Full Agenda Packet
CITY OF JANESVILLE
CITY COUNCIL MEETING AGENDA
MONDAY, November 10, 2008
7:00 P.M.
1. Call to Order and Pledge of Allegiance.
2. Roll Call.
3. Minutes of City Council meetings: “C”
A.Special meeting of October 22, 2008.
B.Special meeting of October 27, 2008.
C.Regular meeting of October 27, 2008.
D.Closed session of October 27, 2008.
E.Closed session of November 12, 2007.
4. Licenses; and Recommendations of the Alcohol License Advisory
Committee. (Refer to separate agenda.) “C”
5. Action on a motion to approve final Certified Survey Map 08014-C,
Steve Gardner, 2 lots along Milton Avenue. “C”
6. Action on a motion to approve final Certified Survey Map 08016-C,
Hendricks Commercial, 3 lots along Fulton Street. “C”
7. Waiver of special assessment procedures for sidewalk and
street lighting charges for CSM 08016, Hendricks Commercial
Properties. “C”
OLD BUSINESS
1. Requests and comments from the public regarding items on the Agenda not
requiring a public hearing.
2. Requests and comments from the public on matters which can be affected
by Council action.
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“C” – This designation indicates an item that the City Council will take up
under a Consent Agenda.
City Council Agenda – November 10, 2008
Page 2
OLD BUSINESS (CONTINUED)
3. Acting City Manager’s Report:
A)Winter Weather and Snow Removal.
4. Public hearing on the FY2009 proposed City and Library budgets.
NEW BUSINESS
1. Action on a proposed resolution authorizing the Acting City Manager to
make an application to the County for an exemption from the Library tax
levy. (File Res. No. 2008-553)
2. Action on proposed resolutions authorizing the Acting City Manager to
proceed with improvements to the Wastewater Treatment Plant and to apply
for a Wisconsin Clean Water Fund Loan and authorizing interfund
borrowing to provide interim funding.
(File Res. Nos. 2008-551 and 2008-552)
3. Introduce, refer to Plan Commission, and schedule a public hearing on a
proposed ordinance rezoning property located at 3828 and 3902 East
Rotamer Road from R1 to R3. (File Ord. No. 2008-423)
4. Matters not on the Agenda.
5. Consideration of a motion to convene into closed session, pursuant to
Wisconsin Statute Section 19.85(1)(g) for the purpose of conferring with
legal counsel for the governmental body who is rendering oral or written
advice concerning strategy to be adopted by the body with respect to
litigation in which it is or is likely to become involved, specifically the claim
and litigation concerning the Tripicchio Arbor Heights landslide by
Kiwanis’s Pond, Rock County Case No. 2008 CV 1430.
PROCEEDINGS OF THE CITY COUNCIL
CITY OF JANESVILLE, WISCONSIN
SPECIAL MEETING
October 22, 2008
VOL. 59
NO. 32
A special meeting of the City Council of the City of Janesville held in the Municipal Building
on October 22, 2008.
The meeting was called to order by Council President Loasching at 6:00 PM.
Present: Council President Loasching, Councilmembers Brunner, DeGarmo, Rashkin
(arrived 6:10 PM), Steeber, Truman, and Voskuil.
Acting City Manager Winzenz informed the Council that their email accounts were
spammed and 7,000 messages were being posted each hour. The Information
Technology Division would have their email accounts operational within a few days and the
spam would be removed.
Councilmember Brunner stated that the 2009 proposed budget should have a 0% tax rate
increase and the Council should cut expenses to meet this goal. Councilmembers
commented that they would like a 0% tax rate increase without cutting staff and services.
The Council reviewed the 2009 proposed budget which included: Revenue and
Expenditure Summary, General Fund, Fire Department, Neighborhood Services and
Janesville Area Convention and Visitor’s Bureau (JACVB).
During the review of the budgets, the City Council asked various questions, requested
additional information and reduced various expenditures. By consensus, the Council
requested information on outside legal services and to review how citizens obtain
information for listening sessions. Councilmember Brunner requested an analysis of the
Insurance fund balances. Councilmember Loasching requested an analysis of the
Neighborhood Services State and Federal program fund balances.
By consensus of the majority of the Council, the following amendments were made to the
2009 proposed budget:
?
