Full Agenda Packet
CITY OF JANESVILLE
CITY COUNCIL MEETING AGENDA
MONDAY, October 13, 2008
7:00 P.M.
1. Call to Order and Pledge of Allegiance.
2. Roll Call.
3. Minutes of City Council meetings: “C”
A) Closed session of September 15, 2008.
B) Closed session of September 16, 2008.
C) Special meeting of September 17, 2008.
D) Closed session of September 17, 2008.
E) Special meeting of September 22, 2008.
F) Regular meeting of September 22, 2008.
G) Special meeting of September 28, 2008.
4. Licenses; and Recommendations of the Alcohol License Advisory
Committee, including a negative recommendation for an operator’s license
for Jenna Lee. (Refer to separate agenda.) “C”
5. Authorization for the Administration to accept a liability claim
From Donald Halbach in the amount of $8,720. “C”
6. Action on a proposed resolution recognizing the Firefighters and Paramedics
of the Janesville Fire Department. (File Res. No. 2008-547)
OLD BUSINESS
1. Requests and comments from the public regarding items on the Agenda not
requiring a public hearing.
2. Requests and comments from the public on matters which can be affected
by Council action.
-----------------------
“C” – This designation indicates an item that the City Council will take up under a
Consent Agenda.
City Council Agenda – October 13, 2008
Page 2
OLD BUSINESS (CONTINUED)
3. Public hearing and action on a proposed resolution for new sidewalk.
(File Res. No. 2008-536)
4. Second reading and public hearing on a proposed ordinance rezoning
property located at 2304 and 2305 Fulton Street from M2 to B4.
(File Ord. No. 2008-416)
NEW BUSINESS
1. Presentation of 2009 proposed City budget.
2. Motion to approve employment agreement between City of Janesville and
Eric J. Levitt.
3. Review of development proposal from the Janesville Youth Baseball and
Softball Association to expand their athletic fields and facilities at the Youth
Sports Complex.
4. Action on a proposed resolution authorizing an amendment to the lease
between the City of Janesville and the Janesville Youth Baseball and
Softball Association, Inc. (File Res. No. 2008-539)
5. Presentation by Administration on 2008 Sidewalk Replacement Program
and authorization to expend funds.
6. Action on a proposed resolution dissolving Tax Incremental Finance District
No. 8. (File Res. No. 2008-543)
7. Action on a proposed resolution dissolving Tax Incremental Finance District
No. 20. (File Res. No. 2008-544)
8. Action on a proposed resolution approving a TIF development agreement
with Cummins, Inc. and authorizing a $187,500 TIF development loan for a
distribution center located in TIF No. 22. (File Res. No. 2008-546)
City Council Agenda – October 13, 2008
Page 3
NEW BUSINESS (CONTINUED)
9. Action on a proposed resolution authorizing the expenditure of funds for
flood costs. (File Res. No. 2008-548)
10. Matters not on the Agenda.
11. Motion to adjourn.
PROCEEDINGS OF THE CITY COUNCIL
CITY OF JANESVILLE, WISCONSIN
SPECIAL MEETING
September 17, 2008
VOL. 59
NO. 26
Special meeting of the City Council of the City of Janesville held in the Municipal Building on
September 17, 2008. The meeting was called to order by Council President Loasching at
3:05 PM.
Present: Council President Loasching, Councilmembers Brunner, McDonald, Rashkin, Truman
and Voskuil . Absent: Councilmember Steeber.
Councilmember Brunner moved to convene into closed session pursuant to Wisconsin Statute
Section 19.85 (1)(c), (e), and (f) for the purpose of considering employment, promotion,
compensation or performance evaluation data of any public employee over which the
governmental body has jurisdiction or exercises responsibility, specifically, reviewing,
considering, and deliberating upon the applications of, and conducting second round
interviews or, certain finalists for the position of City Manager; obtaining input from City staff
and invited members of the public; scheduling; consideration of one or more motions to adjourn
or and/or take breaks then reconvene into/continue in closed session; other related closed
session business and action(s); consideration of one or more motions to select candidate to
whom offer and/or with whom to negotiate the offering of the position of City Manager for the
City of Janesville; consideration, deliberation upon, motion(s), and action(s) concerning
negotiating and/or bargaining terms and conditions of employment for the newly selected City
Manager. The motion was seconded by Councilmember McDonald and passed unanimously.
