#1 Approval of Minutes
Hedberg Public Library
Board of Trustees Meeting
February 17, 2009
Minutes
Trustees present: Randy Golackson, Christine Moore, Karla Nitz, Donna Behn, Dave Carlson,
Cathy Jennings, Diana Brown, Lois Smith.
Trustees absent: Tom Schroeder
Guest: Nancy Diestler
HPL staff present: Bryan McCormick, Sharon Alfano, Jean Yeomans, Emrick Gunderson, Linda
Rogers, Sharon Grover, Mary Buelow, Carol Kuntzelman, Janet Morehart.
The meeting was called to order at 4:30 p.m. by President Golackson.
Approval of Minutes
Nitz moved for approval of the January 20, 2009 board meeting minutes, seconded by Smith and
the motion carried.
Review of Operating Statement
Board members reviewed the statement. No action was required.
Expenditure Approval
Behn moved for approval of the February 18, 2009 expenditures. Moore seconded and the
motion carried.
Reports
Activities Report—Library staff gave oral reports of activities that took place in January.
McCormick said that staff members attended a half-day training session on diversity February 16
that was held in the library’s program room. Trainers for the session were Santo Carfora and
Bob Baldwin.
ALS Report—Nitz reported that the Orfordville Public Library received a donation that enabled
them to purchase a lot for a new library. She said that the Beloit Public Library is offering used
computers, shelving and other items to ALS libraries that will not be used in BPL’s new
building.
Friends of HPL Report—McCormick said the Friends will be having a book sale in the spring.
Old Business
Strategic Planning update—McCormick introduced the strategic plan to the board. He said that
the completion date is set for March/April. He said that the library’s mission statement was
revised. Carlson asked if the mission statement is used by the board or if it is used to guide
internal activities. Carlson asked that the revised statement be emailed to him and the board.
Internet Usage update--McCormick gave examples of internet usage at other libraries. Board
discussion followed. Golackson said that he would like to see a staff recommendation at next
month’s board meeting.
RFID update—McCormick reported that he and some HPL staff visited other libraries that
currently have ITG or 3M systems in place. He said he will get quotes from both companies for
a system at Hedberg.
New Business
Annual Report statistics—McCormick said that the State of Wisconsin site only recently became
available so reporting of Hedberg’s statistics was postponed until March.
Matters Not on the Agenda
Tax forms—Buelow gave introductory information about providing tax forms for the public.
She said that HPL has not provided tax forms since 1989 and that post offices, some banks and
libraries have phased out this service. The board discussed the pros and cons of providing tax
forms for the public. McCormick recommended that the current language in the policy regarding
tax forms be stricken and that the library once again provide tax forms.
Carlson moved that board policy A501, section N, be struck in its entirety. Nitz seconded.
Motion carried.
Communications
McCormick shared communications received during February.
Adjournment
Brown moved that the meeting be adjourned, seconded by Smith and the motion carried.
The meeting adjourned at 5:45 p.m.
Submitted,
Janet Morehart
NOT OFFICIAL UNTIL APPROVED BY THE HPL BOARD OF TRUSTEES