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Full Agenda Packet AGENDA Citizens Advisory Committee on Appointments October 5, 2009 8:30AM Municipal Building, room 416 (18 N. Jackson Street) 1. Roll Call 2. Approval of March 19, 2009 meeting minutes 3. Selection of recommended nominees for the following Boards, Commissions, Committees and Ad Hoc Committees: a. Community Development Authority b. Library Board c. Oakhill Cemetery Ad Hoc Committee 4. Matters Not on the Agenda 5. Adjournment CITY MANAGER’S OFFICE MEMORANDUM September 21, 2009 TO: Citizens Advisory Committee on Appointments FROM: Rebecca Smith, Management Assistant SUBJECT: October 5, 2009 Meeting Please find below a portion of the items comprising the meeting agenda with additional information provided. Approval of March 19, 2009 meeting minutes Please find attached the minutes from the March 19, 2009 meeting for the committee’s review and approval. Selection of recommended nominees and alternate nominee for the following Boards, Commissions and Committees Please find attached a fact sheet for each committee’s vacancies. Also attached are the application forms for the individuals interested in serving. Following any committee discussion, staff asks the committee recommend applicants for nomination for these vacancies. Members may make a motion to nominate an applicant; once a second is received, a vote will be taken. A simple majority is needed (3 of 5 votes). Record of Citizen Advisory Committee on Appointments March 19, 2009 Page 1 Meeting of the City of Janesville Citizen Advisory Committee on Appointments held in the Municipal Building first floor conference room on March 19, 2009 Committee Members Present: Shena Kohler, David Riemer, Larry Squire, Judith Detert- Moriarty, Mary Willmer-Sheedy and Ron Combs (alternate) Staff Present: Rebecca Smith Agenda Items Roll Call The meeting began at approximately 1:38PM with Detert-Moriarty, Kohler, Riemer, Squire, Willmer-Sheedy and Combs present. Approval of February 9, 2009 meeting minutes Willmer-Sheedy motioned approval of the minutes. Squire seconded the motion and the vote was 5-0-0 in favor. Selection of recommended nominees and alternate nominee for the following Boards, Commissions and Committees The committee decided not to choose alternates; if one of the volunteers chosen does not accept the appointment, the committee will meet again to choose a new citizen. Alcohol License Advisory Committee Following committee discussion, Willmer-Sheedy motioned to recommend Carrie Kulinksi as the voting member for the Alcohol License Advisory Committee. Detert-Moriarty seconded the motion and the vote was 5-0-0 in favor. Cable Advisory Committee Following committee discussion, Riemer motioned to recommend Wade Hallett, Andrew Kronquist and Lynne Veitenheimer as voting members for the Cable Advisory Committee. Squire seconded the motion and the vote was 5-0-0 in favor. Citizen Advisory Committee on Appointments Following committee discussion, Riemer motioned to recommend Shena Kohler as a voting member for the Citizen Advisory Committee on Appointments. Squire seconded the motion and the vote was 4-0-1 in favor. Shena Kohler abstained from the vote. Citizens Board of Review Following committee discussion, Willmer-Sheedy motioned to recommend Jan Bruss as a voting member for the Citizens Board of Review. Squire seconded the motion and the vote was 5-0-0 in favor. Community Development Authority Record of Citizen Advisory Committee on Appointments March 19, 2009 Page 2 Following committee discussion, Squire motioned to recommendMichael Bachmeyer and Sylvia Moore as voting members of the Community Development Authority. Willmer-Sheedy seconded the motion and the vote was 5-0-0 in favor. Golf Course Advisory Committee Following committee discussion, Willmer-Sheedy motioned to recommend Jan Bruss, Steve Hiser and Clyde Hoeser as voting members of the Golf Course Advisory Committee. Riemer seconded the motion and the vote was 5-0-0 in favor. Historic Commission Following committee discussion, Riemer