Agenda
CITY OF JANESVILLE
CITY COUNCIL SPECIAL MEETING (STUDY SESSION)
TUESDAY, MAY 6, 2008
6:30 P.M.
(Municipal Building Council Chambers - Room #417)
1. Call to Order and Pledge of Allegiance.
2. Roll call.
3. Review of:
A. Fiscal projection for the 2009 budget.
B. Potential items and projects in the 2008 note issue.
4. Matters not on the agenda.
5. Consideration of a motion to convene into closed session, pursuant to
Wisconsin Statute Section 19.85 (1)(c), for the purpose of considering
employment, promotion, compensation or performance evaluation data of
any public employee over which the governmental body has jurisdiction or
exercises responsibility.
CITY MANAGER’S MEMORANDUM
May 1, 2008
TO: City Council
FROM: Steven E. Sheiffer, City Manager
SUBJECT: Fiscal projection for the 2009 budget and Potential items and
projects in the 2008 note issue.
Attached are various support documents for the City Council study session on
May 6, 2008 including my First Macro Projection of 2009 Operating Budget; the
Proposed 2008 Note Issue and Project Descriptions; and Projected 2009
General Fund Budget Characteristics.
My first macro projection of the 2009 operating budget indicates that there will be
an operating deficit of nearly $523,000. At this point in time I believe net new
construction will be 2.3% which results in a total allowable increase in the tax
levy for operations of 2.87%. In addition, we are able to have some additional
increase in the tax levy for operations due to the close-out of 2 TIF districts,
which results in a total increase in the operations tax levy of 3.05%. The
projected deficit assumes normal wage and health insurance cost increases,
increases in the price of gasoline and diesel fuel, and additional costs for the
operation of the Riverside Park wading pool and north restroom. It does not
include any additional increases in service levels. Assuming that the City Council
does not wish to address service cuts, I propose to close this gap through
efficiency increases ($100,000) and by transferring nearly $423,000 for street
maintenance from the operating budget to debt service.
The proposed 2008 Note Issue totals $14,895,000, of which $6,045,000 is to be
repaid by the General Fund. The proposed list of projects and a more detailed
listing of project descriptions is attached. The proposed Note Issue primarily
provides for the basic infrastructure needs of the community. These projects
represent $8,955,000, or 60% of the proposed Note Issue. Other significant
projects proposed for funding include first year funding for construction of a
downtown parking structure ($1,250,000), property acquisitions previously
approved by the City Council ($780,000), first year funding for the construction of
a new central fire station ($500,000), and the partial funding for the development
of the youth sports facility east of Wuthering Hills Drive in partnership with
Janesville Youth Baseball ($500,000).
If the Note Issue is approved as proposed it will result in an increase in General
Fund debt service of $656,224 per year, or 13.9%. However, when combined
1
with a projected increase in expenditures for operations of 1.6% results in a
projected tax increase, without TIF, of 3.05%.
I believe the recommended budget approach and proposed Note Issue represent
a reasonable approach to addressing the operating and capital needs of the
community while maintaining current service levels. I also believe the projected
tax increase is reasonable given that the cost of living is projected to exceed 3%.
Staff will be prepared to present the list of capital projects and answer any
questions Councilmembers may have regarding the projected operating budget
or capital projects.
I will explain the macro projections of the 2009 Budget and ask for your feedback
on my proposed approach to close the deficit. This approach will avoid service
cuts and personnel reductions.
2
JJW /PL - 5/1/2008
First Macro Projection of 2009 Operating Budget
Current
Projection
Allowable increases under Levy Limits:
Levy limit for operations$543,341(1)
Levy limit increase for closeout of TIF#8 & TIF #20$32,812
Subtotal for Levy Limit$576,153
Expenditure Changes:
Wages/health Insurance$1,505,000(2)
Gasoline/diesel fuel cost increases$115,000(3)
Eliminate contingency fund-$102,400
Operation costs for Riverside Park wading pool and$31,500(4)
north restroom building
Subtotal for Expenditure Changes$1,549,100
Revenue Changes:
Revenue Growth $0(5)
Increase Sanitation Fund transfer to General Fund$100,000(6)
Use of remaining TIF #3 repayment over 5 years$150,000
Fee Increases$50,000
Increase use of undesignated fund balance$150,000
Subtotal for Revenue Changes$450,000
Projected Deficit-$522,947
City Manager Recommendations to Balance Budget:
Budget cuts through efficiencies$100,000
Transfer street maintenance to borrowing$422,947
Grand Total
$0
(1) Assumes net new construction of 2.3% which results in a operations levy increase of 2.87%
(2) Assumes 3% wage increase and 10% increase in health insurance costs
(3) Assumesd price at pump reaches $4.00/gallon
(4) Operating costs for restroom of $24,000 plus operating costs for bathroom of $7,500 (labor to clean, utilities, supplies)
(5) Interest rates are declining and construction starts are declining.
