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Full Agenda AGENDA JANESVILLE COMMUNITY DEVELOPMENT AUTHORITY REGULAR MEETING WEDNESDAY, OCTOBER 14, 2009 Open House – 5 p.m. – 6:00 p.m. Meeting – 6:00 p.m. COUNCIL CHAMBERS MUNICIPAL BUILDING 18 NORTH JACKSON STREET JANESVILLE, WISCONSIN 1.Roll Call. 2. Minutes of the Regular Meeting Held on September 16, 2009. “C” Minutes of the Special Meeting Held on September 23, 2009. “C” 3. Questions and Comments from the Public on Matters Not on the Agenda. 4. Public Hearing and Action 5 Year Consolidated Plan and 2010 Annual Action Plan– HOME & CDBG Programs 5. Public Hearing and Recommendation on 2010 State and Federal Grants Budget 6. Public Hearing and Action 5 year and Annual Public Housing Agency Action Plan 7. Review and Action of the 2010 Section 8 Rental Assistance Budget 8. Reports (A) Fair Housing Report – Third Quarter (B) Collections Report – Third Quarter (C) Single Purpose Audit – State and Federal Grants 9. Neighborhood Services Directors Report. 10. Matters Not on the Agenda. “C” Indicates an item that the Community Development Authority will take up under Consent NEXT MEETING REGULAR MEETING* WEDNESDAY, NOVEMBER 18, 2009 5:30 P.M COUNCIL CHAMBERS Minutes of the Janesville Community Development Authority (CDA) Regular Meeting September 16, 2009 Present: CDA Members: Michael Bachmeyer, Sylvia Moore, George Fenn, Russ Steeber, Tom McDonald Absent: CDA Member, Duke Ellingson Also present: City Staff: Jennifer Petruzzello, Kelly Lee, Carrie Clark; Others: Andreah Briarmoon, Jackie Wood, Traci Rogers, Capt. Kirk Schuetz, Heather Walz, Erick West, Tina Janssen, Karen Lisser, Rob Wilkenson, Cathy Jennings, Kellie Morris, George Mark, Karl Dommershausen, Sue Conley, Margaret Delaney, Martha Pearson, Kay Deupree, Jeni Sauser, Mich Gilbertson, Ashely S. The minutes of the regular and closed session meetings held on August 19, 2009 were approved by consent. Chairperson Bachmeyer opened the public hearing on the 5 Year Consolidated Plan for the Community Development Block Grant Program (CDBG) and HOME Investment Partnership Program. Public Comments regarding the plan include the following: Police Chief Moore spoke in favor of any initiatives to be funded with CDBG/HOME that promote clean neighborhoods, eliminate blight and keep residents safe. He indicated that a safe community would attract new businesses and supports any initiatives that promote those activities. K. Andreah Briarmoon spoke in favor of creating a community center for children to allow for camaraderie and mentoring under supervision. She also spoke in favor of allowing use of the Housing Choice Voucher Program for the purchase of homes. Margaret Delaney, representing the Neighborhood Action Teams (NAT), spoke on the history of the NAT, indicated that there have been improvements made to the neighborhoods including reduced drug crime and code violations. She also indicated that the NAT would continue to provide their own ‘sweat equity’ to continue their efforts. Mick Gilbertson, representing the Downtown Development Alliance (DDA) spoke about previous CDBG funding received that has helped with making downtown improvements including street-scaping, trash containers, lighting and banners. He indicated that the Façade Grant Program has made 63 grants to date to downtown businesses. He indicated he was grateful for the use of CDBG and concurred with Chief Moore. Jeni Sauser representing the DDA spoke in favor of the DDA’s activities. The public hearing was closed at approximately 6:17 p.m. Petruzzello introduced agenda item 5 and indicated that each agency wishing to make a presentation to the CDA would have 5 minutes to do so and they would be called in alphabetical order. Heather Walz, representing the Boys & Girls Club spoke on behalf of their application for funding for their Lincoln After School Adventure program. Karen Lisser, Executive Director of ECHO, spoke on behalf of their application for funding for emergency rental assistance. Member McDonald inquired whether the agency had a contingency funding plan and what it consisted of. He indicated that he would be asking this of each agency making a presentation. Karen Lisser responded that they depend on free-will donations and send out at least 3.500 newsletters to their donor base. Heather Walz responded that they also depend upon donations and have a few hundred individual donors and there is usually a wait-list for their programs. Traci Rogers, Executive Director of Healthnet, thanked the CDA for their past support and spoke on behalf of their application for funding. She indicated that they receive funding from the United Way, other foundations, fundraisers and in-kind volunteerism. Cathy Jennings, The Literacy Connection, spoke on behalf of their application for funding. She indicated they receive funding from the United Way and due to a reduction in funding has had to cut staff hours; they have 100-200 reliable donors. Captain Kirk Scheutz spoke on behalf of their application for the Pathways Program. He indicated that they rely upon kettle donations for funding and have approximately 1000 individuals on their mailing list. Martha Pearson, YWCA, spoke on behalf of their application for funding. She indicated that the YWCA has a large donor base for their established programs, and as this was a new program, has a very small personal donor base of 5. Petruzzello indicated the CDA would also be hearing from the Neighborhood Action Team. Petruzzello presented a request for funding an anti-poverty project that has yet to be defined, but fits within the goals and objectives set by the CDA. She described a future poverty forum that would be coordinated with the Community Foundation that would bring key-note speakers that could provide inspiration and best-practice ideas to a potential grass-roots group project. She also indicated that the City Manager is proposing $5,000 in general fund dollars for the project. Margaret Delaney spoke on behalf of the Neighborhood Action Team. She thanked the CDA, staff, Westgate Development Group, and Young Professionals for their past support. She highlighted some of their recent activities. She indicated that due to the low- income status of many of their members, they are not able to tap their membership for donations. th Petruzzello presented a report on the Summer Camp Scholarship program that is in its 8 year. She indicated that staff was recommending that this Program be discontinued in 2010 as Youth Services was not a priority recently set by the CDA. Petruzzello indicated that the individual agencies would have to find within their own budgets the ability to offer camp scholarships and the Recreation Department would continue to offer scholarship for City-sponsored camps. Member Steeber indicated that he hoped that there would be a way to continue to fund this program. Member Bachmeyer indicated a desire to consider not discontinuing the program. Petruzzello indicated that no action was required at this meeting and the preliminary allocations to the various agencies and programs would occur at the CDA’s next meeting. Under agenda item 9, Petruzzello indicated that client 04-114 had made a payment to their loan and would be making another by the end of the week to bring their loan current. Clark indicated that client 97-117 could not stay throughout the meeting but indicated to her prior to the meeting that they would be making monthly payments of $150 until the end of the year and then would pay off the loan in full. The client had indicated they were making payments on delinquent state taxes and must pay those off first or risk losing a teaching license. Petruzzello presented an update on projects under agenda item 10. Under Matters Not on the Agenda, Steeber indicated he may not be able to attend the next meeting. There being no further business, Steeber motioned to adjourn the meeting; the motion was seconded by McDonald and passed unanimously. The meeting was adjourned at approximately 7:25 p.m. These minutes are not official until approved by the CDA. Respectfully submitted, Carrie Clark, Housing Financial & Rehabilitation Specialist Minutes of the Janesville Community Development Authority (CDA) Special Meeting September 23, 2009 Present: CDA Members: Michael Bachmeyer, Sylvia Moore, George Fenn, Russ Steeber, Tom McDonald Absent: CDA Member, Duke Ellingson Also present: City Staff: Jennifer Petruzzello, Kelly Lee, Carrie Clark; Others: Lori Steeber, Karen Lisser, Andreah Briarmoon The meeting was called to order by Chairperson Bachmeyer. Steeber suggested that prior to talking about funding any project that they consider removing those agencies from consideration that are to receive no funding. Steeber motioned, seconded by Bachmeyer, to not fund and remove from consideration for funding, the Salvation Army’s Pathways project. The motion passed with McDonald voting no. McDonald motioned to remove the poverty project for funding consideration. He indicated although it may be an important forum, the project could go into the general fund budget. The motion was seconded by Steeber and passed unanimously. A motion by Fenn was made to remove the Girl Scouts from consideration for funding. The motion was seconded by Moore and passed with Bachmeyer and McDonald voting no. Discussion followed with each member offering a breakdown of funding allocations. After each member presented their break-down of funding allocations, a motion was made by Steeber, seconded by Bachmeyer to fund the following agencies: Heathnet/ECHO : $38,000.00 each Literacy Connection: 2,000.00 Neighborhood Action Team: 8,000.00 Summer Camp Scholarship: 3,000.00 Boys & Girls Club: 3,000.00 YWCA: 3,000.00 The