motioned to recommend Kenneth Wolf, Janine Peterson and Susan Thompson as voting members of the Historic Commission. Squire seconded the motion and the vote was 5-0-0 in favor. Leisure Services Advisory Committee Following committee discussion, Squire motioned to recommend Lynn Jones and Steve Ellis as voting members of the Leisure Services Advisory Committee. Kohler seconded the motion and the vote was 5-0-0 in favor. Library Board Following committee discussion, Willmer-Sheedy motioned to recommend Dave Carlson, Cathy Jennings and Lois Smith as voting members of the Library Board. Kohler seconded the motion and the vote was 5-0-0 in favor. Plan Commission Following committee discussion, Kohler motioned to recommend Deborah Adams, Meredith Helgerson and Stephen Werner as voting members of the Plan Commission. Willmer-Sheedy seconded the motion and the vote was 5-0-0 in favor. Transportation Committee Following committee discussion, Squire motioned to recommend Allen Fugate as a voting member of the Transportation Committee. Kohler seconded the motion and the vote was 5-0- 0 in favor. Zoning Board of Appeals Following committee discussion, Squire motioned Harold Combs and Jody Roberts as voting members; Karen Curry as Alternate #1; and Jim Knull as Alternate #2 for the Zoning Board of Appeals. The Committee questioned whether Knull lived within the City. Staff will confirm his address and residency within the City of Janesville. If he does not live within the City, Squire motioned Kathleen Schulz as Alternate #2. Kohler seconded the motion and the vote was 5- 0-0 in favor. Following the meeting, staff confirmed that Jim Knull’s address of 5609 N. County Road F is not within the City of Janesville. Staff informed Mr. Knull that he would not be considered for future committee positions due to not being a city resident. Record of Citizen Advisory Committee on Appointments March 19, 2009 Page 3 Police and Fire Commission Following committee discussion, Willmer-Sheedy motioned to recommend William Schneider as a voting member of the Police and Fire Commission. Squire seconded the motion and the vote was 5-0-0 in favor. Inquiry – Felons on City Boards, Commissions and Committees The Committee previously asked staff to investigate various questions about felons on committees. The Committee did not have any questions or comments related to the background memo provided prior to the meeting. Discussion and action regarding future vacancies With the recent changes to the appointment process, staff asked for direction from the Committee on whether to publicize unexpected, mid-term vacancies or use only those that are already submitted. After discussion, the Committee directed staff to publicize any future mid-term vacancies. Date for Next Meeting As there are no known vacancies, scheduling the next meeting of the committee is not needed. Smith will contact committee members if a meeting is needed in the future. Matters Not on the Agenda The Committee asked staff to prepare future agenda materials for vacancies using a grid worksheet. The sheet will include the names of volunteers down the left hand side and the names of all committee along the top. Any committee a volunteer applies for will be marked. Using this system, only one copy of each application is needed per committee member. The meeting was adjourned at approximately 2:50PM. These minutes are not official until approved by the Citizen Advisory Committee on Appointments. Rebecca Smith, Management Assistant Citizen Advisory Committee on Appointments Worksheet October 5, 2009 C e m e t e r y Community Development Authority NameLibrary At LargeFuneral HomeVeteran Atkinson, Judith (Any Committee) Bailey, Chuck Bennett, Carole Bolton, Kenneth Botsford, Paul Briarmoon, Andreah Castillo, Paulette Collas, George Combs, Harold Davis, Wesley Decker, Bonita DeCremer, Bill (Any Committee) Derby, Douglas Dmuchowski, Frank Dodge, Chris Dommershausen, Karl Engebretson, Gordon Engstrom, Robert Farrell, James Gramke, Craig Griffith, Scott Heidecker, Sandy (Any