(6) $200,000 transferred in 2008. Increase of $100,000
C:\Documents and Settings\wellnitzs\Local Settings\Temporary Internet Files\OLK1438\2009 Macro Budget Projection
City of Janesville
JJW - 5/1/2008
Proposed 2008 Note Issue
Proposed 2008 Note Issue
Special
Major Capital
Prior Years Assessment Water Wastewater Stormwater Hedberg Public
ProjectDescriptionTotal ProjectProjects Budget
BorrowingsGeneral FundFundUtility FundUtility FundUtility FundSanitation FundLibraryTIF FundsTotal Borrowing
Construct and Improve Streets
Infrastructure Maintenance & Extensions
Street ExtensionsStreets constructed in 2008 in new developments$310,000$60,000$1,140,000$1,200,000$1,510,000$1,450,000
Sidewalks (Repair)Replacement sidewalk program to elimnate backlog of repairs generated by complaints$425,000$425,000$425,000$980,000
Curb and Gutter Replacement & ReconstructionCurb and Gutter replacement and repair associated with street resurfacing program$250,000$170,000$420,000$420,000$465,000
Street Maintenance and ImprovementsImproved street maintenance and intersection/railroad crossing improvements$500,000$500,000$500,000$200,000
Street Lights - New Streets & SubdivisionsStreet light installation in new developments$0$0$120,000
Railroad Crossing Improvements - Jackson StreetImprovements associated with converting Jackson St. to two-way traffic$100,000$100,000$100,000$100,000
Major Arterials & Connecting Highways
E. Rotamer - N. Wright to Townhall RoadReconstruction to urban section scheduled for 2008$40,000$125,000$225,000$350,000$390,000$325,000
Comprehensive PlanGeneral Fund portion of costs for completion of Comprehensive Plan$35,000$35,000$35,000$35,000
SUBTOTAL
$350,000$1,495,000$1,535,000$3,030,000$3,380,000$3,675,000
Construct and Improve Storm Sewers
System Improvements
South River Road GreenbeltRestoration of greenbelt at S. River Road and Kellogg Ave.$125,000$125,000$125,000
Replacement at Lapham and WashingtonReplace 650 feet of 12" - 15" storm sewer to alleviate ponding$50,000$50,000$50,000
Greenbelt Walkway Replacement - Suffolk to LaramieReplace deteriorated greenbelt walkway and re-establish channel$50,000$50,000$0
Replacement at Tyler StreetReplace and upgrade 600 feet of deteriorated 32" storm sewer with 36" storm sewer$80,000$80,000$0
Manhole RehabilitationRepair or replacement of storm sewer manholes in advance of street resurfacing$125,000$125,000$0
Storm Sewer ExtensionsStorm sewers constructed in 2008 for new developments.$750,000$750,000$750,000$750,000
SUBTOTAL
$430,000$750,000$750,000$1,180,000$925,000
Acquire, Improve & Maintain Parks and Public Grounds
Replace Playground EquipmentImprovements proposed for Ruger Park$35,000$35,000$35,000$35,000
Aquatics Facility ImprovementsPartial funding for aquatics facility improvements$0$0$1,000,000
Property AcquisitionsFunding of various property acquisitions previously authorized by the City Council$780,000$780,000$780,000$1,500,000
Wastewater Treatment Plant Land Acquisition Acquisition of property surround the Wastewater Treatment Plant$200,000$200,000$200,000$200,000
Youth Sports Facility (develop east of Wuthering Hills)Partnership with Janesville Youth Baseball. Year 1 of 2 year funding.$500,000$500,000$500,000$0
SUBTOTAL
$1,315,000$200,000$1,515,000$1,515,000$2,735,000
Acquire, Improve & Maintain Public Bldgs. and Grounds
Fire Station #1 Construction (year 1)First year funding for construction. Total construction costs of $2.5 - $3.0 million$500,000$500,000$500,000$1,000,000
Transit Services Center Construction (year 3)Final year of funding for City share of project costs. Funding delayed to 2009$0$0$255,000
Building MaintenanceFunds for minor building maintenance projects at City facilities$150,000$150,000$150,000$150,000
General Building Repairs - Hedberg Public LibraryBuilding is now 12 years old and needs ongoing maintenance.$150,000$150,000$150,000$100,000
Downtown Parking Structure (year 1)Construction of 3 - 4 level parking structure at Wall St. and Parker Dr. Year 1 of 3 year funding$1,250,000$1,250,000$1,250,000$0
Municipal Building Renovation (relocate sever room)Relocate room the houses network servers to resolve space, heat, and electrical issues$250,000$250,000$250,000$0
Police Pistol Range RenovationsReplace target retrieval system which no longer functions and building maintenance$60,000$60,000$60,000$0
Salt Storage BuildingConstruction of a 3rd salt storage facility to increase efficiency and storage capacity$195,000$195,000$195,000$0
SUBTOTAL
$2,405,000$150,000$2,555,000$2,555,000$1,505,000
Acquire Capital Equipment
Technology EnhancementsProjects associated with continued implementation of Strategic Plan$200,000$50,000$50,000$300,000$300,000$300,000
Public Safety Equipment (K-9, squad cars, Fire Act match)2nd canine unit; squad cars for school officers; local match for Fire Act Grant$125,000$125,000$125,000$100,000
ERP Phase II (Building Permits, Code Enf., Planning)Second of four phases to replace disparate computer application with integhrated ERP$350,000$350,000$350,000$350,000
GIS EnhancementsEnhancements to GIS including outside access, quality control, and other activities$25,000$25,000$25,000$25,000$100,000$100,000$100,000
Transit Capital ProjectsSmall Transit capital projects inc. radio bases station, shop equipment & garage sweeper$25,000$25,000$25,000$24,000
Snow Fighting Technology (GPS and Anti-Icing unit)Purchase of seconf anti-icing unit and GPS for lead plow trucks$70,000$70,000$70,000$70,000
Public Safety Network Upgrade (T-1 lines for Fire)Establish T-1 data lines to station 2 - 5 and Mercy Hospital to increase network reliability$35,000$35,000$35,000$36,500
Technology Enhancements - LibraryPhase 1 of 2 to implement radio frequency identification$75,000$75,000$75,000$75,000
