#4 Establish Council primary and secondary goals
June 30, 2008
Administration’s Goals and Priorities
(July 1, 2006 – June 30, 2008)
1. Goal 1: Provide municipal services that are high quality, cost effective, and
citizen responsive.
A. Implement the reorganization of the Administration.
The reorganization of the Administration is complete. The Assistant City
Manager position is vacant and the Administrative Services Director
position is currently located within the City Manager’s Office area. Several
positions have been eliminated, modified or expanded to accommodate
the reorganization plan submitted by the City Manager. The City of
Janesville Departments have been reorganized as follows: Administrative
Services, Community & Economic Development, Fire, Leisure Services,
Neighborhood Services, Police and Public Works. Significant cost savings
resulted.
B. Implement the Annual Work Program.
Attached is the June 30, 2008 final report for the work program for July 1,
2007 – June 30, 2008. Significant progress has been made and most
projects have been completed.
Attached is the new work program for July 1, 2008 – June 30, 2009.
C. Develop FY 2007 and FY 2008 annual budgets whose increase in
expenditures is primarily the amount necessary for economic
adjustments, health plan, and utility cost increases.
The Administration developed and presented the 2008 budget. Council
adopted the budget with a 3.74% increase in General Fund expenditures,
which accounted for economic adjustments and health insurance
changes. The tax rate increase was 2.11%. For 2007, the budget
increase was 4.25% and the tax rate increase was 1.35%.
D. Develop a FY 2008-2012 General Fund capital program with a small
increase in debt service.
The Administration will develop the 2008-2012 General Fund capital
improvement program in the late fall of 2008. The 2007 – 2011 General
Fund capital improvement program included funding for sidewalk and
street repairs and construction, construction and closing of the landfill, a
new aquatics facility, renovation and maintenance of parks and trails,
technology equipment and the replacement of Fire Station #1 and the new
Transit Operations and Maintenance Building.
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E. Implement the Employee Development Plan.
In January of 2006 a staff committee was formed to examine and
recommend new initiatives for employee development. In 2006 two
professional development activities occurred, a “Professional
Development” article was added to Human Resources Notes and
Personnel Policy 11 was updated. In 2007 the Certified Public Manager
(CPM) program was reinstated as a joint program with Beloit. Fifteen staff
members are currently attending the program. A “Workplace
Development” program was implemented and a pilot “certificate” program
utilizing training offered by CVMIC is underway. Teamwork retreats were
also implemented for all administrative staff. The City will continue to
provide leadership and management training by sending department and
division directors and professional staff members to the LDA and LEAD
programs. To date, 18 employees have attended LDA and 24 have
attended LEAD.
F. Implement the Information Technology Strategic Plan.
Implementing Fire Department mobile inspection equipment to allow field
inspectors immediate access to records is in progress and is expected to
be completed in October 2008. Computer aided mass appraisal software
(CAMA) for the Assessor’s Division will replace the current GVS software
and is expected to go live in December 2008. Electronic operations and
maintenance manuals for Water and Wastewater Utility staff are complete.
GIS (Geographic Information System) is a collection of computerized
maps and databases that are linked together for the purpose of storing,
retrieving, managing and analyzing information. GIS is accessible to staff
through an internal website and will become available to the public in mid-
July 2008.
G. Conduct a review of Fire Department/EMS operations.
Reviewing the Fire and EMS operations would be a major effort by the
Administration and would include a thorough examination of Fire
Department practices and procedures, including the services provided and
delivery of services, to determine the current and future needs of the
department and community in order to better serve the citizens of
Janesville. As part of the strategic placement of the new Fire Station No.
1, the Administration is examining a long term six station fire service
model based on the Comprehensive Plan under development. The Fire
Department/EMS operations review has been postponed due to the state
imposed tax levy limits and the outcome of the six station fire service
model review.
2. Goal 2: Pursue an Economic and Community Development Strategy that
promotes employment growth and community revitalization.
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A. Implement projects in the industrial TIF districts.
The City Administration continues to utilize TIF development agreements
with existing and new industrial companies to promote the local economy.
BJ Electric Supply is planning a 30,000 SF expansion of its distribution
warehouse on a 4.6 acre industrial site in TIF No. 14. This $1.0 million
project will create 5 new jobs. The Council approved a TIF Development
Agreement in support of this expansion project. However, given the
slowing national economy, BJ Electric Supply has requested an extension
of time to the end of 2008 to remove development contingencies.
Bliss Communications has completed its 50,000 SF state-of-the-art
printing facility. The City sold a 13 acre industrial site in TIF No. 14 for
$130,000 to facilitate this $1.5 million project.