motion passed with McDonald voting no. There being no further business, the meeting was adjourned at approximately 6:10 p.m. These minutes are not official until approved by the CDA. Respectfully submitted, Carrie Clark, Housing Financial & Rehabilitation Specialist NEIGHBORHOOD SERVICES MEMORANDUM October 9, 2009 TO: Community Development Authority FROM: Jennifer Petruzzello, Neighborhood Services Director SUBJECT: Agenda Item 4: Public Hearing and Recommendation to City Council on the 5 Year Consolidated Plan and 2010 Annual Action Plan for Receipt of Community Development Block Grant Program and HOME Investment Partnership (HOME) Program Funds. Background: The City of Janesville is an entitlement community under the Community Development Block Grant (CDBG) Program. This means that the City receives an annual allocation of funds based on community need and the federal budget. The City is also a partner and lead agency in the Rock County Consortium for the receipt of HOME Investment Partnership (HOME) Program funds. In order to receive funds from both of these programs, a Five-Year Consolidated Plan is prepared along with an Annual Action Plan. This year, both a Five-Year and Annual Action Plan were to be completed. A Steering Committee, focus groups, and open houses, were added to the required public hearings, in an effort to obtain significant and meaningful public input. A public hearing was held on September 16, 2009. At this time, a second and final public hearing is scheduled. Objectives & Priorities The primary objective for the use of Community Development Block Grant (CDBG) funds is to promote the revitalization of Janesville’s central city neighborhoods and downtown, resulting in vibrant and healthy residential areas with affordable housing. This goal is met through the promotion of the following objectives: efficient and effective program administration, elimination of slums and blight, facilitation of redevelopment projects, increasing home ownership for low and moderate income families, and promotion of maintenance and rehabilitation of existing housing through housing rehabilitation programs and the enforcement of housing and nuisance codes. The primary objective for the use of HOME funds is to provide decent housing. In order to accomplish this objective, the Janesville CDA will use HOME funds to provide funding for affordable housing development, rehabilitation of owner- occupied units, renter-occupied units and down payment and closing cost assistance loans to first-time homebuyers. 1 The CDA has developed three priorities to be addressed through the CDBG and HOME programs over the next five years: ? To create affordable, quality, housing stock for low to moderate income families. ? To improve the existing housing stock. ? To increase homeownership opportunities. Budget The City of Janesville is anticipating receiving $540,713 in 2010 Community Development Block Grant (CDBG) Program funds, $403,788 in Neighborhood Stabilization Funding, $116,028 in CDBG-Recovery and $73,000 in revolving loan fund repayments for a total of $1,133,000 in new CDBG funds. Prior year’s funds in the amount of $255,878 will also be spent for a total of $1,389,409 in CDBG funds. The City of Janesville expects to receive $220,000 in 2010 HOME Consortium funds and $72,000 in HOME program income for a total of $292,000 in new HOME funds. Prior year’s funds in the amount of $200,000 will be used for a total of $492,000 in home ownership and affordable housing activities. The proposed budget has been prepared to address the stated goals and objectives. The budget reflects the addition of the Neighborhood Stabilization Grant, the CDBG-Recovery Grant, the Energy Efficiency and Conservation Block Grant, and a second Lead Hazard Reduction Grant that were awarded in 2009. In addition, the proposed budget includes funding for the following public service activities: Boys and Girl’s Club (Lincoln After School Program) $ 3,000 Emergency Rent Asst (ECHO) $38,000 HealthNet $38,000 The Literacy Connection $ 2,000 Neighborhood Activities (Neighborhood Action Teams) $ 8,000 Neighborhood Livability (Camp Scholarships) $ 3,000 YWCA (Women’s Empowerment Program $ 3,000 Total $95,000 Recommendation: This is the time for public comment on the Consolidated Plan documents. Any written comments received by October 26, 2009 will be included in the final document submitted to the U.S. Department of Housing and Urban Development. 2 Following the public hearing, the Community Development Authority is asked to approve a motion to recommend that the City Council adopt Resolution 2009-647 approving the 2010-2014 Consolidated Plan and 2010 Annual Action Plan. Attachments: Proposed City Council Resolution 2009-647 Draft 2010-2014 Consolidated Plan and 2010 Annual Action Plan 3 RESOLUTION NO. 2009-647 RESOLUTION APPROVING THE 2010-2014 CONSOLIDATED PLAN AND 2010 ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND ROCK COUNTY HOME CONSORTIUM SUBMISSION WHEREAS , the City of Janesville is an entitlement community under the Community Development Block Grant Program and is the lead agency for the Rock County Consortium under the HOME Investment Partnership (HOME) Program, both of which are administered by the U. S. Department of Housing and Urban Development; and WHEREAS , The City of Janesville is anticipating receiving approximately $540,713 in 2010 Community Development Block Grant (CDBG) Program funds, $403,788 in Neighborhood Stabilization Funding, $116,028 in CDBG-Recovery and $73,000 in revolving loan fund repayments for a total of $1,133,000 in new CDBG funds. Prior year’s funds in the amount of $255,878 will also be spent for a total of $1,389,409 in CDBG funds; and WHEREAS , The City of Janesville expects to receive approximately $220,000 in 2010 HOME Consortium funds and $72,000 in HOME program income for a total of $292,000 in new HOME funds. Prior year’s funds in the amount of $200,000 to be used for total of $492,000 in home ownership and affordable housing activities; and WHEREAS , the Community Development Authority (CDA) has held the required public hearing and evaluated the citizen comments concerning potential activities for the City of Janesville's 2010-2014 Consolidated Plan and 2010 Annual Action Plan for the Community Development Block Grant and HOME Program submissions and thereafter considered the various alternative allocations for activities; and WHEREAS , the Community Development Authority has recommended to the Common Council that it approve the following Final Statement of Objectives and Budget to be included in the City of Janesville Consolidated Plan, 2010 Action Plan: HOME Investment Partnership Program (HOME) HOME funds are to be used to provide affordable housing including assistance for new construction of housing to be occupied by income eligible households, down payment and closing cost assistance, and owner- and renter-occupied rehabilitation loans. Down payment assistance loans will include a provision for recapture of the funds during the period of affordability. Rental rehabilitation loans will include a requirement to rent to income-eligible households at affordable rents during the period of affordability. The home ownership and rehabilitation programs will use program income first before drawing on new HOME funds. Resolution No. 2009-647 Page 2 HOME-funded FY 2010 objectives The following are proposed ; the outcome is listed following each item: Janesville ? Provide funds for affordable housing development (Availability/Accessibility) ? Provide funds for rehabilitation of owner-occupied units (Affordability) ? Provide funds for rehabilitation of renter-occupied units (Availability/Accessibility) ? Provide funds for down payment and closing cost assistance loans to first-time homebuyers (Affordability) Rock County ? Provide funds for down payment and closing cost/mortgage assistance and related rehabilitation as needed (Affordability) ? Provide funds for rehabilitation of owner-occupied units (Affordability) ? Potential uses also include assistance for new housing development, acquisition or conversion of properties for new housing development, and demolition of blighted structures related to new housing development (Availability/Accessibility) ? Provide funds for the development of new rental units. (Availability/Accessibility) PROPOSED ALLOCATION of FY2010 HOME FUNDS ($292,000 available in new funds) FY2010 Prior Year Prog. Inc. Total Recently Purchased Rehab $ 40,000 $200,000 0 $240,000 Affordable Housing Development $ 42,000 0 $ 42,000 Home Ownership 135,000 0 $135,000 Rental Rehabilitation $ 3,000 $72,000 $ 75,000 Administration 0 _ _____0 0 Total $220,000 $200,000 $72,000 $492,000 CDBG-funded FY 2010 objectives for the City of Janesville The following are proposed : 1. Housing Rehabilitation - To rehabilitate owner-occupied and investor-owned housing occupied by low and moderate income households primarily in the Central City Area through the use of deferred payment and low interest installment loans and partially forgivable loans. Funds may also be used to support Homeownership Program activities; to provide loans and/or grants for acquisition of property by non- profit agencies for rehabilitation and sale to low /moderate income occupants; for acquisition, demolition, and provision of a vacant lot for new housing construction by non-profit agencies for sale to low/moderate income families; or for acquisition and/or rehabilitation of property by a non-profit for transitional housing or other Resolution No. 2009-647 Page 3 housing programs. Using these funds, the City may also acquire, rehabilitate and resell housing to low and moderate income families. Funds are also provided for encouraging the reduction in density of multi-family units in the central city area in connection with the rehabilitation work, for the provision of information and training on the hazards of lead-based paint and other housing rehabilitation-related hazards and abatement of such hazards. Also uses prior years' funds and program income. 