SUBTOTAL
$830,000$75,000$75,000$25,000$75,000$1,080,000$1,080,000$1,055,500
Construct and Close Landfills
New Landfill - Construction of Phase 2Remaining funds ($300,000) to be provided in 2009.$300,000$300,000$300,000$300,000
Horizontal Gas Collection SystemTemporary gas collection system required by DNR$30,000$30,000$30,000$30,000
Landfill Maintenance Facility/Fuel Tank (year 2)$150,000 borrowed in Spring, 2007. Total project $285,000$135,000$135,000$135,000$150,000
Closure of Cell 1Project delayed to 2009$0$0$700,000
SUBTOTAL
$465,000$465,000$465,000$1,180,000
Construct and Extend Water Mains
System Improvements:
Undersized Main ReplacementReplace approximately 4,000 feet of undersized main.$695,000$695,000$695,000$335,000
Lead Service ReplacementReplacement of approximately 125 lead services.$250,000$250,000$250,000$75,000
Main ReinforcementAddition of 3,300 feet of transmission mains on S. Oakhill Ave.$150,000$80,000$230,000$230,000$1,000,000
System Expansion
Main ExtensionsWater mains to support new developments.$375,000$360,000$65,000$425,000$800,000$1,400,000
LateralsWatwer laterals to support new developments$210,000$210,000$210,000$100,000
Transmission MainsConstruction of 4,900 feet of transmission mains to support new development$340,000$165,000$505,000$505,000$955,000
Harmony Grove Booster StationProject delayed$0$0$250,000
East Side Reservoir - Land Acquisition & DesignFunding for design and land acquision for an east-side reservoir$400,000$400,000$400,000$400,000
Main RelocationFunding for project delayed$0$0$0$100,000
Well Site and Water Treatment StudyStudy to evaluate treatment options to comply with Safe Drinking Water Act$100,000$100,000$100,000$100,000
Master Plan UpdateEvaluation of long-term water needs and water supply$60,000$60,000$60,000$60,000
Valve Manhole Reapir & ReplacementRepair or replacement of deteriorated water manholes and/or valves$100,000$100,000$100,000$0
SUBTOTAL
$375,000$1,060,000$1,915,000$2,975,000$3,350,000$4,775,000
Construct and Extend Sewer Mains
System Improvements:
Sewer LiningReline approximately 3 miles of sanitary sewer main which is clay pipe.$500,000$500,000$500,000$500,000
Inflow/Infiltration ReductioonRepair manholes to prevent stormwater inflow and infiltration.$100,000$100,000$100,000$100,000
Sewer Repair (Spring Brook)Project delayed$300,000$0$300,000$300,000
City of Janesville
JJW - 5/1/2008
Proposed 2008 Note Issue
Proposed 2008 Note Issue
Special
Major Capital
Prior Years Assessment Water Wastewater Stormwater Hedberg Public
ProjectDescriptionTotal ProjectProjects Budget
BorrowingsGeneral FundFundUtility FundUtility FundUtility FundSanitation FundLibraryTIF FundsTotal Borrowing
North Parker DriveProject delayed pending deciosion on County Jail$0$0$950,000
Harmony Circle Interceptor (design)Interceptor sewer for Harmony Circle area to increase system capacity$300,000$100,000$100,000$400,000$400,000
System Expansion:
Sewer ExtensionsSewer extensions to support new developments.$550,000$180,000$180,000$730,000$1,200,000
LateralsSewer laterals to support new developments.$210,000$210,000$210,000$100,000
Interceptor ExtensionsInterceptor sewers to support new development$35,000$310,000$310,000$345,000$630,000
Spring Bluff Lift StationProject delayed$0$0$225,000
Sunset Meadows Lift StationSewage lift station to support Sunset Meadows Subdivision$210,000$210,000$210,000$0
SUBTOTAL
$1,185,000$700,000$910,000$1,610,000$2,795,000$4,405,000
Provide Financial Assistance for Community Redevelopment
Development Incentive - (TIF #26)Development incentives for Rinehart Targets and Tigre USA$325,000$325,000$325,000$0
Venture Drive -(TIF #22)Construction of water, sewer, and road to support Helgesen Properties warehouse$590,000$590,000$590,000$0
SUBTOTAL
$915,000$915,000$915,000$0
Grand Total$2,340,000$6,045,000$4,045,000$1,990,000$1,185,000$25,000$465,000$225,000$915,000$14,895,000$17,235,000$20,255,500
2008 NOTE ISSUE
PROJECT DESCRIPTIONS
Construct and Improve Streets - $3,030,000
?
Infrastructure Maintenance and Extension - $2,645,000
This program totals $2,645,000 and has projects that fall into five (5) primary categories:
Street Extensions - $1,200,000
o
This program totals $1,510,000 and represents actual bid prices for streets to be
constructed in 2008 in new developments for the Spring Public Works Program
($810,000) and additional funding for streets included in the 2007 Public Works Program
(700,000). Funding for these improvements is provided through Special Assessments
($1,500,000) with the balance ($10,000) being provided by the General Fund. Of the
amount provided by Special Assessments, $360,000 is available from the 2007 Note
Issue leaving a balance of $1,140,000 to be included in this Note Issue. In addition,
$50,000 is required from the General Fund to fully fund the 2007 program, bringing the
total proposed for the General Fund to $60,000.
Sidewalks (Repair and Replacement) - $425,000
o
This program totals $630,000 for the repair and replacement of deteriorated sidewalk
and/or sidewalk with other safety deficiencies. Of the $630,000 required for this
program, $455,000 will be billed directly to abutting property owners and is not included
in the proposed borrowing. The remaining portion ($175,000) will be paid by the
General Fund and is included in the proposed 2008 Note Issue. General Fund costs
include expenses such as curb ramp replacements, sidewalks crossing city owned
property (greenbelts, parks, etc.) and other miscellaneous costs typically paid by the city
at large. In addition, $250,000 is required from the General Fund to fully fund the 2007
program, bringing the total proposed for the General Fund to $425,000.
