Agenda Full Packet
CITY OF JANESVILLE
CITY COUNCIL MEETING AGENDA
MONDAY, September 22, 2008
7:00 P.M.
1. Call to Order and Pledge of Allegiance.
2. Roll Call.
3. Minutes of City Council meetings: “C”
A)Regular meeting of September 8, 2008.
B)Special meeting of September 15, 2008.
C)Special meeting of September 16, 2008.
4. Licenses; and Recommendations of the Alcohol License Advisory
Committee. (Refer to separate agenda.) “C”
5. Financial statement for the month of August, 2008. “C”
6. Action on a financial gain request from the Janesville Skate Park
Committee to conduct a “Janesville Skate Park Roll-In” fundraiser
on October 11, 2008. “C”
7. Action on a financial gain request from the YWCA to conduct a
“Walk a Mile in Her Shoes” fundraiser on October 24, 2008. “C”
OLD BUSINESS
1. Requests and comments from the public regarding items on the Agenda not
requiring a public hearing.
2. Requests and comments from the public on matters which can be affected
by Council action.
3. Public hearing and action on a proposed resolution to adopt a Business
Improvement District (BID) Operating Plan for downtown Janesville.
(File Res. No. 2008-524)
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“C” – This designation indicates an item that the City Council will take up under a
Consent Agenda.
City Council Agenda – September 22, 2008
Page 2
OLD BUSINESS (CONTINUED)
4. Action on a proposed resolution approving amendment #1 to the project
plan for TIF District No. 27. (File Res. No. 2008-533)
5. Action on a proposed resolution approving the project plan for and
establishing the boundaries for Tax Increment Finance District No. 30,
including an older commercial area along Center Avenue.
(File Res. No. 2008-528)
6. Action on a proposed resolution approving the project plan for and
establishing the boundaries for Tax Increment Finance District No. 31,
including an older commercial area along West Court Street.
(File Res. No. 2008-529)
7. Action on a proposed resolution approving the project plan for and
establishing the boundaries for Tax Increment Finance District No. 32,
including a mixed use commercial/industrial area along Racine Street.
(File Res. No. 2008-530)
8. Action on a proposed resolution approving the project plan for and
establishing the boundaries for Tax Increment Finance District No. 33,
including a mixed use commercial residential area along North Jackson
Street and Franklin Street. (File Res. No. 2008-531)
NEW BUSINESS
1. Public comment and report on the parking study at the Janesville Senior
Center.
2. Action on a proposed resolution approving a revised TIF development
agreement with Liquipur Holdings, Inc. and authorizing a $200,000 TIF
development loan for a bottling plant facility located in TIF No. 14.
(File Res. No. 2008-542)
3. Action on a proposed resolution approving a revised TIF development
agreement with Assembly and Testing Worldwide, Inc. and authorizing a
$315,000 TIF development loan for a new office facility located in One
Parker Plan within ½ mile of TIF No. 27. (File Res. No. 2008-545)
City Council Agenda – September 22, 2008
Page 3
NEW BUSINESS (CONTINUED)
4. Action on a proposed resolution authorizing the Acting City Manager to
execute a three party engineering agreement for Ruger Avenue bridge
replacement. (File Res. No. 2008-541)
5. Report from City Administration on 2008 flood costs and potential
reimbursements.
6. Introduce and schedule a public hearing on a proposed ordinance annexing
a portion of Austin Road right-of-way between County A and Mineral Point
Road. (File Ord. No. 2008-418)
7. Introduce, refer to Plan Commission and schedule a public hearing on a
proposed ordinance zoning a portion of Austin Road right-of-way between
County A and Mineral Point Road to R1 upon annexation.
(File Ord. No. 2008-419)
8. Introduce and schedule a public hearing on a proposed ordinance annexing
a portion of Austin Road right-of-way north of Mineral Point Road.
(File Ord. No. 2008-420)
9. Introduce, refer to Plan Commission and schedule a public hearing on a
proposed ordinance zoning a portion of Austin Road right-of-way north of
Mineral Point Road to R1 upon annexation. (File Ord. No. 2008-421)
10. Matters not on the Agenda.
11. Consideration of a motion to convene into closed session pursuant to
Wisconsin Statute Section 19.85 (1) (e), for the purpose of reviewing and
setting the proposed negotiation and bargaining terms and conditions for a
potential TIF No. 22 Development Agreement for a Distribution Center, since
competitive or and bargaining reasons require a closed session; and (1) (g),
conferring with legal counsel for the governmental body who is rendering
oral or written advice concerning strategy to be adopted by the body with
respect to litigation in which it is involved, specifically the claim and
litigation alleging a personal injury by one Judith McIntyre.