There being no further business, Council convened into closed session at 3:07 PM.
David T. Godek
Deputy Clerk-Treasurer
PROCEEDINGS OF THE CITY COUNCIL
CITY OF JANESVILLE, WISCONSIN
REGULAR MEETING
September 22, 2008
VOL. 59
NO. 28
Regular meeting of the City Council of the City of Janesville held in the Municipal Building on
September 22, 2008. The meeting was called to order by Council President Loasching at 7:00 PM.
Council President Loasching led the Council in the Pledge of Allegiance.
Present: Council President Loasching, Councilmembers Brunner, McDonald, Rashkin, Steeber,
Truman, and Voskuil.
Council President Loasching announced Charter Communications will be moving JATV-12 to
Channel 98 effective September 30, 2008. Questions can be directed to JATV-12.
CONSENT AGENDA
Minutes of the regular meeting of September 8, 2008.
Minutes of the special meeting of September 15, 2008.
Minutes of the special meeting of September 16, 2008.
Licenses and Recommendations of the Alcohol License Advisory Committee.
Financial statement for the month of August, 2008.
Action on a financial gain request from the Janesville Skate Park Committee to conduct a
“Janesville Skate Park Roll-In” fundraiser on October 11, 2008.
Action on a financial gain request from the YWCA to conduct a “Walk a Mile in Her Shoes”
fundraiser on October 24, 2008.
Council President Loasching stated that all items on the consent agenda would be approved if
there were no objections. There were none.
Council President Loasching asked for community support and invited all Councilmembers to join
her at the “Walk a Mile in Her Shoes” fundraiser on October 24, 2008 to stop domestic violence.
OLD BUSINESS
Council President Loasching stated that the City Council would consider Old Business #3 next.
3. Public hearing and action on a proposed resolution authorizing to adopt a Business
Improvement District (BID) Operating Plan for downtown Janesville. Council President Loasching
announced that a valid protest petition was filed with the City Clerk-Treasurer’s Office and the
Council cannot act on this item.
1. Requests and comments from the public regarding items on the agenda not requiring a public
hearing. Larry Squire, 4245 Wilshire Ln., thanked Council for continued efforts and support to
improve downtown. Andreah Briarmoon, 339 Locust St., disagreed with the expansion of TIF
Districts and supported ideas of the Downtown Janesville business group.
2. Requests and comments from the public on matters which can be affected by Council action.
Don Allison, 731 N. Garfield Ave., spoke in support of Senior Center Board and members.
Christine Moore, 18 S. Jackson St., spoke in support of amendment #1 to the project plan for TIF
District No. 27 (Old Business #4) and TIF development agreement with Assembly and Testing
Worldwide, Inc. (New Business #3), and the need to expand TIF Districts in the downtown.
Council President Loasching stated that the City Council would consider New Business #1 next.
1. Public comment and report on the parking study at the Janesville Senior Center. Council
President Loasching opened the public comment session. Don Allison, 731 N. Garfield Ave.,
questioned the methodology used and the results of the parking study. Roger Swenson, 818
Suffolk Dr., stated it is difficult to cross Court St. at Water St. Andreah Briarmoon, 339 Locust St.,
shared her opinions on plowing streets, the history of the old jail site and the need to purchase it to
expand the Senior Center parking lot. Frank Daniels, 1324 Bennett St., and Ray Benton, 1141 N.
Sumac Dr. spoke in favor of expanding the Senior Center parking. Council President Loasching
closed the public comment session. No Council action was taken.
Councilmember Steeber moved to adopt the following agenda items:
?
Old Business #4 – Action on a proposed resolution approving amendment #1 to the project
plan for TIF District No. 27. (File Res. No. 2008-533)
?
Old Business #5 – Action on a proposed resolution approving the project plan for and
establishing the boundaries for Tax Increment Finance District No. 30, including an older
commercial area along Center Avenue. (File Res. No. 2008-528)
?
Old Business #6 – Action on a proposed resolution approving the project plan for and
establishing the boundaries for Tax Increment Finance District No. 31, including an older
commercial area along West Court Street. (File Res. No. 2008-529)
?