The City Council approved a $200,000 TIF loan agreement with Tigre
USA to help this company establish a plastic pipe fittings manufacturing
facility in a 36,000 SF building on Beloit Avenue. The TIF monies were
used to help renovate the building and install $3.9 million in new
manufacturing equipment. Tigre USA plans to employ 20 persons at full
production. In early 2008, Tigre USA announced its plans to expand its
facility to 68,000 SF and to install an additional $3.5 million in injection
molding equipment to enter the larger diameter plastics pipe fittings
market. Employment levels will grow to 40 workers. The Council
approved a second, $200,000 SF loan agreement with Tigre USA in
support of this expansion project.
D & K Coatings, located on Venture Drive. in TIF No. 16, has completed a
19,500 SF expansion. As part of the original TIF agreement, the Council
granted an option to purchase the adjacent 4.0 acre industrial site. With
this expansion, D & K Coatings will purchase the 4.0 acre site and the City
will use the new property tax increments from the $600,000 project to
recover its costs.
With the continued economic expansion, the availability of modern
manufacturing and warehousing space in Janesville is limited.
Responding to this need, the City has partnered with Helgesen Properties
which is building a 250,000 SF distribution center on a 22.5 acre site in
TIF No. 22. This $7.5 million facility will be actively marketed for one or
multiple tenants. In early 2008, National Distribution Centers, Inc. leased
62,500 SF of the Helgesen Building to open a distribution center for baked
goods products. The Council approved a $62,500 TIF Development Loan
for this project and NDC will create 20 new jobs.
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In March, 2008, the Council approved a TIF Development Agreement with
Halverson Real Estate for a 20,000 SF warehouse in TIF No. 14.
Halverson will lease 8,000 SF of the building to Halverson Commercial
Flooring Division, which will create 8 new jobs, and will have an additional
12,000 SF to lease to another company.
The City continues to market 32 acres of fully improved industrial sites in
TIF No. 25 (Kennedy Road), 69.4 acres in TIF No. 14 (Capital Circle) and
230 acres of raw land in TIF No. 22 (Beloit Avenue). Also available in TIF
No. 22 are 55.5 acres of industrial land for new projects.
B. Support the downtown strategy and pursue redevelopment projects.
The Downtown Task Force, calling itself the Downtown Development
Alliance, has organized itself following Main Street principles including
committees on: Design, Promotion, Economic Development and
Organization.
The City provides for a Downtown Coordinator through a contract with
Forward Janesville. Beginning in 2008, funding for the Downtown
Coordinator will be provided by the 4 main downtown TIF districts. The
DDA, with funds allocated through the Community Development Block
Grant, has purchased banners, new benches and trash containers to
enhance the downtown streetscape. The DDA has also approved several
small façade grants to downtown businesses for new awnings, signage,
window replacement and other enhancements to facilitate the historic
rehabilitation of downtown buildings.
In March of 2007 the City Council agreed to pay $20,000 towards hiring a
consultant to prepare a new Downtown Plan and Redevelopment
Strategy. The Downtown Development Alliance agreed to pay $10,000
toward this project. The planning effort was completed and the Downtown
Vision and Strategy has been adopted by the Plan Commission and City
Council. The new Strategy calls for the creation of a Downtown
Renaissance Partnership with members from both the City and Forward
Janesville. The Partnership will prioritize redevelopment areas and work
to develop and implement specific redevelopment projects. The
Partnership has been established and is meeting quarterly.
In 2008 the City approved $780,000 in borrowing to fund the acquisition of
blighted properties in the central city area to create new redevelopment
sites.
The Downtown Development Alliance and the Janesville Design and
Development Center will be restructured into a new organization that will
focus on the day to day operational aspects of the downtown. One of their
tasks will be to lead the effort to create a Business Improvement District in
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order to fund a variety of operational, beautification and marketing efforts
in the downtown. A task force has been created to develop a BID
proposal which will be brought forward to the City Council for
consideration in the summer of 2008.
The City closed on the purchase of the Plahns property at 1010 West
Holmes Street and the subsequent resale of this parcel to the Center
Avenue Development Corp. This property combined with the former
Conner Supply property will become the site of a new 32,500 SF retail
center valued at $2.16 million. Demolition of the existing buildings is
scheduled to occur in 2008, with construction on the new retail center
starting as leases for the new facility are finalized.
The City Council approved a TIF Development agreement with MGD Fund
III, LLC and with the Forward Foundation for the construction of a 14,000
SF office project at the corner of Dodge and South Jackson Streets.