Curb and Gutter (Replacement) - $420,000
o
This program includes $420,000 for curb and gutter replacement approved in the 2008
Spring Public Works Program. Approximately $170,000 of the curb and gutter
replacement cost for 2008 will be assessed to the abutting property owners. The
remaining $250,000 will be provided by the General Fund.
Street Maintenance and Improvements - $500,000
o
The 2008 Budget proposed a $200,000 borrowing to continue the current level of street
maintenance given the levy limits. This program includes an additional $300,000 to
increase maintenance of City streets and make various other improvements to the street
C:\Documents and Settings\wellnitzs\Local Settings\Temporary Internet Files\OLK1438\Project Descriptions.doc jjw 5/25/2008
2008 Note Issue Page 2 of 12
Project Descriptions
network such as intersection and railroad crossing improvements. This is a 5-year
program which should allow the City to catch-up on its street maintenance activities. The
2008 Note Issue includes $500,000 for this program.
Railroad Crossing Improvements - $100,000
o
The Railroad Crossing on Jackson Street immediately north of Centerway will require
safety improvements when Jackson Street is converted from one-way to two-way traffic.
The proposed 2008 Note Issue includes $100,000 for these improvements.
?
Major Arterials and Connecting Highways - $350,000
This program totals $350,000 and funding is proposed for one (1) project:
E. Rotamer Road – N. Wright Road to Townhall Road - $350,000
o
The City of Janesville, using Surface Transportation Program (STP) funding from the
Wisconsin Department of Transportation, proposes to reconstruct E. Rotamer Road from
N. Wright Road to Townhall Road in 2008. The existing rural section will be replaced
with an urban (curb and gutter) section, sidewalks, storm sewers and bicycle facilities.
The project estimate is $1,482,000 for design, construction, and right-of-way acquisition,
which includes funding from the STP ($1,092,000), Special Assessments ($225,000), and
General Fund ($165,000). Funding for the General Fund portion of this project
($165,000) will come from the 2007 Note Issue ($40,000), and the proposed 2008 Note
Issue ($125,000).
?
Comprehensive Plan - $35,000
The City of Janesville is required by the State of Wisconsin to prepare a new Comprehensive
Plan. We have contracted with a planning consulting firm to produce this plan and the total
estimated cost is $200,000. Of this amount, $50,000 was provided through the 2006 Note Issue,
and $37,500 each was provided by the Water, Wastewater, and Stormwater utilities. The balance
will be provided through the 2008 operating budget ($2,500) and the proposed 2008 Note Issue
($35,000).
Construct and Improve Storm Sewers - $750,000
?
System Improvements – No new funding needed.
No new funding is needed for this program which totals $430,000. Funding is available from the
2004 and 2005 Note Issues for two (2) projects that have been partially completed but where the
remaining work has been postponed indefinitely. The 2004 Note issue included $825,000 for
construction of northeast regional drainage improvements. A storm sewer was constructed along
N. Wright Road, but the other planned drainage improvements, including a regional detention
pond, have not been constructed because the planned residential development in this area has not
occurred as anticipated. The 2005 Note Issue included $565,000 for the construction of drainage
improvements in the Twelve Oaks subdivision. These improvements have been substantially
2008 Note Issue Page 3 of 12
Project Descriptions
completed, but the other anticipated improvements are postponed pending additional residential
development.
Five (5) projects are proposed in this category:
South River Road Greenbelt - No new funding needed.
o
The South River Road Greenbelt extends from the intersection of South River Road and
Kellogg Avenue to the Rock River. This greenbelt is badly eroded and in need of
restoration. A section of this greenbelt was previously repaired to protect the property of
an adjacent property owner, but additional restoration is needed throughout the greenbelt
($125,000). Funding for these improvements is proposed to be reallocated from the 2004
Note Issue for northeast drainage improvements.
Lapham and Washington Replacement - No new funding needed.
o
The Lapham and Washington replacement project will replace and upgrade
approximately 650 feet of existing 12" - 15" diameter storm sewer ($50,000). The
existing pipe has extensive root damage from adjacent terrace trees, which is causing
storm water ponding on associated streets. Funding for these improvements is proposed
to be reallocated from the 2005 Note Issue for drainage improvements in the Twelve
Oaks Subdivision.
Greenbelt Walkway Replacement - No new funding needed.
o
In the late 1960’s a concrete walkway was constructed in the greenbelt between Suffolk
and Laramie Streets. Due to erosion and normal deterioration this walkway has become a
hazard and is in need of replacement. This project provides $50,000 to replace this
greenbelt walkway and to reestablish the greenbelt channel which has erosion problems.
Funding for these improvements is proposed to be reallocated from the 2004 Note Issue
for northeast drainage improvements.
Tyler Street Replacement - No new funding needed.
o
This project on Tyler Street between Main and Sharon streets proposes to replace and
upgrade 600 feet of 32” pipe which has deteriorated with 36” pipe ($80,000). The work
will also include the replacement of manholes, catch basins, new curb, street resurfacing,
and terrace restoration. Funding for these improvements is proposed to be reallocated
from the 2005 Note Issue for drainage improvements in the Twelve Oaks Subdivision.
Manhole Rehabilitation - No new funding needed.
o
This is a new program beginning in 2008 to repair or replace storm sewer manholes on
streets being resurfaced or reconstructed. This will prevent the need to tear-up a new
street surface if the manhole fails after the street has been resurfaced. The proposed
funding ($125,000) provides for the replacement of 16 manholes ($100,000) and the
repair of an additional 15 manholes ($25,000). Funding for these improvements is
2008 Note Issue Page 4 of 12
Project Descriptions
proposed to be reallocated from the 2004 Note Issue for northeast drainage
improvements.
