#4 Award of contracts
DEPARTMENT OF PUBLIC WORKS MEMORANDUM
May 15, 2009
TO: City Council
FROM: Mike Payne, Engineering Manager
SUBJECT: Award of Bid Schedule “D” – 2009
Contract 2009-10, City Hall Remodel (IT Server Room)
Award of Bid Schedule “E” – 2009
Contract 2009-12, Manhole Seals
Contract 2009-13, Youth Sports Site Paving and Lighting
Contract 2009-14, Water and Sewer System Improvements
Contract 2009-15, Ice Center Renovation
Summary
Bids for Contract 2009-10, City Hall Remodel (IT Server Room) were opened
April 29, 2009. Bids for Public Works Bid Schedule “E” – 2009, Contracts 2009-
12, -13, -14, & -15 were opened on Wednesday, May 13, 2009. The Engineering
Division is recommending award of these contracts to the low bidders, as shown
on the attached tabulation of bids, and that the City Council express their intent
to include in the 2009 Note Issue $105,108 for manhole seals, $500,000 for
Youth Sports Site Paving and Lighting, and $201,500 for the Ice Center
Renovation. Funding to relocate the IT Server Room was included in prior years
note issues.
Recommendation
Following Review by the Council, the Engineering Division recommends award of
contracts 2009-10, -12, -13, -14, & -15 to the low bidders and that the City
Council express their intent to include in the 2009 Note Issue $105,108 for
manhole seals, $500,000 for Youth Sports Site Paving and Lighting, and
$201,500 for the Ice Center Renovation.
City Manager Recommendation
The City Manager recommends award of the IT Server Room remodel, the
manhole seals, the Youth Sports Site Paving and Lighting, and the Water and
Sewer System Improvements. On the Ice Arena, I recommend approval of the
base bid and alternates A-2 and M-2 and authorization for asbestos abatement at
$2,000 and locker room seats at not to exceed $2,000, skate resistant flooring at
$2,500, and authorization for up to a 10% contingency for a total authorization of
$201,500. The NAHL team has agreed to perform the painting to save the City
$6,071.
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Suggested Motion
Award contracts 2009-10, -12, -13, -14, & -15 to the low bidders and express our
intent to include in the 2009 Note Issue $105,108 for manhole seals, $500,000
for Youth Sports Site Paving and Lighting, and $201,500 for the Ice Center
Renovation.
Background
Contract 2009-10, City Hall Remodel (IT Server Room)
This project relocates the existing IT Server Room to the first floor of City Hall
adjacent to Leisure Services. The City has been experiencing ongoing problems
with the dedicated cooling system, the existing room requires additional electrical
capacity, and has physically outgrown the existing location. Funding for this
project was included in the 2007 and 2008 Note Issue borrowing.
We opened five (5) bids for this project with Gilbank Construction, Inc. providing
the low bid. The Engineering Division is recommending award of the base bid
and alternate item M1 to Gilbank Construction, Inc., of Clinton, Wisconsin, in the
amount of $325,180. Alternate bid item M1 substitutes a glycol based cooling
system for a more traditional Freon based system at an additional cost of
$36,180. Based upon estimated annual energy savings and a longer life
expectancy, the glycol based system has an estimated payback period of eleven
(11) to twelve (12) years.
Contract 2009-12, Manhole Seals
This contract consists of installing internal or external manhole seals where
manholes are located in greenbelts or ditches to prevent inflow and infiltration to
th
the sanitary sewer collection system. This is the 5 year of a 5 year maintenance
program to reduce infiltration and inflow in the sanitary sewer system. Funding
for this project will be 2009 Note Issue borrowing.
We received four bids for this project, with Maddrell Excavating LLC providing the
low bid. The Engineering Division is recommending award of this contract to
$105,908
Maddrell Excavating LLC of Monroe, Wisconsin in the amount of .
Contract 2009-13, Youth Sports Site Paving and Lighting
This project installs underground electric and paving for the interior streets and
parking areas throughout the Youth Sports site on the east side of Wuthering
Hills Drive. This is the second phase of improvements to this portion of the youth
Sports Facility. Last Fall, the Council awarded a contract for the site grading,
restoration, and limestone base. Funding for this project is held in a Construction
Fund designated for improvements at the Youth Sports Facility. This funding
consists of $500,000 previously included in the 2008 Note Issue, $500,000
included in the 2009 Note Issue and the remaining amount from the sale of lots
developed by the City and abutting the park. The total estimated cost for phases
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1 & 2, including engineering is $1,137,881. The Council previously discussed
supporting the Youth Sports project with City funding between $1.3M and $1.4M.
