Full Agenda Packet
CITY OF JANESVILLE
CITY COUNCIL MEETING AGENDA
MONDAY, May 12, 2008
7:00 P.M.
1. Call to Order and Pledge of Allegiance.
2. Roll Call.
3. Minutes of City Council meetings: “C”
A) Regular meeting of April 28, 2008.
4. Licenses; and Recommendations of the Alcohol License Advisory
Committee. (Refer to separate agenda.) “C”
5. Recommendation for denial of bartender application.
6. Action on a proposed resolution recognizing the week of May 18, 2008 to
May 24, 2008 as National Public Works Week. (File Res. No. 2008-495)
7. Action on a proposed resolution recognizing the week of May 11 as
th
“National Police Week” and the day of May 15 as “Peace Officers Memorial
th
Day”. (File Res. No. 2008-497)
OLD BUSINESS
1. Requests and comments from the public regarding items on the Agenda not
requiring a public hearing.
2. Second reading and public hearing on a proposed charter ordinance to
amend certain current charter ordinance sections of the City of Janesville.
(File Charter Ord. No. 2008-01)
-----------------------
“C” – This designation indicates an item that the City Council will take up under a
Consent Agenda.
City Council Agenda – May 12, 2008
Page 2
NEW BUSINESS
1. Action on a request by Beth Wheelock and the Neighborhood Action Team to
establish a community garden on a city-owned property located at 419
Rockport Road.
2. Action on a proposed resolution authorizing the City Manager to apply for
state and federal grants to acquire parkland. (File Res. No. 2008-494)
3. Authorization for the Administration to expend funds from the note issue
proceeds for aquatics.
4. Action on a proposed resolution authorizing a supplemental appropriation
for operation of Riverside wading pool in 2008. (File Res. No. 2008-502)
5. Action on a proposed resolution authorizing the issuance of $14,895,000 in
Promissory Notes for financing various public purposes.
(File Res. No. 2008-499)
6. Action on a proposed resolution approving a TIF development agreement
with Milgold LLC for the redevelopment of property located at 1260 Milton
Avenue in TIF District No. 29. (File Res. No. 2008-496)
7. Award of contracts C2008-10 (manhole repair/replacement), C2008-11
(sanitary sewer manhole seals), C2008-12 (sunset meadows pond); C2008-
13 (street resurfacing – Phase 2).
8. Council review and action on public comment period format.
9. Discussion of Councilmember listening sessions.
10. Requests and comments from the public on matters which can be affected
by Council action.
11. Matters not on the Agenda.
12. Consideration of a motion to convene into closed session pursuant to
Wisconsin Statute Section 19.85 (1) (e), for the purposes of deliberating and
setting the negotiating and bargaining terms and conditions for a potential
TIF 14 industrial site sale and development agreement.
Exhibit II
JJW - 5/7/2008
City of Janesville
Proposed 2008 Note Issue
Proposed 2008 Note Issue
Special
Major Capital
Prior Years Assessment Water Wastewater Stormwater Hedberg Public
ProjectDescriptionTotal ProjectProjects Budget
BorrowingsGeneral FundFundUtility FundUtility FundUtility FundSanitation FundLibraryTIF FundsTotal Borrowing
Construct and Improve Streets
Infrastructure Maintenance & Extensions
Street ExtensionsStreets constructed in 2008 in new developments$310,000$60,000$1,140,000$1,200,000$1,510,000$1,450,000
Sidewalks (Repair)Replacement sidewalk program to elimnate backlog of repairs generated by complaints$425,000$425,000$425,000$980,000
Curb and Gutter Replacement & ReconstructionCurb and Gutter replacement and repair associated with street resurfacing program$250,000$170,000$420,000$420,000$465,000
Street Maintenance and ImprovementsImproved street maintenance and intersection/railroad crossing improvements$500,000$500,000$500,000$200,000
Street Lights - New Streets & SubdivisionsStreet light installation in new developments$0$0$120,000
Railroad Crossing Improvements - Jackson StreetImprovements associated with converting Jackson St. to two-way traffic$100,000$100,000$100,000$100,000
Major Arterials & Connecting Highways