2. Residential Blight Elimination - To fund the acquisition and demolition of blighted properties in residential areas primarily in the Central City Area. Also funds the acquisition of residential property not feasible for rehabilitation and making the site available for an appropriate re-use such as parking, tot lot, or new housing construction. Also uses prior years' funds and program income. 3. Neighborhood Activities – To fund a variety of programs aimed at reconnecting families in low-moderate income residential areas with their neighborhoods and the community as a whole. Includes neighborhood block grants and summer camp scholarships. Also uses prior year’s funds. 4. Downtown Activities - To provide funds for a variety of blight elimination activities in the Central Business District including repair of public facilities such as the river walkway, rehabilitation including design work of downtown buildings, downtown planning and management, construction or reconstruction of parks and parking facilities, and acquisition, relocation, and demolition of blighted properties in Census Tract 1. Property acquired and cleared of blight to be used for activities such as parks and open space, parking, redevelopment, or as authorized by the City Council. Also uses prior years' funds and program income. 5. Optional Activities - To provide funds for activities which indirectly support the housing and downtown mission of the department. Activities to be funded in 2010 include the following: ECHO, HealthNet, the Boys and Girls Club, the Janesville Literacy Council, YWCA Women’s Economic Empowerment Program, the Neighborhood Action Team, and summer camp scholarships. 6. Local Homeownership Program - To provide funds for the City Homeownership Program including Down Payment and Closing Cost forgivable loans, Duplex As a Starter Home Program loans, fix-up loans, "recently purchased" Home Improvement Program loans, and other homeownership programs. Also uses prior years' funds and program income. 7. Administration and Planning - To provide overhead and administrative support necessary to carry out the Community Development Block Grant Program including compliance with program regulations and planning for downtown and central city revitalization, and to provide funds to support Historic Commission activities such Resolution No. 2009-647 Page 4 as memberships, subscriptions, and resource materials. Also uses prior years’ funds. CDBG-NSP funded FY 2010 objective The following is the proposed : To acquire, rehabilitate and sell to low/moderate income families or to demolish blighted structures that have been foreclosed upon to support homeownership and stability within neighborhoods most impacted by the foreclosure crisis. CDBG-R funded FY 2010 objective The following is the proposed : To stimulate the economy through measures that modernize the Nation’s infrastructure, improve energy efficiency, and expand educational opportunities and access to healthcare. PROPOSED BUDGET – FY2010 CDBG PROGRAM Funding Sources 2010 Prior Program Grant Year Income Total Benefit* Administration& Planning General Administration $132,736 $0 $0 $132,736 NA Neighborhood Development 43,465 0 0 43,465 NA Rehab. Services Delivery 187,231 0 0 187,231 LMI Administration Subtotal 363,432 0 0 363,432 Program Services Downtown Activities 35,000 0 0 35,000 S/B Historic Preservation 750 0 0 750 NA Home Ownership 51,422 67,678 0 119,100 LMI Housing Activities 38,000 188,200 73,000 261,200 LMI Neighborhood Activities 98,615 0 0 98,615 LMI & S/B Neighborhood Stabilization 361,062 0 0 361,062 LMI & S/B Other Optional Activities Boys and Girl’s Club 3,000 0 0 3,000 LMI Healthnet 38,000 0 0 38,000 LMI Literacy Connection 2,000 0 0 2,000 LMI YWCA 3,000 0 0 3,000 LMI CDBG Recovery Program 108,000 0 0 108,000 LMI Grand Total $1,060,531 255,878 $73,000 $1,389,409 Resolution No. 2009-647 Page 5 *LMI means the project benefits low and moderate income persons whose household income is 80% or less of Rock County median income. S/B means the project is a slum and blight elimination project. WHEREAS , the CDA further recommends to the Common Council that it authorize and direct the City Manager to execute the 2010-2014 Consolidated Plan and FY2010 Action Plan for the CDBG and HOME programs, including the various certifications for these funds; and WHEREAS , the Common Council finds that it is in the community's best interest to fulfill the requirements to secure the FY2010 CDBG and HOME funds for the eligible activities in the City of Janesville; NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Janesville, that it authorized and directs the City Manager to submit the 5 Year Consolidated Plan and 2010 Annual Action Plan including the above statement of objectives and budget as recommended, including assurances contained therein and to provide any other information requested by HUD; BE IT FURTHER RESOLVED, that the City Manager, and his designees, are hereby authorized to negotiate, draft, prepare, execute, file and modify such other documents, papers and agreements ancillary and/or pertaining thereto and, from time to time, to take and/or make whatever other minor actions and/or minor modifications to the above described agreements as the City Manager and/or his designee may deem necessary and/or desirable to effectuate the purposes of such agreements and the intent of this resolution. The City Manager is also hereby authorized to revise the FY2010 budget document to reflect the receipt of the FY2010 Community Development Block Grant Program and HOME program funds and the expenditures as reflected in this resolution. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: Resolution No. 2009-647 Page 6 City Attorney Proposed by: Community Development Authority Prepared by: Neighborhood Services Director Ú·®¬Ð®±¹®¿³Ç»¿® ß½¬·±²Ð´¿² Ì¸»ÝÐÓÐÚ·®¬ß²²«¿´ß½¬·±²Ð´¿²·²½´«¼»¬¸»ÍÚìîì¿²¼Ò¿®®¿¬·ª»Î»°±²»¬±ß½¬·±²Ð´¿²¯«»¬·±² ¬¸¿¬ÝÜÞÙôØÑÓÛôØÑÐÉßô¿²¼ÛÍÙ¹®¿²¬»»³«¬®»°±²¼¬±»¿½¸§»¿®·²±®¼»®¬±¾»½±³°´·¿²¬©·¬¸ ¬¸»Ý±²±´·¼¿¬»¼Ð´¿²²·²¹Î»¹«´¿¬·±²òÌ¸»Û¨»½«¬·ª»Í«³³¿®§²¿®®¿¬·ª»¿®»±°¬·±²¿´ò Ò¿®®¿¬·ª»Î»°±²» ÜÎßÚÌ¬ïðñðçñîððç Ù®¿²¬»»æÝ·¬§±ºÖ¿²»ª·´´»ñÎ±½µÝ±«²¬§Ý±²±®¬·«³ Ý±²Ð´¿²Ð»®·±¼æðïñðïñïð¬±ïîñíðñîðïð First Program Year Action Plan 1 Version 2.0 City of Janesville ÙÛÒÛÎßÔ Û¨»½«¬·ª»Í«³³¿®§ Ì¸»¹±¿´±º¬¸»ÝÜÞÙ°®±¹®¿³¿®»¬±°®±ª·¼»¼»½»²¬¸±«·²¹ô¿«·¬¿¾´»´·ª·²¹»²ª·®±²³»²¬ô¿²¼ »¨°¿²¼»¼»½±²±³·½±°°±®¬«²·¬·»òÌ¸»¹±¿´±º¬¸»ØÑÓÛ°®±¹®¿³¿®»¬±¾«§ô¾«·´¼ô±®®»¸¿¾·´·¬¿¬» ¿ºº±®¼¿¾´»¸±«·²¹º±®®»²¬±®¸±³»±©²»®¸·°±®¬±°®±ª·¼»¼·®»½¬®»²¬¿´¿·¬¿²½»¬±´±©·²½±³» ·²¼·ª·¼«¿´ò 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Ì±¬·³«´¿¬»¬¸»»½±²±³§¬¸®±«¹¸³»¿«®»¬¸¿¬³±¼»®²·¦»¬¸»Û?Ã£ªÅ·²º®¿¬®«½¬«®»ô·³°®±ª»»²»®¹§ »ºº·½·»²½§ô¿²¼»¨°¿²¼»¼«½¿¬·±²¿´±°°±®¬«²·¬·»¿²¼¿½½»¬±¸»¿´¬¸½¿®»ò Ý·¬§±ºÖ¿²»ª·´´» Þ«¼¹»¬ÚÇîðïðÍ¬¿¬»¿²¼Ú»¼»®¿´Ù®¿²¬Ð®±¹®¿³ ß²¼Ð¿¬Ð»®º±®³¿²½»Ûª¿´«¿¬·±² 2008200920092010 ActualBudgetEstimatedProposed ELEMENT COST: Administration General Administration*$159,859$135,864$159,177$138,136 Neighborhood Development16,90943,36843,64943,465 Rehabilitation Services187,647194,836189,558187,231 Subtotal364,415374,068392,384368,832 Program Services Neighborhood84,012116,16754,37098,615 Downtown336,36533,50083,50035,000 Housing875,154899,0081,566,8921,419,282 Historic Preservation17,5593,7505,9003,750 CDBC Recovery & Reinvestment0027,000108,000 Other Public Service**93,37236,50042,79646,000 Subtotal1,406,4621,088,9251,780,4581,710,647 Unallocated0000 öÙ»²»®¿´¿¼³·²·¬®¿¬·±²·²½´«¼»ß¼³·²·¬®¿¬·±²º±®¬¸»Ò»·¹¸¾±®¸±±¼Í¬¿¾·´·¦¿¬·±²Ð®±¹®¿³ô¬¸»ÝÜÞÙ Î»½±ª»®§Ð®±¹®¿³¿²¼¬¸»Û²»®¹§Ûºº·½·»²½§¿²¼Ý±²»®ª¿¬·±²Þ´±½µÙ®¿²¬ô¿©»´´¿¬¸»ÝÜÞÙ¿²¼ØÑÓÛ °®±¹®¿³òÙ»²»®¿´ß¼³·²·¬®¿¬·±²º±®¬¸»ÝÜÞÙÐ®±¹®¿³·½¿°°»¼¿¬îðû±º¬¸»½«®®»²¬Y?Å¿´´±½¿¬·±² ¿²¼°®±¹®¿³·²½±³»òß¼³·²·¬®¿¬·±²º±®¬¸»ØÑÓÛÐ®±¹®¿³·½¿°°»¼¿¬ïðû±º¬¸»½«®®»²¬Y?Å ¿´´±½¿¬·±²¿²¼°®±¹®¿³·²½±³»òööß½¬·ª·¬·»¬¸¿¬¾»²»º·¬´±©·²½±³»¿²¼³±¼»®¿¬»·²½±³»·²¼·ª·¼«¿´±® ²»·¹¸¾±®¸±±¼ô¾«¬¼±²±¬¼·®»½¬´§«°°±®¬ First Program Year Action Plan 4 Version 2.0 City of Janesville Ý·¬§±ºÖ¿²»ª·´´» Ü»¬¿·´»¼Þ«¼¹»¬ÚÇîðïðÍ¬¿¬»¿²¼Ú»¼»®¿´Ù®¿²¬Ð®±¹®¿³ ß²¼Ð¿¬Ð»®º±®³¿²½»Ûª¿´«¿¬·±² REQUIRED RESOURCES: PROGRAM SERVICES 2008200920092010 ActualBudgetEstimatedProposed Neighborhood Code Enforcement027,55419,17032,615 (1) Neighborhood Block Grants 22,36720,00020,0008,000 (2) Neighborhood Livability - Scholarships 9,31611,00015,0003,000 Neighborhood Maintenance/Blight52,32957,61320055,000 Subtotal84,012116,16754,37098,615 Downtown Revitalization336,36533,50083,50035,000 Subtotal336,36533,50083,50035,000 Housing Owner Rehabilitation258,500213,300183,750244,500 Rental Rehabilitation160,838131,500153,450154,700 Home Ownership362,396425,408615,900494,100 Buy/Rehab/Sell66,7211,8005,0003,000 (3) Emergency Rent 26,70032,50032,50038,000 Neighborhood Stabilization Program00576,292361,062 Energy Efficiency00081,920 Affordable Housing Development094,500042,000 Subtotal875,154899,0081,566,8921,419,282 Historic Preservation 17,5593,7505,9003,750 Community Development CDBG Recovery & Reinvestment0027,000108,000 Other CDA Allocations (2) Boys & Girls Club 002,0003,000 (2) CASA 02,0002,0000 (2) Healthnet 54,16832,50032,50038,000 (2) Janesville Literacy Council 1,0002,0003,0002,000 12 & 12 Club38,20403,2960 YWCA0003,000 Subtotal93,37236,50042,79646,000 UNALLOCATED0000 PROGRAM TOTAL$1,406,462$1,088,925$1,780,458$1,710,647 First Program Year Action Plan 5 Version 2.0 City of Janesville