PROCEEDINGS OF THE CITY COUNCIL
CITY OF JANESVILLE, WISCONSIN
REGULAR MEETING
September 8, 2008
VOL. 59
NO. 23
Regular meeting of the City Council of the City of Janesville held in the Municipal Building on
September 8, 2008. The meeting was called to order by Council President Loasching at 7:00 PM.
Council President Loasching led the Council in the Pledge of Allegiance.
Present: Council President Loasching, Councilmembers Brunner, McDonald, Rashkin, Steeber,
Truman, and Voskuil.
Council President Loasching stated that the City Council has full confidence in Acting City Manager
Winzenz. She requested that if City employees had any concerns that they may forward them to
Mr. Winzenz. Anonymous complaints can not be handled properly. She emphasized employees
and management should work together as a team.
CONSENT AGENDA
Minutes of the regular meeting of August 25, 2008.
Licenses and Recommendations of the Alcohol License Advisory Committee.
Council President Loasching stated that all items on the consent agenda would be approved if
there were no objections. Councilmember Voskuil requested that the minutes reflect that Andreah
Briarmoon shared her opinions about former City Manager Sheiffer’s retirement under Requests
and Comments from the public. The Consent Agenda was approved with the amendment.
Action on a proposed resolution proclaiming the Week of September 8 – 14, 2008 as “LIVE
UNITED” week. Councilmember Steeber moved to adopt said resolution, seconded by
Councilmember Voskuil and passed unanimously. (File Res. No. 2008-525)
OLD BUSINESS
1. Requests and comments from the public regarding items on the agenda not requiring a public
hearing. There were none.
2. Requests and comments from the public on matters which can be affected by Council action.
Andreah Briarmoon, 339 S. Locust St., commended the Council for looking at having the City
Attorney report to the City Council and creating a nominating committee for City committees;
suggested the Police Chief report to the City Council; believes TIF projects should pay for homes
taken by condemnation.
3. Recommendations of the Transportation Committee: Proposed ordinances requiring Lapidary
Lane to yield to Balmoral Drive (File Ord. No. 2008-414), and designating Sandhill Drive (N. Wright
Road to N. Harmony Town Hall Road) as a connecting arterial street (File Ord. No. 2008-415);
received their second reading and public hearings. No one spoke at the public hearing. The
public hearing was closed. Councilmember Steeber moved to adopt ordinance 2008-414,
seconded by Councilmember Truman and passed unanimously. Councilmember Steeber moved to
adopt ordinance 2008-415, seconded by Councilmember Truman and passed unanimously.
4. Action on a proposed resolution approving an amendment to the lease between the City of
Janesville and Rotary Gardens, Inc. Councilmember Brunner moved to adopt said resolution with
an amendment to 9.C changing the admission fee notification requirement from 90 days to 30 days,
seconded by Councilmember McDonald and passed unanimously. (Revised File Res. No. 2008-
535)
NEW BUSINESS
1. Presentation by Forward Janesville on June 2008 community brainstorming session was made
by Richard Gruber and Dan Cunningham. They reviewed the highlights of the brainstorming
session and challenged the Council and community to use the information to plan for our short-term
and long-term economic future. In addition, they suggested a regional roundtable. Council
President Loasching thanked Forward Janesville for their efforts.
2. Presentation and action on a proposed Citizen Advisory Committee on Appointments (Council
Policy Statement #82). Councilmember Steeber moved to approve the proposed Policy Statement
and amend the appointment timeline from the second Council meeting in April to the first Council
meeting in April. Councilmember Voskuil seconded the motion and it passed unanimously.
3. Report from the Administration on existing citizen committee term limits. By consensus, City
Councilmembers were satisfied with existing limits and no action was taken.
4. Committee appointments. Acting City Manager Winzenz informed the Council that Mike
Herman, Jerry Mekeel, and Robert Sperling were appointed to the Ad Hoc Citizen Advisory
Committee on Assessing.
5. Action on a proposed resolution to approve a sanitary sewer encroachment agreement with
Union Pacific Railroad. Councilmember Steeber moved to approve said agreement, seconded by
Councilmember Truman and passed unanimously. (File Res. No. 2008-537)
6. Discussion of Personnel Policy Manual and organizational structure of city departments. Acting
City Manager Winzenz stated that the City no longer gives hiring preference to City employees’
children for seasonal positions and five consulting firms have been asked to submit proposals to
review our Personnel Policy Manual. The Council discussed the possibility of who should oversee
the City Attorney’s position. Council President Loasching requested information from peer cities on
their grievance process for non-union employees.