E. Rotamer - N. Wright to Townhall RoadReconstruction to urban section scheduled for 2008$40,000$125,000$225,000$350,000$390,000$325,000
Comprehensive PlanGeneral Fund portion of costs for completion of Comprehensive Plan$35,000$35,000$35,000$35,000
SUBTOTAL
$350,000$1,495,000$1,535,000$3,030,000$3,380,000$3,675,000
Construct and Improve Storm Sewers
System Improvements
South River Road GreenbeltRestoration of greenbelt at S. River Road and Kellogg Ave.$125,000$125,000$125,000
Replacement at Lapham and WashingtonReplace 650 feet of 12" - 15" storm sewer to alleviate ponding$50,000$50,000$50,000
Greenbelt Walkway Replacement - Suffolk to LaramieReplace deteriorated greenbelt walkway and re-establish channel$50,000$50,000$0
Replacement at Tyler StreetReplace and upgrade 600 feet of deteriorated 32" storm sewer with 36" storm sewer$80,000$80,000$0
Manhole RehabilitationRepair or replacement of storm sewer manholes in advance of street resurfacing$125,000$125,000$0
Storm Sewer ExtensionsStorm sewers constructed in 2008 for new developments.$750,000$750,000$750,000$750,000
SUBTOTAL
$430,000$750,000$750,000$1,180,000$925,000
Acquire, Improve & Maintain Parks and Public Grounds
Replace Playground EquipmentImprovements proposed for Ruger Park$35,000$35,000$35,000$35,000
Aquatics Facility ImprovementsPartial funding for aquatics facility improvements$0$0$1,000,000
Property AcquisitionsFunding of various property acquisitions previously authorized by the City Council$780,000$780,000$780,000$1,500,000
Wastewater Treatment Plant Land Acquisition Acquisition of property surround the Wastewater Treatment Plant$200,000$200,000$200,000$200,000
Youth Sports Facility (develop east of Wuthering Hills)Partnership with Janesville Youth Baseball. Year 1 of 2 year funding.$500,000$500,000$500,000$0
SUBTOTAL
$1,315,000$200,000$1,515,000$1,515,000$2,735,000
Acquire, Improve & Maintain Public Bldgs. and Grounds
Fire Station #1 Construction (year 1)First year funding for construction. Total construction costs of $2.5 - $3.0 million$500,000$500,000$500,000$1,000,000
Transit Services Center Construction (year 3)Final year of funding for City share of project costs. Funding delayed to 2009$0$0$255,000
Building MaintenanceFunds for minor building maintenance projects at City facilities$150,000$150,000$150,000$150,000
General Building Repairs - Hedberg Public LibraryBuilding is now 12 years old and needs ongoing maintenance.$150,000$150,000$150,000$100,000
Downtown Parking Structure (year 1)Construction of 3 - 4 level parking structure at Wall St. and Parker Dr. Year 1 of 3 year funding$1,250,000$1,250,000$1,250,000$0
Municipal Building Renovation (relocate sever room)Relocate room the houses network servers to resolve space, heat, and electrical issues$250,000$250,000$250,000$0
Police Pistol Range RenovationsReplace target retrieval system which no longer functions and building maintenance$60,000$60,000$60,000$0
Salt Storage BuildingConstruction of a 3rd salt storage facility to increase efficiency and storage capacity$195,000$195,000$195,000$0
SUBTOTAL
$2,405,000$150,000$2,555,000$2,555,000$1,505,000
Acquire Capital Equipment
Technology EnhancementsProjects associated with continued implementation of Strategic Plan$200,000$50,000$50,000$300,000$300,000$300,000
Public Safety Equipment (K-9, squad cars, Fire Act match)2nd canine unit; squad cars for school officers; local match for Fire Act Grant$125,000$125,000$125,000$100,000
ERP Phase II (Building Permits, Code Enf., Planning)Second of four phases to replace disparate computer application with integhrated ERP$350,000$350,000$350,000$350,000
GIS EnhancementsEnhancements to GIS including outside access, quality control, and other activities$25,000$25,000$25,000$25,000$100,000$100,000$100,000
Transit Capital ProjectsSmall Transit capital projects inc. radio bases station, shop equipment & garage sweeper$25,000$25,000$25,000$24,000
Snow Fighting Technology (GPS and Anti-Icing unit)Purchase of second anti-icing unit and GPS for lead plow trucks$70,000$70,000$70,000$70,000
Public Safety Network Upgrade (T-1 lines for Fire)Establish T-1 data lines to station 2 - 5 and Mercy Hospital to increase network reliability$35,000$35,000$35,000$36,500