We received two (2) bids for this project, with Rock Road Companies, Inc
providing the low bid. The Engineering Division is recommending award of this
contract to Rock Road Companies, Inc of Janesville, Wisconsin in the amount of
$281,278.02.
Contract 2009-14, Water and Sewer System Improvements
This contract consists of rerouting sewer and water mains for a redevelopment
project at W. Court Street and Arch Street for a new Walgreens store. The
Developer has paid the City $88,510.92 according to the terms of the project
Memorandum of Understanding. This amount covers the project construction
costs and includes the following breakdown: contract cost = $69,660, materials
supplied by the City = $7,306.02, plus 15% to cover engineering and
administrative costs of the project = $11,544.90.
We received six (6) bids for this project, with R.T. Fox Contractors, Inc. providing
the low bid. The Engineering Division is recommending award of this contract to
$69,660
R.T. Fox Contractors, Inc of Edgerton, Wisconsin in the amount of .
Contract 2009-15, Ice Center Renovation
This contract consists of modifying the Ice Center to accommodate an NAHL
team and provide additional improvements to address concerns raised by various
user groups. The NAHL team has offered to perform all painting for the project.
(the alternate bid item for painting was $6,071). Funding for this project will be
2009 Note Issue borrowing.
We received seven (7) bids for this project, with Corporate Contractors providing
the low bid. The Engineering Division is recommending award of the base bid
plus alternates A-1 and A-2, to Corporate Contractors of Beloit, Wisconsin in the
$174,192
amount of . The City of Janesville will coordinate minor asbestos
abatement estimated to cost $2,000 and will be purchasing the new skate
resistant flooring directly from a local supplier for $2,500. In addition,
Engineering recommends a project contingency of $11,308.
Attachment
cc: Eric Levitt
Jacob J. Winzenz
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Bid Opening: 29 April 2009
CITY OF JANESVILLE
TABULATION OF BIDS
PUBLIC WORKS BID SCHEDULE “D” – 2009
2009-10 CITY HALL REMODEL (IT SERVER ROOM)
Gilbank Construction, Inc. Bid No. 1: $289,000.00
Clinton, WI Alternate Bid M1: $36,180.00
Alternate Bid E1: $(1,360.00)
Corporate Contractors, Inc. Bid No. 1: $293,066.00
Beloit, WI Alternate Bid M1: $34,385.00
Alternate Bid E1: $(900.00)
Magill Construction Co., Inc. Bid No. 1: $318,150.00
Elkhorn, WI Alternate Bid M1: $32,700.00
Alternate Bid E1: $(1,000.00)
Paulson Kimball Construction LLC Bid No. 1: $324,593.00
Janesville, WI Alternate Bid M1: $33,400.00
Alternate Bid E1: $(900.00)
Maas Bros. Construction Co., Inc. Bid No. 1: $320,620.00
Watertown, WI Alternate Bid M1: $38,420.00
Alternate Bid E1: $(1,200.00)
2009-11 WATER SYSTEM IMPROVEMENTS
R. T. Fox Contractors, Inc. Total – Part A: $405,675.00
Edgerton, WI Total – Part B: $161,080.00
Total Bid: $566,755.00
Speedway Sand & Gravel, Inc. Total – Part A: $455,556.25
Middleton, WI Total – Part B: $213,954.00
Total Bid: $669,510.25
Globe Contractors, Inc. Total – Part A: $505,165.00
Pewaukee, WI Total – Part B: $239,595.00
Total Bid: $744,760.00
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Bid Opening: 13 May 2009
Page 1 of 4
CITY OF JANESVILLE
TABULATION OF BIDS
PUBLIC WORKS BID SCHEDULE “E” – 2009
2009-12 MANHOLE SEALS
Maddrell Excavating, LLC Total Bid: $105,908.00
Monroe, WI
