#10 Award of contracts
DEPARTMENT OF PUBLIC WORKS MEMORANDUM
August 18, 2009
TO: City Council
FROM: Jacob J. Winzenz, Director of Admin. Services/Asst. City Manager
SUBJECT: Award of Bid Schedule “H” – 2009
Contract 2009-22, Storm Sewer Improvements
Contract 2009-23, Parker Drive Parking Structure
Contract 2009-24, Highridge Greenbelt Improvement
Summary
Bids for Public Works Schedule “H” were opened on Wednesday, August 12,
2009. The Engineering Division is recommending the Council award contracts
2009-22, -23, -24 to the low bidders as shown on the attached tabulation of bids,
and that the City Council express their intent to include in the 2009 Note Issue
$108,000 for the Storm Sewer Improvements, $2,900,000 for the Parker Drive
Parking Structure, and $415,000 for the Highridge Greenbelt Improvement.
Recommendation
Following Review by the Council, the Engineering Division recommends awarding
contracts 2009-22, -23, -24 to the low bidders.
Suggested Motion
I move to award contracts 2009-22, -23, -24 to the low bidders and that the City
Council express their intent to include in the 2009 Note Issue $108,000 for the
Storm Sewer Improvements, $2,900,000 for the Parker Drive Parking Structure,
and $415,000 for the Highridge Greenbelt Improvement.
City Manager’s Recommendation
I concur with the recommendation of the Engineering Division to award contracts
2009-22 and 2009-24 to the low bidders. The base bid for the Parker Drive
Parking Structure (contract 2009-23) includes a covered walkway between the
parking structure and the property located at 101 E. Milwaukee Street owned by
SARA Investments. SARA Investments has indicated they will contribute $17,500
in cash (approximately ½ of low-bidders cost for this alternative) towards this
improvement. In addition, they have agreed to provide office space in their
building for the construction manager. This is estimated to save approximately
$15,000 in project costs. With this public-private partnership I concur with the
recommendation of the Engineering Division to award the base bid for contract
2009-23 (Parker Drive Parking Structure) to the low bidder.
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Background
Contract 2009-22, Storm Sewer Improvements
This contract reconstructs a damaged section of storm sewer in St. Lawrence
Avenue between Main Street and the Rock River that was damaged in the 2008
flood, as well as relocates the Main Street / Centerway storm sewer discharge
from above the Centerway dam to below the dam which will help prevent future
flooding of Main Street. Engineering staff worked with the property owner at the
southwest quadrant of the Main Street / Centerway intersection to obtain an
easement to allow this flood mitigation relocation. Funding for this project is two
sources: FEMA paid the City $44,408.48 toward the St. Lawrence Avenue repair
and the remaining $107,241.52 is proposed for inclusion in the 2009 Note Issue.
We received four (4) bids for this project with R. T. Fox Contractors, Inc. providing
the low bid. The Engineering Division is recommending award of this contract to
R. T. Fox Contractors, Inc. of Edgerton, Wisconsin in the amount of $151,650.
There were two parts to this bid for the project which are described below:
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Part A – Centerway and Main Street
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Part B – St. Lawrence Avenue
Contract 2009-23, Parker Drive Parking Structure
This project constructs a 4-level parking structure at the southwest corner of
Parker Drive and E. Wall Street providing approximately 235 parking spaces. The
City’s capital budget planning for this project included $4,000,000 for design and
construction. The preliminary project plans were presented to the Council at the
May 11, 2009 meeting. The estimate at the time for the entire project including
construction and design was $4,400,000 for a 4-level parking structure. This cost
estimate did not include several alternatives that the Council requested be
included in the base bid. These alternatives would have increased that cost
estimate. It was hoped that the bid climate would result in favorable bids below
the cost estimate.
The Design Committee played a significant role in developing this project scope
with the designer and construction manager. The base bid package reflects the
project components recommended by the Design Committee and approved by the
City Council on May 11, 2009.
There were five alternate bids for this project which would reduce the scope and
features of this project. These are described below:
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Alternate Bid Item A – delete brick facing from all precast and substitute
formed and stained concrete surface for a brick look.
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Alternate Bid Item B – provides a 3 ½ level parking structure scheme in lieu
of a 4-level parking structure. For pricing of this alternate the bidders were
instructed to assume that Alternate A is accepted first.
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Alternate Bid Item C – provides asphalt pavement with additional limestone
base for the ground level interior floor in lieu of concete.
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Alternate Bid Item D – provides the cost to eliminate a canopy from the
elevator tower to an adjacent building.
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Alternate Bid Item E – provides an informational price to substitute metal
halide project lighting in lieu of induction lighting.
The total project costs are as follows:
Miscellaneous City Costs: $10,150
Design and Construction Management fees: $512,770
Construction Contingency (4.8%): $168,350*
Construction Contract: $3,508,730
Total Project Cost: $4,200,000
*The designer recommends a 4-5% construction contingency for this project
based on the anticipated underground conflicts remaining from the previous
parking structure on this site.
We received five (5) bids for this project. with J.P. Cullen & Sons, Inc. providing
the low base bid. The Engineering Division is recommending award of this
contract to J.P. Cullen & Sons, Inc. of Janesville, Wisconsin in the amount of
$3,508,730.
