#02 Concession contract with American Legion Baseball (File Res. #2009-594)
LEISURE SERVICES DEPARTMENT MEMORANDUM
April 1, 2009
TO: City Council
FROM: Rebecca Smith, Management Assistant
SUBJECT: Action on a Proposed Resolution Authorizing the City Manager to Execute
a Concession Contract with American Legion Baseball of Janesville, WI to
Operate a Concession stand at Veterans Field, Riverside Park (File
Resolution #2009-594)
Summary
The City has a long-standing concession contract with the Legion and the American
Legion Baseball of Janesville, WI requests the City renew their concession contract.
Recommendation
Staff recommends the Council adopt File Resolution #2009-594 authorizing the City
Manager to execute a concession contract with American Legion Baseball of Janesville,
WI to operate a concession stand at Veterans Field in Riverside Park.
City Manager Recommendation
The City Manager concurs with the staff recommendation.
Suggested Motion
I move to approve File Resolution #2009-594 authorizing the City Manager to execute a
concession contract with American Legion Baseball of Janesville, WI to operate a
concession stand at Veterans Field in Riverside Park.
Background
The origin of American Legion baseball at Riverside Park goes back to at least the
1960s and they have a tradition of providing quality baseball services to the community.
The partnership between the City and the Legion has been strong over the years. In
1990, the Legion replaced two frequently flooded subsurface baseball dugouts with new
dugouts at a cost of $10,000. From 1991 to 1996, they provided $15,000 towards the
construction of a $70,000 multi-purpose building to be placed behind home plate at
Veteran’s Field, referred to commonly as the “American Legion Baseball Multi-Purpose
Building”. For their contributions to the building’s construction, the Legion was given
first-floor concession stand space and the second floor scorekeeper’s area.
Contract Terms
The concession contract would be valid until 2013. The Legion would provide
concession services during all games, leagues, or tournaments scheduled by the
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Recreation Division; all Senior and Junior American Legion games ; all Janesville
School District high school games; and Janesville Aces baseball games.
In lieu of rental payment, the Legion agrees to make annual improvements to Veteran’s
Field with an associated value of $1,000 or greater. If they do not make any
improvements, they are invoiced $500. Examples of past donations include soil for the
infield and various improvements to the multi-purpose building.
The attached letter of understanding also requires them to hold at least one volunteer
work day each year. Past activities undertaken during their work day include painting
the multi-purpose building or laying new sod.
Analysis
The Legion has a history of providing dependable, quality concession services during
games at Veterans Field and their annual improvements and work days have been
beneficial to Riverside Park as a whole. This contract also provides the Legion the
opportunity to raise funds for the implementation of their baseball league. Staff believes
the American Legion is a good fit for this concession contract.
cc: Jacob J. Winzenz
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Resolution # 2009-594
A Resolution Authorizing the City Manager to Execute a Concession Contract with
American Legion Baseball of Janesville, WI to Operate a Concession stand at Veterans
Field, Riverside Park
WHEREAS, the City of Janesville owns Veterans Field at Riverside Park located at 2900
Parkside Drive, and
WHEREAS, Veterans Field includes a multi-purpose building behind home plate, and
WHEREAS, American Legion Baseball of Janesville, WI, a non-profit organization, is
interested in executing a lease with the City of Janesville for the operations of a concession
stand in the lower level of the multi-purpose building, and
WHEREAS, such lease contract, terms and conditions are permitted by law and the
Common Council is empowered to enter into such lease contract, pursuant to section 62.11(5)
and 62.22, Wisconsin Statutes, and
WHEREAS, it is in the best interest of the City of Janesville, the community and
surrounding area to execute and enter into a lease with American Legion Baseball of Janesville,
WI for concession services at Veterans Field,
NOW THEREFORE BE IT RESOLVED by the Common Council of the City of Janesville
that it hereby authorizes the City Manager or his representative to execute and enter into, on
behalf of the City of Janesville, a concession contract to operate a concession stand in the multi-
purpose building at Veterans Field in Riverside Park, Janesville, Wisconsin,
BE IT FURTHER RESOLVED by the Common Council that the City Manager or his
representative is hereby authorized to negotiate, renew, extend, and execute such documents,
papers, agreements, and forms, to take whatever other actions, and to make whatever minor
changes to the lease contract and such documents, papers, agreements, and forms as the City
Manager or his representative may, from time to time, find necessary, desirable and/or
beneficial to effectuate the lease contract and/or the intent of this resolution on the City’s behalf.
ADOPTED:
Motion by:
Second by:
APPROVED:
Councilmember Aye Nay Pass Absent
Brunner
Loasching
Eric J. Levitt, City Manager
McDonald
Rashkin
ATTEST:
Steeber
Truman
Voskuil
Jean Ann Wulf, City Clerk-Treasurer
APPROVED AS TO FORM:
City Attorney
Proposed by: Leisure Services
Prepared by: Management Assistant