Ù»²»®¿´Ï«»¬·±² ïòÜ»½®·¾»¬¸»¹»±¹®¿°¸·½¿®»¿±º¬¸»¶«®·¼·½¬·±²ø·²½´«¼·²¹¿®»¿±º´±©·²½±³»º¿³·´·»¿²¼ñ±® ®¿½·¿´ñ³·²±®·¬§½±²½»²¬®¿¬·±²÷·²©¸·½¸¿·¬¿²½»©·´´¾»¼·®»½¬»¼¼«®·²¹¬¸»²»¨¬§»¿®òÉ¸»®» ¿°°®±°®·¿¬»ô¬¸»¶«®·¼·½¬·±²¸±«´¼»¬·³¿¬»¬¸»°»®½»²¬¿¹»±ºº«²¼¬¸»¶«®·¼·½¬·±²°´¿²¬± ¼»¼·½¿¬»¬±¬¿®¹»¬¿®»¿ò Ö¿²»ª·´´»·¿Ý·¬§´±½¿¬»¼·²±«¬¸»®²É·½±²·²ò×¬·¬¸»½±«²¬§»¿¬±ºÎ±½µÝ±«²¬§òÍ·¬«¿¬»¼¿´±²¹¬¸» Î±½µÎ·ª»®ô¬¸»Ý·¬§±ºÖ¿²»ª·´´»»®ª»¿¾±¬¸¬¸»¹»±¹®¿°¸·½¿²¼½·ª·½½»²¬»®±º¬¸»Ý±«²¬§òÌ¸· Ý±²±´·¼¿¬»¼Ð´¿²¿¼¼®»»¬¸»ÝÜÞÙº«²¼©¸·½¸©·´´¾»°»²¬©·¬¸·²¬¸»Ý·¬§±ºÖ¿²»ª·´´»ô¿²¼¬¸» ØÑÓÛº«²¼©¸·½¸©·´´¾»°»²¬©·¬¸·²Î±½µÝ±«²¬§òÐ´»¿»®»º»®¬±¬¸»»°¿®¿¬»Ý·¬§±ºÞ»´±·¬ Ý±²±´·¼¿¬»¼Ð´¿²º±®³±®»·²º±®³¿¬·±²±²ÝÜÞÙ¿½¬·ª·¬·»©·¬¸·²¬¸»Ý·¬§±ºÞ»´±·¬ò Ð±°«´¿¬·±²¿²¼Ü»³±¹®¿°¸·½ ß½½±®¼·²¹¬±¬¸»îðððÝ»²«ô¬¸»®»©»®»ïëîôíðé°»±°´»´·ª·²¹·²Î±½µÝ±«²¬§òÌ¸»®»©»®»¿¬±¬¿´±º ëèôêïé¸±«»¸±´¼ô¿²¼ìðôìðíº¿³·´·»®»·¼·²¹©·¬¸·²¬¸»Ý±«²¬§òÌ¸»É·½±²·²Ü»°¿®¬³»²¬±º ß¼³·²·¬®¿¬·±²øÉ×ÜÑß÷®»´»¿»°±°«´¿¬·±²»¬·³¿¬»º±®»¿½¸§»¿®·²¾»¬©»»²¬¸»¼»½»²²·¿´½»²«ò Ì¸»É×ÜÑß»¬·³¿¬»¬¸¿¬¬¸»îððè°±°«´¿¬·±²·²Î±½µÝ±«²¬§·ïêðôìééô¿²·²½®»¿»±ºëòìûº®±³ îðððò ß½½±®¼·²¹¬±¬¸»îðððÝ»²«ô¬¸»®»©»®»êðôîðð°»±°´»´·ª·²¹·²¬¸»Ý·¬§±ºÖ¿²»ª·´´»òÌ¸»®»©»®»¿¬±¬¿´ ±ºîíôèçì¸±«»¸±´¼ô¿²¼ïëôéíìº¿³·´·»®»·¼·²¹©·¬¸·²¬¸»Ý·¬§òÌ¸»É×ÜÑß»¬·³¿¬»¬¸¿¬¬¸»îððè °±°«´¿¬·±²·²¬¸»Ý·¬§±ºÖ¿²»ª·´´»·êíôëìðô¿²·²½®»¿»±ºëòëûº®±³¬¸»§»¿®îðððò Ì¸»º±´´±©·²¹¬¿¾´»¼·°´¿§¬¸»°±°«´¿¬·±²±º½±³³«²·¬·»·²Î±½µÝ±«²¬§ô¿½½±®¼·²¹¬±¬¸»îðððÝ»²«ô ¿²¼¿½½±®¼·²¹¬±¬¸»É×ÜÑßîððè°±°«´¿¬·±²»¬·³¿¬»ò First Program Year Action Plan 6 Version 2.0 City of Janesville Ð±°«´¿¬·±² Ý±³³«²·¬§îðððÝ»²«îððèÛ¬·³¿¬»ûÝ¸¿²¹» Ì±©²±ºßª±²ëèêêïðìòïû Ê·´´¿¹»±ºÚ±±¬ª·´´»éèèéêííòîû Ì±©²±ºÖ±¸²¬±©²èðîèðçðòçû Ì±©²±ºÍ°®·²¹Ê¿´´»§èïíèîíïòîû Ì±©²±ºÓ¿¹²±´·¿èëìèìðïòêû Ì±©²±ºÝ´·²¬±²èçíçîêíòéû Ì±©²±ºÐ±®¬»®çîëçêèìòêû Ì±©²±ºÔ¿Ð®¿®·»çîçèçïìòïû Ì±©²±ºÝ»²¬»®ïôððëïôðçíèòèû Ì±©²±ºÞ®¿¼º±®¼ïôððéïôðíëîòèû Ì±©²±ºÐ´§³±«¬¸ïôîéðïôíðêîòèû Ê·´´¿¹»±ºÑ®º±®¼ª·´´»ïôîéîïôìðéïðòêû Ì±©²±ºÔ·³¿ïôíïîïôíîêïòïû Ì±©²±ºÒ»©¿®µïôëéïïôëèîðòéû Ì±©²±ºË²·±²ïôèêðïôçéïêòðû Ê·´´¿¹»±ºÝ´·²¬±²îôïêîîôîïèîòêû Ì±©²±ºØ¿®³±²§îôíëïîôìêçëòðû Ì±©²±ºÌ«®¬´»îôìììîôìðêïòêû Ì±©²±ºÓ·´¬±²îôèììíôððëëòéû Ì±©²±ºÚ«´¬±²íôïëèíôîçïìòîû Ì±©²±ºÎ±½µíôííèíôîééïòèû Ì±©²±ºÖ¿²»ª·´´»íôéëðíôìïêèòçû Ý·¬§±ºÛª¿²ª·´´»ìôðíçìôçìéîîòëû Ý·¬§±ºÛ¼¹»®¬±²ìôèçïëôíïîèòêû Ý·¬§±ºÓ·´¬±²ëôïíîëôêêéïðòìû Ì±©²±ºÞ»´±·¬éôðíèéôììëëòèû Ý·¬§±ºÞ»´±·¬íëôééëíéôïïðíòéû Ý·¬§±ºÖ¿²»ª·´´»êðôîððêíôëìðëòëû Î±½µÝ±«²¬§ïëîôíðéïêðôìééëòìû Ð±°«´¿¬·±²°®±¶»½¬·±²¿´´±©¿½±³³«²·¬§¬±¿²¬·½·°¿¬»¿²¼°´¿²º±®º«¬«®»¹®±©¬¸²»»¼ò×²îððèô¬¸» É×ÜÑß®»´»¿»¼°±°«´¿¬·±²°®±¶»½¬·±²¬±§»¿®îðíðº±®»ª»®§³«²·½·°¿´·¬§·²É·½±²·²òÌ¸»º±´´±©·²¹ ¬¿¾´»¼·°´¿§¬¸»°±°«´¿¬·±²°®±¶»½¬·±²º±®Ö¿²»ª·´´»ôÞ»´±·¬ô¿²¼Î±½µÝ±«²¬§ò Ð±°«´¿¬·±²Ð®±¶»½¬·±²îðïðîðíð îðïðîðïëîðîðîðîëîðíðû½¸¿²¹» Ö¿²»ª·´´»êìôèëðêéôêéïéðôììëéîôçéìéëôïéêïëòçû Þ»´±·¬íêôëíëíêôçëéíéôíëëíéôêïçíéôéîçíòíû Î±½µÝ±«²¬§ïêîôïíèïêéôîééïéîôíïðïéêôéîéïèðôíéçïïòíû First Program Year Action Plan 7 Version 2.0 City of Janesville Ì¸»º±´´±©·²¹¬¿¾´»¼·°´¿§¬¸»®¿½·¿´¿²¼»¬¸²·½½±³°±·¬·±²±º°±°«´¿¬·±²©·¬¸·²Î±½µÝ±«²¬§ô ¿½½±®¼·²¹¬±¬¸»îðððÝ»²«òÌ¸»îðððÝ»²«¼±»²±¬·²½´«¼»Ø·°¿²·½¿²¼Ô¿¬·²±°»±°´»·²¬¸»®¿½·¿´ ¼·¬®·¾«¬·±²ò×²¼»»¼ôØ·°¿²·½¿²¼Ô¿¬·²±¿®»½±²·¼»®»¼¬±¾»¿²»¬¸²·½·¬§¬¸¿¬½¿²¾»¿²§®¿½»¿²¼ñ±® Ø·°¿²·½ò Î¿½»¿²¼Û¬¸²·½·¬§ôîððð ûØ·°¿²·½±® Ý±³³«²·¬§ 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ßÑÜßæß´½±¸±´¿²¼Ñ¬¸»®Ü®«¹ß¾«» ÝßÐÛÎæ Ý±²±´·¼¿¬»¼ß²²«¿´Ð»®º±®³¿²½»¿²¼Ûª¿´«¿¬·±²Î»°±®¬ ÝÞÎÚæ Ý±³³«²·¬§Þ¿»¼Î»·¼»²¬·¿´Ú¿½·´·¬·» ÝÜßæ Ý±³³«²·¬§Ü»ª»´±°³»²¬ß«¬¸±®·¬§ ÝÜÞÙæ Ý±³³«²·¬§Ü»ª»´±°³»²¬Þ´±½µÙ®¿²¬ ÝØßÍæ Ý±³°®»¸»²·ª»Ø±«·²¹ßºº±®¼¿¾·´·¬§Í¬®¿¬»¹§ ÝÓ×æ Ý±«²¬§Ó»¼·¿²øÚ¿³·´§÷×²½±³» Ý±Ýæ Ý±²¬·²««³±ºÝ¿®» ÜÊæ Ü±³»¬·½Ê·±´»²½» ÚÓÎæ Ú¿·®Ó¿®µ»¬Î»²¬ ÚÍÍæÚ¿³·´§Í»´ºÍ«ºº·½·»²½§ ØÛßÌæ Ø±³»´»Û¼«½¿¬·±²ß½¬·±²Ì»¿³ Ø×ÌÚæ Ø±³»´»×²¬»®ª»²¬·±²Ì¿µÚ±®½» ØËÜæ Ü»°¿®¬³»²¬±ºØ±«·²¹¿²¼Ë®¾¿²Ü»ª»´±°³»²¬ ØÏÍæ Ø±«·²¹Ï«¿´·¬§Í¬¿²¼¿®¼ Ô×ÐØæ Ô±©×²½±³»Ð«¾´·½Ø±«·²¹ ÔÓ×æ Ô±©¬±Ó±¼»®¿¬»×²½±³» ×ÎÐæ×²¬·¬«¬»º±®Î»»¿®½¸±²Ð±ª»®¬§¿¬¬¸»Ë²·ª»®·¬§±ºÉ·½±²·²Ó¿¼·±² ÓÚ×æ Ó»¼·¿²Ú¿³·´§×²½±³» ÒÍÐæ Ò»·¹¸¾±®¸±±¼Í¬¿¾·´·¦¿¬·±²Ð®±¹®¿³ Íßæ Í«¾¬¿²½»ß¾«» É×ÜÑßæ É·½±²·²Ü»°¿®¬³»²¬±ºß¼³·²·¬®¿¬·±² ë NEIGHBORHOOD SERVICES MEMORANDUM October 8, 2009 TO: Community Development Authority FROM: Jennifer Petruzzello, Neighborhood Services Director SUBJECT: Agenda Item #5 – Public Hearing and Recommendation 2010 State and Federal Grants Budget Summary Each year, a proposed budget is prepared for the Neighborhood Services Department, Housing Division, “States and Federal Grants Budget”. The proposed budget is drafted to address the goals and objectives identified in the Consolidated Plan and Annual Action Plan for the Community Development Block Grant (CDBG) and HOME Investment Partnership Program. In 2010, emphasis will be on the continued revitalization of Janesville’s residential and downtown neighborhoods through the implementation of housing programs, including: home ownership, the rehabilitation of owner-occupied and rental properties and the elimination of blight. In addition, emphasis will be placed on implementing several new grants obtained in 2009, including: the Neighborhood Stabilization Program, the CDBG-Recovery Program, the Energy Conservation and Efficiency Block Grant and the Lead Hazard Reduction Grant. After holding the public hearing, a motion recommending the 2010 States and Federal Grants Budget, including the allocation of CDBG and HOME funds for the City budget process would be in order. Objectives The goal of the Neighborhood Services Department, Housing Division, is “to promote the revitalization of Janesville’s central city neighborhoods and downtown, resulting in vibrant and healthy residential areas with affordable housing.” This goal is met through the promotion of the following objectives: ? To promote the maintenance and rehabilitation of existing housing through housing rehabilitation programs and the enforcement of housing and nuisance codes. ? To increase homeownership among low and moderate income families ? To assist in the elimination of slums and blight ? To facilitate redevelopment projects ? To administer the federal and state grant programs in an efficient and cost effective manner. 1 The Statement of Objectives further specifies how CDBG and HOME funds will be used for affordable housing development, home ownership, housing rehabilitation, residential blight elimination, neighborhood activities, downtown activities, optional public service activities, local homeownership and administration and planning. Budget The City of Janesville is anticipating receiving $540,713 in 2010 Community Development Block Grant (CDBG) Program funds, $403,788 in Neighborhood Stabilization Funding, $116,028 in CDBG-Recovery and $73,000 in revolving loan fund repayments for a total of $1,133,000 in new CDBG funds. Prior year’s funds in the amount of $255,878 will also be spent for a total of $1,389,409 in CDBG funds. The City of Janesville expects to receive $220,000 in 2010 HOME Consortium funds and $72,000 in HOME program income for a total of $292,000 in new HOME funds. Prior year’s funds in the amount of $200,000 to be used for a total of $492,000 in home ownership and affordable housing activities. The proposed budget has been prepared to address the stated goals and objectives. The budget reflects the addition of the Neighborhood Stabilization Grant, the CDBG-Recovery Grant, the Energy Efficiency and Conservation Block Grant, and a second Lead Hazard Reduction Grant that were awarded in 2009. Program Services has a net increase of $621,722. Neighborhood activities decrease by $17,552 primarily due to a reduction in funding for the Neighborhood Leadership Teams ($12,000) and summer camp scholarships ($8,000). Housing activities increase by $520,274 primarily due to new funding for the Neighborhood Stabilization Program ($361,062) and Energy Efficiency block grants ($81,920). The Neighborhood Stabilization Program includes funding for the redistribution of 0.3 FTE Building Inspector to perform project management ($24,000). This has no cost impact for the grant, but does provide cost savings for the Community Development Department. CDBG Recovery and Reinvestment funding to stimulate the economy through measures that modernize the Nation’s infrastructure, improve energy efficiency, and expand educational opportunities and access to health care ($108,000). 2 In addition, the proposed budget includes funding for the following public service activities: Boys and Girl’s Club (Lincoln After School Program) $ 3,000 Emergency Rent Asst (ECHO) $38,000 HealthNet $38,000 The Literacy Connection $ 2,000 Neighborhood Activities (Neighborhood Action Teams) $ 8,000 Neighborhood Livability (Camp Scholarships) $ 3,000 YWCA (Women’s Empowerment Program $ 3,000 Total $95,000 Recommendation Staff recommends the CDA hold a public hearing on the 2010 Proposed States and Federal Grant’s Budget. Following this hearing, Staff further recommends that the CDA make a motion to recommend the City Council approve the 2010 States and Federal Grant’s Budget and allocation of CDBG and HOME program funds. Attachments: Public Hearing Notice 2010 Proposed Budget 3 DEPARTMENT: NEIGHBORHOOD SERVICES DIVISION: HOUSING PROGRAM: STATE AND FEDERAL GRANTS GOAL: To promote the revitalization of Janesville’s central city neighborhoods and downtown, resulting in vibrant and healthy residential areas with affordable housing. OBJECTIVES: ? To promote the maintenance and rehabilitation of existing housing through housing rehabilitation programs and the enforcement of housing and nuisance codes. ? To increase home ownership among low-income and moderate-income families. ? To facilitate redevelopment projects. ? To assist in the elimination of slums and blight. ? To administer the Federal and State Grant programs in an efficient and cost effective manner. PROGRAM ACTIVITY STATEMENT: The Neighborhood Services Division administers funds from the Federal Department of Housing and Urban Development, the State Division of Housing and the State Historical Society of Wisconsin. Emphasis will be on the continued