#5 Approve preliminary public works schedule E - 2009 and set public hearing (File Res. #2009-605)DEPARTMENT OF PUBLIC WORKS MEMORANDUM
15 May 2009
TO: City Council
FROM: Mike Payne, Engineering Manager
SUBJECT: ACTION ON A PROPOSED PRELIMINARY RESOLUTION
FOR PUBLIC WORKS BID SCHEDULE “E” – 2009
AND SCHEDULE A PUBLIC HEARING FOR THE FINAL
RESOLUTION (FILE RES. NO. 2009-605) ON JUNE 8, 2009
Summary
Tuesday, May 26, 2009 is the scheduled time for Council consideration of the attached
Preliminary Resolution No. 2009-605 for an assessable project on Bid Schedule “E”-
2009. Included in this Resolution are sewer, water, and curb & gutter related items. By
adopting this Preliminary Resolution, the City is declaring its intent to assess the
abutting properties benefited by these improvements.
Category I includes assessing 20 property owners for intermittent curb and gutter
replacement required as part of a street rehabilitation project on N. Washington Street
and W. Memorial Drive.
Category II includes assessing sanitary sewer and water main for a lot on Milton
Avenue that recently redeveloped and annexed into the City. The property has
connected to City sewer and water.
Recommendation
The Engineering Division recommends Preliminary Resolution No. 2008-480 be
adopted and the Final Resolution and public hearing be set for Monday, June 8, 2009.
Suggested Motion
I move to adopt Preliminary Resolution No. 2008-480 and schedule the Final Resolution
and public hearing for Monday, June 8, 2009.
Attachment
cc: Eric Levitt
Jacob J. Winzenz
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PUBLIC WORKS BID SCHEDULE “E” – 2009 26 MAY 2009
RESOLUTION NO. 2009-605 PAGE (1) OF (4)
PRELIMINARY RESOLUTION
PRELIMINARY RESOLUTION DECLARING INTENT TO EXERCISE SPECIAL
ASSESSMENT POWERS UNDER SECTION 66.0703, WISCONSIN STATUTES AND
REQUIRING INSTALLATION OF WATER, SEWER, AND GAS SERVICE PIPES AND
PROVIDING FOR ASSESSMENT OF COSTS UNDER SECTION 66.0911, WISCONSIN
STATUTES;
RESOLVED, By the Common Council of the City of Janesville, Wisconsin.
1. The Common Council hereby declares its intention to exercise its power pursuant to
S.66.0703 and S.66.0911, Laws of the State of Wisconsin, to levy special assessments on a reasonable
basis upon property abutting the following described streets, pursuant to its police powers, by
improvement of the said streets to further facilitate traffic flow and safety, and to assist in providing for
the safety, health, and general welfare of the public, to-wit:
I. STREET REHABILITATION INCLUDING: INTERMITTENT CURB AND GUTTER
REPLACEMENT OR RAISING, AND SANITARY, STORM, WATER, AND GAS SERVICE
LATERALS IN CONNECTION WITH ASPHALT PAVEMENT RESURFACING
All Property Fronting
Upon Each Side Of From To
W. Memorial Drive N. Washington Street Oakhill Avenue
N. Washington Street Highland Avenue 200’ N. of Hamilton Avenue
II. SANITARY SEWER, WATER MAIN, AND SEWER AND WATER LATERALS (FOR
ASSESSMENT PURPOSES ONLY)
All Property Fronting
Upon Each Side Of From To
Milton Avenue/STH26 1,220’ NE of John Paul Road 1,395’ NE of John Paul Road
(NW Side)
PUBLIC WORKS BID SCHEDULE “E” – 2009 26 MAY 2009
PRELIMINARY RESOLUTION NO. 2009-605 PAGE (2) OF (4)
2. Said public improvements shall include the above listed improvements on the various listed
streets to the grades established therefore by the City Council of the City of Janesville, Wisconsin, and
recorded in the Office of the City Clerk whether previously established or established in the future.
3. The property against which the assessments are proposed shall be benefited by the
improvements and said assessments shall be made upon a reasonable basis.
4. That the actual levy of the special assessment shall take place at the time of the adoption of
the final public works resolution by the Common Council of the City of Janesville concerning these
improvements. The property owner(s) in Rock Township against whose property such special
assessment shall be levied under and by this Resolution shall have their payment obligation deferred,
without interest accruing thereon, until such time as their specific property is annexed or connects to
such improvement(s), in which event the special assessment shall be due and payable either in full or in
five (5) annual installment payments, the latter with interest accruing thereon from the date of annexation
or connection. This method of payment shall be approved and ratified by the Board of the Town of Rock
in accord with Section 66.0707 of the Wisconsin Statutes, and such other applicable provisions of law
and intergovernmental agreement(s), and shall act, once so ratified by the Rock Town Board, as a levied
special assessment against such abutting and/or benefiting properties in the Town of Rock. This levy
and special assessment payment provisions are in accord with the City of Janesville/Town of Rock
Cooperative Boundary Plan, City of Janesville Common Council Special Assessment Policy No. 63,
related pertinent provisions, and the Town of Rock/Janesville Highway 11 Bypass Agreement. The
special assessment levy and payments shall be made by the abutting, benefiting and affected property
owners in accord with the LaPrairie and Rock Township City of Janesville Highway 11 Bypass
Agreement, as well as the Rock/Janesville Cooperative Boundary Plan. This provision applies only to
the properties located in the Town of Rock.
