#4 Award contracts 2009-18 and 2009-19
DEPARTMENT OF PUBLIC WORKS MEMORANDUM
July 6, 2009
TO: City Council
FROM: Mike Payne, Engineering Manager
SUBJECT: Award of Bid Schedule “F” – 2009
Contract 2009-17, Parker Drive Parking Structure Pre-Cast Package
Contract 2009-18, New and Replacement Sidewalk
Contract 2009-19, South River Road Greenbelt Improvement
Summary
Bids for Public Works Schedule “F” were opened on Wednesday, June 17, 2009.
The Engineering Division is recommending the Council reject all bids for contract
2009-17 and award contracts 2009-18, -19 to the low bidders as shown on the
attached tabulation of bids, and that the City Council express their intent to
include in the 2009 Note Issue $418,870 for the Sidewalk Contract.
Recommendation
Following Review by the Council, the Engineering Division recommends rejecting
all bids for contract 2009-17 and awarding contracts 2009-18, -19 to the low
bidders.
Suggested Motion
I move to reject all bids for contract 2009-17 and award contracts 2009-18, -19 to
the low bidders and that the City Council express their intent to include in the
2009 Note Issue $418,870 for the Sidewalk Contract.
Background
Contract 2009-17, Parker Drive Parking Structure Pre-Cast Package
This contract was the first of two bid packages related to the proposed downtown
parking structure. The intent for splitting the bid into two packages was to
determine the precast cost for the project since this portion of the work represents
nearly 50% of the total project cost. Determining the pre-cast portion of the project
before issuing the second bid package allowed for changes in the project
approach for the second bid package depending on the amount of the first bid.
Funding for this project is Note Issue borrowing over several years.
We received four (4) bids for this project. Three of the four bidders attached
exclusions and modifications to the bid form. The fourth bidder submitted an
incomplete bid. After discussions with the City Attorney, all four bids should be
rejected.
\\petey\cojhome\agenda review\approved agenda items\2009\7-13-2009\contract award bid schedule f - memo.doc
The alternate bid items for the project are the following:
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Alternate Bid Item A – substitute stained concrete brick finish in lieu of thin
set brick.
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Alternate Bid Item B – furnish materials for a 3 ½ level structure in lieu of a
complete 4 level structure.
Contract 2009-18, New and Replacement Sidewalk
This contract combines new and replacement sidewalk for 2009. The Council will
be evaluating new sidewalk assessments under a separate agenda item which
includes a public hearing for affected property owners. Funding for new sidewalk
is from two sources: 2009 Note Issue and assessments paid by property owners
benefitting from the improvements. Funding for the replacement sidewalk is also
from two sources: 2009 Note Issue for City frontage and payments from property
owners for sidewalk maintenance from abutting property owners. In the case of
new and replacement sidewalk, property owners are granted a 5 year payment
plan.
We received four (4) bids for this project. with J.B. Johnson Bros., LLC providing
the low bid. The Engineering Division is recommending award of this contract to
J.B. Johnson Bros., LLC of Edgerton, Wisconsin in the amount of $418,870.
Contract 2009-19, South River Road Greenbelt Improvement
This contract restores an existing greenbelt to correct ongoing erosion. The
project includes tree and brush removal, excavation, grading, installing heavy rip
rap, and restoration of the work area. Engineering staff held a neighborhood
meeting and the neighbors support the project. Funding for this project was
included in the 2008 Note Issue.
We received four (4) bids for this project. with Greener Valley Landscaping Inc.
providing the low bid. The Engineering Division is recommending award of this
contract to Greener Valley Landscaping Inc. of Janesville, Wisconsin in the
amount of $36,440.
Attachment
cc: Eric Levitt
Jacob J. Winzenz
\\petey\cojhome\agenda review\approved agenda items\2009\7-13-2009\contract award bid schedule f - memo.doc
Bid Opening: 17 June 2009
Page 1 of 1
CITY OF JANESVILLE
TABULATION OF BIDS
PUBLIC WORKS BID SCHEDULE “F” – 2009
2009-17 PARKER DRIVE PARKING STRUCTURE PRE-CAST PACKAGE
J. W. Peters & Sons, Inc./IPC Base Bid – Materials Only: $1,465,530
500 W. Market Street Base Bid – Labor Only: $84,870
Burlington, WI 53105 Total: $1,550,400
Alternate A: $1,580,130
Alternate B: $1,452,330
Spancrete Industries, Inc. Base Bid – Materials Only: $1,412,944
N16 W23415 Stoneridge Drive Base Bid – Labor Only: $194,476
Waukesha, WI 53187 Total: $1,607,420
Alternate A: $(47,650)
Alternate B: $(166,209)
Stress-Con Industries, Inc. Base Bid – Materials Only: $1,597,000
50500 Design Lane Base Bid – Labor Only: $64,000
Shelby Township, MI 48315 Total: $1,661,000
Alternate A: $(148,000)
Alternate B: $(216,000)
Dukane Precast Base Bid – Materials Only: $1,766,410
1805 High Grove Lane Base Bid – Labor Only: $99,790
Naperville, IL 60540 Total: $1,866,200
Alternate A: $(73,800)
Alternate B: $(190,000)
\\Petey\COJHome\Agenda Review\Approved Agenda Items\2009\7-13-2009\Contract Award Bid Bid Schedule F - C17
Results.doc
Bid Opening: 17 June 2009
Page 1 of 1
CITY OF JANESVILLE
TABULATION OF BIDS
PUBLIC WORKS BID SCHEDULE “F” – 2009
2009-18 NEW AND REPLACEMENT SIDEWALK
J. B. Johnson Bros., LLC Total Bid: $418,870.00
12 Maple Court
Edgerton, WI 53534
J. W. Schultz Construction, Inc. Total Bid: $551,710.00
43 Highway 51
Edgerton, WI 53534
Economy Cement, Inc. Total Bid: $599,570.00
1017 South Whitney Way
Madison, WI 5371
Marvin Gleason Contractor, Inc. Total Bid: $818,430.00
2811 Twin Waters Lane
Franksville, WI 53126
2009-19 SOUTH RIVER ROAD GREENBELT IMPROVEMENT
Greener Valley Landscaping, Inc. Total Bid: $36,440.00
1702 Highland Avenue
Janesville, WI 53545
Custom Ditching, Inc. Total Bid: $75,312.50
17 Auburn Drive
Beloit, WI 53511
Bjoin Limestone, Inc. Total Bid: $76,236.25
7308 W. State Road 11
Janesville, WI 53548
Rock Road Companies, Inc. Total Bid: $148,182.50
P.O. Box 1779
Janesville, WI 53547
\\Petey\COJHome\Agenda Review\Approved Agenda Items\2009\7-13-2009\Contract Award Bid Bid Schedule F - C18-19
Results.doc