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Full Agenda LEISURE SERVICES ADVISORY COMMITTEE MEETING TH TUESDAY, MARCH 10, 2009 7:00 PM MUNICIPAL BUILDING, 18 N. JACKSON STREET LEISURE SERVICES CONFERENCE ROOM ST 1 FLOOR – USE WALL STREET ENTRANCE AGENDA 1. CALL TO ORDER/ROLL CALL TH 2. APPROVAL OF JANUARY 13, 2009 MEETING MINUTES 3. COMMITTEE MEMBER UPDATE – B. Smith 4. LEISURE SERVICES DEPARTMENT STAFFING UPDATE – B. Smith 5. UPDATE ON AHL HOCKEY CONTRACT AT ICE CENTER – B. Davis 6. UPDATE ON SENIOR CENTER DONATION/CONTRIBUTION – B. Davis 7. AQUATICS – VIRGINIA GRAEME BAKER ACT – B. Davis 8. GYPSY MOTH SPRAYING – B. Smith 9. STIMULUS OPPORTUNITIES RELATED TO LEISURE SERVICES – B. Smith 10. MATTERS NOT ON THE AGENDA 11. ADJOURNMENT IF UNABLE TO ATTEND THE MEETING, PLEASE CONTACT BONNIE DAVIS AT davisb@ci.janesville.wi.us or 755-3034 LEISURE SERVICES ADVISORY COMMITTEE MEETING MINUTES th January 13, 2009 7:00 PM st 1 FLOOR CONFERENCE ROOM Members Present: Jeff Clark, Kevin Reilly, Terry Thompson, Steve Ellis, Lorie Markus, Doug Derby, Kevin Reilly, Sandy Hendricks, and Jayme Roth Staff Present: Rebecca Smith and Tom Presny The meeting was called to order at 7:00 PM in the Leisure Services Conference Room th by Chairperson Terry Thompson. The minutes of the November 11, 2008 meeting were approved unanimously on a motion by Doug Derby and a second by Lorie Markus. Tom Presny provided a staff update. Leisure Services Director Mike Williams retired on th January 9 after 35 ½ years of city service. Mike was the Leisure Services Director the past 25 years. Mike’s position will not be filled for an undetermined period of time. Park Supervisor Cliff Englert will retire on January 16 after 30 years of city service. Cliff has been the park supervisor for the past 20 years. Tom Presny introduced Rebecca Smith to the committee. Becca is the Management Assistant in the City Manager’s office and will be serving as interim representative of the Parks Division to the administration. In a similar fashion Jennifer Petruzzello who is the Director of Neighborhood Services will be interim representative of the Recreation Division to the administration. The committee then introduced themselves to Becca sharing their related park and recreation interests. Tom Presny provided a winter outdoor recreation update. Outdoor skating is taking place at Traxler Park. Park staff maintains the ice and The Friends of Traxler Park provide operation of the Warming House along with skate rental and concessions. The friends have provided this service since 2001. Cross County Skiing is provided at Rockport Park by the Friends of Rockport Park. Volunteers groom several miles of ski trails with a snowmobile and grooming equipment formerly owned by the city. They likewise have provided this free service to the committee since 2001. Sledding hills are provided at Ardon Park, Palmer Park, Riverside Park, Lustig Park, NE Regional Park and behind Jackson Elementary School. Ice Fishing takes place on Lions and Kiwanis Ponds. Tom Presny provided an update on the 2008 Flood. Becca Smith was instrumental in obtaining a state grant to provide for 10 Work Force Development Employees for 3.5 months of flood clean up and repair in the parks. 55,000 sandbags were placed and later removed. Park staff spent 9 weeks dedicated to flood clean up. Over 200 volunteers were utilized. Parks that remain damaged and require further clean up and repair in 2009 include Monterey Park and Softball Fields, Riverside Park Wading Pool and playground, Rock Aqua Jays stage and waterfront, Veteran Memorial Walkway, the East River Walkway, and several sections of the bike trail and trail bridges. Becca reported that 12 or more homes in the Mole Sadler Subdivision are damaged beyond repair and an application has been made to the State for grant funds to purchase level those damaged structures to create public open space. Only homeowners interested in selling their property would be considered for purchase. Tom Presny provided an update on repair of the Riverside Wading Pool and the construction of 8 new softball and baseball fields taking place at the Youth Sports Complex. Project schedules where handed out to the committee for each area which were prepared by City Engineer Matt McGrath. The Riverside Wading Pool is slated for opening on June 12, 2009 and many of the ball fields at the Youth Sports Complex are planned for use in the spring of 2010. Matters Not on the Agenda - Steve Ellis shared detail on the fund raising efforts both present and future for the Youth Sports Complex fields. Sandy Hendricks provided an update on several projects the Friends of Riverside Park are undertaking. Questions were asked about the status of the North American Hockey League team which was discussed at the November meeting. Becca Smith stated that this item will be placed on th the March 10 meeting agenda. There being no further business, the meeting adjourned at 8:15 PM. Next meeting is ST scheduled for Tuesday, March 10th, 2009 in the 1 Floor Conference Room. 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