revitalization of Janesville’s residential and downtown neighborhoods through the implementation of housing programs, including home ownership, the rehabilitation of owner-occupied and rental properties and the elimination of blight. In 2010, emphasis will be placed on implementing several new grants obtained in 2009, including: the Neighborhood Stabilization Program, the CDBG-Recovery Program, the Energy Conservation and Efficiency Block Grant and the Lead Hazard Reduction Grant. PERMANENT POSITIONS: Neighborhood Services Director1 Neighborhood Development Specialist1 Housing Rehabilitation Specialist II1 Housing Financial & Rehab Specialist1 Property Maintenance Specialist I (PT)1 Customer Service Clerk (PT)1 6 2008200920092010 ActualBudget EstimatedProposed ACTIVITIES: Owner Rehabilitation Projects32343032 Rental Rehabilitation Projects4354 Home Buyer Workshop Participants100100120100 Home Ownership Loans39507060 Buy/Rehab/Sell0101 Blight Elimination Projects0101 Neighborhood Services, State & Federal Grants 2008200920092010 ActualBudgetEstimatedProposed ELEMENT COST: Administration General Administration*$159,859$135,864$159,177$138,136 Neighborhood Development16,90943,36843,64943,465 Rehabilitation Services187,647194,836189,558187,231 Subtotal364,415374,068392,384368,832 Program Services Neighborhood84,012116,16754,37098,615 Downtown336,36533,50083,50035,000 Housing875,154899,0081,566,8921,419,282 Historic Preservation17,5593,7505,9003,750 CDBC Recovery & Reinvestment0027,000108,000 Other Public Service**93,37236,50042,79646,000 Subtotal1,406,4621,088,9251,780,4581,710,647 Unallocated0000 Total$1,770,877$1,462,993$2,172,842$2,079,479 * General administration includes Administration for the Neighborhood Stabilization Program, the CDBG-Recovery Program and the Energy Efficiency and Conservation Block Grant, as well as the CDBG and HOME programs. General Administration for the CDBG Program is capped at 20% of the current year’s allocation and program income. Administration for the HOME Program is capped at 10% of the current year’s allocation and program income. ** Activities that benefit low-income and moderate-income individuals or neighborhoods, but do not directly support the housing and downtown mission of the division. SIGNIFICANT EXPENDITURES, STAFFING AND PROGRAM CHANGES: Administration Personal Services has net increase of $13,087 primarily due to the addition of 0.2 Management Analysts as part of the 2009 City Manager’s staffing consolidation plan ($13,171). Contractual Services has a net decrease of $16,893 primarily due to the elimination of funding for the 5-Year Consolidated Plan which was completed in 2009. Capital Outlay includes the replacement of two personal computers ($2,000). Program Services This budget reflects the addition of the Neighborhood Stabilization Grant, the CDBG-Recovery Grant, the Energy Efficiency and Conservation Block Grant, and a second Lead Hazard Reduction Grant that were awarded in 2009. Program Services has a net increase of $621,722. Neighborhood activities decrease by $17,552 primarily due to a reduction in funding for the Neighborhood Leadership Teams ($12,000) and summer camp scholarships ($8,000). Housing activities increase by $520,274 primarily due to new funding for the Neighborhood Stabilization Program ($361,062) and Energy Efficiency block grants ($81,920). The Neighborhood Stabilization Program includes funding for the redistribution of 0.3 FTE Building Inspector to perform project Neighborhood Services, State & Federal Grants management ($24,000). This has no cost impact for the grant, but does provide cost savings for the Community Development Department. CDBG Recovery and Reinvestment funding provides funds to stimulate the economy through measures that modernize the Nation’s infrastructure, improve energy efficiency, and expand educational opportunities and access to healthcare ($108,000). Funding for the following Public Service activities is included in the budget: support for Neighborhood Activities ($8,000), Summer Camp Scholarships ($3,000) and Emergency Rent Assistance ($38,000). In addition, the Community Development Authority recommends funding for the following Other Public Service activities: Boys and Girl’s Club Lincoln After School Adventure Club ($3,000), HealthNet ($38,000), the Literacy Connection ($2,000), and the YWCA Women’s Economic Empowerment Program ($3,000). The cap for public service activities is estimated to be $95,000 for 2010. Public service activities are subject to a program cap of 15% of the current year’s allocation and the previous year’s program income. Neighborhood Services, State & Federal Grants REQUIRED RESOURCES: ADMINISTRATION 2008200920092010 ActualBudgetEstimatedProposed PERSONAL SERVICES Salaries & Benefits$263,992$278,246$283,137$292,212 Hourly Wages25,69027,93727,93726,158 Training4,2954,5003,0005,400 Subtotal293,977310,683314,074323,770 CONTRACTUAL SERVICES Telephone333400400400 Postage2,2462,6502,2002,500 Conference3112,0001,2001,800 Auditing/Consulting44,66626,80043,22010,700 Equipment Maintenance010000 Memberships/Subscriptions367517704710 Insurance2,9142,6302,6302,224 Computer Services3,2663,3463,3463,416 Other5123,0003,0003,000 Advertising/Promotions2,2282,3003,3002,300 Building Rental10,74911,81211,81211,812 Vehicle Oper/Maintenance674900900700 Subtotal68,26656,45572,71239,562 SUPPLIES & MATERIALS2,1724,5003,5003,500 CAPITAL OUTLAY02,4302,0982,000 ADMINISTRATION TOTAL$364,415$374,068$392,384$368,832 Full-Time Equivalent3.753.964.164.16 Neighborhood Services, State & Federal Grants REQUIRED RESOURCES: PROGRAM SERVICES 2008200920092010 ActualBudgetEstimatedProposed Neighborhood Code Enforcement027,55419,17032,615 Neighborhood Block Grants (1) 22,36720,00020,0008,000 (2) Neighborhood Livability - Scholarships 9,31611,00015,0003,000 Neighborhood Maintenance/Blight52,32957,61320055,000 Subtotal84,012116,16754,37098,615 Downtown Revitalization336,36533,50083,50035,000 Subtotal336,36533,50083,50035,000 Housing Owner Rehabilitation258,500213,300183,750244,500 Rental Rehabilitation160,838131,500153,450154,700 Home Ownership362,396425,408615,900494,100 Buy/Rehab/Sell66,7211,8005,0003,000 Emergency Rent (3) 26,70032,50032,50038,000 Neighborhood Stabilization Program00576,292361,062 Energy Efficiency00081,920 Affordable Housing Development094,500042,000 Subtotal875,154899,0081,566,8921,419,282 Historic Preservation17,5593,7505,9003,750 Community Development CDBG Recovery & Reinvestment0027,000108,000 Other CDA Allocations Boys & Girls Club (2) 002,0003,000 (2) CASA 02,0002,0000 Healthnet (2) 54,16832,50032,50038,000 (2) Janesville Literacy Council 1,0002,0003,0002,000 12 & 12 Club38,20403,2960 YWCA0003,000 Subtotal93,37236,50042,79646,000 UNALLOCATED0000 PROGRAM TOTAL$1,406,462$1,088,925$1,780,458$1,710,647 Neighborhood Services, State & Federal Grants REVENUE COMMENT: Community Development Block Grant (CDBG) funding for 2010 is estimated at $1,060,531, which includes the City’s entitlement allocation ($540,713), Neighborhood Stabilization Funding ($403,788), and CDBG-Recovery Funding ($116,028). The Cities of Janesville and Beloit and the County of Rock have formed a consortium to receive HOME funds directly from the U.S. Department of Housing and Urban Development (HUD) on a formula basis. HOME Consortium funding is estimated at $220,000 for 2010. Other State and Federal Grant Programs include: the Energy Conservation and Efficiency Program ($90,112) and the Lead Hazard Reduction Grant ($100,000). Program income to be received in 2010 is estimated at $149,000, which is a decrease of $67,400, from the CDBG, HOME and other State and Federal Grants programs. The balance of the budget is from prior years’ grants and prior years’ program income, including the Revolving Loan Fund for home improvement loans. 2008200920092010 ActualBudgetEstimatedProposed REVENUES: CDBG Current Year$534,308$530,000$1,169,702$1,060,531 Program Income$168,866$115,000$85,000$73,000 Prior Year's Grant648,764380,233458,174255,878 Subtotal1,351,9381,025,2331,712,8761,389,409 HOME Consortium Current Year196,246190,000216,631220,000 Program Income87,22688,00073,00072,000 Prior Year's Grant050,6105,369200,000 Subtotal283,472328,610295,000492,000 Other State & Federal Grants Current Year140,948100,000150,000190,112 Program Income13,4885,4006,0004,208 Prior Year's Grant38,78404,9000 Subtotal193,220105,400160,900194,320 Historic Preservation Current Year12,750750750750 Program Income Prior Year's Grant4,7403,0003,0003,000 Subtotal17,4903,7503,7503,750 Total$1,846,120$1,462,993$2,172,526$2,079,479 WEDNESDAY, OCTOBER 14, 2009 6:00 P. M. COUNCIL CHAMBERS, FOURTH FLOOR MUNICIPAL BUILDING 18 N. JACKSON STREET, JANESVILLE, WI The City of Janesville is anticipating receiving $540,713 in FY2010 Community Development Block Grant (CDBG) Program funds, $403,788 in Neighborhood Stabilization Funding, $116,028 in CDBG - Recovery and $73,000 in revolving loan fund repayments for a total of $1,133,000 in new CDBG funds. Prior year’s funds in the amount of $255,878 will also be spent for a total of $1,389,409 in CDBG funds. The City of Janesville expects to receive $220,000 in FY2010 HOME Consortium funds and $72,000 in HOME program income for a total of $292,000 in new HOME funds. Prior year’s funds in the amount of $200,000 will also be used for a total of $492,000 for home ownership and affordable housing activities. The Community Development Authority will hold a public hearing on Wednesday, October 14, 2009 at 6:00 P.M. in the City Council Chambers of the Municipal Building concerning the use of these Community Development Block Grant Program and HOME Program funds. HOME Investment Partnership Program (HOME) HOME funds are to be