#1 Approval of Minutes
Hedberg Public Library
Board of Trustees Meeting
August 18, 2009
Minutes
Trustees present: Dave Carlson, Diane Brown, Lois Smith, Cathy Jennings, Karla Nitz, Randy
Golackson, Tom Schroeder.
Trustees absent: Christine Moore, Donna Behn.
HPL staff present: Bryan McCormick, Jean Yeomans, Sharon Alfano, Carol Kuntzelman,
Sharon Grover, Linda Rogers, Mary Buelow, Janet Morehart.
The meeting was called to order at 4:34 p.m. by President Carlson.
The agenda was approved by consent of trustees present.
Approval of Minutes
Schroeder moved for approval of the July 21, 2009 minutes. Golackson seconded and the
motion carried.
Review of Operating Statement
The operating statement was reviewed. No action was required by the board.
Approval of Expenditures
Golackson moved for approval of the August 19, 2009 expenditure list. Brown seconded and the
motion carried.
Reports
Activities reports—Library staff gave reports of recent activities.
Arrowhead Library System report—Nitz gave a report on ALS activities.
Friends of HPL report—McCormick said the Friends are planning a booksale August 28-29.
Old Business
2010 budget process—McCormick distributed a memo to the board. He said that for 2010 all
city departments were asked to maintain current services and to propose three possible
reductions and one enhancement to their budget. Discussion followed. Carlson asked for
volunteers from the board to serve on a budget sub-committee. No appointments were made.
New Business
RFID vendor selection—McCormick provided information about proposals received from both
3M and ITG. He explained the differences and his recommendation was to accept the 3M
proposal. Smith moved that the library choose 3M as its RFID vendor and to accept a project
proposal of $433,349. Jennings seconded and motion carried.
Matters Not on the Agenda—None
Communications
McCormick shared a note of thanks received from a man who experienced a reaction to some
medications that required staff assistance.
Closed Session
Schroeder made a motion that the board convene in closed session pursuant to Section 19.85 (1)
(c) of the Wisconsin Statutes for the purpose of considering employment, promotion,
compensation or performance evaluation data of any public employee over which the
governmental body has jurisdiction or exercises responsibility—this is the performance review
of the library director, Bryan McCormick. Golackson seconded and the motion carried.
The board convened in closed session at 5:55 p.m.
Submitted,
Janet Morehart
NOT OFFICIAL UNTIL APPROVED BY THE HPL BOARD OF TRUSTEES