City Council: memberships and subscriptions reduced by $2,214.
?
City Manager: printing and postage reduced by $5,250.
?
City Assessor: training reduced by $3,500.
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City Assessor: salaries and fringe benefits reduced by $33,056.
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City Attorney: auditing and consulting reduced by $2,968.
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City Attorney: outside legal services reduced by 4,322.
?
Clerk-Treasurer: training reduced by $500.
?
Administrative Services: salaries and fringe benefits $17,490.
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Human Resources: employee development reduced by $7,000.
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Community Information: advertising reduced by $500.
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Fire Department: clothing reduced by $3,100.
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Property Maintenance: photography reduced by $100.
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Property Maintenance: supplies reduced by $200.
Council President Loasching stated that the remainder of the agenda would be moved to
the Special Council meeting on October 29, 2008.
Matters not on the Agenda. There were none.
Councilmember Steeber moved to adjourn, seconded by Councilmember Brunner and
passed by the following vote: Aye: Council President Loasching, Councilmembers
Brunner, Steeber, Truman and Voskuil. Nay: Councilmembers McDonald and Rashkin.
There being no further business, Council adjourned at 9:55 PM.
These minutes are not official until approved by City Council.
Jean Ann Wulf
City Clerk-Treasurer
PROCEEDINGS OF THE CITY COUNCIL
CITY OF JANESVILLE, WISCONSIN
SPECIAL MEETING
October 27, 2008
VOL. 59
NO. 32
Special meeting of the City Council of the City of Janesville held in the Municipal Building on
October 27, 2008. The meeting was called to order by Council President Loasching at 5:30 PM.
Present: Council President Loasching, Councilmembers Brunner, McDonald, Rashkin, Steeber,
Truman, and Voskuil.
2010 Property Revaluation
Acting City Manager Jay Winzenz stated the Administration was looking for agreement on
approach and how to fund a full revaluation in 2010. Out of 43 RFPs mailed, three proposals were
st
received back. City Administration proposed to accept a bid from Harris/ 21 Century, who was the
lowest bidder. Councilmembers asked various questions and by consensus agreed with the
Administration’s approach to and funding of a full revaluation.
Downtown Traffic Flow Patterns
Director of Public Works Jack Messer stated Administration was looking for direction on changing
downtown streets from one-way to two-way. He stated the 2007 Downtown Vision and Strategy
survey indicated that one-way traffic was a barrier to success. Goals for conversion have been
identified and are up for discussion. Some recommendations are to hire a consultant and ask for
public input in January/February 2009. A request for Council action will be requested in March
2009. By consensus, the Council requested Administration begin a study of a traffic conversion.
Matters Not on the Agenda
None.
Councilmember Steeber moved to adjourn, seconded by Councilmember Brunner and passed with
the following vote: Aye: Council President Loasching, Councilmembers Brunner, Rashkin,
Steeber, Truman, and Voskuil. Nay: Councilmember McDonald.
There being no further business the Council adjourned at 6:05 PM.
These minutes are not official until approved by the Council.
David T. Godek
Deputy Clerk-Treasurer
PROCEEDINGS OF THE CITY COUNCIL
CITY OF JANESVILLE, WISCONSIN
REGULAR MEETING
October 27, 2008
VOL. 59
NO. 33
Regular meeting of the City Council of the City of Janesville held in the Municipal Building on
October 27, 2008. The meeting was called to order by Council President Loasching at 7:00 PM.
Council President Loasching led the Council in the Pledge of Allegiance.
Present: Council President Loasching, Councilmembers Brunner, McDonald, Rashkin, Steeber,
Truman, and Voskuil.
CONSENT AGENDA
Minutes of the special meeting of October 13, 2008
Minutes of the regular meeting of October 13, 2008
Minutes of the closed session of the regular meeting of September 22, 2008
Minutes of the closed session of the special meeting of September 22, 2008
Licenses and Recommendations of the Alcohol License Advisory Committee.
Financial Statement for the month of September, 2008.
Council President Loasching stated that all items on the consent agenda would be approved if
there were no objections. There were none.