used to provide affordable housing including assistance for new construction of housing to be occupied by income eligible households, down payment and closing cost assistance, and owner- and renter-occupied rehabilitation loans. Down payment assistance loans will include a provision for recapture of the funds during the period of affordability. Rental rehabilitation loans will include a requirement to rent to income-eligible households at affordable rents during the period of affordability. The home ownership and rehabilitation programs will use program income first before drawing on new HOME funds. PROPOSED ALLOCATION of FY2010 HOME FUNDS ($292,000 available in new funds) FY2010 Prior Year Prog. Inc. Total Recently Purchased Rehab $ 40,000 $200,000 0 $240,000 Affordable Housing Development $ 42,000 0 $ 42,000 Home Ownership 135,000 0 $135,000 Rental Rehabilitation $ 3,000 $72,000 $ 75,000 Administration 0 _ _____0 0 Total $220,000 $200,000 $72,000 $492,000 PROPOSED STATEMENT OF OBJECTIVES FY2010 CDBG PROGRAM 1. Housing Activities - To rehabilitate owner-occupied and rental housing occupied by low and moderate income households primarily in the Central City Area through the use of deferred payment and low interest installment loans and partially forgivable loans. Funds may also be used: for acquisition, demolition, and provision of a vacant lot for new housing construction by non-profit agencies for sale to low/moderate income families; or for acquisition and/or rehabilitation of property by a non-profit for transitional housing or other housing programs; to acquire, rehabilitate and resell housing to low and moderate income families; and to provide emergency rent assistance. Funds are also provided for encouraging the reduction in density of multi-family units in the central city area, for the provision of information and training on the hazards of lead-based paint and other housing rehabilitation-related hazards and abatement of such hazards. 2. Neighborhood Stabilization – To acquire, rehabilitate and sell to low/moderate income families or to demolish blighted structures that have been foreclosed upon to support homeownership and stability within neighborhoods most impacted by the foreclosure crisis. 3. CDBG Recovery Program – To stimulate the economy through measures that modernize the Nation’s infrastructure, improve energy efficiency, and expand educational opportunities and access to health care. 4. Local Homeownership Program - To provide funds for the City Homeownership Program including Down Payment and Closing Cost forgivable loans, Duplex As a Starter Home Program loans, fix-up loans, "recently purchased" Home Improvement Program loans, and other homeownership programs. 5. Residential Blight Elimination - To fund the acquisition and demolition of blighted properties in residential areas primarily in the Central City Area. 6. Neighborhood Activities – To fund a variety of programs aimed at reconnecting families in low-moderate income residential areas with their neighborhoods and the community as a whole. Includes neighborhood block grants and summer camp scholarships. 7. Downtown Activities - To provide funds for a variety of blight elimination activities in the Central Business District including: design and rehabilitation of downtown buildings and acquisition, relocation, and demolition of blighted properties. 8. Optional Activities - To provide funds for activities which indirectly support the mission of the Community Development Authority. Activities to be funded in 2010 include the following: Boys and Girls Club, HealthNet, the Literacy Connection, and the YWCA. 9. Administration and Planning - To provide overhead and administrative support necessary to carry out the CDBG Program, including compliance with program regulations and planning for central city and downtown revitalization, and to provide funds to support Historic Commission activities. PROPOSED BUDGET – FY2010 CDBG PROGRAM Funding Sources 2010 Prior Program Grant Year Income Total Benefit* Administration& Planning General Administration $132,736 $0 $0 $132,736 NA Neighborhood Development 43,465 0 0 43,465 NA Rehab. Services Delivery 187,231 0 0 187,231 LMI Administration Subtotal 363,432 0 0 363,432 Program Services Downtown Activities 35,000 0 0 35,000 S/B Historic Preservation 750 0 0 750 NA Home Ownership 51,422 67,678 0 119,100 LMI Housing Activities 38,000 188,200 73,000 261,200 LMI Neighborhood Activities 98,615 0 0 98,615 LMI & S/B Neighborhood Stabilization 361,062 0 0 361,062 LMI & S/B Other Optional Activities Boys and Girl’s Club 3,000 0 0 3,000 LMI Healthnet 38,000 0 0 38,000 LMI Literacy Connection 2,000 0 0 2,000 LMI YWCA 3,000 0 0 3,000 LMI CDBG Recovery Program 108,000 0 0 108,000 LMI Grand Total $1,060,531 255,878 $73,000 $1,389,409 *LMI means the project benefits low and moderate income persons whose household income is 80% or less of Rock County median income. S/B means the project is a slum and blight elimination project. It is the intent of the City of Janesville not to cause displacement of persons as a result of CDBG funded activities. However, in the event that displacement does occur, a plan for assistance has been developed and is available upon request. Comments, questions, or suggestions may be directed to the Neighborhood Services Department, 18 North Jackson Street, P.O. Box 5005, Janesville, WI 53547-5005 or by calling (608) 755- 3065. Michael Bachmeyer, Chairperson Janesville CDA Date Published: 9/30/09 NEIGHBORHOOD SERVICES MEMORANDUM October 9, 2009 TO: Community Development Authority FROM: Jennifer Petruzzello, Neighborhood Services Director SUBJECT: Agenda Item #6: Public Hearing and Action on 5 Year and Annual Public Housing Agency Plan (Rent Assistance Program) Background: The Community Development Authority prepares a 5 Year and Annual Public Housing Agency Plan, which provide information to the U.S. Department of Housing and Urban Development on how the City intends to locally administer the Section 8 Rent Assistance Program. This year, both a 5-Year and Annual Plan have been prepared for the year beginning January 1, 2010. In addition, the Department of Housing and Urban Development has greatly simplified the reporting form, and I feel have made the document more useful and understandable. I have attached a copy of the draft plan for your review and consideration. I would encourage you to pay particular attention to sections: * 5.1, which identifies the Mission of the Public Housing Agency * 5.2, which identifies the quantifiable goals and objectives that the Public Housing Agency will strive to achieve over the next year and five years, as well as progress towards goals identified in the previous 5-Year Plan. The City has properly announced a 45-day comment period and made this document available for public review at the Hedberg Public Library, Janesville Senior Center, Janesville Neighborhood Services Department, and on the City’s website. No comments have been received to date. A public hearing is to be held to allow a formal opportunity for citizen input on the document. Recommendation: Following a public hearing, staff recommends that the CDA approve the 5Year and Annual Public Housing Agency Plan for the year beginning January 1, 2010. J:\Development\Housing, Building & Neighborhood Services\Administration - HBNS\CDA Agenda Items\2009 1 Agenda Items\October 14, 2009\#6 Public Heaing and Action on Annual Public Housing Agency Plan.doc PHA 5-Year and U.S. Department of Housing and Urban OMB No. 2577-0226 Development Expires 4/30/2011 Annual Plan Office of Public and Indian Housing 1.0 PHA Information PHA Name: Janesville CDA PHA Code: WI219 PHA Type: Small High Performing Standard HCV (Section 8) PHA Fiscal Year Beginning: (MM/YYYY): 01/2010 Inventory 2.0 (based on ACC units at time of FY beginning in 1.0 above) Number of PH units: _________________ Number of HCV units: 543 3.0 Submission Type 5-Year and Annual Plan Annual Plan Only 5-Year Plan Only 4.0 PHA Consortia PHA Consortia: (Check box if submitting a joint Plan and complete table below.) No. of Units in Each PHA Program(s) Included in the Programs Not in the Program Participating PHAs Code Consortia Consortia PH HCV PHA 1: PHA 2: PHA 3: 5-Year Plan. 5.0 Complete items 5.1 and 5.2 only at 5-Year Plan update. Mission. 5.1 State the PHA’s Mission for serving the needs of low-income, very low-income, and extremely low income families in the PHA’s jurisdiction for the next five years: The Janesville CDA’s mission is to provide rental assistance to eligible low-income, very low-income and extremely low income households, to provide safe, decent and sanitary households in the City of Janesville, to offer a Family Self Sufficiency Program, and to affirmatively further fair housing. Low income is defined as 80% or below of County Median Income, Very low income is defined as 50% or below County Median Income, and extremely low income is defined as 30% or below County Median Income. The County Median Income is: $65,000. Goals and Objectives. 5.2 Identify the PHA’s quantifiable goals and objectives that will enable the PHA to serve the needs of low-income and very low-income, and extremely low-income families for the next five years. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5-Year Plan. The Janesville CDA has identified the following goals and objectives for the next five years: 1.Expand the supply of assisted housing by applying for additional rental vouchers (if they become available). 2.Improve voucher management as measured by the self assessment process (increase SEMAP score, currently 87%). 3.Improve quality of assisted units (increase the first time pass rate of annual housing quality standard inspection, currently 59% fail the first inspection). 