MGD will construct a new 8,000 SF 2-story office structure designed to
complement the West Milwaukee Street Historic District. The Forward
Foundation has renovated two existing buildings on South Jackson Street
for the offices of Forward Janesville and the Janesville Design and
Development Center. This $1.2 million project is substantially complete.
The Council also approved a $165,000 development package with D & S
Ventures for the installation of an elevator in the former Allan Building at
the corner of North Parker Drive and East Milwaukee Street. The funding
package used a combination of CDBG and TIF monies. The new elevator
will provide much improved access to the second and third floors of this
historic building and should allow the owner to find new tenants to lease
these upper floors.
The City Council approved the use of funds from TIF No. 9 to purchase
the property at 101 North Franklin Street. This is the last remaining parcel
of land on the block north of the Municipal Building. The City will do
environmental testing on the property and undertake any clean-up
activities in fall 2008/spring of 2009. TIF No. 9 funds were also used to
demolish the former offices of the City Attorney and the Leisure Services
Department on North Franklin Street and to convert this corner to green
space.
The City also utilized funds from TIF No. 24 to purchase the Cochand
property at the corner of Centerway and North Jackson Street. A portion
of the property was used for right-of-way to expand Centerway and the
buildings have been demolished to provide a future redevelopment site.
In 2008, the Council approved modifications to the City’s Downtown
Renovation Loan programs and expanded their use to all of the downtown
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TIF districts. The City has closed its first “Upper Story” renovation loan for
a $30,000 renovation to the property at 220 West Milwaukee Street –
adding a new apartment to a vacant second floor space.
In 2008 the City Council authorized the purchase of the Stacey Apartment
building located at 121 East Court Street. The plan is to demolish this
blighted building and in the future combine it with adjoining property to
create a development site or parking.
In 2008 the City Council approved the first year funding for the
construction of a 3 to 4 level parking structure for the corner of Wall Street
and Parker Drive. Depending on the number of levels constructed,
between 186 and 251 parking spaces can be provided. The number of
spaces will depend upon development plans for an adjacent office building
and accommodate other uses in the area.
The Centerway reconstruction project was the major road project in the
Downtown area. This state funded project included new concrete paving,
sidewalks and turn lane improvements at Franklin and Jackson Streets
and cost $1.54 million.
Court Street between Main Street and Garfield Avenue was
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reconstructed during the summer of 2007. This $1.24 million project was
paid for using $981,000 of State funds and $259,000 of local funds. The
project included new curb and gutter, paving, sidewalks and decorative
street lights.
In 2006 Jackson and Franklin Streets from Rockport Road to Centerway
were converted from one-way to two-way. In August of 2007 the City
Council also approved the conversion of Jackson and Franklin Streets
between Centerway and Mineral Point Avenue to two-way which will be
implemented in the summer of 2008.
The City, in an effort to continue to improve and upgrade the Downtown
infrastructure, spent $90,000 to replace the aluminum railing on the east
side of the river. In addition, the City bonded $60,000 in order to
reconstruct the cantilevered sidewalk on the east side of the river which
connects the Parking Plaza with Milwaukee Street. This project was
completed in June 2007. In the fall of 2006 the City repaired and replaced
several sidewalk sections on West Milwaukee Street from the Rock River
west to Five Points.
In 2007, the Council modified its Economic Development Policy to include
the possibility of using tax increment financing to stimulate the older
commercial corridors in the City. TIF No. 29 was created along Milton
Avenue at Mt. Zion Avenue as the first Commercial Corridor TIF District.
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In 2008, the Council approved a TIF Agreement with Milgold, LLC, for the
renovation and upgrade of the former True Value Hardware Store at 1260
Milton Avenue. This project will result in a $1.086 million renovation of the
property and approximately 16,000 SF of renovated retail space.
C. Support and implement the central city neighborhood revitalization
strategy.
From 2005-2007, the City of Janesville contracted with Community Action,
Inc. to work with the Historic Fourth Ward and Look West neighborhoods.
These groups began conducting joint meetings in 2006 since many of the
issues are similar between the two neighborhoods. In 2006, many of the
initiatives started in 2005 were continued and the large-item pick-up was
expanded. The neighborhood groups have also identified properties that
could benefit from clean-up and maintenance efforts by neighborhood
volunteers. In May 2007, they held a lead paint removal workshop and the
2007 large item pick up was held in September for Look West and Historic
Fourth Ward residents.