Old Business #7 – Action on a proposed resolution approving the project plan for and
establishing the boundaries for Tax Increment Finance District No. 32, including a mix use
commercial/industrial area along Racine Street. (File Res. No. 2008-530)
?
Old Business #8 – Action on a proposed resolution approving the project plan for and
establishing the boundaries for Tax Increment Finance District No. 33, including a mix use
commercial/residential area along North Jackson and Franklin Streets. (File Res. No.
2008-531)
The motion was seconded by Councilmember Truman and passed unanimously.
NEW BUSINESS
2. Action on a proposed resolution approving a revised TIF development agreement with Liquipur
Holdings, Inc. and authorizing a $200,000 TIF development loan for a bottling plant facility located
in TIF No. 14. Councilmember Steeber moved to adopt said resolution, seconded by
Councilmember Truman and passed unanimously. (File Res. No. 2008-542)
3. Action on a proposed resolution approving a revised TIF development agreement with Assembly
and Testing Worldwide, Inc. and authorizing a $315,000 TIF development loan for a new office
facility located in One Parker Place within ½ mile of TIF No. 27. Councilmember Steeber moved to
adopt said resolution, seconded by Councilmember Brunner and passed unanimously. (File Res.
No. 2008-545)
4. Action on a proposed resolution authorizing the Acting City Manager to execute a three-party
engineering agreement for Ruger Avenue bridge replacement. Councilmember Steeber moved to
adopt said resolution, seconded by Councilmember Voskuil and passed unanimously. (File Res.
No. 2008-541)
5. Report from City Administration on 2008 flood costs and potential reimbursements. Jack
Messer, Director of Public Works, presented 38 repair projects and 5 mitigation projects which the
administration will submit to FEMA on October 6, 2008. Councilmember Rashkin requested that
Mr. Messer’s report be put on the City’s website.
6. A proposed ordinance annexing a portion of Austin Road right-of-way between County A and
Mineral Point Road was introduced and scheduled for public hearing on October 27, 2008. (File
Ord. No. 2008-418)
7. A proposed ordinance zoning a portion of Austin Road right-of-way between County A and
Mineral Point Road to R1 upon annexation was introduced, referred to the Plan Commission, and
scheduled for public hearing on October 27, 2008. (File Ord. No. 2008-419)
8. A proposed ordinance annexing a portion of Austin Road right-of-way north of Mineral Point
Road was introduced and scheduled for public hearing October 27, 2008. (File Ord. No. 2008-420)
9. A proposed ordinance zoning a portion of Austin Road right-of-way north of Mineral Point Road
to R1 upon annexation was introduced, referred to the Plan Commission, and scheduled for public
hearing on October 27, 2008. (File Ord. No. 2008-421)
10. Matters not on the agenda. Councilmember Truman reported the large item pickup was a team
effort with approximately 70 volunteers. Councilmember Brunner stated there is a sign tilted with
weeds on it near Damon’s going eastbound on Highway 14. Council President Loasching
scheduled a Special Meeting on October 27, 2008 from 5:30 – 6:30 PM; MPO policy meeting on
October 27, 2008 from 6:30 – 7:00 PM, and a joint meeting with the Plan Commission on November
3, 2008 at 6:00 PM. Council waived notice. Council President Loasching stated a diversity action
team has invited the Council to participate in a panel on January 8, 2009 at 1:30 PM.
11. Councilmember Steeber moved to convene into closed session pursuant to Wisconsin Statute
Section 19.85 (1)(e) for the purpose of reviewing and setting the proposed negotiation and
bargaining terms and conditions for a potential TIF No. 22 development agreement for a
distribution center, since competitive and/or bargaining reasons require a closed session; and
(1)(g) conferring with legal counsel for the governmental body who is rendering oral or written
advice concerning strategy to be adopted by the body with respect to litigation in which it is
involved, specifically the claim and litigation alleging a personal injury by one Judith McIntyre. The
motion was seconded by Councilmember McDonald and passed unanimously.
There being no further business, Council convened into closed session at 9:46 PM.
These minutes are not official until approved by the City Council.
David T. Godek
Deputy Clerk-Treasurer
PROCEEDINGS OF THE CITY COUNCIL
CITY OF JANESVILLE, WISCONSIN
SPECIAL MEETING
September 22, 2008
VOL. 59
NO. 27
Special meeting of the City Council of the City of Janesville held in the Municipal Building on
September 22, 2008. The meeting was called to order by Council President Loasching at
6:00 PM.
