#1 Award of Contracts
DEPARTMENT OF PUBLIC WORKS MEMORANDUM
August 3, 2009
TO: City Council
FROM: Mike Payne, Engineering Manager
SUBJECT: Award of Bid Schedule “F” – 2009 (Revisited)
Contract 2009-19, South River Road Greenbelt Improvement
Award of Bid Schedule “G” – 2009
Contract 2009-20, Water & Sewer System Improvements –
Water Main Insulation & Riverview Sewer
Contract 2009-21, Salt Storage Shed
Summary
Bids for Public Works Schedule “F” were presented to Council at the July 13
meeting where Contract 2009-19, South River Road Greenbelt Improvement was
Awarded to Greener Valley Landscaping Inc. Greener Valley Landscaping Inc.
has indicated there was an error in their bid and they can not complete the work
for the bid amount. Greener Valley Landscaping Inc. is paying the City 10% of
their bid as required by the bid documents as a forfeiture. The second low bidder
submitted a bid within the project budget and below the project estimate and
should be considered for completing the work.
Bids for Public Works Schedule “G” were opened on Wednesday, July 22, 2009.
The Engineering Division is recommending the Council award contracts 2009-20,
-21 to the low bidders as shown on the attached tabulation of bids, and that the
City Council express their intent to include in the 2009 Note Issue $517,650 for
the Water and Sewer System Improvement Contract.
Recommendation
Following Review by the Council, the Engineering Division recommends awarding
contract 2009-19 to the second low bidder and contracts 2009-20, -21 to the low
bidders.
City Manager Recommendation
I recommend approval of the second low bid for contract 2009-19 and the low bids
for contracts 2009-20 and 2009-21.
Suggested Motion
I move to award contract 2009-19 to the second low bidder and contracts 2009-
20, -21 to the low bidders and that the City Council express their intent to include
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in the 2009 Note Issue $517,650 for the Water and Sewer System Improvement
Contract.
Background
Contract 2009-19, South River Road Greenbelt Improvement
This contract restores an existing greenbelt to correct ongoing erosion. The
project includes tree and brush removal, excavation, grading, installing heavy rip
rap, and restoration of the work area. Engineering staff held a neighborhood
meeting and the neighbors support the project. Funding for this project was
included in the 2008 Note Issue.
We received four (4) bids for this project with Greener Valley Landscaping Inc.
providing the low bid. This Contract was previously Awarded to Greener Valley
Landscaping Inc. but Greener Valley Landscaping Inc. will be paying the City 10%
of their bid amount rather than sign the contract due to an error during bidding.
The Engineering Division is recommending award of this contract to Custon
Ditching, Inc. of Beloit, Wisconsin in the amount of $75,312.50 as the second low
bidder.
Contract 2009-20, Water & Sewer System Improvements – Water Main Insulation
& Riverview Sewer
This contract has two components and corrects an ongoing sewer problem which
has caused several sewer back-ups discharging to the Rock River as well as
insulating watermains in portions of the Loch Lomond subdivision to prevent
future water service freeze-ups. The project includes all corrective action and
restoration of the work areas. Funding for this project is proposed in the 2009
Note Issue.
We received three (3) bids for this project. with R.T. Fox Contractors providing the
low bid. The Engineering Division is recommending award of this contract to R.T.
Fox Contractors of Edgerton, Wisconsin in the amount of $517,650.
There were two parts to this bid for the project which are described below:
?
Part A – Riverview Drive Sewer Repairs
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Part B – Watermain Insulation
Contract 2009-21, Salt Storage Shed
This contract constructs a third salt storage facility to increase storage capacity
and take advantage of economies of scale when purchasing salt prior to the
winter season. The buiding is designed to hold 2,000 tons of salt. Funding for
this project was included in the 2008 Note Issue.
We received five (5) bids for this project with Paulson Kimball Construction
providing the low bid. The Engineering Division is recommending award of this
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contract to Paulson Kimball Construction of Janesville, Wisconsin in the amount of
$135,402.
The alternate bid items for the project are the following:
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Alternate Bid Item A – substitute poured in place frost walls in lieu of
precast concrete.
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Alternate Bid Item B – installation of ionization protection system for metal
structural framing.
Attachments
cc: Eric Levitt
Jacob J. Winzenz
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Bid Opening: 17 June 2009
Page 1 of 1
CITY OF JANESVILLE
TABULATION OF BIDS
PUBLIC WORKS BID SCHEDULE “F” – 2009
2009-19 SOUTH RIVER ROAD GREENBELT IMPROVEMENT
Greener Valley Landscaping, Inc. Total Bid: $36,440.00
1702 Highland Avenue
Janesville, WI 53545
Custom Ditching, Inc. Total Bid: $75,312.50
17 Auburn Drive
Beloit, WI 53511
Bjoin Limestone, Inc. Total Bid: $76,236.25
7308 W. State Road 11
Janesville, WI 53548
Rock Road Companies, Inc. Total Bid: $148,182.50
P.O. Box 1779
Janesville, WI 53547
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Results.doc
Bid Opening: 22 July 2009
CITY OF JANESVILLE
TABULATION OF BIDS
PUBLIC WORKS BID SCHEDULE “G” – 2009
2009-20 WATER & SEWER SYSTEM IMPROVEMENTS –
WATER MAIN INSULATION & RIVERVIEW SEWER
R. T. Fox Contractors, Inc. Part A: $180,850
5628 Highway M Part B: $336,800
Burlington, WI 53105 Total: $517,650
E & N Hughes Co., Inc. Part A: $198,630
N2629 Coplien Road, P.O. Box 408 Part B: $361,380
Monroe, WI 53566 Total: $560,010
Globe Contractors, Inc. Part A: $287,400
N50 W23076 Betker Road Part B: $444,190
Pewaukee, WI 53072 Total: $731,590
2009-21 SALT STORAGE SHED
Paulson Kimball Construction Base Bid: $135,402
917 Todd Drive Alternate Item A: $0
Janesville, WI 53546 Alternate Item B: $0
Total Bid: $135,402
Engineered Buildings, Inc. Base Bid: $149,000
2863 N. 79th Street Alternate Item A: $0
Milwaukee, WI 53222 Alternate Item B: $0
Total Bid: $149,00
Gilbank Construction, Inc. Base Bid: $154,000
301 Scot Drive, P.O. Box 718 Alternate Item A: $0
Clinton, WI 53525 Alternate Item B: $0
Total Bid: $154,000
Cover-All of Wisconsin, LLC Base Bid: $146,460
C4640 Hwy. 97, P.O. Box 35 Alternate Item A: $5,470
Stratford, WI 54484-0035 Alternate Item B: $13,300
Total Bid: $165,230
Bulk Storage, Inc. Base Bid: $197,170
28101 S. Yates Avenue Alternate Item A: $0
Beecher, IL 60401 Alternate Item B: $0
Total Bid: $197,170
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