In 2008, the contract with Community Action ended and City staff began
working with the neighborhood teams. Throughout 2008, the teams will
hold a bike rodeo, movie in the park events, park clean-up days and a
further-expanded large item pick up. City staff is exploring offering a
landlord training program to be jointly supported by the neighborhood
teams and the Janesville Area Rental Property Association. Fourth Ward
Park will be upgraded to include electricity to allow for events to take place
there more conveniently.
As part of the comprehensive planning process, the City Council
authorized the development of a neighborhood plan for the Look West and
Historic Fourth Ward areas. This plan will outline a new vision for these
neighborhoods and develop a road map for implementing
recommendations identified in the plan. A consultant has been hired to
assist in the development of the Plan and the planning process will be
guided by the neighborhood teams, serving as the Steering Committee.
Review of the Plan by the Janesville City Council should occur in the
summer of 2008.
D. Implement changes to the City’s Housing Program.
A report was prepared and presented to the Community Development
Authority in June 2006. The report contained seven (7) recommendations
and staff is in the process of implementing those recommendations as
appropriate. The recommendation to increase the maximum loan limits for
housing rehabilitation programs has already been completed. Staff
developed program guidelines and implemented the “Buy, Rehab, Resell”
program in July 2007. In 2008, one property will be identified for
rehabilitation under this program.
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Several changes have been made in property maintenance enforcement.
In spring 2008, the City Council adopted ordinance changes empowering
nuisance abatement and implementing re-inspection fees. The Chronic
Nuisance Premises ordinance was expanded to include property nuisance
complaints in an effort to target properties with chronic violations in lieu of
landlord registration. Property maintenance inspectors are beginning to do
pro-active enforcement in the Historic Fourth Ward and Look West
neighborhoods on obvious external property violations.
E. Retain existing businesses.
City staff continues to implement an industry visitation program. The
Economic Development Director meets with the CEO of the industry to
identify issues limiting business growth, opportunities for expansion, and
potential state or federal funding sources to assist with needs. Since July
2006, approximately forty-five (45) visits have been completed.
Humane Manufacturing has completed a 20,000 SF expansion project
valued at $550,000. While no City TIF funds were provided for this
expansion, the original building was the result of a TIF agreement
between the City and Warehousing of Wisconsin in 1995. Humane
Manufacturing’s continued growth and the acquisition of a new company
led to the need for the expansion project.
Prent and Goex continue to grow with the completion of a 26,250 SF
manufacturing facility to hold their tooling division. This project will allow
the companies to improve their ability to make and service their
manufacturing equipment and will free up floor space in the existing
manufacturing plants. The Council approved an exchange of land that
allowed Prent and Goex additional land they needed for semi access to
their facility and allowed the City additional land adjacent to the municipal
landfill to reshape an earthen berm with the next phase of landfill
construction.
Rath Manufacturing contacted City staff with an expansion project. The
Building Services Manager was able to work through fire code setback
issues to finalize a site plan. Rath’s 24,000 SF addition was completed for
occupancy in April of 2007.
3. Goal 3: Plan for the future growth of the City and provide the necessary
infrastructure.
A. Develop a new Comprehensive Plan for the City.
The Community Development Department has begun the process of
developing a new Comprehensive Plan for the City. The Plan will provide
a strategic, long-term vision and basic goals, objectives, policies and
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recommendations to help guide the City’s future growth and development.
The Plan is being developed with the assistance of a private consultant.
As part of the comprehensive planning process, the City has offered
several opportunities for public participation. In the fall of 2006, a public
opinion survey was distributed to approximately 32,000 postal addresses
city-wide and nearly 1,800 surveys were returned. Community Vision
Workshops were held at each of the three middle schools in April and May
of 2007. The sessions were designed to focus on the different sub-areas
of the City including the west side, south side and north and east sides. A
separate break out session for the Downtown area was also included as
part of this activity. In addition to the workshops, the City conducted more
than 25 interviews with community stakeholders, local experts and other
interest groups to gather input on issues and opportunities significant to
the future of Janesville.
Development of the Plan is being guided by the Janesville Plan
Commission and a draft version of the plan update is scheduled for
completion in summer 2008. Review of the Plan by the Janesville City
Council should occur in the fall of 2008.
B. Construct Phase 2 of the sanitary landfill.
Construction of the new sanitary landfill site started with Phase 1 in 2004.
Construction and closure of four additional phases will occur through the
projected twelve (12) year life (2016) of the project. Phase 2 is complete.
The 38 acre site has a total capacity for 4.8 million cubic yards of solid
waste space.