5. Excluding the assessment for the installation of sewer and water service pipes (lateral) and
the assessment against any parcel owned by an individual property owner may be: (a) paid in cash
upon completion of the work; or (b) paid with the taxes the first year following completion of the work; or
(c) at the election of the property owner, spread over a period of five (5) years with interest at seven
percent (7%) per annum on the unpaid balance. The first installment on the five-year plan shall include
one-fifth of the principal with the interest for November and December on the unpaid portion and shall be
so entered in the Tax Roll. Each of the subsequent installments shall be entered in each of the annual
tax rolls thereafter until all are collected. Deferred payment on the aforementioned installments shall
bear interest at seven percent (7%) per annum.
The assessments against any parcel for sewer and water service pipes shall constitute a lien
against such parcel and must be paid in cash or with the taxes in the year following the completion of the
work.
The assessments, as outlined above, pertain only to said individual property owners. The
assessments against all parcels of land owned by others, which include subdividers, land developers,
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PUBLIC WORKS BID SCHEDULE “E” – 2009 26 MAY 2009
PRELIMINARY RESOLUTION NO. 2009-605 PAGE (3) OF (4)
speculative builders, or owners of several or more lots on the same street or in the same area will be
billed upon completion of the work after which interest at seven percent (7%) per annum will be charged
from the last day of the month of the billing. The assessments for said other owners may be: (a) paid in
cash upon completion of the work in the month of billing without interest; or (b) paid with the taxes the
first year following the completion of the work, the amount to be entered in the Tax Roll shall include the
unpaid principal with interest through the end of December in the year so entered; or, (c) at the election
of the property owner and with the approval of the Committee of Public Works, spread over a period of
five (5) years with interest at seven percent (7%) per annum on the unpaid balance. The first installment
on the five-year plan shall include one-fifth of the principal with interest through the end of December in
the year so entered. Each of the subsequent installments shall be entered on each of the annual tax
rolls thereafter until all are collected. Deferred payment on the aforementioned installments shall bear
interest at seven percent (7%) per annum.
6. The City Engineer is directed to prepare a report consisting of:
a. Final plans and specifications for said improvements,
b. An estimate of the entire cost of the proposed improvements,
c. A schedule of the proposed assessments, and
d. A statement showing that the property against which the assessments are proposed is
benefited, the improvement constituting an exercise of police powers.
Upon completing such report, the City Engineer is directed to file a copy thereof in the City
Clerk's Office for public inspection. The City Engineer is also directed to advertise for bids to carry out
such work of such improvements in accordance with the report.
7. Upon receiving the report of the City Engineer, the Clerk is directed to give notice of a Public
hearing on such report as specified in S.66.0703(7)(a), Wisconsin Statutes. The hearing shall be held at
the Council Chambers in the Municipal Building at a time set by the Clerk, in accordance with
S.66.0703(7)(a), Wisconsin Statutes.
8. The City has determined to undertake the capital improvements described in paragraph 1
above (the "Projects"). The City anticipates that moneys, other than the proceeds of any outstanding
debt of the City, will be expended by the City with respect to such capital improvements. The City
reasonably expects to be reimbursed for such expenditures with proceeds of its debt. The maximum
principal amount of debt expected to be issued for the reimbursement of such expenditures is
$5,000,000. No funds from sources other than the debt referred to above are, or are expected to be,
reserved, allocated on a long-term basis, or otherwise set aside by the City or any entity controlled by
the City pursuant to its budget or financial policies with respect to the Projects. This is consistent with
the budgetary and financial circumstances of the City. Copies of this resolution shall be made available
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PUBLIC WORKS BID SCHEDULE “E” – 2009 26 MAY 2009
PRELIMINARY RESOLUTION NO. 2009-605 PAGE (4) OF (4)
for public inspection in the manner required by law. This Resolution is a declaration of official intent
under Treasury Regulation Section 1.150-2.
ADOPTED:
MOTION BY:
SECOND BY:
APPROVED:
COUNCILMEMBER AYE NAY PASS ABSENT
BRUNNER
Eric J. Levitt, City Manager
McDONALD
ATTEST:
PERROTTO
RASHKIN
Jean Ann Wulf, City Clerk-Treasurer
STEEBER
TRUMAN
APPROVED AS TO FORM:
VOSKUIL
City Attorney
Proposed by: Engineering Division
Prepared by: Engineering Division
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