Loading...
Full Agenda JANESVILLE YOUTH SPORTS COALITION TH TUESDAY, MAY 12, 2009 4:45 PM 18 N. JACKSON STREET st 1 FLOOR CONFERENCE ROOM Use Wall Street Entrance A G E N D A 1. Call to Order/Roll Call th 2. Minutes April 14, 2009 Meeting 3. Janesville Youth Baseball Request for storage at Complex 4. Update on Use of Youth Sports Complex for Fourth of July Activities 5. Discussion of Coalition Meeting Frequency 6. Club Reports 7. Matters Not on the Agenda 6. Adjourn IF YOU ARE UNABLE TO ATTEND, PLEASE CONTACT Rebecca Smith AT smithr@ci.janesville.wi.us OR AT 755-3104 JANESVILLE YOUTH SPORTS COALITION MEETING MINUTES TUESDAY, April 14, 2009 LEISURE SERVICES CONFERENCE ROOM Members Present: Steve Ellis, Sue Wesson, Bob Weilbrenner, Dave Wesson Craig Schuenke, Trevor Wallace, and Dave Javan, Jim Carothers Staff Present: Rebecca Smith, Bonnie Davis The meeting was called to order at 4:50PM by Chairperson Sue Wesson in the Leisure Services Conference Room. The Coalition welcomed YMCA representative Jim Carothers to the group. Minutes March 10, 2009 Meeting The minutes of the March 10, 2009 meeting were approved unanimously on a motion by Bob Weilbrenner and Steve Ellis. Request to Use Youth Sports Complex for Fourth of July Activities The Independent Order of Oddfellows organization has requested use of the Youth Sports Complex for their 2009 Fourth of July activities. Staff asked for feedback from the Coalition regarding having this event at the Complex. Coalition members shared feedback, request and ideas with staff, as described on the attached sheet. Overall, the group was comfortable with having the event at the Complex if the Coalition’s ideas and feedback are implemented. Club Reports YMCA soccer games begin April 18. Rock Soccer is in the process of obtaining a new water meter. Matters Not on the Agenda The snow fence around the unfinished playground at the sports complex has fallen due to snow and storms and kids are getting in there to play. Dave Javon requested we adjust the fencing to be upright until the playground is finished in early May. Parks will follow up on this issue. There being no further business, the meeting adjourned at 5:15PM by Sue Wesson on a motion by Steve Ellis and Trevor Wallace. The next meeting is scheduled for Tuesday, May 12, 2009 at 4:45PM in the Leisure Services Conference Room. Submitted By: Rebecca Smith, City Representative Feedback from YSC Coalition Regarding Fourth of July event at the Youth Sports Complex Complex Oddfellows need to clean up the complex following the event. Jaycees did a great job last year and they wish to see that continue. Bonnie said that concept was already part Oddfellows are aware of this requirement. of the agreement with the Oddfellows. Oddfellows are Football plans to block off all four of their fields, as they did last year. OK with this. Oddfellows Oddfellows need to strictly enforce the prohibition of hand-held sparklers. will reinforce this with their security team. Recreation will: ? Oddfellows will be examine whether it’s possible to move the fire line eastward; meeting with Tim Whittaker of youth softball to disucss, as well as working with the Fire Department ? Police is working on this and will be in contact implement one way traffic; and with the Oddfellows ? Oddfellows are examining their check on Oddfellows electricity needs. situation and may be able to use one city generator Concessions ? Youth Baseball would like to organize a concession stand, similar to last year. ? Football also plans to organize a concession stand. ? Rock Soccer may have a stand; Bob will let Bonnie and Rebecca know their plan. Cathy Comstock of the Oddfellows asks that if you would like to have concessions that you please contact her by May 21. 756-2364, cathy_comstock@yahoo.com Carnival employees Carnival employees must have appropriate behavior at all times – no inappropriate play (playing in the mud, disrupting grass, etc) Carnival employees must know the rules for using bathrooms and housing Carnival must have appropriate logistics for their packages – last year FedEx did not have a contact and did not know where to drop off the packages Oddfellows are aware of issues surrounding the carnival employees and has reinforced these issues and other things with the carnival company already. All Coalition members wish to know ahead of time when the Carnival staff will arrive at the Complex so that Coalition members may make arrangements. Leisure Services should have their full schedule of set up, event and clean up soon. Once I have it, I will forward it to the YSC board.