Committee) Hiller, David Holden, Heidi James, Francis (Any Committee) Kasuboski-Freeman, Andrea Kerr, Jane Lemmer, Tom (Any Committee) Millard, Frank Rice, James Robinson, Dwight Schmidt, Gary (Any Committee) Schneider, William Citizen Advisory Committee on Appointments Worksheet October 5, 2009 C e m e t e r y Community Development Authority NameLibrary At LargeFuneral HomeVeteran Schram, Phil (Any Committee) Smith, Gina Swanson, Jeffrey Wagman, James (Any Committee) RS, Page 1 Fact Sheet for Community Development Authority Purpose The CDA has the responsibility of providing oversight into the Rental Assistance Program, and planning and implementing community development programs, including housing improvement projects, homeownership programs and neighborhood and downtown improvement projects. Vacancies ? 1 vacancy Eligibility to Serve To be eligible for an appointment to a committee, individuals must be a resident of the City of Janesville and have interest or knowledge in the committee’s subject matter. Volunteers should also be available to meet at the committee’s usual meeting time. Current Members Name Address Occupation Michael Bachmeyer 425 Madison Street Grace Community – Clergy Richard Ellingson 17 South Atwood Avenue George Fenn 100 North Franklin; Apt. 203 Sylvia Moore 1518 West Memorial Drive Student Tom McDonald (Councilmember) 64 South Fremont Street Russ Steeber (Councilmember) 4266 Greenbriar Drive Vacant Volunteers Name Address Occupation Evansville Manor – Licensed Judith Atkinson 552 North Chatham Street Practical Nurse Chuck Bailey 3406 Spruce Street Retired US Navy KKD Professional Services – Ken Bolton 4403 Tydl Drive Accountant Briarmoon Enterprises – Real K. Andreah Briarmoon 339 South Locust Street Estate Sales and Investments Paulette Castillo 1305 Anthony Avenue Mercy East – Medical Biller Bill DeCremer 1111 North Lexington Drive Retired Retired IT Executive at Frank Dmuchowski 317 Lyndhurst Drive Garden City Group, Inc. RS, Page 2 Name Address Occupation Towns of Rock, Plymouth & Chris Dodge 860 Sussex Drive Center – Building Inspector Business Owner – 27 West Karl Dommershausen 2419 Plymouth Avenue Appraisal Freedom Plastics – Engineering/Maintenance Scott Griffith 402 Beechwood Drive Manager 1105 Kellogg Avenue; Apt. Creative Community Living Sandy Heidecker A7 Services – Caregiver Gorman & Company – Heidi Holden 462 North Terrace Street Compliance Specialist Francis James 1158 Richardson Street Retired – General Motors Tom Lemmer 324 Linn Street Family Dollar Gary Schmidt 3718 Chesapeake Avenue General Motors – Assembler Phil Schram 1228 Grace Street SSI Technologies – Engineer 302 South Academy Street Gina Smith #4 Retired Seeking – VP Jeffrey Swanson 4240 Baybrook Drive Operations/General Manager Retired Health Care James Wagman 1529 Dayton Drive Administrator The applicants below indicated on their Committee Member Application Form a desire to serve on “Any Committee”. Judith Atkinson Bill DeCremer Sandy Heidecker Francis James Tom Lemmer Gary Schmidt Phil Schram James Wagman RS, Page 1 Fact Sheet for Library Board of Trustees Purpose This board sets policy for operation of the Janesville Public Library and prepares the Library's budget for City Council approval. Vacancies ? 2 vacancies Eligibility to Serve To be eligible for an appointment to a committee, individuals must be a resident of the City of Janesville and have interest or knowledge in the committee’s subject matter. Volunteers should also be available to meet at the committee’s usual meeting time. Current Members Name Address Occupation Diane Brown 2019 Arbutus Street UW-Rock County – Academic Dave Carlson 425 Grove Street Advisory Randy Golackson 4426 Oldwyck Drive Janesville Literacy Council – Cathy Jennings 4129 Eastridge Drive Executive Director Christine Moore (resign 67 Campus Lane effective 9-09) Karla Nitz 1197 Columbus Circle Tom Schroeder (resign 2918 Timber Lane effective October 1, 2009) UW-Whitewater – College Lois Smith 613 East Van Buren Dean Barb Dougal (School Superintendent’s representative) Volunteers