Odling Construction, Inc. Total Bid: $110,785.00
Delavan WI
E & N Hughes Co., Inc. Total Bid: $126,426.00
Monroe, WI
Globe Contractors, Inc. Total Bid: $183,240.00
Pewaukee, WI
2009-13 YOUTH SPORTS SITE PAVING AND LIGHTING
Rock Road Companies, Inc. Total Bid: $281,278.02
Janesville, WI
Frank Bros., Inc. Total Bid: $300,763.83
Janesville, WI
2009-14 WATER AND SEWER SYSTEM IMPROVEMENTS
R. T. Fox Contractors, Inc. Total Bid: $69,660.00
Edgerton, WI
Odling Construction, Inc. Total Bid: $71,338.00
Delavan, WI
Madison Crushing & Excavating Co., Inc. Total Bid: $77,410.32
Madison, WI
Globe Contractors, Inc. Total Bid: $92,252.00
Pewaukee, WI
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Bid Opening: 13 May 2009
Page 2 of 4
CITY OF JANESVILLE
TABULATION OF BIDS
PUBLIC WORKS BID SCHEDULE “E” – 2009
2009-14 WATER AND SEWER SYSTEM IMPROVEMENTS (Continued)
Outside Plumbing, LLP Total Bid: $106,200.00
Janesville, WI
Speedway Sand & Gravel, Inc. Total Bid: $108,114.00
Middleton, WI
2009-15 ICE CENTER RENOVATION
Corporate Contractors, Inc. Bid No. 1: $166,847.00
Beloit, WI Alternate A-1: $1,936.00
Alternate A-2: $5,409.00
Alternate A-3: $8,681.00
Alternate A-4: $6,071.00
Alternate M-1: $7,482.00
Alternate M-2: $4,439.00
Magill Construction Co., Inc. Bid No. 1: $167,990.00
Elkhorn, WI Alternate A-1: $2,263.00
Alternate A-2: $6,954.00
Alternate A-3: $2,800.00
Alternate A-4: $4,200.00
Alternate M-1: $8,500.00
Alternate M-2: $5,853.00
Maas Bros. Construction Co., Inc. Bid No. 1: $184,400.00
Watertown, WI Alternate A-1: $2,100.00
Alternate A-2: $7,355.00
Alternate A-3: $8,900.00
Alternate A-4: $5,100.00
Alternate M-1: $8,100.00
Alternate M-2: $5,600.00
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Bid Opening: 13 May 2009
Page 3 of 4
CITY OF JANESVILLE
TABULATION OF BIDS
PUBLIC WORKS BID SCHEDULE “E” – 2009
2009-15 ICE CENTER RENOVATION (Continued)
Gilbank Construction, Inc. Bid No. 1: $186,300.00
Clinton, WI Alternate A-1: $830.00
Alternate A-2: $9,300.00
Alternate A-3: $3,900.00
Alternate A-4: $4,600.00
Alternate M-1: $8,200.00
Alternate M-2: $5,800.00
Harmony Construction Management, Inc. Bid No. 1: $187,044.00
Madison, WI Alternate A-1: $1,691.00
Alternate A-2: $7,188.00
Alternate A-3: $10,928.00
Alternate A-4: $5,984.00
Alternate M-1: $9,786.00
Alternate M-2: $7,238.00
Paulson Kimball Construction, LLC Bid No. 1: $195,275.00
Janesville, WI Alternate A-1: $1,950.00
Alternate A-2: $8,450.00
Alternate A-3: $1,550.00
Alternate A-4: $4,060.00
Alternate M-1: $7,558.00
Alternate M-2: $5,350.00
Klobucar Construction Co., Inc. Bid No. 1: $198,600.00
Beloit, WI Alternate A-1: $2,200.00
Alternate A-2: $6,800.00
Alternate A-3: $4,800.00
Alternate A-4: $4,780.00
Alternate M-1: $4,900.00
Alternate M-2: $5,070.00
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Bid Opening: 13 May 2009
Page 4 of 4
CITY OF JANESVILLE
TABULATION OF BIDS
PUBLIC WORKS BID SCHEDULE “E” – 2009
2009-16 N. WASHINGTON/W.MEMORIAL REHABILITATION
Frank Bros., Inc. Base Bid: $133,342.50
Janesville, WI Alternate A: $162,692.00
Total Base Plus Alternate A: $296,034.50
Base Bid: $133,342.50
Alternate B: $150,267.60
Total Base Plus Alternate B: $283,610.10
Rock Road Cos., Inc. Base Bid: $120,908.10
Janesville, WI Alternate A: $216,720.00
Total Base Plus Alternate A: $337,628.10
Base Bid: $120,908.10
Alternate B: $216,720.00
Total Base Plus Alternate B: $337,628.10
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