OLD BUSINESS
1. Requests and comments from the public regarding items on the agenda not requiring a public
hearing. Karl Dommershausen, 103 S. Jackson St., Al Lembrich, 541 Miller Ave., Shannon Ahrens,
5645 S. County Road D, Rich Fletcher, 1214 Ravine St., and Jackie Wood, 119 S. Wisconsin St.,
all spoke against the demolition of the building at 101 North Franklin St. Harry O’Leary, 50 N. Main
St., spoke in favor of the demolition (New Business Item #2).
2. Requests and comments from the public on matters which can be affected by Council action.
Jon Wangerin, 1416 Mayfair Dr., thanked the Council and City staff for supporting the “Walk a Mile
in Her Shoes” fundraiser. Al Lembrich, 541 Miller Ave., spoke in favor of the Council reducing
spending for special Capital Outlay projects. Theresa Huber, 1601 Clover Lane, representing the
Farmer’s Market, thanked the Council and City staff for their support of the Farmer’s Market during
the season that ended on October 25, 2008. Andreah Briarmoon, 339 Locust St., suggested that
City Council be structured into aldermanic districts, and is opposed to the demolition of the building
at 101 North Franklin Street.
Council President Loasching combined Old Business Items 3, 4, 5 and 6. They received their
second reading and combined public hearing. No one spoke. The public hearing was closed.
3. A proposed ordinance annexing a portion of Austin Road right-of-way between County A
and Mineral Point Road. (File Ord. No. 2008-418)
4. A proposed ordinance zoning a portion of Austin Road right-of-way between County A
and Mineral Point Road to R1 upon annexation. (File Ord. No. 2008-419)
5. A proposed ordinance annexing property along Austin Road north of Mineral Point Road.
(File Ord. No. 2008-420)
6. A proposed ordinance zoning property along Austin Road north of Mineral Point Road to
R1 upon annexation. (File Ord. No. 2008-421)
Councilmember Steeber moved adopt Old Business Items 3, 4, 5 and 6, seconded by
Councilmember Truman and passed unanimously.
NEW BUSINESS
1. Award of contracts C2008-18 (sanitary sewer lining) and C2008-20 (Youth Sports Complex site
improvements) for Public Works Bid Schedule “E” – 2008. Councilmember Steeber moved to
award the following contracts:
C2008-18 Visu-Sewer Clean & Seal $ 473,745.00
C2008-20 R.T. Fox Contractors $ 675,331.50
The motion was seconded by Councilmember McDonald and passed unanimously.
2. Action on the demolition of the building located at 101 North Franklin Street. No action taken.
Council directed City Administration not to demolish until further direction.
3. Presentation of a proposal to establish an Educational/Workforce Training Center in downtown
Janesville and direction to staff on conducting a feasibility study. By consensus, the Council
directed the Administration to perform a feasibility study. Councilmember Rashkin asked for an
update on the study in 90 days.
4. Committee appointments. Councilmember Brunner moved to approve the Council President’s
committee appointments for the Citizen Advisory Board: Judith Deter-Moriarty, Shena Kohler,
David Riemer, Mary Willmer-Sheedy, Larry Squire, and Ron Combs. The motion was seconded by
Councilmember Steeber and passed unanimously.
5. Matters not on the agenda. Councilmember Truman asked for an update on the farm house
located at 2739 Beloit Avenue, and reported there are streetlights out on Beloit Avenue and Ruger
Avenue. Councilmember McDonald asked for an update on the Truck Route Study. Council
President Loasching reminded city residents they can vote early at the Municipal Building.
6. Councilmember Steeber moved to convene into closed session pursuant to Wisconsin Statute
Section 19.85 (1)(e), for the purpose of deliberating or negotiating the purchasing of public
properties, the investing of public funds, or conducting other specified public business, whenever
competitive or bargaining reasons require a closed session, specifically, (1) setting the City’s
negotiating strategy for the retention of General Motors, and (b) setting the terms and conditions to
negotiate with investors to bring a North American Hockey League team to the Janesville Ice
Arena, and (c) deliberating upon and setting the negotiating/bargaining terms and conditions for
potential upkeep and maintenance lease for Oakhill Cemetery. The motion was seconded by
Councilmember Truman and passed unanimously.
There being no further business, Council convened into closed session at 8:45 PM.
These minutes are not official until approved by the City Council.
David T. Godek, Deputy Clerk-Treasurer
JANESVILLE CITY COUNCIL
LICENSE AGENDA
NOVEMBER 10, 2008
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