Name Address Occupation Evansville Manor – Licensed Judith Atkinson 552 North Chatham Street Practical Nurse Radio Advertising Sales Manager & Account Carole Bennett 2107 Cedar Pointe Drive Executive Regal Cutting Tools – George Collas 139 Forest Park Boulevard Accounting Manager Janesville School District – part-time homebound Wesley Davis 4210 Castlemoor Drive teacher RS, Page 2 Name Address Occupation Bill DeCremer 1111 North Lexington Drive Retired Douglas Derby (Leisure Services Advisory Winn Realty & Appraisal – committee member) 2416 Sauk Drive Part-time Payroll Specialist James Farrell 1427 North Harmony Orchid Monroe – Controller 1105 Kellogg Avenue; Apt. Creative Community Living Sandy Heidecker A7 Services – Caregiver Fiserv, Inc. – SVP & General David Hiller 4222 Park View Drive Manager Francis James 1158 Richardson Street Retired – General Motors Andrea Kasuboski- Freeman 1017 North Fremont Street Colorcon – Quality Manager Tom Lemmer 324 Linn Street Family Dollar Full-time non-traditional Frank Millard 602 Caroline Street student Self Employed - House Dwight Robinson 331 North Washington Restoration Gary Schmidt 3718 Chesapeake Avenue General Motors – Assembler Phil Schram 1228 Grace Street SSI Technologies - Engineer Seeking – VP Jeffrey Swanson 4240 Baybrook Drive Operations/General Manager Retired Health Care James Wagman 1529 Dayton Drive Administrator The applicants below indicated on their Committee Member Application Form a desire to serve on “Any Committee”. Judith Atkinson Bill DeCremer Sandy Heidecker Francis James Tom Lemmer Gary Schmidt Phil Schram James Wagman RS, Page 1 Fact Sheet for Oakhill Cemetery Ad Hoc Committee Purpose The purpose of the committee will be two-fold: ? Assist the Parks Division with developing an operations and maintenance manual to address the lack of existing policies and procedures; and ? Provide feedback to Community Information regarding cemetery public communications and materials. Vacancies ? 5 vacancies Three individuals at-large; o One person representing the funeral home industry; and o One person representing veterans. o Eligibility to Serve To be eligible for an appointment to a committee, individuals must be a resident of the City of Janesville and have interest or knowledge in the committee’s subject matter. Volunteers should also be available to meet at the committee’s usual meeting time. They should also represent the categories outlined in the vacancy section. Current Members None Volunteers Name Address Occupation Judith Atkinson (At Evansville Manor – Licensed Large) 552 North Chatham Street Practical Nurse Paul Botsford (Veteran) 1107 Hamilton Avenue N/A Harold Combs (At Large) (Zoning Board of Appeals Committee member) 1517 Evergreen Drive Semi Retired – Land Surveyor Bonita Decker (At Janesville School District - Large) 2400 AftonRoad Food Service Substitute Bill DeCremer (At Large) 1111 North Lexington Drive Retired Gordon Engebretson (At Large) 1729 West Luther Road Retired Robert Engstrom (Veteran) 3831 Brunswyck Drive Salesman Craig Gramke (At Gramke Monuments – Large) 4220 Ruger Avenue Monument Builder Sandy Heidecker (At 1105 Kellogg Avenue; Apt. Creative Community Living Large) A7 Services – Caregiver Francis James (At Large) 1158 Richardson Street Retired – General Motors RS, Page 2 Name Address Occupation Jane Kerr (At Large) 317 Caroline Street CEP Exhibits – Marketing Tom Lemmer (At Large) 324 Linn Street Family Dollar James Rice (At Large) 2211 Milton Avenue #334 Humana – Sales Gary Schmidt (At Large) 3718 Chesapeake Avenue General Motors – Assembler William T. Schneider Schneider Apfel Funeral Home (Funeral Home) 1722 North Harmony Drive – Funeral Director Phil Schram (At Large) 1228 Grace Street SSI Technologies - Engineer James Wagman (At Retired Health Care Large) 1529 Dayton Drive Administrator The applicants below indicated on their Committee Member Application Form a desire to serve on “Any Committee”. Judith Atkinson Bill DeCremer Sandy Heidecker Francis James Tom Lemmer Gary Schmidt Phil Schram James Wagman