Present: Council President Loasching, Councilmembers Brunner, McDonald, Steeber and
Truman. Councilmembers Rashkin and Voskuil were absent.
Councilmember Steeber moved to convene into closed session pursuant to Wisconsin Statute
Section 19.85 (1)(c), (e), and/or (f) for the purpose of considering employment, promotion,
compensation or performance evaluation data of any public employee over which the
governmental body has jurisdiction or exercises responsibility, specifically, reviewing,
considering, and deliberating upon the finalist candidates for the position of City Manager; and
deliberating upon, discussing, and setting the initial negotiation and bargaining terms and
conditions for an employment agreement with one or more finalist candidates for said position;
also consideration and action upon one or more motions to adjourn for and/or take breaks and
then reconvene into/continue in closed session. The motion was seconded by Councilmember
McDonald and passed unanimously.
There being no further business, Council convened into closed session at 6:01 PM.
These minutes are not official until approved by the City Council.
David T. Godek
Deputy Clerk-Treasurer
PROCEEDINGS OF THE CITY COUNCIL
CITY OF JANESVILLE, WISCONSIN
SPECIAL MEETING
September 28, 2008
VOL. 59
NO. 29
Special meeting of the City Council of the City of Janesville held in the Municipal Building on
September 28, 2008. The meeting was called to order by Council President Loasching at 4:00 PM.
Present: Council President Loasching, Councilmembers Brunner, McDonald, Rashkin, Steeber,
and Voskuil. Councilmember Truman was absent.
Councilmember Steeber moved to convene into closed session pursuant to Wisconsin Statute
Section 19.85 (1)(c), of the Wisconsin Statutes for the purpose of considering employment,
promotion, compensation or performance evaluation data of any public employee over which the
governmental body has jurisdiction or exercises responsibility, and Section 19.85 (1)(e)
deliberating upon and conducting other specified public business whenever competitive or
bargaining reasons require a closed session, specifically deliberating and setting the final
proposed terms and conditions of the City Manager Employment Agreement with Eric Levitt;
empowering certain Councilmembers to determine the satisfaction of the site visit condition
precedent to an offer of employment; and other related business. The motion was seconded by
Councilmember Voskuil and passed unanimously.
There being no further business, Council convened into closed session at 4:01 PM.
These minutes are not official until approved by the City Council.
Jean Ann Wulf
Clerk-Treasurer
The Budget Story
City of Janesville
2009 Proposed Budget
Budget Priorities
2009 Proposed Budget
GOAL
Meet the State Levy Limits without Cutting
Services
Protect the Public Safety
?
Provide a quality Public Works Infrastructure
?
Service Indicators
Service Indicators20052009Difference% Change
Population62,44063,6001,1601.86
Housing Units27,12827,8557272.68
Area of City (Acres)18,58921,8003,21117.27
Real Estate Parcels23,11324,2001,0874.70
Miles of Streets330345154.55
Signalized Intersections7868-10-12.82
Miles of Water Mains 349362133.72
Miles of Sewer Mains302324227.28
Acres of Parkland2,3002,59029012.61
Transit Ridership424,430400,350-24,080-5.67
Fire Engine Runs3,0683,2752076.75
Ambulance Runs4,4474,5801332.99
Police Officer Activity68,29070,0001,7102.50
Library Circulation1,184,7491,200,00015,2511.29
Economic Indicators
20052009Difference% Change
National All-Urban CPI
(Annual average)195.3222.2 26.913.77
Equalized Valuation of $3.43 $4.37 $0.94
CityBillionBillionBillion27.41
Per Capita Personal
Income$28,467 $31,810 3,34311.74
