#07 Reject bids for 189 South High Street
NEIGHBORHOOD SERVICES MEMORANDUM
May 1, 2009
TO: City Council
FROM: Kelly Lee, Neighborhood Development Specialist
SUBJECT: Bids for 189 S High Street-Buy, Rehab, Resell
Contract 2009-A; Bid Schedule “D”-2009
Summary
Bids for Neighborhood Services Bid Schedule ”D”-2009 contract 2009-A were
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opened on Wednesday, April 29, 2009. The Neighborhood Services
Department is recommending the Council reject all bids received for the
rehabilitation of 189 S High Street because they exceed the project budget.
Department Recommendation
The Neighborhood Services Department recommends that the Council reject all
bids received for contract 2009-A.
City Manager Recommendation
The City Manager concurs with Neighborhood Services Department’s
recommendation.
Suggested Motion
I move to reject all bids for contact 2009-A.
Background
This project was to remodel 189 S High Street under the Buy, Rehab and Resell
Program. Six contractors were qualified and four chose to submit bids. The total
budget for this project included $150,000 in Community Development Block
Grant funds for the property acquisition, rehabilitation and carrying costs. The
cost of acquisition was $65,646.66, leaving $84,343.34 for rehabilitation and
carrying costs. All four bids significantly exceeded the project budget.
Bidder Bid Amount
Drake Construction $175,359.00
EL&K Packaging & Developers, Inc $236,126.00
Gilbank Construction, Inc $297,000.00
Imperial Builders & Contractors, LLC $266,848.60
Staff proposes to revise the original scope of the project and act as general
contractor in order to complete the project on budget. The original plan included
the removal of exterior paint revealing the original brick surface. Although
aesthetically desirable, this appears to be cost prohibitive. Additional project cost
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savings would occur if the City of Janesville acted as the general contractor.
One of itemized bids included $40,000 for general contractor fees. In addition,
staff will consider Focus on Energy funding and will utilize lead hazard reduction
grant money to reduce the cost of the project.
cc: Eric Levitt, City Manager
Jay Winzenz, Director of Administration
Jennifer Petruzzello, Director of Neighborhood Services
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