2. Minutes 05-12-09
JANESVILLE YOUTH SPORTS COALITION
MEETING MINUTES
TUESDAY, MAY 12, 2009
4:45 PM
st
1 FLOOR CONFERENCE ROOM
MUNICIPAL BUILDING
Members Present: Craig Schuenke, Jim Carothers, Trevor Wallace, Bob Weilbrenner,
Dave Ellis, Steve Ellis, Sue Wesson, Dave Wesson, and
Scott Lipker
Staff Present: Rebecca Smith
ST
The meeting was called to order at 4:47PM by Chairperson Sue Wesson in the 1
Floor Conference Room of the Municipal Building.
Minutes April 14, 2009 Meeting
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The minutes of the April 14, 2009 meeting were approved unanimously on a motion by
Craig Schuenke and Steve Ellis.
Janesville Youth Baseball Request for Storage
Rebecca Smith mentioned that Janesville Youth Baseball has begun to store their
tractor in the barn with the concrete floor. She reminded the group that coordination is
needed to ensure no one gets “parked in”. She will check on whether new locks and
doors could be installed and what the agreement is with the nearby tenant.
Update of Use of YSC for Fourth of July Activities
Rebecca Smith shared that the Oddfellows received approval of their special event
permit from the City Council on May 11 and everything seems to be progressing nicely
with the event. Sports Coalition members must let the Oddfellows know if they wish to
have concessions by May 21. Janesville Youth Baseball does not want the Oddfellows
to use a street sweeper on their fields for clean up. Rebecca Smith will put Janesville
Youth Baseball in touch with the Oddfellows for them to discuss this. A yard sweeper
might be OK.
Discussion of Coalition Meeting Frequency
The Youth Sports Coalition members decided that meeting less frequently would be OK.
The Sports Coalition will meet in June and possibly July and then decide on a revised
schedule. Members are always welcome to contact each other via email or to call
Rebecca Smith with issues/questions.
Club Reports
Dave Ellis shared that the Janesville Youth Baseball concession trailer was broken into
and vandalized. Rebecca Smith will check on if/when the parking lots lights turn off at
night. Janesville Youth Baseball will soon be installing the irrigation system and seeding
will take place soon.
Rock Soccer will be hosting an exhibition game as part of the Oddfellows Fourth of July
event. The group may wish to install additional signage/advertising. This will be
discussed at a future meeting before anything is decided. Bob Weilbrenner would like to
have fencing placed at the NE corner of the park to ensure balls do not drop off to
Ruger Avenue; possibly snow fence or something permanent. Rebecca Smith will check
to see if there is funding available for this or other items.
YMCA will aerate their soil soon and they were encouraged by Youth Baseball to check
with the City Services Center to use the City machine. T-ball begins in mid-June.
Football registration begins in early June and they are planning to sell concessions at
the Fourth of July event.
Matters Not on the Agenda
Dave Wesson shared that the Gladiators semi-pro football team may be interested in
holding an exhibition game at the Youth Sports Complex for children. Rebecca Smith
will look into special event permit questions related to this.
Members have noticed many golf balls on the field. Rebecca Smith will look into
possible sign locations and costs for the group.
There being no further business, the meeting adjourned at 5:20 PM by Sue Wesson on
a motion by Scott Lipker and Dave Ellis.
Youth
The next meeting is scheduled for Tuesday, June 9th, 2009 at 4:45PM at the
Sports Complex.
Submitted By:
Rebecca Smith, City Representative