Construction Permits
Issued4,6093,710-899-19.51
Total Value of Construction
Permits (1997-2007)
Value of Construction Permits
112.5
101.7
95.2
100
88.6
86.9
85.1
82.1
80.4
80
Value (in millions)
67.9
62.5
60
52.7
40
20
0
19971998199920002001200220032004200520062007
Year
Peer City Staff Comparison
Full-Time Equivalents -Comparable Cities 2008
(per 1,000 Population)
La Crosse
10.68
Beloit
10.56
Wauwautosa
10.28
Racine
10.05
Green Bay
9.61
Brookfield
9.13
Appleton
9.03
Oshkosh
9.01
West Allis
8.71
Sheboygan
8.40
Kenosha 8.15
8.14
Janesville
7.89
Fond du Lac
Wausau
7.80
Eau Claire
7.68
Waukesha 7.68
Peer Average 8.93
-2.00 4.00 6.00 8.00 10.00 12.00
2009 Key General Fund
Budget Variables
Expenditures+$1,251,7443.08%
Operations+$681,2191.90%
Debt Service+$570,52512.08%
Non-property Tax Revenues+$147,7000.94%
State Aids$181,5052.05%
Assessed Valuation+$87,873,4202.58%
Gross Tax Rate (includes TIF)+$0.17342.43%
City Taxes+$19.642.47%
Average Assessed Home$113,3000.53%
2009 General Fund Budget
Major Changes
Revenue
Operations Levy Increase$533,519
Transfers In (Sanitation and TIF)350,000
State Shared Revenues (All Types) 181,505
Fire Department –Ambulance Fees 55,000
Real Estate Search Fees-15,000
Other Taxes (All Types)-35,000
License & Permits-115,540
Investment Income-262,100
All Other-11,165
$681,219
Debt Service Levy Increase$570,525
Grand Total$1,251,744
2009 General Fund Budget
Major Changes
Expenditures
Economic Adjustments$860,000
Health Insurance Adjustment (5%)282,000
Increased VOM Charges (Including Fuel)201,979
Increased Utility Costs (Electricity & Gas)132,559
IT –Computer Services 111,156
Fire Department –Additional Firefighter/Paramedic68,134
City Assessor –Revaluation66,600
Econ. Dev. –Addition of Econ. Dev. Assistant48,700
Reduction of Special Assessment Subsidy-35,200
City Clerk Treasurer –Two Less Elections-37,181
Traffic Management –Service Level Reduction-40,327
2009 General Fund Budget
Major Changes
(Continued)
Expenditures
Fire Department –Overtime Reduction-$52,585
City Assessor –Expiration of Contract with CLT-60,000
Reduction in Retirement (Rate & Retirement Disability)-64,905
Reduction in Contingency Fund-72,300
Turnover Savings-79,265
Health Insurance Plan Changes and Retiree Health-104,850
Position Eliminations and Substitutions-133,646
Street Maintenance –Borrowing for Street Repair-432,834
All Other23,184
$681,219
Debt Service$570,525
Grand Total$1,251,744
Proposed 2009 Budget by
Functional Areas
Stormwater
Utility
Housing &
JATV
2.1%
Neighborhood
0.3%
Services
Library
Golf Courses
5.3%
5.2%
Transit
0.2%
6.6%
General Fund
Sanitation
54.3%
Fund
8.2%
Water Utility
8.3%
Wastewater
Utility
9.5%
General Fund Revenue
Sources Proposed 2009
Licenses
Interest
Transfer
Applied Funds
/Permits
/Rents /Fine
In/Other
2.9%
2.9%
3.2%
1.5%
Other Taxes
3.8%
Service
Charges
5.1%
State
21.6%
Tax Levy
59.0%
General Fund Operations
Expenditures Proposed 2009
Comm. &
Economic
Other
Leisure
Development
1.8%
Services
4.4%
8.2%
General Gov't.
9.5%
Public Works
15.2%
Public Safety
60.9%
City Cost Per Capita
General and Sanitation Fund
20052009Difference% Change
General Fund Operations$511$575$6412.5%
General Fund Debt Service$67$83$1623.9%
Total Operations & Debt$578$658$8013.8%
Sanitation Fund$4-$6-$10-250.0%
Total General &Sanitation$582$652$7012.0%
Investment in the Future
Major Capital Projects
Infrastructure$9,482,000
Landfill2,345,000
Downtown Parking Structure1,000,000
Fire Station #11,000,000
Technology Enhancements875,000
Property Acquisitions700,000
TIF 26 & 27 Development Incentives515,000
Flood Event475,000
Transit Services Center425,000
Aquatic Facilities Improvements325,000
All Other234,600
TOTAL$17,376,600