Technology Enhancements - LibraryPhase 1 of 2 to implement radio frequency identification$75,000$75,000$75,000$75,000
SUBTOTAL
$830,000$75,000$75,000$25,000$75,000$1,080,000$1,080,000$1,055,500
Construct and Close Landfills
New Landfill - Construction of Phase 2Remaining funds ($300,000) to be provided in 2009.$300,000$300,000$300,000$300,000
Horizontal Gas Collection SystemTemporary gas collection system required by DNR$30,000$30,000$30,000$30,000
Landfill Maintenance Facility/Fuel Tank (year 2)$150,000 borrowed in Spring, 2007. Total project $285,000$135,000$135,000$135,000$150,000
Closure of Cell 1Project delayed to 2009$0$0$700,000
SUBTOTAL
$465,000$465,000$465,000$1,180,000
Construct and Extend Water Mains
System Improvements:
Undersized Main ReplacementReplace approximately 4,000 feet of undersized main.$695,000$695,000$695,000$335,000
Lead Service ReplacementReplacement of approximately 125 lead services.$250,000$250,000$250,000$75,000
Main ReinforcementAddition of 3,300 feet of transmission mains on S. Oakhill Ave.$150,000$80,000$230,000$230,000$1,000,000
System Expansion
Main ExtensionsWater mains to support new developments.$375,000$360,000$65,000$425,000$800,000$1,400,000
LateralsWatwer laterals to support new developments$210,000$210,000$210,000$100,000
Transmission MainsConstruction of 4,900 feet of transmission mains to support new development$340,000$165,000$505,000$505,000$955,000
Harmony Grove Booster StationProject delayed$0$0$250,000
East Side Reservoir - Land Acquisition & DesignFunding for design and land acquision for an east-side reservoir$400,000$400,000$400,000$400,000
Main RelocationFunding for project delayed$0$0$0$100,000
Well Site and Water Treatment StudyStudy to evaluate treatment options to comply with Safe Drinking Water Act$100,000$100,000$100,000$100,000
Master Plan UpdateEvaluation of long-term water needs and water supply$60,000$60,000$60,000$60,000
Valve Manhole Repair & ReplacementRepair or replacement of deteriorated water manholes and/or valves$100,000$100,000$100,000$0
SUBTOTAL
$375,000$1,060,000$1,915,000$2,975,000$3,350,000$4,775,000
Construct and Extend Sewer Mains
System Improvements:
Sewer LiningReline approximately 3 miles of sanitary sewer main which is clay pipe.$500,000$500,000$500,000$500,000
Exhibit II
JJW - 5/7/2008
City of Janesville
Proposed 2008 Note Issue
Proposed 2008 Note Issue
Special
Major Capital
Prior Years Assessment Water Wastewater Stormwater Hedberg Public
ProjectDescriptionTotal ProjectProjects Budget
BorrowingsGeneral FundFundUtility FundUtility FundUtility FundSanitation FundLibraryTIF FundsTotal Borrowing
Inflow/Infiltration ReductioonRepair manholes to prevent stormwater inflow and infiltration.$100,000$100,000$100,000$100,000
Sewer Repair (Spring Brook)Project delayed$300,000$0$300,000$300,000
North Parker DriveProject delayed pending deciosion on County Jail$0$0$950,000
Harmony Circle Interceptor (design)Interceptor sewer for Harmony Circle area to increase system capacity$300,000$100,000$100,000$400,000$400,000
System Expansion:
Sewer ExtensionsSewer extensions to support new developments.$550,000$180,000$180,000$730,000$1,200,000
LateralsSewer laterals to support new developments.$210,000$210,000$210,000$100,000
Interceptor ExtensionsInterceptor sewers to support new development$35,000$310,000$310,000$345,000$630,000
Spring Bluff Lift StationProject delayed$0$0$225,000
Sunset Meadows Lift StationSewage lift station to support Sunset Meadows Subdivision$210,000$210,000$210,000$0
SUBTOTAL
$1,185,000$700,000$910,000$1,610,000$2,795,000$4,405,000
Provide Financial Assistance for Community Redevelopment
Development Incentive - (TIF #26)Development incentives for Rinehart Targets and Tigre USA$325,000$325,000$325,000$0
Venture Drive -(TIF #22)Construction of water, sewer, and road to support Helgesen Properties warehouse$590,000$590,000$590,000$0
SUBTOTAL
$915,000$915,000$915,000$0
Grand Total$2,340,000$6,045,000$4,045,000$1,990,000$1,185,000$25,000$465,000$225,000$915,000$14,895,000$17,235,000$20,255,500