C. Acquire property and develop a plan to replace Fire Station No. 1.
The Administration is currently analyzing several aspects of Fire
Department service delivery including response times, demographics and
the needs of the community to better plan for the future of Janesville Fire
Service through the replacement of Fire Station No. 1. The results will be
presented at a Council Study Session in summer 2008, including a
recommendation on potential sites. Site acquisition should be completed
by October 2008. The design of Fire Station No. 1 is expected to be
completed in January 2009.
D. Acquire property, design and construct the Transit Operations &
Maintenance Building.
The Transit Operations & Maintenance Building will serve as a
maintenance and office facility for several City of Janesville operations.
The City Manager is pursuing funding options at both the state and federal
levels. A site has been acquired on Black Bridge Road. Funding has
been identified in the 2007-2011 Capital Improvement Program for this
project.
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E. Complete major Water, Wastewater and Stormwater Utility projects.
The Wastewater Treatment Plant Facility Planning Report is 90%
complete. A Council study session will be scheduled this summer to
discuss the recommendations of the report.
Construction of the water tower and booster station to serve northwest
Janesville is complete.
A consultant has been selected, and a contract awarded, to update the
Water Utility Comprehensive Master Plan. The first phase of this plan is
underway and should be completed by December 2008. The aquifer
analysis portion is funded from the 2008 note issue and has not been
started; this phase will be completed in early 2009.
4. Goal 4: Pursue initiatives that maintain a high quality of life in Janesville.
A. Develop and implement a Community Aquatic Facility Plan.
A sixteen (16) member citizen aquatic committee provided to the City
Manager a preliminary comprehensive aquatics plan which included their
recommendations as to site selection, preliminary cost estimates and
various aquatic facility amenities. The Administration submitted their
recommendation to the City Council at a December study session which
included three alternatives. The Council eliminated the Palmer Park
alternative. The Council held a public hearing on January 28, 2008 to
hear feedback from residents regarding the two remaining alternatives,
repair/maintain or upgrade Rockport Pool. The Council decided to
continue to operate Palmer wading pool as is with no upgrades. In
addition, the City Council directed the Administration to prepare two
alternative conceptual plans for renovating Rockport Pool. One of the
alternatives should include retaining some of the aquatic features,
particularly the bathhouse. The plans will be completed by July 2008 in
preparation for a Council study session in August 2008. The Aquatics
Committee was disbanded in January 2008. At their April 28, 2008
meeting, the Council chose to re-open Parkhill Drive, the Riverside
Wading Pool and the north restroom building.
B. Continue to implement the bikeway strategy through the
construction of West bikeways.
In June 2006, a two mile portion of the bike trail was completed which
extended the trail approximately two miles south from its previous
terminus near the Afton Road boat launch to Highway 11 and Tripp Road.
An additional 1,200 foot section of the Kiwanis Ice Age Trail has been
paved with an asphalt surface and opened to the public in November
2006. This paved section is located between North Franklin Street and
the west side of the Rock River near Mercy Hospital and Dean Clinic. In
spring 2007 a 0.6 mile bike trail section from the South Loop trail (Hwy 11)
through Paw Print Park to the Prairie Knoll subdivision was completed.
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Additionally, a 0.75 mile paved trail from the South Loop trail to Jackson
School will be completed in the summer of 2008. In April of 2008 the City
of Janesville applied for a bike trail grant from the Wisconsin Department
of Transportation (WDOT) for a bike trail section from Rockport Park to
Crabapple Lane north of West Court Street. This section will connect the
Westside residential neighborhoods and Parker High School to the
existing off-road bike trail network.
The City of Janesville received a $20,000 planning grant from the WDOT
Safe Routes to School program to develop a plan for improving the safety
of the pedestrian networks utilized by school children, including the City’s
bike trails. The City also received $235,000 from the State to construct a
bike trail underpass on East Milwaukee Street near Shannon Court.
Construction estimates for the underpass significantly increased and staff
is developing alternative options for review by the City Council.
C. Implement an integrated library system.
In August 2006, the Hedberg Public Library Board approved the library’s
participation in a shared library system comprised of Rock County public
libraries. This system allows easy and efficient access to the holdings of
all seven Rock County public libraries. A system administrator was hired
in November 2006. The first training for library staff was held in January
2007. The system went live to the public in May 2007.
D. Develop a Wireless Fidelity Internet (Wi-Fi) Plan.
The City of Janesville has been working cooperatively with the City of
Beloit and Rock County to develop and implement a plan to provide
wireless internet services to all of Rock County. A citizen committee has
been established and is working towards recommending a business plan
for this service. The committee has held focus group discussions for
several of the anticipated user groups of the service. A study performed by
the consultant confirmed that it is not financially feasible to provide
wireless internet service to all of Rock County. However, there are
enough potential customers to implement a limited system for parks,
under and un-served businesses, residential areas and provide for
municipal government use. The Joint Committee initiated a Request for
Qualifications process and recently completed interviews with vendors.