?
Storm Sewer Extensions - $750,000
This program totals $750,000 and represents actual bid prices to extend storm sewer for streets to
be constructed in 2008 in new developments on the Spring Public Works Program ($385,000), as
well as an estimate for storm sewer extensions to be constructed in the Fall Public Works
Program ($365,000). Funding for these improvements is provided through Special Assessments.
Acquire, Improve & Maintain Parks and Public Grounds - $1,515,000
?
Renovate Playgrounds/Maintain Equipment - $35,000
In 1996, the City began a program to renovate/replace playground equipment in neighborhood
parks. To date, renovations have been completed at 29 neighborhood parks at a cost of
approximately $35,000 for each neighborhood park. The renovation/replacement of playground
equipment will continue in 2008, with improvements proposed for Ruger Park ($35,000).
?
Property Acquisitions - $780,000
Over the last several years the City has acquired several properties where one of the sources of
funding for acquisition, relocation, and/or demolition was the General Fund (Swingers Batting
Cages ($169,000), Dooley Photography (41,000), Westphal ($173,000), Energetics ($58,000),
Northrup Awning ($29,000), Alliant Tech. ($238,000), Sanford ($42,000), Riverside Plating
($21,000) and other miscellaneous costs ($9,000). The General Fund portion of these projects
has never been funded through a Note Issue. This project proposes to fund all of the property
acquisitions previously approved by the City Council. ($780,000).
?
Wastewater Treatment Plant Land Acquisition - $200,000
Funding is proposed to acquire land around the Wastewater Treatment Plant to be held by the
City ($200,000). The land obtained under this program would not be available for residential or
commercial development. Its primary purpose will be to act as a buffer between nearby
residential properties and the treatment plant. This is the first year of a five year project.
?
Youth Sports Facility - $500,000
A partnership is proposed with Janesville Youth Baseball (JYB) to develop additional softball
and baseball fields at the Youth Sports Facility East of Wuthering Hills Drive. Total City costs
for this project are estimated to be between $1.3 and $1.4 million and will include infrastructure
improvements such as rough grading of the fields, utilities, roads, parking lots, safety lighting,
and restrooms. Janeville Youth Baseball would be responsible for improvements totaling
approximately $2.5 million including fine grading of the fields, fencing, dugouts, field lighting,
scoreboards, and seeding. A total of eight (8) new fields are proposed. The proposed 2008 Note
Issue includes $500,000 for this project. An additional $400,000 from the sale of the City lots on
2008 Note Issue Page 5 of 12
Project Descriptions
Ruger Avenue will also be dedicated to this project. The remainder of the funding ($400,000 -
$500,000) will be included in the 2009 Note Issue.
Acquire, Improve & Maintain Public Buildings and Grounds - $2,545,000
?
Central Fire Station and Administration - $500,000
The central fire station and administrative offices (Fire Station #1) was constructed in 1957 and
no longer meets the space or operational needs of the Fire Department. Staff plans to present a
report to the City Council in 2008 with recommended station locations. Initial funding for
design and site acquisition was provided in 2006 ($150,000) and 2007 ($350,000). Funding for
construction will be phased over several years with the initial $500,000 proposed for 2008. The
estimated construction cost is $2,500,000 to $3,000,000.
?
Building Maintenance - $150,000
Each year, funds are required for minor building maintenance projects at City facilities. In 2008,
improvements totaling $150,000 are proposed for several public buildings. The locations may
include the Municipal Building, various park and recreational facilities, the Fire Training Center,
and Fire Station #4.
?
Hedberg Public Library Building Maintenance- $150,000
The Hedberg Public Library was constructed in 1996 so the building is now eleven years old.
This project proposes funding for ongoing general building maintenance needs ($150,000)
including the replacement of the air conditioning system.
?
Downtown Parking Structure - $1,250,000
The construction of a parking structure is proposed for the downtown on the site of the former
parking garage on the corner of Parker Drive and Wall Street. The proposed structure will either
be three (3) or four (4) levels depending upon development plans for an adjacent office building.
A three (3) level structure will accommodate 186 vehicles at a cost of $3.1 million. A four (4)
level structure will accommodate 251 vehicles at a cost of $4.1 million. Funding proposed in the
2008 Note Issue ($1,250,000) is the first year of a three (3) year project.
?
Municipal Building Renovation - $250,000
The room that currently houses the servers and other infrastructure for the City’s computer
network was completed eight (8) years ago. At that time two (2) servers met the City’s
computing needs. Since then new computer technologies (voicemail, VOIP telephone system,
Enterprise-wide computer systems, GIS, etc.) have been implemented requiring the purchase and
installation of an additional 18 servers, bringing to total number of servers to 20. This room was
not designed to meet the space, power demands, nor cooling requirements of 20 servers.
Attempts have been made to adequately cool this room with limited success. When the first
floor of the Municipal Building was renovated three (3) years ago, unfinished space was
allocated for the relocation of the server room and IT department. The 2008 Note Issue proposes
2008 Note Issue Page 6 of 12
Project Descriptions
$250,000 to relocate the IT department and the server room to the first floor of the Municipal
Building.
?
Police Pistol Range Renovation - $60,000
The pistol range used by the Janesville Police Department for weapons qualification and training
was constructed and equipped with the current target retrieval system in the early1980's. The
automatic target station system has not been operational for over a year and replacement parts
are no longer available. Range Officers manually position and retrieve their targets creating a
less than optimal safety situation. One of the primary purposes of a target position and retrieval
system is to minimize officers being down range from the firing line. This creates a potentially
dangerous situation if a weapon were to accidentally discharge. The cost to replace the target
return system is estimated to be $50,000. An additional $10,000 is also being proposed for
building maintenance items that have been unresolved for several years.