Contract 2009-24, Highridge Greenbelt Improvement
This contract restores an existing greenbelt to correct significant ongoing erosion.
The project includes tree and brush removal, excavation, grading, installing heavy
rip rap, gabion baskets, and restoration of the work area. The Engineering
Division held a neighborhood meeting to discuss this project to receive input from
neighbors. Surveying of the hillside and preliminary design work was conducted
by AECOM. The condition of this greenbelt was significantly affected during the
recent rains causing additional erosion problems therefore a significant
contingency is recommended for this project. Funding of $415,000 in the 2009
Note Issue is recommended for this project.
We received five (5) bids for this project with Bjoin Limestone, Inc. providing the
low bid. The Engineering Division is recommending award of this contract to Bjoin
Limestone, Inc. of Janesville, Wisconsin in the amount of $280,861.60.
Fiscal Impacts
In an agenda item later in this meeting the City Council will be asked to schedule
a study session to review the proposed 2009 Note Issue. At this point in time it
appears that the General Fund portion of the proposed 2009 Note Issue will be
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approximately $6,800,000, which includes the borrowing of $2,900,000 for the
parking structure. The City Council has previously committed to fund most of the
projects included in the proposed Note Issue. Debt service on $2,900,000 over
10-years is estimated to average $356,000 per year, or approximately $4.50 for
the owner of the average home assessed at $113,300. The impact of a
$6,800,000 Note Issue on the 2010 General Fund budget is an increase in the tax
rate of approximately 1.2%, or $9.65 for the owner of an average home.
Attachment
cc: Eric Levitt
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Bid Opening: 12 August 2009
Page 1 of 2
CITY OF JANESVILLE
TABULATION OF BIDS
PUBLIC WORKS BID SCHEDULE “H” – 2009
2009-22 STORM SEWER IMPROVEMENTS
R. T. Fox Contractors, Inc. Part A: $57,050.00
5628 Highway M Part B: $94,600.00
Burlington, WI 53105 Total: $151,650.00
Iverson Construction, LLC Part A: $75,435.00
3190 County Hwy. N Part B: $82,870.00
Cottage Grove, WI 53527 Total: $158,305.00
Globe Contractors, Inc. Part A: $87,725.00
N50 W23076 Betker Road Part B: $94,420.00
Pewaukee, WI 53072 Total: $182,145.00
E & N Hughes Co., Inc. Part A: $87,890.50
N2629 Coplien Road, P.O. Box 408 Part B: $98,801.00
Monroe, WI 53566 Total: $186,691.50
2009-23 PARKER DRIVE PARKING STRUCTURE
J. P. Cullen & Sons, Inc. Base Bid: $3,508,730
330 E. Delavan Drive Alternate A: $(38,800)
Janesville, WI 53546 Alternate B: $(207,855)
Alternate C: $11,172
Alternate D: $(35,753)
Alternate E: $(26,000)
Stevens Construction Corp. Base Bid: $3,553,000
5100 Eastpark Blvd., Suite 300 Alternate A: $(60,000)
Madison, WI 53718 Alternate B: $(220,000)
Alternate C: $(2,484)
Alternate D: $(98,096)
Alternate E: $(26,000)
Tri-North Builders Base Bid: $3,592,000
2625 Research Park Alternate A: $(21,400)
Fitchburg, WI 53711 Alternate B: $(211,000)
Alternate C: $(21,200)
Alternate D: $(50,000)
Alternate E: $(26,000)
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Bid Opening: 12 August 2009
Page 2 of 2
CITY OF JANESVILLE
TABULATION OF BIDS
PUBLIC WORKS BID SCHEDULE “H” – 2009
2009-23 PARKER DRIVE PARKING STRUCTURE
(Continued)
J. H. Findorff & Son, Inc. Base Bid: $3,614,000
300 S. Bedford Street Alternate A: $(99,000)
Madison, WI 53703 Alternate B: $(304,000)
Alternate C: $(21,000)
Alternate D: $(90,000)
Alternate E: $(27,000)
Klobucar Construction Co., Inc. Base Bid: $3,815,000
3140 East County Road S Alternate A: $(21,640)
Beloit, WI 53511 Alternate B: $(214,770)
Alternate C: $(4,150)
Alternate D: $(74,000)
Alternate E: $(26,220)
2009-24 HIGHRIDGE GREENBELT IMPROVEMENT
Bjoin Limestone, Inc. Total Bid: $280,861.60
7308 W. State Road 11
Janesville, WI 53548
E & N Hughes Co., Inc. Total Bid: $326,936.25
N2629 Coplien Road, P.O. Box 408
Monroe, WI 53566
Custom Ditching, Inc. Total Bid: $354,492.50
17 Auburn Drive
Beloit, WI 53511
Frank Silha & Sons Excavating, Inc. Total Bid: $355,370.25
348 Highway 14 East
Janesville, WI 53546
Speedway Sand & Gravel, Inc. Total Bid: $452,402.50
8500 Greenway Blvd. #202
Middleton, WI 53562
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