The committee plans to bring forward recommendations to the Janesville
City Council in August 2008.
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1
2008 - 2009 ANNUAL WORK PROGRAM
RS
(July 1, 2008 - June 30, 2009)
December 31, 2008 Progress Report
Report on six month progress
Projected
Completion
DepartmentProjectDateCurrent Status
City Manager's Office2010/2011 Fiscal StrategySept-08
Jun-09
City Manager's OfficeDevelop new economic development strategySept-08In progress. Community Vision Session held;
Jul-09
regional roundtable scheduled for January 2009.
City Manager's OfficeFY 2009 BudgetNov-08Completed.
City Manager's OfficeDevelop 1/2009-12/2010 Administration's Dec-08
Jun-09
Goals and Priorities (new City Manager & Council)
City Manager's OfficeImplement the Annual Work ProgramJun-09In progress.
City Manager's OfficeDevelop and implement a new Central Fire StationSept-09
City Manager's OfficeNeighborhood Listening Sessions (3)Oct-093 held in 2008; 3 will be planned for 2009.
City Manager's OfficeDevelop and implement the new Transit Operations unknownOn hold. Project funding submitted as part of
and Maintenance Buildingeconomic stimulus package.
and Maintenance Buildingeconomic stimulus package.
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2
2008 - 2009 ANNUAL WORK PROGRAM
RS
(July 1, 2008 - June 30, 2009)
December 31, 2008 Progress Report
Report on six month progress
Projected
Completion
DepartmentProjectDateCurrent Status
Administrative ServicesLook for trends in employee injuries and suggest Ongoing
appropriate action
Administrative ServicesReview and implement recommendations fromOngoing
CVMIC tri-annual risk assessment
Administrative ServicesResearch & develop strategies for health plan cost OngoingHealth Risk Assessments completed. Committee
containment, including wellness programevaluating results.
Administrative ServicesUpdate job descriptionsOngoing
Administrative ServicesAdministration of employee development programOngoing
Administrative ServicesDevelop a plan to implement enterprise wide Ongoing
database (ERP)
Administrative ServicesLong range fiscal projection - Sanitation FundJul-08Completed.
Administrative ServicesAdministrative ServicesEvaluate a Wireless Fidelity Internet (Wi-Fi) PlanEvaluate a Wireless Fidelity Internet (Wi-Fi) PlanAug-08Aug-08Project cancelled. Determined
to be not feasible.Project cancelled. Determined to be not feasible.
Administrative ServicesImplement GIS on City's website for resident useAug-08In progress.
Jul-09
Administrative ServicesImplement new assessing softwareNov-08
May-09
Administrative ServicesDevelop a plan for risk managementDec-08
Jul-09
Administrative ServicesContract negotiations with five unionsDec-08Completed.
Administrative ServicesInitiate process for new Flexible Spending Account Dec-08Completed.
administrator
Administrative ServicesUpgrade backup systemDec-08
Sept-09
Administrative ServicesImplementation of E-commerce - First PhaseMar-09
Administrative ServicesParticipate in CVMIC's assessment of HR policies Jun-09
and practices
E-mail archiving systemJul-09
Administrative Services
Administrative ServicesImplementation of E-commerce - Second PhaseMar-10
Administrative ServicesImplement Human Resources Information System Jul-10
(HRIS)
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2008 - 2009 ANNUAL WORK PROGRAM
RS
(July 1, 2008 - June 30, 2009)
December 31, 2008 Progress Report
Report on six month progress
Projected
Completion
DepartmentProjectDateCurrent Status
FireDesign Station #1 replacementJan-09
Jun-09
FireProvide an annual department reportSept-08Completed.
FireFully utilize technology in inspectionsOct-08Delayed to coincide with county technology
Mar-09
upgrade.
FireImplement one person fire inspection program Dec-08Two person program in place with one position
based on 2007 reporta non-protective class.
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PoliceDevelop new Strategic PlanJan-09
Jan-10
PoliceDevelop performance measuresJan-09In progress. Recent participation in a statewide
Jan-10
police performance measures survey will serve as
starting point.
PoliceReport writing improvement planJan-09In progress. Staff committee meetings held and
Jan-10
draft format is underway.