?
Salt Storage Building - $195,000
The construction of a third salt storage facility is proposed for 2008 ($195,000). The City
currently has two (2) salt storage facilities located at the City Services Center and the Transit
Maintenance Facility. The close geographic proximity of these facilities negatively impacts the
efficiency of the salting and snow removal operations because operators must make numerous
trips from their snow removal route to the salt storage facility and back during snow removal
operations. A third salt storage facility would likely be located on existing City-owned property
on the near-south side of Janesville. This facility would also provide additional salt storage
capacity and reduce the future likelihood of the salt supply problems experienced in 2007 - 2008.
Acquire Capital Equipment - $1,080,000
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Technology Enhancements - $300,000
The City will continue implementation of the Information Technology Strategic Plan. This plan
addresses improving the efficiency of City services and providing citizen satisfaction through the
use of information technology. In 2008, funds are requested from the General Fund ($200,000),
Water Utility ($50,000) and Wastewater Utility ($50,000) to obtain consulting services and
purchase hardware and software for the implementation of specific citywide information
technology priority projects, as determined by the City Manager.
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Public Safety Equipment - $125,000
Public Safety Equipment for 2008 ($143,000) includes funding to purchase and equip a squad
car for the second Canine unit ($46,000), the purchase of light bars and other public safety
vehicle equipment in order to retain five (5) squad cars scheduled for replacement for use by the
school officers ($76,000), and the local match for a Fire Act Grant ($21,000). At the present
time the school officers drive their personal vehicles. A portion of these costs ($18,000) is offset
by a private donation towards the squad car for the second canine unit.
2008 Note Issue Page 7 of 12
Project Descriptions
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Enterprise Resource Planning (ERP) - $350,000
The City is in the process of implementing an Enterprise Resource Planning (ERP) project which
will replace disparate computer applications and integrate them into a single solution reducing
redundant data entry and facilitating the sharing and tracking of information. Phase I of this
project included the replacement of our Land Management/Computer-aided Mass Appraisal
Software and was funded in the 2006 note issue ($350,000). Phase II of this project is proposed
for 2008 and will include the replacement of code enforcement, building permits and inspections,
complaint tracking, and planning software ($350,000). The proposed project is the second phase
of a four (4) phase project.
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GIS Enhancements - $100,000
Implementing the GIS is an ongoing process. In 2008 funds are requested to: 1) provide
software and the appropriate licensing to allow GIS utilization outside of Municipal Building
(i.e. water, operations); 2) provide quality control activities to assure accurate system mapping;
3) develop software for recording new construction and maintenance activities; and 4) other GIS
development activities. Funds are requested from the General Fund ($25,000), Water Utility
($25,000), Wastewater Utility ($25,000) and Stormwater Utility ($25,000).
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Transit Capital Projects - $25,000
Funding is proposed for several small Transit capital projects ($25,000) including repair parts
($6,000), replacement of the radio base station ($11,000), shop equipment ($2,000), and
replacement of a garage sweeper ($6,000). Transit projects are funded 80% from the Federal
Transit Act and these costs represent the projects local share (20%).
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Snow Fighting Technology - $70,000
Snow fighting technology includes the addition of one anti-icing spray unit ($20,000) and costs
to equip all lead plow trucks with Geographic Positioning System (GPS) tracking and data
management capabilities ($50,000). In 2007 one anti-icing spray unit was added to the fleet and
was successful in preventing build-up of ice on bridges and other problem areas. A second unit
is proposed to expand coverage to a portion of the arterial streets. Equipping our lead plow
trucks with GPS capabilities will allow our staff to better manage snow removal operations and
respond to citizen inquiries during the event.
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Public Safety Network Upgrade – $35,000
Funding is proposed to upgrade the public safety computer network ($35,000), specifically the
data connections into the City’s computer network. At the present time Stations 2 – 5 are
connected the City’s network via DSL service. The speed and reliability of this connection has
proven unsatisfactory and it is proposed to upgrade this to a higher speed T-1 connection. In
addition, there is a wireless connection into the City’s network from Mercy Hospital. This has
also proven unreliable and a T-1 connection is proposed for this location.
2008 Note Issue Page 8 of 12
Project Descriptions
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Hedberg Public Library Technology Enhancements - $75,000
Radio Frequency Identification provides for "sightless" or no line sight identification of items. It
includes the ability to facilitate circulation, re-shelving and theft detection. In recent years,
circulation and materials management have grown; at the same time library staffing has
remained constant or is being reduced. The use of RFID reduces the amount of time required to
check-out and check-in materials, allows for improved inventory of materials and provides for
better security of materials, especially audiovisual materials. Funding for the project will be
phased over two years with $75,000 proposed in 2008.
Construct and Maintain Solid Waste Disposal Facilities - $465,000
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New Landfill – Phase 2 Construction - $300,000
The construction of Cell 2 at the Landfill began 2007 and is now complete with a total project
cost of $1,214,000. Initial funding ($300,000) was provided in 2007. A portion of the project
costs were offset with funding available from prior years notes for closure of phase 5 and the
purchase of a second landfill compactor ($287,000). The remainder of the project costs will be
provided in 2008 ($300,000) and 2009 ($327,000).
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Horizontal Gas Collection System - $30,000
A temporary horizontal gas collection system is required by the DNR as a condition of approval
for the operating Sanitary Landfill. The temporary system will allow the City to place the
permanent gas collection header pipe system above the plastic membrane at final closure. This
will significantly reduce long-term maintenance costs related to the permanent system. Initial
funding ($60,000) was provided in 2007 and additional funding ($30,000) is proposed in 2008 to
extend the system.