4.Improve quality of assisted units (provide rehabilitation and lead hazard reduction loans/grants to assisted units). 5.Improve quality of assisted units (provide landlord training). 6.Increase participation in Family Self Sufficiency Program (currently have 6 participants). 7.Ensure equal opportunity and affirmatively further fair housing. 8.Explore and implement a Section 8 Homeownership Program (if funding and resources allow). During the 2004-2009 time period, the Janesville PHA was able to make the following progress towards goals identified in the previous 5-Year Plan: 1.The Janesville PHA was able to temporarily increase our voucher management by increasing our SEMAP score to that of a high performer. 2.The Janesville PHA has consistently maintained a customer satisfaction level of greater than 90%. 3.The Janesville PHA has offered a landlord training program over the past two years to improve the quality of assisted housing, the number of landlords participating in the housing and knowledge of fair housing. 4.The Janesville PHA continually works to affirmatively further fair housing through the distribution of information, posting of policy, provision of training and response to complaints. The Janesville CDA was not able to expand the supply of assisted housing because additional vouchers did not become available, and the high rental vacancy rate due to the economic downturn did not facilitate private partnerships. ______________________________________________________________________________ HUD-50075 Page 1 of 2 form (4/2008) PHA Plan Update 6.0 (a) Identify all PHA Plan elements that have been revised by the PHA since its last Annual Plan submission: (b) Identify the specific location(s) where the public may obtain copies of the 5-Year and Annual PHA Plan. For a complete list of PHA Plan elements, see Section 6.0 of the instructions. 7.0 Hope VI, Mixed Finance Modernization or Development, Demolition and/or Disposition, Conversion of Public Housing, Homeownership . Programs, and Project-based Vouchers Include statements related to these programs as applicable. Capital Improvements. 8.0 Please complete Parts 8.1 through 8.3, as applicable. Capital Fund Program Annual Statement/Performance and Evaluation Report. As part of the PHA 5-Year and Annual Plan, annually 8.1 tCapital Fund Program Annual Statement/Performance and Evaluation Report, complete and submithe form HUD-50075.1, for each current and open CFP grant and CFFP financing. Capital Fund Program Five-Year Action Plan. Capital Fund As part of the submission of the Annual Plan, PHAs must complete and submit the 8.2 Program Five-Year Action Plan, form HUD-50075.2,and subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest year for a five year period). Large capital items must be included in the Five-Year Action Plan. Capital Fund Financing Program (CFFP). 8.3 Check if the PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement Housing Factor (RHF) to repay debt incurred to finance capital improvements. Housing Needs 9.0 . Based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available data, make a reasonable effort to identify the housing needs of the low-income, very low-income, and extremely low-income families who reside in the jurisdiction served by the PHA, including elderly families, families with disabilities, and households of various races and ethnic groups, and other families who are on the public housing and Section 8 tenant-based assistance waiting lists. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. Strategy for Addressing Housing Needs 9.1 . Provide a brief description of the PHA’s strategy for addressing the housing needs of families in the Note: Small, Section 8 only, and High Performing PHAs complete only for Annual jurisdiction and on the waiting list in the upcoming year. Plan submission with the 5-Year Plan. Additional Information . Describe the following, as well as any additional information HUD has requested. (a) Progress in Meeting Mission and Goals. Provide a brief statement of the PHA’s progress in meeting the mission and goals described in the 5- Year Plan. During the 2004-2009 time period, the Janesville PHA was able to make the following progress towards goals identified in the previous 5-Year Plan: 1.The Janesville PHA was able to temporarily increase our voucher management by increasing our SEMAP score to that of a high performer. 2.The Janesville PHA has consistently maintained a customer satisfaction level of greater than 90%. 3.The Janesville PHA has offered a landlord training program over the past two years to improve the quality of assisted housing, the number of landlords participating in the housing and knowledge of fair housing. 4.The Janesville PHA continually works to affirmatively further fair housing through the distribution of information, posting of policy, provision of training and response to complaints. 10.0 The Janesville CDA was not able to expand the supply of assisted housing because additional vouchers did not become available, and the high rental vacancy rate due to the economic downturn did not facilitate private partnerships. (b) Significant Amendment and Substantial Deviation/Modification. Provide the PHA’s definition of “significant amendment” and “substantial deviation/modification” A significant amendment or modification to the Annual Plan is one which conflicts with or is not consistent with the policies included in the Plan. New initiatives may be introduced that were not anticipated at the time the plan was adopted provided they do not conflict with any other provisions of the plan. A substantial deviation/modification from the 5-Year Plan is one that is not consistent with the goals included in the plan. New or additional activities may be undertaken provided they are not contrary nor conflict with the goals included in the 5-Year Plan. (c) Annual VAWA Report. The Janesville PHA has adopted an administrative policy regarding the VAWA. The PHA will not deny admission to any person in the HCV Program because that person is or has been a victim of domestic violence, dating violence, or stalking, provided that such person is otherwise qualified for such admission. Assistance will not be terminated by the PHA as a result of criminal activity, if that criminal activity is directly related to domestic violence, dating violence, or stalking engaged in by a member of the assisted household, a guest or another person under the tenant’s control, and the tenant or immediate family member is the victim or threatened victim of this criminal activity. ______________________________________________________________________________ HUD-50075 Page 2 of 2 form (4/2008) Required Submission for HUD Field Office Review . In addition to the PHA Plan template (HUD-50075), PHAs must submit the following documents. Items (a) through (g) may be submitted with signature by mail or electronically with scanned signatures, but electronic submission is Note: encouraged. Items (h) through (i) must be attached electronically with the PHA Plan. Faxed copies of these documents will not be accepted by the Field Office. PHA Certifications of Compliance with the PHA Plans and Related Regulations (a) Form HUD-50077, (which includes all certifications relating to Civil Rights) Certification for a Drug-Free Workplace (b) Form HUD-50070, (PHAs receiving CFP grants only) Certification of Payments to Influence Federal Transactions (c) Form HUD-50071, (PHAs receiving CFP grants only) Disclosure of Lobbying Activities (d) Form SF-LLL, (PHAs receiving CFP grants only) Disclosure of Lobbying Activities Continuation Sheet (e) Form SF-LLL-A, (PHAs receiving CFP grants only) (f) Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the recommendations and the decisions made on these recommendations. (g) Challenged Elements Capital Fund Program Annual Statement/Performance and Evaluation Report ) (h) Form HUD-50075.1, (PHAs receiving CFP grants only Capital Fund Program Five-Year Action Plan (i) Form HUD-50075.2, (PHAs receiving CFP grants only) ______________________________________________________________________________ HUD-50075 Page 3 of 2 form (4/2008) ______________________________________________________________________________________________________________________________________ Instructions HUD-50075 Page 1 of 3 form (2008) NEIGHBORHOOD SERVICES MEMORANDUM October 9, 2009 TO: Community Development Authority FROM: Jennifer Petruzzello, Neighborhood Services Director SUBJECT: Agenda Item #7: Review and Action on 2010 Section 8 Rental Assistance Budget Background: The Community Development Authority (CDA) is the approving body for the Section 8 Rent Assistance Program budget. The CDA administers the Section 8 Rent Assistance Program for the U.S. Department of Housing and Urban Development (HUD). Attached please find a copy of the Proposed 2010 Section 8 Rental Assistance Budget for your review. In addition, this proposed budget has been included in the city-wide budget for City Council Consideration. Budget Summary: This budget provides for the continuation of present service levels. HUD has approved the CDA to administer up to 543 units. It is our goal to provide assistance to a minimum of 530 units. This program is staffed by two Section 8 Housing Specialists. Revenues – Funding in the amount of $2,532,000 is provided by HUD for direct rent assistance to clients. In addition, administrative fee payments of $295,000 from HUD offset administrative expenses. No City of Janesville property taxes are collected to support this program. Expenditures – Expenditures are broken down into two categories: Administration ($288,016) and Program Services ($2,535,000). Administrative services includes: personal services ($239,396), contractual services ($45,120), and supplies and materials ($3,500). Program services includes: Rent Assistance ($2,532,000) and Fair Housing ($3,000). The budget reflects a shift of $16,000 from Contractual Services to Personnel Services as a result of using a City building inspector to conduct the initial annual housing quality inspections, rather than a contracted inspector. Recommendation: Staff recommends that the CDA approve the 2010 Section 8 Rental Assistance Budget. J:\Development\Housing, Building & Neighborhood Services\Administration - HBNS\CDA Agenda Items\2009 Agenda 1 Items\October 14, 2009\#7 Review and Action on Section 8 Rental Assistance Budget.doc DEPARTMENT: NEIGHBORHOOD SERVICES DIVISION: HOUSING PROGRAM: RENT ASSISTANCE GOAL: To assist low-income and moderate-income families, including elderly and handicapped individuals, in obtaining decent, safe and sanitary housing. OBJECTIVES: ? To provide monthly rental housing assistance to approximately 530 families. ? To carry out a variety of programs to promote fair housing. PROGRAM ACTIVITY STATEMENT: The Section 8 Rent Assistance program is a locally administered program funded by the U.S. Department of Housing and Urban Development, which pays a portion of the monthly rent and utilities for low-income families, elderly and handicapped individuals. 