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Neighborhood ServicesSupport and implement the Central City OngoingDepartment reorganization completed. Neighborhood
Neighborhood Revitalization StrategyDevelopment Specialist provides staff support to
Neighborhood Action Teams.
Neighborhood ServicesImplement plan for Central City NeighborhoodOngoing4th Ward & Look West neighborhood plan completed.
2009 budget provides funding for increased code
enforcement, staff support for action teams and
increased slum and blight funding.
Neighborhood ServicesDesign and construct Transit Services CenterunknownOn hold. Project funding submitted as part of
economic stimulus package.
Neighborhood ServicesEvaluate and implement changes to City's RehabSept-08Evaluation completed & process improvements
Housing Programimplemented. Communication and marketing
recommendations currently being updated.
Neighborhood ServicesUpdate JTS Marketing PlanOct-08Postponed. Project not funded by WDOT.
unknown
Neighborhood ServicesBegin work on study to review year 3 TDP Nov-08Study of Janesville Milton Whitewater Commuter
Dec-09
recommendationsService and Milton Shared Ride Taxi funded. RFP
expected in January 2009. Report completed by
December 2009.
Neighborhood ServicesReview & update Homebuyers workshop curriculum Jan-09
and down payment assistance program
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4
2008 - 2009 ANNUAL WORK PROGRAM
RS
(July 1, 2008 - June 30, 2009)
December 31, 2008 Progress Report
Report on six month progress
Projected
Completion
DepartmentProjectDateCurrent Status
Neighborhood ServicesEvaluate feasibility of using Section 8 payments forApr-09
home ownership
Neighborhood ServicesImplement Buy Rehab Resell programJun-09In progress. First property acquired.
Neighborhood ServicesDevelop plan for publicizing & expanding the FamilyOct-09
Self Sufficiency program
Neighborhood ServicesFive year Consolidated PlanDec-09
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Community DevelopmentImplement Downtown PlanOngoingDesign engineer for new parking garage
hired and plan preparation underway.
Community DevelopmentImplement new Economic Development StrategyOngoingEconomic Summit held in June 2008; results
compiled and reported to Council. Plans for
Regional Summit underway.
Community DevelopmentDevelop and implement regional economic OngoingEconomic Development Administration grant received
Community DevelopmentDevelop and implement regional economic OngoingEconomic Development Administration grant received
development marketing strategy with Rock County to implement a Rock County marketing strategy and
& Forward Janesvilleincrease entrepreneurial assistance program with
UW - Whitewater.
Community DevelopmentCreation of new redevelopment TIF District for west OngoingCreated TIF District 32 around Mercy Hospital
side of Rock River and facilitate specific expansion. Discussions underway on former
redevelopmentAlliant Techsystems property as blight elimination
project.
Community DevelopmentMarket and sell new lots in Ruger Ridge subdivisionOngoingOne lot & former homestead sold. Nine remaining
lots available for sale.
Community DevelopmentDevelop a new Comprehensive Plan for the CitySept-08Plan Commission approved; Council scheduled
Feb-09
to review in February 2009.
Community DevelopmentStudy new commercial redevelopment TIF DistrictsSept-08Completed. Created TIF District 30 for Center
along the W. Court Street and Center Avenue Avenue and TIF 31 for Court Street. No specific TIF
corridordevelopment projects have come forward.
Community DevelopmentAcquire site for Station #1 replacementSept-08In progress. Preliminary analysis conducted.
Apr-09
Community DevelopmentDevelop Neighborhood Plan for Central City Oct-08Completed.
neighborhood
Community DevelopmentStudy of 2 way/1 way Streets - Milwaukee St. & Nov-08In progress. Consultant study underway; Council
Mar-09
Court St.scheduled to review in March 2009.
Community DevelopmentFormalization of internal development review processDec-08Staff evaluation underway in conjunction with new
Jul-09
permit software.
4
5
2008 - 2009 ANNUAL WORK PROGRAM
RS
(July 1, 2008 - June 30, 2009)
December 31, 2008 Progress Report
Report on six month progress
Projected
Completion
DepartmentProjectDateCurrent Status
Community DevelopmentAssess commercial plan reviewDec-08Completed; no changes needed at this time.
Community DevelopmentImplementation of changes to address workload in Dec-08In progress. Some adjustments made with decrease
Jun-09
Community Developmentin permitting and more expected due to staff
turnover.
Community DevelopmentFully utilize technology in inspectionsDec-08Permit logs moved to electronic format; handheld
unknown
inspection tool postponed due to cost.
Community DevelopmentBuilding demolition: Northrop & Dooley andDec-08Scheduled for demolition winter 2009.