7. A proposed resolution for new sidewalk was introduced and scheduled for public hearing on
September 22, 2008. (File Res. No. 2008-536)
8. A proposed ordinance rezoning property located at 2304 and 2305 Fulton Street from M2 to B4
was introduced, referred to the Plan Commission, and scheduled for public hearing on October 13,
2008. (File Ord. No. 2008-416)
9. Matters not on the agenda. Councilmember Voskuil initiated discussion on FEMA
reimbursements and seeking outside legal counsel concerning the proposed ANR pipeline.
Councilmember McDonald requested information on recycling electronics; the Sustainable
Committee look at the feasibility of limiting or stopping businesses from using plastic bags; a
pedestrian crosswalk sign for the Willard St. and Mineral Point Rd. intersection for pedestrians
traveling east; and the crosswalk on Ruger Ave. be repainted for pedestrians going to St. John
Vianney School.
Councilmember Brunner initiated discussion on the construction on Wright Rd, how many trees
would be removed for the ANR pipeline, and requested the Summary Sheets reflecting City
Manager 2009 budget cuts.
Councilmember Rashkin announced his website “A Bigger Stage”.
Councilmember Truman announced the annual large item pickup is scheduled for September 20,
2008.
Council President Loasching encouraged the residents to vote on September 9, 2008 and
scheduled the following Special Council meetings to review the 2009 Budget: October 22, October
29, and November 5 (if necessary) at 6:00 PM. The Council waived notice.
10. Councilmember Steeber moved to adjourn, seconded by Councilmember Truman and passed
with the following vote: Aye: Council President Loasching, Councilmembers Brunner, Rashkin,
Steeber, Truman, and Voskuil. Nay: Councilmember McDonald.
There being no further business, Council adjourned at 8:56 PM.
These minutes are not official until approved by the City Council.
Jean Ann Wulf
Clerk-Treasurer
PROCEEDINGS OF THE CITY COUNCIL
CITY OF JANESVILLE, WISCONSIN
SPECIAL MEETING
September 15, 2008
VOL. 59
NO. 24
Special meeting of the City Council of the City of Janesville held in the Municipal Building on
September 15, 2008. The meeting was called to order by Council President Loasching at
3:48 PM.
Present: Council President Loasching, Councilmembers Brunner, Steeber and Truman.
Councilmembers McDonald, Rashkin and Voskuil were absent.
Councilmember Brunner moved to convene into closed session pursuant to Wisconsin Statute
Section 19.85 (1)(c), and/or (f) for the purpose of considering employment, promotion,
compensation or performance evaluation data of any public employee over which the
governmental body has jurisdiction or exercises responsibility, specifically, reviewing,
considering, and deliberating upon the applications of, and conducting first round interviews of,
finalists for the position of City Manager, and one or more motions to adjourn for and/or take
breaks and then reconvene into/continue in closed session. The motion was seconded by
Councilmember Steeber and passed unanimously.
There being no further business, Council convened into closed session at 3:51 PM.
These minutes are not official until approved by the City Council.
David T. Godek
Deputy Clerk-Treasurer
PROCEEDINGS OF THE CITY COUNCIL
CITY OF JANESVILLE, WISCONSIN
SPECIAL MEETING
September 16, 2008
VOL. 59
NO. 25
Special meeting of the City Council of the City of Janesville held in the Municipal Building on
September 16, 2008. The meeting was called to order by Council President Loasching at
3:45 PM.
Present: Council President Loasching, Councilmembers Brunner, Steeber and Truman.
Councilmembers McDonald, Rashkin and Voskuil were absent.
Councilmember Brunner moved to convene into closed session pursuant to Wisconsin Statute
Section 19.85 (1)(c), and/or (f) for the purpose of considering employment, promotion,
compensation or performance evaluation data of any public employee over which the
governmental body has jurisdiction or exercises responsibility, specifically, reviewing,
considering, and deliberating upon the applications of, and conducting first round interviews of,
finalists for the position of City Manager; obtaining input from City staff and invited members of
the public; determination and action(s) upon which finalists to invite back for second round
interviews; scheduling; consideration of one or more motions to adjourn for and/or take breaks
and then reconvene into/continue in closed session; other related closed session business and
action(s). The motion was seconded by Councilmember Steeber and passed unanimously.
There being no further business, Council convened into closed session at 3:46 PM.
These minutes are not official until approved by the City Council.
David T. Godek
Deputy Clerk-Treasurer