2008200920092010 ActualBudgetEstimatedProposed ACTIVITIES: Section 8 Units530530530530 HQS Inspections800800700600 ELEMENT COST: Administration$267,976$296,624$281,864$288,016 Program Services Rent Assistance2,504,0562,385,0002,532,0002,532,000 Fair Housing4383,0003,0003,000 Subtotal2,504,4942,388,0002,535,0002,535,000 Total$2,772,470$2,684,624$2,816,864$2,823,016 PERMANENT POSITIONS: Section 8 Housing Specialist2 2 Neighborhood Services, Rent Assistance SIGNIFICANT EXPENDITURES, STAFFING AND PROGRAM CHANGES: This budget provides for the continuation of present service levels. Personal Services increases primarily due to a redistribution of 0.2 FTE Building Inspector ($16,000) from the Community Development Department. The inspector will perform housing quality inspections in lieu of an outside contracted inspector, so there is a corresponding decrease in other contractual services. These costs are entirely reimbursed by the United States Department of Housing and Urban Development. REQUIRED RESOURCES: PROGRAM SERVICES 2008200920092010 ActualBudgetEstimatedProposed RENT ASSISTANCE$2,504,056$2,385,000$2,532,000$2,532,000 FAIR HOUSING4383,0003,0003,000 PROGRAM TOTAL$2,504,494$2,388,000$2,535,000$2,535,000 Neighborhood Services, Rent Assistance REQUIRED RESOURCES: ADMINISTRATION 2008200920092010 ActualBudgetEstimatedProposed PERSONAL SERVICES Salaries & Benefits$192,180$205,140$195,489$219,289 Hourly Wages19,18319,55618,41318,307 Training1,2492,0002,0001,800 Subtotal212,612226,696215,902239,396 CONTRACTUAL SERVICES Telephone792900900900 Postage5,7767,4676,5006,500 Conference0600100450 Auditing/Consulting5,0005,2005,3405,600 Memberships/Subscriptions1,1779601,0001,018 Insurance1,8622,0402,0401,823 Computer Services5,7226,4476,4476,517 Other19,69222,47222,0006,800 Portability Administration1,5995,0003,0003,000 Building Rental10,75011,81211,81211,812 Vehicle Oper/Maintenance3591,1001,100700 Subtotal52,72963,99860,36445,120 SUPPLIES & MATERIALS2,6353,5003,5003,500 CAPITAL OUTLAY02,4302,0980 ADMINISTRATION TOTAL$267,976$296,624$281,864$288,016 Full-Time Equivalent2.932.802.802.80 Neighborhood Services, Rent Assistance REVENUE COMMENT: Administrative fees of $295,000 offset administrative expenses. Housing Assistance Payments of $2,532,000 are used to provide direct rent assistance to clients. 2008200920092010 ActualBudgetEstimatedProposed REVENUE: Administrative Fees$267,976$290,000$290,000$295,000 Housing Assistance Payments2,221,1262,385,0002,532,0002,532,000 Subtotal2,489,1022,675,0002,822,0002,827,000 Operating Res. Withdrawal (Deposit)283,3689,624(5,136)(3,984) Total$2,772,470$2,684,624$2,816,864$2,823,016 FUND EQUITY: Administrative Fee Equity*$115,127 Housing Assistance Payments Equity250,988 Total Fund Equity at 12/31/08$366,115 * Includes Investment in Capital Assets of $57,188 Agenda #8(A) NEIGHBORHOOD SERVICES DEPARTMENT FAIR HOUSING ORDINANCE ACTIVITY REPORT July 1, 2009 to September 30, 2009 KL 10/09/09 Formal Complaints: Appears to be discrimination; Filed Investigated Pending Closed complaint filed with City 0 0 0 0 Informal Complaints: May be Received Did not Referred Referred Referred No Referred discrimin-pursue or to Fair to State-to HUD Basis Elsewhere ation; no filed Housing Equal for (Legal complaint elsewhere Council Rights Com- Action, filed Div. plaint etc.) 0 0 0 0 0 0 0 0 Protected Class Involved: Sexual Religion Race/ Age Handicap Marital Sex Family Orientation Status Status Ethnicity 0 0 0 0 0 0 0 0 Types of Action: Refusal to Rent or Sell Termination/Eviction Differing Terms Refusal to Accommodate 0 0 0 0 Inquiries Received: Total Security Refusal Termination/ Code Related Differing Other Received Deposit to Rent Eviction Terms 0 0 0 0 0 0 0 ____________________________ Kelly Lee Neighborhood Development Specialist CC: Jennnifer Petruzzello NEIGHBORHOOD SERVICES MEMORANDUM October 9, 2009 TO: Community Development Authority FROM: Carrie Clark, Housing Financial & Rehabilitation Specialist SUBJECT: Agenda Item #7B - 2009- 3rd Quarter Collections Report Summary Neighborhood Services Staff has traditionally provided the CDA with a collections report detailing the status of our various loans and collection activities. This report will provide a summary of 2009 loan activity. Background The 2009 – 3rd quarter indicates we have approximately $4.22 million in outstanding loans, compared to $4.31 million in the second quarter of 2009. Of that figure, $1.11 million, or 128 loans, are structured as installment loans, where clients are required to make a monthly payment. The balance, or approximately $3.11 million is structured as deferred payment and/or forgivable loans, where no monthly payment is required. Seventy-three percent (73%) of those clients required to make a monthly payment are making those payments on-time, as agreed. The remaining twenty-seven percent (27%) are in various stages of delinquency described in the following table: # Loans 30 days 60 days 90 days 120+ days 5 5 4 20 Collection activities are performed monthly by staff. Activities include sending a letter, of varying degree, and billing statement to each delinquent client. Clients are invited to appear before the CDA at the point they become 6 months delinquent. We are working with outside counsel on a number of foreclosure matters related to a number of Rental Rehabilitation Program loans in default. The following table describes the status of the first, second and third quarters of 2009 compared to 2008. There is no action required on this matter as it is put forth for informational purposes only. Questions and/or comments from the CDA are welcome. 1 Report Data 4 th Qtr. 1 st Qtr. 2 nd Qtr. 3 rd Qtr. 2008 2009 2009 2009 $Value 1,084,707.39 1,058,554.71 1,076,752.76 1,112,986.33 Installment Loans $Value 2,997,194.41 3,049,625.54 3,234,857.23 3,113,744.78 Deferred Loans Total $ $4,081,901.80 $4,108,180.25 $4,311,609.99 $4,226,731.11 #Installment 117 118 125 128 Loans #Delinquent 30 30 29 23 Installment Loans $Value $78,370.63 $89,003.81 $87,394.81 $89,659.24 Delinquent Loans #Loans 4+ 16 21 18 20 pymts delinquent $Value loans $67,197.39 $76,899.31 $79,550.40 $82,262.21 4+ pymts delinquent Of the total $ delinquency, the majority can be attributed to the Rental Rehabilitation Program where multiple loans have been made to the same client. Included in the number of clients 4+ payments delinquent are those where the first mortgage holder has initiated foreclosure (5), the City of Janesville has initiated foreclosure (3), and the client has filed for bankruptcy protection (1). cc: Jennifer Petruzzello, Neighborhood Services Director 2 NEIGHBORHOOD SERVICES MEMORANDUM October 9, 2009 TO: Community Development Authority FROM: Jennifer Petruzzello, Neighborhood Services Director SUBJECT: Agenda Item 7C: Single Purpose Audit of Federal and State Programs for Year Ending December 31, 2008. Annually, the City completes an audit of the federal and state grants that it receives. This is sometimes called the “Single Purpose Audit” because it is one audit covering all of the state and federal grants instead of a separate audit for each grant program. This report covers a number of programs such as transportation and transit, as well as those implemented by the Neighborhood Services Department. Because the majority of federal funds received by the City come from the U.S. Department of Housing and Urban Development (HUD) including Section 8 Rent Assistance, Community Development Block Grant Program, and HOME program, HUD is the cognizant federal agency which has to approve the audit. HUD has been sent a copy of this audit for their review. The audit includes an evaluation as to whether the City has complied with all of the federal and state rules and regulations relating to the grants. The 2008 report includes no findings for any of the federal or state programs reviewed. Enclosed is a copy of the “Report on Federal and State Awards for the Year Ending December 31, 2008.” The report is for informational purposes only and no action by the CDA is required. CDA members who do not wish to keep the audit report may return it to staff for reuse. J:\Development\Housing, Building & Neighborhood Services\Administration - HBNS\CDA Agenda Items\2009 1 Agenda Items\October 14, 2009\#8c Single Purpose Audit State and Federal Grants.doc