there are citizen and Council concerns regarding
the new Rock Soccer sign that replaced the former donation sign. She also shared she
could not find where the Coalition officially approved an advertising policy at the
Complex. She wishes to have another meeting in October to discuss the policy, so that
future incidents like this do not happen. The group is open to meeting again in October
and to installing a bronze plaque on the pavilion/restroom building to honor all of the
original donators. Rebecca also shared that the city has interest in advertising in the
future within the pavilion/restroom building. She also shared that she thinks there is a
way to structure the groups’ advertising so that the Coalition could pay the city back for
the bronze plaque. There were also questions raised about the continuity of signage at
the complex. At their next meeting, the group will review the advertising policy and
further discuss some of the ideas Rebecca shared.
Sue Wesson left at approximately 5:07PM.
Youth baseball shared some frustration with the newspaper article that stated the
Coalition voted on the signage; Steve Ellis couldn’t find anything where they had voted.
Rebecca shared that she didn’t believe the signage was voted on; however, there is
nothing requiring voting currently. The draft advertising outlines required voting by the
Coalition, but that policy has not been approved.
The meeting adjourned at 6:00 PM.
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A special meeting is scheduled for Wednesday, October 14 at 4:45PM in the Municipal
Building First Floor Conference Room.
Submitted By:
Rebecca Smith, City Representative