#06 Award of Contracts
DEPARTMENT OF PUBLIC WORKS MEMORANDUM
April 2, 2009
TO: City Council
FROM: Mike Payne, Engineering Manager
SUBJECT: Award of Bid Schedule “C” – 2009
Contract 2009-7, Washington/Memorial Street Reconstruction
Contract 2009-8, Manhole Reconstruction
Contract 2009-9, Landfill Scale Replacement
Summary
Bids for Public Works Bid Schedule “C” – 2009, Contracts 2009-7, -8, -9 were
opened on Wednesday, March 25, 2009. The Engineering Division is
recommending the Council reject the only bid received for contract 2009-7,
Washington/Memorial Street Reconstruction because it exceeds the project
budget. The Engineering Division is recommending award of contracts 2009-8,
Manhole Construction and 2009-9, Landfill Scale Replacement to the low
bidders, as shown on the attached tabulation of bids and that the City Council
express their intent to include in the 2009 Note Issue $28,860 for manhole
replacement and $90,000 for the landfill scale replacement.
Recommendation
Following Review by the Council, the Engineering Division recommends rejecting
the only bid received for contract 2009-7 and awarding contracts 2009-8 and
2009-9 to the low bidders and that the City Council express their intent to include
in the 2009 Note Issue $28,860 for manhole replacement and $90,000 for the
landfill scale replacement.
Suggested Motion
Move to award contracts 2009-8 and 2009-9, to the low bidders and express our
intent to include in the 2009 Note Issue $28,860 for manhole replacement and
$90,000 for the landfill scale replacement.
City Manager Recommendation
I concur with staff’s recommendation.
Background
Contract 2009-7, Washington/Memorial Street Reconstruction
This project includes curb and gutter replacement and street resurfacing on
Washington Street from Highland Avenue to Hamilton Avenue and on W.
\\petey\cojhome\agenda review\approved agenda items\2009\4-13-2009\contractawardbidschedulecmemo2009.doc
Memorial Drive from Oakhill Avenue to the west bridge abutment at the Rock
River. The total length of this project is 1.1 miles.
Although there were five (5) prequalified plan holders, Rock Road Companies,
Inc. submitted the only bid for this project in the amount of $464,288.64. Funding
for this project included $158,000 of Local Road Improvement Program (LRIP)
monies and $233,000 of 2009 Note Issue borrowed funds for an anticipated
project cost of $391,000. The averaged unit price of asphalt on this contract is
th
28% higher than the street resurfacing contract bid January 28 of this year. The
City of Janesville has never experienced asphalt prices this high and the project
is over budget. The Engineering Division recommends rejecting this bid and
intends to modify the project scope for rebid in May.
Contract 2009-8, Manhole Reconstruction
This project replaces existing sanitary sewer, water valve, and storm sewer
manholes in paved streets prior to the 2009 annual resurfacing contract. This is
the second year of an annual program for maintaining utility manholes in
conjunction with the street maintenance program. Funding for this project is from
various sources: the sanitary manholes are funded with $127,310 Wastewater
Utility operating funds; the storm sewer manholes are funded with $23,185
stormwater utility funds; and the water valve manholes will be funded by $28,860
of 2009 Note Issue borrowing.
We opened four (4) bids for this project with Infrastructure Techologies providing
the low bid. The Engineering Division is recommending award of this contract to
Infrastructure Technologies of Rogers, Minnesota, in the amount of $179,355.
Contract 2009-9, Landfill Scale Replacement
This project replaces the existing scale at the landfill which is 25 years old and
has reached the end of its useful life. Funding for this project will be borrowed in
the 2009 Note Issue ($90,000) which covers the scale replacement contract and
miscellaneous materials furnished by the City.
We opened four (4) bids for this project with United Scale and Engineering
providing the low bid. The Engineering Division is recommending award of the
contract to United Scale and Engineering of Madison, Wisconsin, in the amount
of $76,602. This includes the base bid and the alternate bid to upgrade from a
10-foot wide to an 11-foot wide scale system.
Attachment
cc: Eric Levitt
Jacob J. Winzenz
\\petey\cojhome\agenda review\approved agenda items\2009\4-13-2009\contractawardbidschedulecmemo2009.doc
Bid Opening: 25 March 2009
CITY OF JANESVILLE
TABULATION OF BIDS
PUBLIC WORKS BID SCHEDULE “C” – 2009
2009-7 N. WASHINGTON/W. MEMORIAL STREET REHABILITATION
Rock Road Companies Total Bid: $464,288.64
Janesville, WI 53547
2009-8 MANHOLE RECONSTRUCTION
Infrastructure Technologies Total Bid: $179,355.00
Rogers, MN
E & N Hughes Company Total Bid: $222,942.00
Monroe, WI
R. T. Fox Contractors Total Bid: $293,140.00
Edgerton, WI
Globe Contractors Total Bid: $460,391.00
Pewaukee, WI
2009-9 LANDFILL SCALE REPLACEMENT
United Scale & Engineering Total Bid: $76,602.00
Madison, WI
Gilbank Construction Total Bid: $80,075.00
Clinton, WI
Fairbanks Scales Total Bid: $98,487.99
Milwaukee, WI
Klobucar Construction Total Bid: $103,785.00
Beloit, WI
\\Petey\COJHome\Agenda Review\Approved Agenda Items\2009\4-13-2009\Bid Results Bid Schedule C-2009.doc