Loading...
Full Agenda Packet Sustainable Janesville Committee Council Chambers, Municipal Building 18 N. Jackson St., Janesville, Wisconsin Tuesday June 16, 2009 6:30pm I. ROLL CALL II. APPROVAL OF MINUTES III. PUBLIC COMMENT IV. NEW BUSINESS 1. Committee member Cunningham’s Process Model Report (10 minutes) V. OLD BUSINESS 1. Distribution of the Final Draft and Proposed Action on the Sustainability Initiatives Letters to the City Manger and City Department Heads (10 min) 2. Discussion on the development of baseline indicators for the “Green Action Plan” (20 min) 3. Decision on future Council Presentation Topics (20 min) ? Green Building Resolution ? Streetlight switch to LED lighting ? Implementing Urban Enterprise Zones ? Pay-As-You-Throw Collection System ? Focus On Energy – City Facility and Fleet Energy Audit ? Extemporaneous ideas VI. CITY STAFF UPDATE 1. Staff report on E-Waste (10 min) VII. CITY COUNCIL UPDATE VIII. MATTERS NOT ON THE AGENDA IX. ADJOURNMENT Sustainable Janesville Committee Council Chambers, Municipal Building 18 N. Jackson St., Janesville, Wisconsin Tuesday, June 2, 2009 6:30pm I. ROLL CALL Members Present: Swanson, Udell, Backenkeller, Perrotto, Peterson, Mills, Cunningham, Hyzer Staff Present: Motl, Hulick II. APPROVAL OF MINUTES “C” III. PUBLIC COMMENT None IV. NEW BUSINESS 1. Selection of New Chairperson and Vice-Chairperson Nominations from last meeting will stand. Nominations included Committee Members Mills and Udell. Voting revealed Committee Member Matt Mills is the Chairperson with 4-3. Councilmember Perrotto nominated Dan Swanson for Vice-chairperson. Udell seconded. Committee member Swanson nominated Katie Udell for Vice-chairperson. Dave Peterson seconded. Voting revealed Committee Member Dan Swanson is the Vice-chairperson with 5-2. Chair Mills indicated that members should be on time, limit presentation time, refrain from discussion via email, and agenda items will be timed. Agendas will be sent to Mills for review before being sent out by staff members. Agendas will alternate discussions with action meetings every other week. Mills encouraged personal agendas to be brought forth to the Committee for ideas. Mills noted he would like to see Councilmember Perrotto act as liaison for the City Council. Mills also indicated he would like to see better use of staff members Motl and Hulick. V. OLD BUSINESS 1. Continued Discussion and Proposed Action on the Sustainability Initiatives Letters to the City Manager and City Department Heads Discussion ensued regarding revisions and changes amongst the committee. Udell mentioned the incentive program for each department. Udell noted creating a time line for when the City Manager and Department Heads should respond by. Udell noted some points were removed and added to the Green Action Plan. Perrotto suggested the Chairperson and Vice-chairperson set up a meeting with the City Manager to discuss the letter and Green Action Plan idea instead of just sending a letter. Peterson noted that some words in the letters should be softened so that the committee doesn’t sound too demanding. A brief discussion ensued regarding softening the language in the letters. Swanson suggested writing the letter to the City Council for approval, as this committee doesn’t have the authority to direct the City Manager. Discussion continued on the wording within the letters. Perrotto again suggested meeting with the City Manager and further discuss these letters prior to sending. Mills made a motion to make six changes to these letters. Udell seconded this motion. Discussion continued on the wording within the letters. Perrotto suggests that Chairperson Mills make an executive decision on the wording within the letters. Voting 6-0-1 (Cunningham abstained). Cunningham further discussed changes within the letters as related to his Draft ‘Janesville Sustainable Development Action Plan’. Cunningham made a motion to change the four principles listed within the letter be consistent with the eco-municipality guidelines the City adopted. Mills seconded this motion. Peterson suggested changing the title on the letters. Discussion ensued regarding removing “Department Inventory” from the title. Voting to add exact wording from the eco-municipality guidelines was 7-0. 2. Continued Discussion of the Framework for the “Green Action Plan” Cunningham discussed his changes and format of the action plan. Discussion ensued regarding the handout provided by Committee member Cunningham. Backenkeller suggested keeping the heading simple. Swanson suggested one author for this document to accurately make changes instead of creating a variety of “frameworks”; as well as, keeping Cunningham’s handout as the framework. Swanson also suggested that two people take on the task of working on the action plan. Mills indicated he agrees with Swanson and would like to distinguish who might work on the action plan. Perrotto questioned what the intent of this action plan is. Mills indicated it is to be a recommendation to the City Council for the City to adopt as guidelines. Perrotto also noted that City Council cannot endorse any timeline for City staff to complete. Perrotto again suggested meeting with the City Manager. Udell suggested doing one topic per month, and then meet with the City Manager to discuss that particular topic. Udell agreed on making the title headings simpler. Mills mentioned he would show this framework to the City Manager when he meets with him before the next meeting. Cunningham suggested that there will need to be a certain amount of commitment from the City Departments. Swanson left the meeting at 7:30pm. Discussion ensued on the framework of Cunningham’s action plan. Perrotto again mentioned that this action plan will take some time for implementation and review. Backenkeller suggested working with each Department Head individually to create the action plan. (i.e. Waste Management – John Whitcomb; Water – Dan Lynch, etc...) Backenkeller suggested that grants are available for Comprehensive Plans, and maybe the City could apply for this if this would be considered a comp plan. Mills asked staff members what their thoughts were on working directly with Department Heads? Hulick mentioned that they would need directive from the City Manager. Hyzer suggested looking for measurable indicators for this plan that City staff or City Departments have already collected. Discussion further ensued on the building the framework for the action plan and prioritization of topics. Backenkeller mentioned a “tool-kit” for sustainability. 3. Discussion on future Council Presentation Topics Item tabled until future meeting. VI. CITY STAFF UPDATE Plan Commission Meeting rezoned property on Crosby, purchase of a property by the Armory, and a cell tower proposal. Hulick noted future building projects coming up in the future (i.e. Transit Garage, Fire Station, Parking Garage, and Ice Rink). Perrotto commented that this committee’s role will be to provide aid on these projects pertaining to sustainability. Udell suggested creating a policy or set of procedures for all future City building projects. VI. MATTERS NOT ON THE AGENDA Hyzer discussed Development Opportunity Zones/Urban Enterprize Zones and would like to discuss this at a future meeting. Mills asked Hulick if there were any action items for the next meeting. Hulick indicated asking the committee. Udell suggested the Staff report on Electronics. Mills suggested the LDA presentation pertaining to recycling in the parks. Backenkeller mentioned the Conservation Now information. Discussion ensued regarding giving statements to the Gazette newspaper. Discussion ensued on presenting to the City Council. Perrotto suggested presenting in front of the City Council only when it is meaningful and purposeful information instead of just presenting. VIII. ADJOURNMENT The meeting was adjourned at 8:10pm.