Mar-09
Alliant Tech
Study of Education Workforce Training CenterMar-09
Community DevelopmentData gathering underway. Examining what facilities
are currently available, what programs are seeking
space, and what are typical facility requirements.
Implement Govern softwareJul-09
Community Development
Prepare airport overlay ordinancesDec-09
Community Development
Janesville Milton Whitewater Transit DevelopmentDec-09
Community Development
Plan
Update subdivision ordinancesDec-09
Community Development
Develop Safe Routes to School PlanDec-09
Community Development
Update zoning ordinancesDec-10
Community Development
*********************
5
6
2008 - 2009 ANNUAL WORK PROGRAM
RS
(July 1, 2008 - June 30, 2009)
December 31, 2008 Progress Report
Report on six month progress
Projected
Completion
DepartmentProjectDateCurrent Status
Public WorksComplete Wastewater Treatment Plant Facilities Aug-08Implementation in progress.
Planning & Engineering Report and begin
implementation
Public WorksEvaluate and implement downtown signal replacementAug-08On hold. Dependent upon downtown street
unknown
conversion study.
Public WorksBuilding maintenance plan and inventoryDec-08In progress. Initial analysis completed.
unknown
Public WorksEvaluate and implement changes to sidewalk programDec-087-year sidewalk repair backlog completed. New
annual inspection program will begin in 2009.
Repairs for replacement walk will occur in 2010.
New sidewalk program on hold pending Council
direction.
Public WorksRotamer Road reconstructionDec-08Completed.
Public WorksAdditional well/pumping station analysisApr-09Dependent upon results of Water Master Plan.
Public WorksAdditional well/pumping station analysisApr-09Dependent upon results of Water Master Plan.
unknown
Plan expected to be complete in June 2009.
Public WorksTreatment plant improvement designApr-09In progress. Contract signed and work beginning.
Public WorksEastside reservoir site acquisitionMay-09Dependent upon results of Water Master Plan.
Public WorksLandfill Leachate Recirculation analysisMay-09In progress. RFP needed.
Sept-09
Public WorksBlack Bridge water mainSept-09Project removed from 2009 budget.
unknown
*********************
6
7
2008 - 2009 ANNUAL WORK PROGRAM
RS
(July 1, 2008 - June 30, 2009)
December 31, 2008 Progress Report
Report on six month progress
Projected
Completion
DepartmentProjectDateCurrent Status
Leisure ServicesReopen Riverside Wading PoolJuly-08Delayed due to Riverside Park flooding; on schedule
Jun-09
for the pool to open in June 2009.
Leisure ServicesPurchase Riverfront properties (Phase 2 Westphal)Sept-08Completed.
Leisure ServicesPalmer Park dog exercise planOct-08
May-09
Leisure ServicesDevelop and implement a Community Aquatic FacilityOct-08In progress. Report expected to Council in March
Mar-09
Plan2009.
Leisure ServicesUpdate park ordinancesDec-08
Apr-09
Recreation Master Plan
Leisure ServicesDec-08
Sept-09
Leisure ServicesPark impact feesApr-09
Leisure ServicesPlayground renovation
RugerJun-09
LustigJun-09
PershingJun-09
Leisure ServicesImplement Youth Baseball proposal at sports complexJun-09
Leisure ServicesDevelop golf course lease strategyJun-09
*********************
7
8
2008 - 2009 ANNUAL WORK PROGRAM
RS
(July 1, 2008 - June 30, 2009)
December 31, 2008 Progress Report
Report on six month progress
Projected
Completion
DepartmentProjectDateCurrent Status
LibraryReview strategies for a comprehensive staff training Aug-08Staff training will be a part of the long-range plan.
May-09
plan
LibraryDevelop a Personnel HandbookAug-08A handbook will be a part of the long-range plan.
May-09
LibraryStudy the impact of the new shared automated Nov-08In progress.
Jan-09
system on staffing and workflow
LibraryComplete a long-range planning processDec-08In progress. Issues have been identified and goals
Mar-09
and tactics are being examined.
LibraryComplete a community networking planDec-08A networking plan will be a part of the long-range plan.
Mar-09
Goals and tactics are being examined.
*********************
8
Priority Chart
Department:
Date:
Council Top Short-Term Priorities Fundamental Functions/Basic Services
st
1 Tier
Council Top Council Issues Department Issues Commission Issues City Manager Issues
Long-Term Priorities
nd
2 Tier
Council Issues Department Issues Commission Issues City Manager Issues
rd
3 Tier
Council Issues Department Issues Commission Issues City Manager Issues
th
4 Tier
1