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Maintenance Facility/Fuel Tank - $135,000
A new maintenance facility and fuel tank to support the operating Landfill was approved and
constructed in 2007. Initial funding ($150,000) was provided in 2007 with the remaining funding
($135,000) proposed for 2008.
Construct and Extend Water Mains - $2,975,000
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System Improvements - $1,175,000
This program totals $1,175,000 and has projects that fall into three primary categories:
Undersize Main Replacement - $695,000
o
Undersize main replacements totaling $695,000 are proposed for 2008. This program is
needed to replace undersized water (replace 1-1/2 inch and 4-inch mains with 6 inch
2008 Note Issue Page 9 of 12
Project Descriptions
mains) in the distribution system. There are approximately 12 miles of undersized main
in the system. Replacement is done in coordination with street restoration projects.
Funds requested will replace about 4,000 feet of main ($695,000).
Lead Service Replacement - $250,000
o
In 2005, the Water Utility implemented a lead services replacement program within the
City. This program is similar to the iron service replacement activities the City has
historically undertaken. The actual cost of this program will vary from year to year based
upon the number of lead services under streets that are being reconstructed in any given
year. Currently, there are about 2,560 lead services in the City. In 2007, 25 lead services
were replaced. In 2008, the Water Utility proposes to replace 125 lead services
($250,000).
Main Reinforcement - $230,000
o
The Main Reinforcement program addresses identified weaknesses in the existing water
distribution system by adding transmission mains or upgrading distribution mains to
transmission mains. In 2008, 3,300 feet of 12” transmission mains are proposed for
construction on S. Oakhill Avenue ($230,000).
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System Expansion - $1,900,000
Main Extensions – $425,000
o
This program totals $785,000 and represents actual bid prices to extend water mains for
new developments on the Spring Public Works Program ($445,000), as well as an
estimate for water main extensions to be constructed in the Fall Public Works Program
($340,000). Approximately $735,000 will be assessed to developers with the remainder
of the cost ($50,000) being paid by the Water Utility. The total borrowing for Special
Assessments is reduced by $375,000 due to carryover funds from the 2007 Note Issue.
An additional $15,000 is also needed from the Water Utility to completely fund the 2007
extensions bring the total for the Water Utility to $65,000.
Water Laterals – $210,000
o
Laterals provide water service from the water main to the curb stop. Most laterals are
installed to support new residential development. The cost of installing the laterals is
paid through special assessments ($210,000).
Transmission Mains - $505,000
o
Transmission mains carry water from the pumping stations and the reservoir to the
distribution systems. In order to provide sufficient water flow to developing areas, new
transmission mains must periodically be constructed. The 2008 budget proposes the
construction of 4,900 feet of a combination of 12” and 16” transmission mains at three
(3) locations – County “A”, Austin Road and Dartmouth Drive, and the Austin Farm
($505,000).
2008 Note Issue Page 10 of 12
Project Descriptions
East Side Reservoir - $400,000
o
The City has experienced significant residential growth to the northeast, which has
created the need to make upgrades in the water supply system infrastructure. Preliminary
reports indicate the need for one or two water reservoirs on the east side to support the
existing distribution system. A new 3 million gallon earth sheltered reservoir is estimated
to cost approximately $3,000,000. In 2008, funds are requested for design services for an
east side reservoir ($300,000) and land acquisition ($100,000).
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Well Site and Water Treatment Study - $100,000
The Water Utility needs to identify a site for a new well and ground level reservoir for the south
part of the distribution zone. A site for this well was previously identified and approved by the
WDNR (at the intersection of Beloit Avenue and Venture Drive) but is no longer approved and
likely will not meet the current requirements. In addition, this project will also identify and
evaluate the treatment options for the City's potable water supply to maintain compliance with
the requirements of the Safe Drinking Water Act and its amendments ($100,000).
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Master Plan Update - $60,000
The Water Utility is currently involved in a master planning effort to identify the long-term
needs of the City. The effort currently underway will closely reflect the past master planning
activities, developing similar information to help the Utility plan for the future. The funds
requested will allow the City to proceed with developing a complete evaluation of our water
supply aquifers. It will provide a baseline reference point for planning the future water needs of
the City ($60,000).
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Manhole and Valve Replacement - $100,000
The valve and manhole repair and replacement program repairs or replaces deteriorated water
valves and/or water manholes that are contributing to street surface settlement and deterioration
Construct and Extend Sewer Mains - $1,610,000
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System Improvements - $700,000
This program totals $700,000 and has projects that fall into three primary categories:
Sewer Lining - $500,000
o
Janesville has approximately 140 miles of clay pipe in the sanitary sewer collection
system that ranges in age from 40 to 100 years. Most of the clay pipe is structurally
sound, but suffers from root intrusion and infiltration of groundwater. The 2008 Note
Issue proposes $500,000 of funding, which will reline about 3 – 3-1/2 miles of sanitary
sewer main. This is the eighth year of a multi-year program, which reduces the potential
for clogged sewers resulting from root growth and also ensures the continued structural
integrity of the clay sewers.
2008 Note Issue Page 11 of 12
Project Descriptions
Inflow/Infiltration Reduction - $100,000
o
A six-year program, estimated to cost $100,000 annually, is proposed to repair about 520
manholes to prevent stormwater inflow and infiltration. These manholes are located in
greenbelts and roadside ditches and many were submerged during the 1998 flooding.
The manholes will be repaired and retrofitted with either internal or external seals, if
needed. This is the sixth and final year of the program, and since 1999, the City has
repaired about 485 of the manholes that were most susceptible to flooding.
