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Full Agenda Packet Sustainable Janesville Committee Council Chambers, Municipal Building 18 N. Jackson St., Janesville, Wisconsin Tuesday July 21, 2009 6:30pm I. ROLL CALL II. APPROVAL OF MINUTES “C” III. PUBLIC COMMENT IV. NEW BUSINESS V. OLD BUSINESS 1. Sustainability Initiative Presentation, Committee Member Peterson (20 min) 2. Discussion on the Framework of the Green Action Plan, Including Baseline Indicator Determinations (20 min) 3. Discussion on the Green Building Resolution (20 min) VI. CITY STAFF UPDATE VII. CITY COUNCIL UPDATE 1. Future presentation dates VIII. MATTERS NOT ON THE AGENDA IX. ADJOURNMENT “C” Indicates an item that the Committee will take up under Consent Agenda. Sustainable Janesville Committee Council Chambers, Municipal Building 18 N. Jackson St., Janesville, Wisconsin Tuesday, July 7, 2009 6:30pm ROLL CALL I. Members Present: Perrotto, Cunningham, Peterson, Swanson, Mills, Udell Members Absent: Backenkeller, Hyzer Staff Present: Motl II. APPROVAL OF MINUTES III. PUBLIC COMMENT Beth Wheelock 1 S Parker Dr., Janesville: Ms. Wheelock came to confirm that none of the committee members are interested in the garden tours in the future. Udell asked how long the tour is in total. Ms. Wheelock indicated it would be around 20 minutes per garden, and there are four of them. Cunningham and Udell expressed interest in attending the tour on Wednesday, July 8, 2009 at 7:00pm Ms. Wheelock shared some thoughts from the grade school children on the garden project. IV. NEW BUSINESS V. OLD BUSINESS 1. Action on the Sustainability Initiatives Letters to the City Manager and City Department Heads (5 min) Mills indicated he did speak with City Manager Levitt, and indicated the th City Manager mentioned this could be completed by September 30 th instead of the 15. Udell made a motion to finalize letters and send to Department Heads and City Manager. This was seconded by Mills. Vote passed unanimously. Mills mentioned that City Manager Levitt would like to speak to the committee and do a question and answer session at the first meeting in August. 2. Plan of action for Sustainability Initiative (providing approval) (20 min) Peterson discussed some sustainability initiatives being done in the City of Madison, and how to approach these ideas to the City of Janesville. Mills indicated that the power point emailed to the Department Heads and City Manager Levitt. Discussion ensued on how best to get the information and education to the City staff entirely. Udell questioned how this relates to the Initiatives letters that are being sent out. Discussion ensued on relationship between initiatives letters, training ideas, and timeline for response. Discussion ensued on the idea of having a presentation after the letter has been sent out, like a second phase to the sustainability initiatives letters. Mills indicated that Peterson will create a power point based on the City of Madison by the first meeting in August. Udell discussed the idea of incentives throughout the departments. Discussion further ensued amongst the committee pertaining to an incentive program. Mills indicated that Udell will create a list for an incentive program to propose to City Manager Levitt at the first meeting in August. 3. Discussion on how best to move forward on the “Green Action Plan” and response to Committee member Cunningham’s discussion questions (20 min) Mills indicated he asked individuals to send Staff member Al Hulick questions to discuss tonight. Mills indicated that this plan relies too heavily on the city’s resources, and City Manger Levitt did not agree with that. Discussion ensued on the “Green Action Plan” written by committee member Cunningham. Discussion further ensued on baseline indicators and what the committee wants the City to gather data on. Perrotto indicated that if the SJC can clearly identify what data this committee is seeking and if it exists, it can be retrieved with a reasonable amount of time. Discussion ensued on the “Green Action Plan”, its baseline indicators, and what the SJC expects the City to do regarding collecting data. Udell suggested ideas how to gather data, analyze it, and increase sustainability throughout the City in smaller steps. Peterson questioned why the Sustainability Coordinator position was cut and if there is a staff member assigned to the SJC. Mills indicated that City Manager Levitt noted in their meeting that there isn’t enough staff at this time. Discussion ensued on choosing a place to start with this action plan. Idea of a “roadmap” was briefly discussed. Swanson suggested creating a framework and doing it one step at a time. Mills indicated this committee should continue to move forward, and the first the SJC will address the topic of Energy. Cunningham noted that this committee did not finish reviewing his action plan and framework already written. He also indicated that it is fine to choose one area to work on, but it should be done as a group. Discussion ensued regarding the framework of the action plan, gathering data, and assembling information. Cunningham will put together a document that is more simplified that the current handout provided at the last meeting. Discussion ensued on the workload for this committee and how the committee should collect the data without City staff help. Perrotto indicated that the City Council would like recommendations from this committee to improve the life of the citizens and save the City money. He indicated that the committee needs to work within the framework. 4. Update on the Green Building Resolution Presentation progress (5 min) This topic will be presented at the August 24 City Council meeting by Udell and Swanson. Udell indicated she would like to educate the City Council and provide examples for green building at this scheduled presentation. Discussion on this topic will take place at the next meeting on July 21. Swanson indicated that the farthest the SJC should take the green building initiative would be for new city owned buildings, updates, etc… Discussion ensued on LEED ideas and green building initiatives. 5. Scheduling Presentation Topics to SJC prior to City Council Presentations (20 min) ? Streetlight switch to LED lighting ? Implementing Urban Enterprise Zones ? Pay-As-You-Throw Collection System ? Focus on Energy – City Facility and Fleet Energy Audit ? RAH – Recycling Away from Home Mills indicated he would like to have Dave Lou from Technical Services to address the induction vs. LED lighting issue. Mills also indicated that he will decided what is going to be presented and at what date (which Councilmember Perrotto will schedule when SJC is ready). Udell noted that getting on the City Council agenda is a good idea, it might be better to first discuss topics prior to presentation at a City Council meeting. VI. CITY STAFF UPDATE 1. Energy Efficiency and Conservation Block Grant background, programs, and initiatives. Handout from Staff member Al Hulick was handed out. VII. MATTERS NOT ON THE AGENDA VIII. CITY COUNCIL UPDATE 1. Future presentation dates August 24: Green Building Initiatives given by Committee members Udell and Swanson. Perrotto indicated that DOZ’s were approved in Janesville, and were approved to receive $5 million over the next five years, and could increase to $10 million dollars in the next five years. At the City Council meeting they discussed reviewing revaluation of private properties within the City. The current approach is to only revaluate commercial properties in the next year. IX. ADJOURNMENT Meeting was adjourned at 8:30pm