Springbrook Sewer Repair – No Additional Funding Needed
o
This project totals $300,000 and initial funding for this project ($100,000) was included
in a prior Note Issue. The remaining funds ($200,000) are available from prior Note
Issues for other projects that were completed under budget. A 36-inch sewer main is
exposed at the flow line of Springbrook. The pipe causes flow obstruction in the creek
and has led to deteriorated conditions of the shoreline. This project will require the
construction of an 18-inch and 24-inch double barrel siphon and relaying about 100-feet
of 32-inch diameter concrete pipe.
Harmony Circle Interceptor - $100,000
o
A sewer interceptor is needed in the Harmony Circle area to increase capacity in the
existing collection system. It is estimated that this will require 13,000 feet if 18” sewer.
The total cost for the design of this improvement $400,000. The total borrowing is
reduced by $300,000 due to carryover funds from 2007 Note Issue.
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System Expansion - $945,000
Sewer Extensions - $180,000
o
This program totals $730,000 and represents actual bid prices to extend sewer mains for
new developments on the Spring Public Works Program ($425,000), as well as an
estimate for sewer main extensions to be constructed in the Fall Public Works Program
($305,000). Approximately $700,000 will be assessed to developers with the remainder
of the cost ($30,000) being paid by the Wastewater Utility. The total borrowing is
reduced by $550,000 due to carryover funds from the 2007 Note issue ($30,000 –
Wastewater Utility; $520,000 - Special Assessments)
Sewer Laterals – $210,000
o
Laterals provide sewer service from the sewer main to the property line. Most laterals are
installed to support new residential development. The costs of installing the laterals are
paid through special assessments ($210,000).
Interceptor Extensions - $345,000
o
nterceptor sewers carry waste from the collection system to the treatment plant. Several
I
interceptor sewer mains have been identified as necessary to serve potential new
2008 Note Issue Page 12 of 12
Project Descriptions
developments around the City in 2008 totaling $345,000 (Sunset Meadows - $110,000;
N. Wright Road - $235,000). The proposed projects total 1,900 feet of 8 inch sewer
($110,000) and 3,200 feet of 15 inch sewer ($235,000). Approximately $310,000 will be
assessed to developers with the remainder of the cost ($35,000) being paid by the
Wastewater Utility. The total borrowing is reduced by $35,000 due to carryover funds
from the 2007 Note issue ($35,000 – Wastewater Utility).
Lift Station - $210,000
o
A sewage lift station is necessary to support the Sunset Meadows Subdivision
($210,000). This subdivision is located at the southwest corner of Austin Road and
County Highway “A”.
Provide Financial Assistance for Commuhnity Redevelopment - $915,000
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Development Incentive (TIF 26) - $325,000
Funding is proposed in the 2008 Note Issue for two (2) TIF development loans in TIF #26
(Conde Street) previously authorized by the City Council ($325,000). Funding is included for
development loans to Rinehart Targets ($125,000) to reimburse costs of adding a sprinkler
system and loading dock to a vacant industrial building that Rinehart Targets will purchase for
their growing manufacturing operations; and Tigre USA ($200,000) to reimburse costs of
leasehold improvements and new equipment associated with an expansion of their production
capacity.
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Venture Drive (TIF 22) – $590,000
In 2007 approximately 1,700 feet of Venture Drive was constructed including the 800’ extension
of water and sewer mains. These improvements were necessary to support the development of a
250,000 sq. ft., $7.5 million warehouse spec. building constructed by Helgesen Properties. The
funding of these improvements is proposed for the 2008 Note Issue.
JJW
Projected 2009 General Fund Budget
5/1/2008
Characteristics
AmountPercentage
AdoptedProjectedIncreaseIncrease
20082009(Decrease)(Decrease)
Revenues:
Non-Property Tax Revenues$15,775,700$15,775,700$00.00%
Applied Fund Balance1,231,0001,231,00000.00%
Total$17,006,700$17,006,700$00.00%
Expenditures:
Operations$35,907,883$36,484,036$576,1531.60%
Debt Service4,722,3445,378,568656,22413.90%
Total$40,630,227$41,862,604$1,232,3773.03%
Tax Levy:
City Property Tax Levy$23,623,527$24,855,904$1,232,3775.22%
TIF Levy737,434737,43400.00%
Total Tax Levy$24,360,961$25,593,338$1,232,3775.06%
Tax Rates:
City Property Tax Rate$6.9332$7.1448$0.21163.05%
TIF Tax Rate0.21650.2120(0.0045)-2.08%
Total Tax Rate$7.1497$7.3568$0.20712.90%
Taxes Paid
(Ave. Home $112,700)
General Fund$781.37$805.22$23.85003.05%
TIF24.4023.89(0.5100)-2.09%
Total Taxes Paid$805.77$829.11$23.34002.90%
Assessed Valuation
$3,407,313,010$3,478,866,583$71,553,5732.10%
Ave. Home Assessed Valuation$112,700
AmountPercentage
AdoptedProjectedIncreaseIncrease
General Fund20082009(Decrease)(Decrease)
Operations Levy
$18,901,183$19,477,336$576,1533.05%
(w/o TIF)
Add: Debt Service4,722,3445,378,568656,22413.90%
Total Levy
$23,623,527$24,855,904$1,232,3775.22%
(w/o TIF)
Assumptions:
Assessed Valuation projected to increase 2.1%.
No growth in non-property tax revenues or applied funds.
The increase in 2009 debt service is equal to a 2% increase in total 2008 tax levy (w/o TIF)
No change in the TIF Levy.
A 2.3% increase in net new construction.
The allowable 2009 Operations Levy increase is determined by applying the % increase in net new construction
to the 2008 total levy (including both operations and debt service).
C:\Documents and Settings\wellnitzs\Local Settings\Temporary Internet Files\OLK1438\Proposed 2009 Budget Characteristics JJW